[Archivesspace_Users_Group] ArchivesSpace weird behavior

Hi all, We've run across a new (to me) issue in ArchivesSpace that I wanted to see if anyone else had encountered before: very sporadically AS will redirect an archivist to a different archival object after saving work in a finding aid in the Staff Interface. The changes will be saved and refle

[Archivesspace_Users_Group] Performance hits with updated agents module?

Hi all, Has anyone done any performance benchmarking between AS version 2.x and AS version 3.1.x? We’ve updated a few months ago and some of our GET requests are taking way longer than we’d expect. This request: GET /agents/people?all_ids=True&page_size=100&page=1 took about 2.5 minutes to com

Re: [Archivesspace_Users_Group] Repeating error message

more of the area around those errors? From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: Tuesday, January 4, 2022 10:53 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Repeating error message

[Archivesspace_Users_Group] Repeating error message

All, We’ve been getting the below error message about once a week for the past few weeks, which has required a restart of the AS system, but we’ve been unable to track down what’s causing it. We’re on AS version 3.1.1. When the messages start showing up, we’re unable to load resources or access

[Archivesspace_Users_Group] ArchivesSpace-Aeon add-on in AS verision 3.1.1

Hi all, Can anyone confirm that the ArchivesSpace-Aeon Client addon works in ArchivesSpace version 3.1.1? We’ve recently updated and are having an issue with interacting with the interface through the Aeon client. Thanks! Patrick Ga

Re: [Archivesspace_Users_Group] Optimistic locking error

Trevor, After some help from Mark Triggs, and some digging into logs, it looks like our issue is overlapping login sessions from an application authenticating really often. -Patrick From: Galligan, Patrick Date: Thursday, December 2, 2021 at 1:48 PM To: Archivesspace Users Group Subject: Re

Re: [Archivesspace_Users_Group] Optimistic locking error

On Thu, Dec 2, 2021 at 1:11 PM Galligan, Patrick mailto:pgalli...@rockarch.org>> wrote: Peter, Unfortunately that’s an empty set. It seems like the lock_version is constantly changing for this record. I’m not sure why. -Patrick From: archivesspace_users_group-boun...@lyralists.lyrasis.

Re: [Archivesspace_Users_Group] Optimistic locking error

` WHERE ((`id` = 113) AND (`lock_version` = 1271)); say? p From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: 02 December 2021 16:57 To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Optimistic

[Archivesspace_Users_Group] Optimistic locking error

Hi all, I’m trying to diagnose and fix a warning I’m seeing in our AS log files every 12 or 13 seconds: Got an optimistic locking error when updating user: Attempt to update object did not result in a single row modification (SQL: UPDATE `user` SET `system_mtime` = '2021-12-02 16:52:37', `user

[Archivesspace_Users_Group] Duplicated agent dates in migration to 3.0.1

Hi all, We’ve noticed that in our test migration from ArchivesSpace version 2.8.0 to 3.0.1 that the agent migration was sometimes creating two separate structured dates based on whether there was an existing date expression or not in the dates of existence section. Here is the JSON before migr

[Archivesspace_Users_Group] Manage Top Containers endpoints

Hey everyone, Does anyone have experience getting search results from the Manage Top Containers functionality through the API? I’m looking to do some response testing and was wondering how to structure requests against this page. Are the endpoints documented somewhere? Thanks, Patrick Galligan

Re: [Archivesspace_Users_Group] Running ArchivesSpace against Solr 8.8.1

K2ZYaq4wXMxmx42rh9bV0TOxKOLZedQ&s=YpdUXFgiX4WzNhuQZS1M7XGMlGajoYasGWaJfFpB7dw&e=> I hope this gets it working for you! - Megan Megan Schanz Michigan State University Libraries ____ From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of

[Archivesspace_Users_Group] Running ArchivesSpace against Solr 8.8.1

Hey everyone, I’m trying to test out running AS against Solr 8.8.1, but I’m having trouble getting the core set up properly with the files in the AS Solr directory. I make the Solr directory on the server with /conf and /data, gen

[Archivesspace_Users_Group] Separating Solr index to separate server?

Hey all, We’re considering separating our Solr Index to a separate server for space and performance issues. Does anyone run AS and the index on separate servers, and if so, have you seen substantial AS performance increases from doing so? We’ve found that sometimes our installation slows down a

Re: [Archivesspace_Users_Group] Jobs indexing error

s.org on behalf of Galligan, Patrick Sent: Tuesday, August 25, 2020 9:05 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Jobs indexing error Hi all, Posting here in the off chance someone has run into this before. We’re testing out AS version 2.8, coming from 2.6.0 and

[Archivesspace_Users_Group] Jobs indexing error

Hi all, Posting here in the off chance someone has run into this before. We’re testing out AS version 2.8, coming from 2.6.0 and running into a weird issue. Indexing works fine until we get to the job records section of indexing, and then we run into an unhandled exception ultimately stops inde

[Archivesspace_Users_Group] Indexing never finishes?

Hey all, We recently ran into something that we thought was an indexing issue in AS version 2.6.0, so we decided to delete our index and restart. However, we’ve now run into an issue where the resources never finish indexing. I am seeing some errors in the log with indexer worker threads failin

[Archivesspace_Users_Group] ArchivesSpace Integrations Survey

Hi all, The ArchivesSpace Technical Advisory Council’s Integrations subteam has been working on a survey to gather more information about desired systems integrations with ArchivesSpace and we’d be extremely grateful if you filled it out. The survey should only take 10-15 minutes at most. You

[Archivesspace_Users_Group] TAC Integrations Introduction

Hello, I’m writing on behalf of the ArchivesSpace Technical Advisory Council’s Integrations sub-team. If you’re not familiar with our work, the Integrations subteam supports the ArchivesSpace community by taking a transparent approach to documenting and facilitating the integration of systems

Re: [Archivesspace_Users_Group] External identifiers in agents

Nimer University Archivist Brigham Young University 801-422-6091 From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: Wednesday, April 10, 2019 8:28 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_

[Archivesspace_Users_Group] External identifiers in agents

Hey all, We were just looking at the models in AS and noticed that the backend models for Terms, Resources, Objects, etc. supported external identifiers (even if the GUI doesn’t), and we found it kind of weird that the Agents module doesn’t. We’d love to have the ability to link out to a DBPedi

Re: [Archivesspace_Users_Group] Thai names in Finding Aid PDF

Ed, I believe there have been other issues regarding diacritics in general, but we can always merge tickets if you submit another. This is very bad. -Patrick Galligan Digital Archivist Rockefeller Archive Center From: archivesspace_users_group-boun...@lyralists.lyrasis.org On Behalf Of Busch

Re: [Archivesspace_Users_Group] Mismatch between index logs and Staff UI

We only have one repo, so definitely not. But some were made through the API. However, some were made by hand. No real ideas from our end except the indexer just messed up? From: archivesspace_users_group-boun...@lyralists.lyrasis.org On Behalf Of Tang, Lydia Sent: Monday, December 03, 2018 2

[Archivesspace_Users_Group] Mismatch between index logs and Staff UI

All, Bear with me because I am an indexing neophyte. We just upgraded to AS 2.5.1 and did a complete re-index of our repository. The logs of the index show everything completing successfully, however, the staff UI shows 25 fewer digital objects than the amount the index showed. Additionally, t

Re: [Archivesspace_Users_Group] Manage User Access version 2.5.0

ng the global admin) can lose admin group permissions if they are assigned to a group by another admin level user." On Fri, Sep 14, 2018 at 11:18 AM, Galligan, Patrick mailto:pgalli...@rockarch.org>> wrote: Blake, Interesting. We’re still on 2.3.2 on production, and we were goin

Re: [Archivesspace_Users_Group] Manage User Access version 2.5.0

__ From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: Friday, September 14, 2018 10:54:55 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Manage User Access version 2.5.0 Hi all, I’m testing out versio

[Archivesspace_Users_Group] Manage User Access version 2.5.0

Hi all, I’m testing out version 2.5.0 and I’m noticing that I can’t “Edit Groups” for some members under the “Manage User Access” page. I am logged in as an admin user, and logging in as a different admin user doesn’t help. I also checked on the sandbox.archivesspace.org installation and notice

[Archivesspace_Users_Group] TAC Integrations Update

Hi all, I'm writing on behalf of the TAC Integrations subteam to remind everyone that if you're currently working on or plan to work on an ArchivesSpace Integration, we'd like to hear about it! You can give us information through the ArchivesSpace Integrations Information

Re: [Archivesspace_Users_Group] Issue with importing EAD into ArchivesSpace: elements with ID attributes

We have a hacky way of editing them that I turn off and on if we ever need to edit them, but they can be editable if you enable it. -Patrick Galligan Digital Archivist Rockefeller Archive Center From: archivesspace_users_group-boun...@lyralists.lyrasis.org On Behalf Of Noah Huffman Sent: Mond

[Archivesspace_Users_Group] Tell us about your integrations

All, Besides gathering information about desired integrations, the TAC integrations subteam is interested in hearing you talk about an integration you’re currently working on. Doing integrations work currently? Planning to start an integration? We want to hear about it. Integrations would love

Re: [Archivesspace_Users_Group] ArchivesSnake Needs Your Help!

Just a reminder that ArchivesSnake is still looking for contributions to Github. We have about 2 weeks until our information gathering stage ends. Please email if you have any questions at all. -Patrick From: "Galligan, Patrick" Date: Thursday, December 7, 2017 at 2:13 PM To: Arc

[Archivesspace_Users_Group] ArchivesSnake Needs Your Help!

Hi all, I’m heading up a collaborative project that we’re calling ArchivesSnake. ArchivesSnake is attempting to create a Python Library of scripts for working with the ArchivesSpace API. We’ve got a great team going, and we’re currently in the information gathering stage. If you’ve written a P

Re: [Archivesspace_Users_Group] batch delete dates saga continues

Hey all, I think a great place to get started learning about Python, APIs, and ArchivesSpace would be some of the API tutorials that members of the ArchivesSpace community have taught. Lora Woodford from JHU taught a workshop about 4 months ago and made the materials available on Github: http

Re: [Archivesspace_Users_Group] Deleting Empty Top Containers

Hey Suzanne, We have automated this process for the most part. If you want to have a method to just delete all orphaned top containers, you chan check out this Python script I wrote up really quickly: https://github.com/RockefellerArchiveCenter/scripts/blob/master/archivesspace/asDeleteOrphanCo

[Archivesspace_Users_Group] AS Python Library

Hi all, As Christine mentioned in last week’s User Group email, we’re hoping to start work on an ArchivesSpace Python Library soon. I know many of you have already sent emails stating you might be interested, but would you mind resending them to me directly at pgalli...@rockarch.org

Re: [Archivesspace_Users_Group] Python ArchivesSpace scripting library

g > library > > > > Hello Patrick, > > > > I have written some tools in go and mocked up functionaity in Python a few > years ago I'd be interested in the project. > > > > Robert Doiel > > Caltech Library > > rsdo...@caltech.edu<mailto:

Re: [Archivesspace_Users_Group] Issue with 2.1.0 upgrade

Christine, I don’t know if it was our server running slow or something, but I just tested our first initial upgrade to 2.1.0 from 2.0, and the indexing took almost a full week. In the past it used to take 36-48 hours and we could be done over the weekend. I think I’d like to test everything ag

[Archivesspace_Users_Group] Python ArchivesSpace scripting library

Hi all, For a while now the RAC has been bouncing around the idea of developing an AS Python library that would hold a lot of the functions we find ourselves working with a lot when scripting against the AS API. I know Greg Wiedeman at U Albany has done some work to this end, but I wanted to se

Re: [Archivesspace_Users_Group] Travis CI and ArchivesSpace

branch? -- Jason Loeffler Technology Consultant | The American Academy in Rome Minor Science | Application Development & Metadata Strategy Brooklyn, New York ja...@minorscience.com<mailto:ja...@minorscience.com> (347) 405-0826 minorscience (Skype) _____ From

[Archivesspace_Users_Group] Travis CI and ArchivesSpace

Hey List, I’m pretty new to Continuous Integration and scripted testing, so I thought I’d email the list. Anyone using TravisCI to create automated tests and to integrate with their ArchivesSpace production? I’m trying to up our software deployment game and could use some tips and tricks if you

Re: [Archivesspace_Users_Group] merging/fixing duplicate top containers

Ben, So, uh, we had some of the same issue. We generally identified that you need at least one barcode to realistically do it in our case. We have two scripts. 1. This one is for resources where the Box numbers don't restart at 1 every series. It won't work if you have two separate box 1s. We k

Re: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display?

Laney, Yep, it seems to work wrapped in quotations. Thanks for looking into this for us. I’m definitely interested in hearing how that giant empty subject appeared. -Patrick From: Laney McGlohon Date: Thursday, May 18, 2017 at 9:21 AM To: Archivesspace Users Group Cc: "Galligan, Pa

Re: [Archivesspace_Users_Group] Deleted resource record

I don’t know if it is an issue with 2.0.1, but we definitely ran into it once with 1.5.3. Looks like it still exists. -Patrick Galligan Rockefeller Archive Center From: on behalf of "Mummey, Megan" Reply-To: Archivesspace Users Group Date: Wednesday, May 17, 2017 at 11:02 AM To: Archivessp

[Archivesspace_Users_Group] Proxy error when deleting from large resources?

Hi, Twice now we’ve run into the attached error when trying to delete a component from a large resource. The first time it happened we refreshed this page and AS had deleted the entire resource. This time we just closed out and logged back in, and everything was fine. What I’m wondering is: Wh

Re: [Archivesspace_Users_Group] ASpace not accessible using browser

Mark, Can you check what the Archivesspace.out log is saying when you run the service? Even if it never starts up ArchivesSpace, it should give you an error message saying what's going on. -Patrick Galligan From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_us

Re: [Archivesspace_Users_Group] EAD import error - indicator mismatch

Bria, I can’t tell you where exactly this is happening, but mismatch between indicators usually means that you have two different top container indicators assigned to the same barcode. You’d have to look at the barcodes that are already in the system, and any indicators associated with the imp

[Archivesspace_Users_Group] Container type in EAD export

Hi all, We've noticed that when no container type is selected in version 1.5.1, the EAD exporter automatically assigns the container a type of 'box'. Is this intended behavior? I'd guess not since the container type is not a required field in the top container functionality. Patrick Galligan R

Re: [Archivesspace_Users_Group] hELP - No record found after test migration from v1.4.2 to 1.5.0

Rachel, It was a known issue that 1.5.0 had indexing problems. These have generally been fixed in 1.5.1. I'd suggest using that version for your test migration. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-boun...@lyralists

Re: [Archivesspace_Users_Group] Label Printing Plugin - beta release

Joshua, I'd love to start testing this out, but I ran into a Runtime Error with AS after installing it. Getting a "No value set for config parameter: container_management_labels_autoscale" message. This was installed on a fairly clean and new installation of 1.5.1. Any ideas why this might ha

Re: [Archivesspace_Users_Group] EAD Import Error

Megan, If I recall correctly, this isn't actually a bug. But you can easily change it by changing the EAD converter. Modify your ead_converter.rb and add it as a local plugin in plugins/local/backend/model/ead_converter.rb. The code you're looking to change looks something like this:

[Archivesspace_Users_Group] Description outpacing indexing top containers?

Hi all, A few of our archivists like to put container instances in at the end of the description process. However, we've found that if you work fast enough, you can essentially outpace the AS indexing of top containers, meaning the auto-fill top container box won't show a container that they ju

Re: [Archivesspace_Users_Group] OAI-PMH?

oun...@lyralists.lyrasis.org> [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Friday, August 12, 2016 10:26 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] OAI-PMH? Hi all, I saw this JIRA ticket recently:

[Archivesspace_Users_Group] OAI-PMH?

Hi all, I saw this JIRA ticket recently: https://archivesspace.atlassian.net/browse/AR-803 but it looks like it's still unresolved. Can someone confirm that AS does not currently support OAI-PMH for me? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-63

Re: [Archivesspace_Users_Group] Can't add Top Container from Instances

Brad, I tested this on our local development installation of 1.51. and couldn’t replicate the issue. I tested it with a resource record/archival component. I’d be interested in hearing if others could. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: a