Re: Mail attachments from external drive

[James / Hans Kunz]

plied with the TC new in December 2009.


I am set to 802.11n 5GHz only as well.

I just did a trial experiment too by initially forcing the  
external drive awake from the Finder and opening a random file on  
the external drive to prove it had a pulse PRIOR to attempting to  
do an Attach to a new email within Mail. When it was ‘wide awake’,  
the Attach command worked fine for Mail.


I would sooner have the issue of making sure it was awake prior to  
attaching than to loose the Windows compatibility and file sharing  
ability so I suppose I will have to leave it this way.


Another thought, if I had a powered Hub attached to the USB of the  
TC with two external drives in the hub, and one of the drives was  
FAT32 and the other was MacOS Extended with some synching process  
between the two externals, would that facilitate my obscure  
requirements?


I look forward to any further to any other tips you may have to my  
situation.


Regards

Peter…


From: wamug-ow...@wamug.org.au [mailto:wamug-ow...@wamug.org.au]  
On Behalf Of Ronda Brown

Sent: Thursday, 11 March 2010 4:32 PM
To: WAMUG Mailing List
Subject: Re: Mail attachments from external drive

Hi Peter,

Where do I start ?

Perhaps first I should explain that the Primary Purpose of the USB  
port on the Time Capsule is to allow users to connect an External  
Backup drive to the Time Capsule in order to Archive its contents,  
using the Airport Utility App.
This will activate a process in the Time Capsule controller that  
will transfer data from its internal drive to the external drive  
over the USB connection, at its maximum speed.

In other words, a backup of the backups on the Time Capsule.

Or for connecting a USB shared Printer.

Also USB  drives attached to the TC  tend to spin down after about  
1 minute of inactivity, hence you noticing the USB drive was not  
spinning.


How is the USB Drive formatted? It should be Mac OS Extended  
(Journaled).


Do you have "File Sharing" enabled on the USB Drive?
Airport Utility - Disks - File Sharing  - "Enable File Sharing"
Also are you using Airport Utility v5.5 (which is only available  
on the Disc that came with TC).


I think I remember you have a Dual-Band  802.11n only  
(5GHz)-802.11b/g/n) Network.


When you go to attach the files into an email, I would imagine you  
are copying the files from the Networked USB Drive, wirelessly  
through Time Capsule back to your MacBook. If this is what  
happens ... it is going to be twice as long as if you copied the  
files directly to the MacBook (Desktop), or if you directly  
connected the USB drive to your MacBook.


I'll give it some more thought, if I come up with a better  
solution, I'll let you know.


Cheers,
Ronni



On 11/03/2010, at 12:49 PM, Crisp, Peter wrote:


I wanted to know if anyone has had the issue I experienced last  
night. I had prepared an email in Mail and then wanted to attach a  
few documents that were residing on my USB external drive attached  
to my Time Capsule. I selected “Attach” the one with the paper  
clip, and then I got the “colourful beach ball”. The Finder look- 
alike browse panel had presented itself and was set to my external  
drive initially I think because that was the last location that I  
had browsed to.  I walked to the Time Capsule (with External drive  
attached) and noted that the external drive was not spinning up  
ready for business due to the enquiry to find the files to attach.


I had to finally crash the Macbook – a very undesirable and  
uncouth action. Maybe there was an alternative but I didn’t know  
what action. In any case, following a reboot of the Macbook, I was  
able to use the Finder directly to browse to the files and  
successfully located them, copied them to the desktop, then drag/ 
dropped them into the email. But I should be able to just Attach  
these docs directly I feel using the Attach function.


Is the “Attach” command (for a file located on a Time Capsule  
external drive) normally a problem like this for others? What  
could be going on that prevents the external drive from waking up  
and responding to the request? The time capsule is wirelessly  
connected to the Macbook (Snow Leopard), and the external drive  
attached to the USB port of the TC.


I cant recall if I had the same issue as this when I used  
Entourage initially.


Cheers

Peter…









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RE: Mail attachments from external drive

[Crisp, Peter]

Ok, thanks Ronni for the significant time you have put into this for me.
I don't want to 'milk' you and I do really appreciate your comprehensive
and very meaningful articulation of issues and best resolution approach.
I will check the Airport utility version per instructions here. Once
again invaluable knowledge from you. Now that I am aware of the
limitations of the USB connected drive, I can manage the accessing of
the content on it more reservedly.

 

My very sincere thanks.

 

Regards

 

Peter



From: wamug-ow...@wamug.org.au [mailto:wamug-ow...@wamug.org.au] On
Behalf Of Ronda Brown
Sent: Friday, 12 March 2010 9:18 AM
To: WAMUG Mailing List
Subject: Re: Mail attachments from external drive

 

Hi Peter,

 

I said  "the Primary Purpose of the USB port on the Time Capsule is to
allow users to connect an External Backup drive to the Time Capsule in
order to Archive its contents, using the Airport Utility App." You can
use it for other purposes, but be aware of its limitations   with it
being connected by USB to Time Capsule.

 

I strongly recommend, if your Data is important to you, and you are
serious about backing up and protecting your Data on your computers,
that you don't rely solely on Time Machine backups.

 

I wrote an article in September 2009 titled "MY BACKUP STRATEGY". In it
I explain that a good Backup Strategy consists of three parts, and what
my Backup Strategy is. If you think it would be helpful to you, email me
off-list and I will give you my website Username & password, so you can
download it.

 

File sharing for the external drive is set to "Enabled"
and the Summary tab under Airport Utility quotes version 7.5 as was
installed from the disc supplied with the TC new in December 2009.

 

The Version 7.5 refers to your Time Capsule, not Airport Utility.app.
Open Airport Utility, under Airport Utility in the Menu bar > 'About
Airport Utility' will give you the version, it should be v5.5 (550.29).

 

"The Time Machine Schedule Problem:
Time Machine saves hourly backups for 24 hours, daily backups for a
month, and weekly backups until your disk is full. 

On the surface, that seems reasonable, but if you look at the details,
there's a catch.

Time Machine makes a new backup every hour that your computer is on and
awake. With each run, Time Machine also deletes the hourly backup from
25 hours ago, unless it was the first backup of that particular day.
Thus you always have hourly backups for the last 24 hours, as well as a
single hourly backup (i.e., from just the last hour of the day) for each
of the past 30 days. After a month, Time Machine deletes the oldest of
the daily backups, but it preserves the first daily backup from each
week as long as there's disk space available.

Now picture this: at 8:30 PM on Monday you create an important file.
When Time Machine runs next (at, say, 9:00 PM) it backs up that file-so
far so good. Now, at 9:30 PM, you delete the file, either intentionally
or otherwise. No problem: it's still in your backup. Of course, none of
the hourly backups for the next 24 hours includes your file, because it
had already been deleted, so the only copy Time Machine has is in that
first hourly backup. At 10:00 PM on Tuesday, Time Machine erases that
backup from 25 hours ago-the only one, from 9:00 on Monday, that
contained your important file. Because that file wasn't in the last
hourly backup of that day, it won't be there tomorrow if you suddenly
realise you need it, even though Time Machine backed it up yesterday!

So there are ways that files can fall through the cracks. Time Machine
backs them up, sure, but then, because of the way it deletes old
backups, it may remove your essential file from the backup before you
need it. (And that's true, by the way, when deleting old daily and
weekly backups too.) Plus, if a file exists for less than an hour, and
therefore isn't around for a single backup, Time Machine won't help at
all.

The lesson? First, supplementing your Time Machine backups is a good
idea. And second, get in the habit of hanging on to files for at least
24 hours before you delete them!"

 

Cheers,

Ronni

 

 

On 11/03/2010, at 9:23 PM, Crisp, Peter wrote:





Hi Ronnie, I have read your note and now see what you're saying. I can't
fathom why I would have an external drive attached to the TC if all I
was able to use it for was for backing up of backup files on the TC. I
have the external drive formatted as FAT32 (albeit with the 4GB file
size limitation) deliberately for the purpose of having Windows
compatibility of my other (shhh) Windows laptop attached to the network.
I share files between the two computers in this way. That sharing part
works very reliably. 

 

I have got a printer configuration just like yours not coincidentally
(an Epson wireless ready printer

Re: Mail attachments from external drive

[Ronda Brown]

of making sure it was awake prior to attaching 
> than to loose the Windows compatibility and file sharing ability so I suppose 
> I will have to leave it this way.
>  
> Another thought, if I had a powered Hub attached to the USB of the TC with 
> two external drives in the hub, and one of the drives was FAT32 and the other 
> was MacOS Extended with some synching process between the two externals, 
> would that facilitate my obscure requirements?
>  
> I look forward to any further to any other tips you may have to my situation.
>  
> Regards
>  
> Peter…
>  
> From: wamug-ow...@wamug.org.au [mailto:wamug-ow...@wamug.org.au] On Behalf Of 
> Ronda Brown
> Sent: Thursday, 11 March 2010 4:32 PM
> To: WAMUG Mailing List
> Subject: Re: Mail attachments from external drive
>  
> Hi Peter,
>  
> Where do I start ?
>  
> Perhaps first I should explain that the Primary Purpose of the USB port on 
> the Time Capsule is to allow users to connect an External Backup drive to the 
> Time Capsule in order to Archive its contents, using the Airport Utility App. 
> This will activate a process in the Time Capsule controller that will 
> transfer data from its internal drive to the external drive over the USB 
> connection, at its maximum speed. 
> In other words, a backup of the backups on the Time Capsule.
>  
> Or for connecting a USB shared Printer.
>  
> Also USB  drives attached to the TC  tend to spin down after about 1 minute 
> of inactivity, hence you noticing the USB drive was not spinning.
>  
> How is the USB Drive formatted? It should be Mac OS Extended (Journaled).
>  
> Do you have "File Sharing" enabled on the USB Drive?
> Airport Utility - Disks - File Sharing  - "Enable File Sharing"
> Also are you using Airport Utility v5.5 (which is only available on the Disc 
> that came with TC).
>  
> I think I remember you have a Dual-Band  802.11n only (5GHz)-802.11b/g/n) 
> Network.
>  
> When you go to attach the files into an email, I would imagine you are 
> copying the files from the Networked USB Drive, wirelessly through Time 
> Capsule back to your MacBook. If this is what happens ... it is going to be 
> twice as long as if you copied the files directly to the MacBook (Desktop), 
> or if you directly connected the USB drive to your MacBook.
>  
> I'll give it some more thought, if I come up with a better solution, I'll let 
> you know.
>  
> Cheers,
> Ronni
>  
>  
>  
> On 11/03/2010, at 12:49 PM, Crisp, Peter wrote:
> 
> 
> I wanted to know if anyone has had the issue I experienced last night. I had 
> prepared an email in Mail and then wanted to attach a few documents that were 
> residing on my USB external drive attached to my Time Capsule. I selected 
> “Attach” the one with the paper clip, and then I got the “colourful beach 
> ball”. The Finder look-alike browse panel had presented itself and was set to 
> my external drive initially I think because that was the last location that I 
> had browsed to.  I walked to the Time Capsule (with External drive attached) 
> and noted that the external drive was not spinning up ready for business due 
> to the enquiry to find the files to attach.
>  
> I had to finally crash the Macbook – a very undesirable and uncouth action. 
> Maybe there was an alternative but I didn’t know what action. In any case, 
> following a reboot of the Macbook, I was able to use the Finder directly to 
> browse to the files and successfully located them, copied them to the 
> desktop, then drag/dropped them into the email. But I should be able to just 
> Attach these docs directly I feel using the Attach function.
>  
> Is the “Attach” command (for a file located on a Time Capsule external drive) 
> normally a problem like this for others? What could be going on that prevents 
> the external drive from waking up and responding to the request? The time 
> capsule is wirelessly connected to the Macbook (Snow Leopard), and the 
> external drive attached to the USB port of the TC.
>  
> I cant recall if I had the same issue as this when I used Entourage initially.
>  
> Cheers
>  
> Peter…
> 






-- The WA Macintosh User Group Mailing List --
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RE: Mail attachments from external drive

[Crisp, Peter]

Hi Ronnie, I have read your note and now see what you're saying. I can't
fathom why I would have an external drive attached to the TC if all I
was able to use it for was for backing up of backup files on the TC. I
have the external drive formatted as FAT32 (albeit with the 4GB file
size limitation) deliberately for the purpose of having Windows
compatibility of my other (shhh) Windows laptop attached to the network.
I share files between the two computers in this way. That sharing part
works very reliably. 

 

I have got a printer configuration just like yours not coincidentally
(an Epson wireless ready printer) set up wirelessly between TC and
printer (no cables between the two) and this too works really well.

 

File sharing for the external drive is set to "Enabled" and the Summary
tab under Airport Utility quotes version 7.5 as was installed from the
disc supplied with the TC new in December 2009.

 

I am set to 802.11n 5GHz only as well.

 

I just did a trial experiment too by initially forcing the external
drive awake from the Finder and opening a random file on the external
drive to prove it had a pulse PRIOR to attempting to do an Attach to a
new email within Mail. When it was 'wide awake', the Attach command
worked fine for Mail. 

 

I would sooner have the issue of making sure it was awake prior to
attaching than to loose the Windows compatibility and file sharing
ability so I suppose I will have to leave it this way.

 

Another thought, if I had a powered Hub attached to the USB of the TC
with two external drives in the hub, and one of the drives was FAT32 and
the other was MacOS Extended with some synching process between the two
externals, would that facilitate my obscure requirements?

 

I look forward to any further to any other tips you may have to my
situation. 

 

Regards

 

Peter...

 

 

Kind Regards,

Peter Crisp, 

Project Controls Hub Lead, Perth

Associate, BE Mech
HATCH
*Phone + 61 8 9428 5437
*Fax + 61 8 9428 
*Mob 0402 001 019
?E-mail pcr...@hatch.com.au
Website <http://www.hatch.com.au/>



From: wamug-ow...@wamug.org.au [mailto:wamug-ow...@wamug.org.au] On
Behalf Of Ronda Brown
Sent: Thursday, 11 March 2010 4:32 PM
To: WAMUG Mailing List
Subject: Re: Mail attachments from external drive

 

Hi Peter,

 

Where do I start ?

 

Perhaps first I should explain that the Primary Purpose of the USB port
on the Time Capsule is to allow users to connect an External Backup
drive to the Time Capsule in order to Archive its contents, using the
Airport Utility App. 

This will activate a process in the Time Capsule controller that will
transfer data from its internal drive to the external drive over the USB
connection, at its maximum speed. 
In other words, a backup of the backups on the Time Capsule.

 

Or for connecting a USB shared Printer.

 

Also USB  drives attached to the TC  tend to spin down after about 1
minute of inactivity, hence you noticing the USB drive was not spinning.

 

How is the USB Drive formatted? It should be Mac OS Extended
(Journaled).

 

Do you have "File Sharing" enabled on the USB Drive?

Airport Utility - Disks - File Sharing  - "Enable File Sharing"

Also are you using Airport Utility v5.5 (which is only available on the
Disc that came with TC).

 

I think I remember you have a Dual-Band  802.11n only
(5GHz)-802.11b/g/n) Network.

 

When you go to attach the files into an email, I would imagine you are
copying the files from the Networked USB Drive, wirelessly through Time
Capsule back to your MacBook. If this is what happens ... it is going to
be twice as long as if you copied the files directly to the MacBook
(Desktop), or if you directly connected the USB drive to your MacBook.

 

I'll give it some more thought, if I come up with a better solution,
I'll let you know.

 

Cheers,

Ronni

 

 

 

On 11/03/2010, at 12:49 PM, Crisp, Peter wrote:





I wanted to know if anyone has had the issue I experienced last night. I
had prepared an email in Mail and then wanted to attach a few documents
that were residing on my USB external drive attached to my Time Capsule.
I selected "Attach" the one with the paper clip, and then I got the
"colourful beach ball". The Finder look-alike browse panel had presented
itself and was set to my external drive initially I think because that
was the last location that I had browsed to.  I walked to the Time
Capsule (with External drive attached) and noted that the external drive
was not spinning up ready for business due to the enquiry to find the
files to attach.

 

I had to finally crash the Macbook - a very undesirable and uncouth
action. Maybe there was an alternative but I didn't know what action. In
any case, following a reboot of the Macbook, I was able to use the
Finder directly to browse to the files and successfully located them,
copied them to the desktop, then drag/droppe

Re: Mail attachments from external drive

[Ronda Brown]

Hi Peter,

Where do I start ?

Perhaps first I should explain that the Primary Purpose of the USB port on the 
Time Capsule is to allow users to connect an External Backup drive to the Time 
Capsule in order to Archive its contents, using the Airport Utility App. 
This will activate a process in the Time Capsule controller that will transfer 
data from its internal drive to the external drive over the USB connection, at 
its maximum speed. 
In other words, a backup of the backups on the Time Capsule.

Or for connecting a USB shared Printer.

Also USB  drives attached to the TC  tend to spin down after about 1 minute of 
inactivity, hence you noticing the USB drive was not spinning.

How is the USB Drive formatted? It should be Mac OS Extended (Journaled).

Do you have "File Sharing" enabled on the USB Drive?
Airport Utility - Disks - File Sharing  - "Enable File Sharing"
Also are you using Airport Utility v5.5 (which is only available on the Disc 
that came with TC).

I think I remember you have a Dual-Band  802.11n only (5GHz)-802.11b/g/n) 
Network.

When you go to attach the files into an email, I would imagine you are copying 
the files from the Networked USB Drive, wirelessly through Time Capsule back to 
your MacBook. If this is what happens ... it is going to be twice as long as if 
you copied the files directly to the MacBook (Desktop), or if you directly 
connected the USB drive to your MacBook.

I'll give it some more thought, if I come up with a better solution, I'll let 
you know.

Cheers,
Ronni



On 11/03/2010, at 12:49 PM, Crisp, Peter wrote:

> I wanted to know if anyone has had the issue I experienced last night. I had 
> prepared an email in Mail and then wanted to attach a few documents that were 
> residing on my USB external drive attached to my Time Capsule. I selected 
> “Attach” the one with the paper clip, and then I got the “colourful beach 
> ball”. The Finder look-alike browse panel had presented itself and was set to 
> my external drive initially I think because that was the last location that I 
> had browsed to.  I walked to the Time Capsule (with External drive attached) 
> and noted that the external drive was not spinning up ready for business due 
> to the enquiry to find the files to attach.
>  
> I had to finally crash the Macbook – a very undesirable and uncouth action. 
> Maybe there was an alternative but I didn’t know what action. In any case, 
> following a reboot of the Macbook, I was able to use the Finder directly to 
> browse to the files and successfully located them, copied them to the 
> desktop, then drag/dropped them into the email. But I should be able to just 
> Attach these docs directly I feel using the Attach function.
>  
> Is the “Attach” command (for a file located on a Time Capsule external drive) 
> normally a problem like this for others? What could be going on that prevents 
> the external drive from waking up and responding to the request? The time 
> capsule is wirelessly connected to the Macbook (Snow Leopard), and the 
> external drive attached to the USB port of the TC.
>  
> I cant recall if I had the same issue as this when I used Entourage initially.
>  
> Cheers
>  
> Peter…
> 






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Mail attachments from external drive

[Crisp, Peter]

I wanted to know if anyone has had the issue I experienced last night. I
had prepared an email in Mail and then wanted to attach a few documents
that were residing on my USB external drive attached to my Time Capsule.
I selected "Attach" the one with the paper clip, and then I got the
"colourful beach ball". The Finder look-alike browse panel had presented
itself and was set to my external drive initially I think because that
was the last location that I had browsed to.  I walked to the Time
Capsule (with External drive attached) and noted that the external drive
was not spinning up ready for business due to the enquiry to find the
files to attach.

 

I had to finally crash the Macbook - a very undesirable and uncouth
action. Maybe there was an alternative but I didn't know what action. In
any case, following a reboot of the Macbook, I was able to use the
Finder directly to browse to the files and successfully located them,
copied them to the desktop, then drag/dropped them into the email. But I
should be able to just Attach these docs directly I feel using the
Attach function.

 

Is the "Attach" command (for a file located on a Time Capsule external
drive) normally a problem like this for others? What could be going on
that prevents the external drive from waking up and responding to the
request? The time capsule is wirelessly connected to the Macbook (Snow
Leopard), and the external drive attached to the USB port of the TC.

 

I cant recall if I had the same issue as this when I used Entourage
initially.

 

Cheers

 

Peter...


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