Re: Sharepoint as file storage

2011-11-28 Thread Robert Cato
We ran into several issues when one PHB wanted this:

File size limitation. Default size limit is 50mb for SharePoint. This can
be modified, but we did not.

File type exclusion. There is a laundry list of file types that are
prohibited from SP by default. This can be modified, and we did allow some.

Special characters. There are several characters that are not allowed in
file/folder names. This can not be modified.

URL length. We found out that SP would allow you to upload files/folders in
excess of the 400 character limit, but then the files/folders become
inaccessible due to URL being too long. The fix was to browse a lower level
folder and reduce the character count.

Robert

On Mon, Nov 28, 2011 at 12:06 PM, David Lum  wrote:

>  Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically
> stop using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
>
> ** **
>
> This seems like a bad idea but I cannot articulate why. From a
> technological standpoint it seems crazy to store everything into a SQL
> database, but from a user standpoint…?
>
> *David Lum*
> Systems Engineer // NWEATM
> Office 503.548.5229 //* *Cell (voice/text) 503.267.9764
>
> ** **
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~   ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
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Re: Sharepoint as file storage

2011-11-28 Thread Ben Scott
On Mon, Nov 28, 2011 at 12:16 PM, James Rankin  wrote:
> Have you ever done a duplicate file find and realised how much redundant
> data is stored in old-style file shares?

  SharePoint's unlikely to fix that.  :)

-- Ben

~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~   ~

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Re: Sharepoint as file storage

2011-11-28 Thread Cameron
Good readbut.I wonder how much of that is true with today's
versions of software/hardware.

Re the original post, we actually have a whack of files on our SharePoint
setup and everything seems to be fine.



On Mon, Nov 28, 2011 at 12:27 PM, David Lum  wrote:

>  Thanks guys,
>
> ** **
>
> I found this too:
>
> http://blogs.msdn.com/b/mikewat/archive/2006/12/09/file-shares-vs-sharepoint.aspx
> 
>
> ** **
>
> ** **
>
> *From:* Jonathan Link [mailto:jonathan.l...@gmail.com]
> *Sent:* Monday, November 28, 2011 9:15 AM
>
> *To:* NT System Admin Issues
> *Subject:* Re: Sharepoint as file storage
>
>  ** **
>
> It's not bad, per se.  However, this is a new usage scenario that needs to
> be taken into account.  Your Sharepoint utilization may not be correctly
> sized for this usage pattern, and require additional resources to make it
> robust for this usage...
>
>  
>
>
>
>  
>
> On Mon, Nov 28, 2011 at 12:06 PM, David Lum  wrote:***
> *
>
> Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically
> stop using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
>
>  
>
> This seems like a bad idea but I cannot articulate why. From a
> technological standpoint it seems crazy to store everything into a SQL
> database, but from a user standpoint…?
>
> *David Lum*
> Systems Engineer // NWEATM
> Office 503.548.5229 //* *Cell (voice/text) 503.267.9764
>
>  
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~
>
> ---
> To manage subscriptions click here:
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> with the body: unsubscribe ntsysadmin
>
> ** **
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
> or send an email to listmana...@lyris.sunbeltsoftware.com
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> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
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Re: Sharepoint as file storage

2011-11-28 Thread John Cook
Plus your backup strategy changes, especially if you're utilizing shadowcopy to 
do quick restores.
John W. Cook
Systems Administrator
Partnership for Strong Families

From: Jonathan Link [mailto:jonathan.l...@gmail.com]
Sent: Monday, November 28, 2011 12:14 PM
To: NT System Admin Issues 
Subject: Re: Sharepoint as file storage

It's not bad, per se.  However, this is a new usage scenario that needs to be 
taken into account.  Your Sharepoint utilization may not be correctly sized for 
this usage pattern, and require additional resources to make it robust for this 
usage...




On Mon, Nov 28, 2011 at 12:06 PM, David Lum 
mailto:david@nwea.org>> wrote:
Last week I found out my director has told her team to put all files/documents 
into Sharepoint instead of a network folder – basically stop using the shared 
drive and use Sharepoint instead, for ALL MS Office documents that are to be 
shared.

This seems like a bad idea but I cannot articulate why. From a technological 
standpoint it seems crazy to store everything into a SQL database, but from a 
user standpoint…?
David Lum
Systems Engineer // NWEATM
Office 503.548.5229 // Cell (voice/text) 
503.267.9764


~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~

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Re: Sharepoint as file storage

2011-11-28 Thread Kevin Lundy
Many companies are moving in that direction.  For larger installations,
obviously there needs to be significant architecture design up front.

There are technologies (including some native to SQL) that can move the
BLOB storage outside of SQL.

On Mon, Nov 28, 2011 at 12:06 PM, David Lum  wrote:

> Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically
> stop using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
>
> ** **
>
> This seems like a bad idea but I cannot articulate why. From a
> technological standpoint it seems crazy to store everything into a SQL
> database, but from a user standpoint…?
>
> *David Lum*
> Systems Engineer // NWEATM
> Office 503.548.5229 //* *Cell (voice/text) 503.267.9764
>
> ** **
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~   ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
> or send an email to listmana...@lyris.sunbeltsoftware.com
> with the body: unsubscribe ntsysadmin
>

~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~   ~

---
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RE: Sharepoint as file storage

2011-11-28 Thread David Lum
Thanks guys,

I found this too:
http://blogs.msdn.com/b/mikewat/archive/2006/12/09/file-shares-vs-sharepoint.aspx


From: Jonathan Link [mailto:jonathan.l...@gmail.com]
Sent: Monday, November 28, 2011 9:15 AM
To: NT System Admin Issues
Subject: Re: Sharepoint as file storage

It's not bad, per se.  However, this is a new usage scenario that needs to be 
taken into account.  Your Sharepoint utilization may not be correctly sized for 
this usage pattern, and require additional resources to make it robust for this 
usage...




On Mon, Nov 28, 2011 at 12:06 PM, David Lum 
mailto:david@nwea.org>> wrote:
Last week I found out my director has told her team to put all files/documents 
into Sharepoint instead of a network folder - basically stop using the shared 
drive and use Sharepoint instead, for ALL MS Office documents that are to be 
shared.

This seems like a bad idea but I cannot articulate why. From a technological 
standpoint it seems crazy to store everything into a SQL database, but from a 
user standpoint...?
David Lum
Systems Engineer // NWEATM
Office 503.548.5229 // Cell (voice/text) 
503.267.9764


~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~

---
To manage subscriptions click here: 
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Re: Sharepoint as file storage

2011-11-28 Thread Harry Singh
We're in the process of moving documents to SharePoint. I'm not handling
this project, but I have convinced management to purchase more storage as a
result. The combination of office 2010 and sharepoint 2010 so far appears
to be the ideal combination, especially if you have SharePoint Workspace
2010, which makes uploading documents en masse much simplier.

On Mon, Nov 28, 2011 at 12:13 PM, Glen Johnson  wrote:

>  I’m interested in the same.  Our president has asked me to look into
> doing the same thing.
>
> One our benefit is to allow part time folks that aren’t on campus to have
> access to forms and documents.
>
> ** **
>
> *From:* David Lum [mailto:david@nwea.org]
> *Sent:* Monday, November 28, 2011 12:06 PM
> *To:* NT System Admin Issues
> *Subject:* Sharepoint as file storage
>
> ** **
>
> Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically
> stop using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
>
> ** **
>
> This seems like a bad idea but I cannot articulate why. From a
> technological standpoint it seems crazy to store everything into a SQL
> database, but from a user standpoint…?
>
> *David Lum*
> Systems Engineer // NWEATM
> Office 503.548.5229 //* *Cell (voice/text) 503.267.9764
>
> ** **
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
> or send an email to listmana...@lyris.sunbeltsoftware.com
> with the body: unsubscribe ntsysadmin
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
> or send an email to listmana...@lyris.sunbeltsoftware.com
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~ Finally, powerful endpoint security that ISN'T a resource hog! ~
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Re: Sharepoint as file storage

2011-11-28 Thread Ben Scott
On Mon, Nov 28, 2011 at 12:06 PM, David Lum  wrote:
> Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically stop
> using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
> This seems like a bad idea but I cannot articulate why.

  By and of itself, that's neither good nor bad.

  It means your SharePoint servers will be under increased load.
You'll have to be able to support that, with hardware resources,
backup resources, admin staff, etc.  If you're not already planning
for that, you'll need to alert your director that a budget request
will be coming, and soon.

  It can make disaster recovery more complicated, since now things are
more complicated than just restoring some files.  Factor that into
your plans.

  It can mean file-based tools won't work, or won't work the same way.
 How that might impact you depends on the tools you use, or might want
to use.

  Personally, I find SharePoint is overrated in many cases (a solution
to a problem that doesn't really exist), but it does have its uses.
It can be used as a basic revision control system, for example.

-- Ben

~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~   ~

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Re: Sharepoint as file storage

2011-11-28 Thread James Rankin
Personally I think SharePoint is a better idea for serving files. Allows
checking in/out, version control, etc.

Have you ever done a duplicate file find and realised how much redundant
data is stored in old-style file shares? Not to mention inaccurate or
out-of-date stuff. Document management of some sort (not necessarily
SharePoint) is going to be necessary sooner or later.

On 28 November 2011 17:06, David Lum  wrote:

> Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically
> stop using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
>
> ** **
>
> This seems like a bad idea but I cannot articulate why. From a
> technological standpoint it seems crazy to store everything into a SQL
> database, but from a user standpoint…?
>
> *David Lum*
> Systems Engineer // NWEATM
> Office 503.548.5229 //* *Cell (voice/text) 503.267.9764
>
> ** **
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~   ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
> or send an email to listmana...@lyris.sunbeltsoftware.com
> with the body: unsubscribe ntsysadmin
>



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RE: Sharepoint as file storage

2011-11-28 Thread Kennedy, Jim
I think it's awesome, assuming you have the server horsepower to service it. 
And I suspect you do since it doesn't take much. Clean easy to use web 
interface, check in/check outversion history area for notes by each users. 
What's not to love :)

The only thing to watch is bringing back a single version of a document that 
gets deleted or messed up by a user. You need to make sure your backup solution 
does item level restores/backups.

From: David Lum [mailto:david@nwea.org]
Sent: Monday, November 28, 2011 12:06 PM
To: NT System Admin Issues
Subject: Sharepoint as file storage

Last week I found out my director has told her team to put all files/documents 
into Sharepoint instead of a network folder - basically stop using the shared 
drive and use Sharepoint instead, for ALL MS Office documents that are to be 
shared.

This seems like a bad idea but I cannot articulate why. From a technological 
standpoint it seems crazy to store everything into a SQL database, but from a 
user standpoint...?
David Lum
Systems Engineer // NWEATM
Office 503.548.5229 // Cell (voice/text) 503.267.9764


~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~

---
To manage subscriptions click here: 
http://lyris.sunbelt-software.com/read/my_forums/
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Re: Sharepoint as file storage

2011-11-28 Thread Jonathan Link
It's not bad, per se.  However, this is a new usage scenario that needs to
be taken into account.  Your Sharepoint utilization may not be correctly
sized for this usage pattern, and require additional resources to make it
robust for this usage...




On Mon, Nov 28, 2011 at 12:06 PM, David Lum  wrote:

> Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically
> stop using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
>
> ** **
>
> This seems like a bad idea but I cannot articulate why. From a
> technological standpoint it seems crazy to store everything into a SQL
> database, but from a user standpoint…?
>
> *David Lum*
> Systems Engineer // NWEATM
> Office 503.548.5229 //* *Cell (voice/text) 503.267.9764
>
> ** **
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~   ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
> or send an email to listmana...@lyris.sunbeltsoftware.com
> with the body: unsubscribe ntsysadmin
>

~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~   ~

---
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RE: Sharepoint as file storage

2011-11-28 Thread Glen Johnson
I'm interested in the same.  Our president has asked me to look into doing the 
same thing.
One our benefit is to allow part time folks that aren't on campus to have 
access to forms and documents.

From: David Lum [mailto:david@nwea.org]
Sent: Monday, November 28, 2011 12:06 PM
To: NT System Admin Issues
Subject: Sharepoint as file storage

Last week I found out my director has told her team to put all files/documents 
into Sharepoint instead of a network folder - basically stop using the shared 
drive and use Sharepoint instead, for ALL MS Office documents that are to be 
shared.

This seems like a bad idea but I cannot articulate why. From a technological 
standpoint it seems crazy to store everything into a SQL database, but from a 
user standpoint...?
David Lum
Systems Engineer // NWEATM
Office 503.548.5229 // Cell (voice/text) 503.267.9764


~ Finally, powerful endpoint security that ISN'T a resource hog! ~
~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/>  ~

---
To manage subscriptions click here: 
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Re: Sharepoint as file storage

2011-11-28 Thread Steve Ens
Dave, I think that is the reason they designed SharepointSQL is pretty
powerful and can handle it.

On Mon, Nov 28, 2011 at 11:06 AM, David Lum  wrote:

> Last week I found out my director has told her team to put all
> files/documents into Sharepoint instead of a network folder – basically
> stop using the shared drive and use Sharepoint instead, for ALL MS Office
> documents that are to be shared.
>
> ** **
>
> This seems like a bad idea but I cannot articulate why. From a
> technological standpoint it seems crazy to store everything into a SQL
> database, but from a user standpoint…?
>
> *David Lum*
> Systems Engineer // NWEATM
> Office 503.548.5229 //* *Cell (voice/text) 503.267.9764
>
> ** **
>
> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~
> ~   ~
>
> ---
> To manage subscriptions click here:
> http://lyris.sunbelt-software.com/read/my_forums/
> or send an email to listmana...@lyris.sunbeltsoftware.com
> with the body: unsubscribe ntsysadmin
>

~ Finally, powerful endpoint security that ISN'T a resource hog! ~
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