[Archivesspace_Users_Group] question on fine-tuning reports

Good morning, We have a handful of custom reports in ArchivesSpace. When I run them in the test instance on my local computer, they finish running in a matter of seconds or minutes; when I run them on our (hosted) production instance, they can take several hours to complete. Figuring out why

Re: [Archivesspace_Users_Group] merge Top Container functionality

Thanks, Christine! Will there be similar functionality for Container Profiles? Someone at our shop asked me about that the other day and I saw there's a ticket for it at https://archivesspace.atlassian.net/browse/ANW-550, but it looks like it hasn't been updated since last summer. -k On

Re: [Archivesspace_Users_Group] Working with multiple ASpace strings

At Denver we have one less environment than Dartmouth, and our ArchivesSpace is hosted so our development environment tends to only gets its data synced with production when new releases come out, but otherwise we do what Joshua does. -k From: on behalf of "Joshua D. Shaw" Reply-To:

[Archivesspace_Users_Group] Survey of ArchivesSpace documentation writers

://forms.gle/tTMjKvZyyfAxGCXN7. Responses in the next two to three weeks are appreciated. Please let me know if you have any questions! cheers, -Kevin Clair, for the ArchivesSpace UAC Documentation Sub-team ___ Archivesspace_Users_Group mailing list

Re: [Archivesspace_Users_Group] Suppressed record search bug

: [Archivesspace_Users_Group] Suppressed record search bug What version are you on? That looks similar to a bug that should've been fixed in 2.5.2. From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of Kevin Clair Sent: Thursday, April 25, 2019

Re: [Archivesspace_Users_Group] Suppressed record search bug

, rather than with the suppressed record itself… -k From: on behalf of Kevin Clair Reply-To: Archivesspace Group Date: Thursday, April 25, 2019 at 10:00 AM To: Archivesspace Group Subject: [Archivesspace_Users_Group] Suppressed record search bug Hello, We recently discovered an issue

[Archivesspace_Users_Group] Suppressed record search bug

Hello, We recently discovered an issue with searching for records that are suppressed in the staff interface. In our instance, administrative users are able to do known-item searches for suppressed records without incident; if a user without administrative permissions performs the same search,

Re: [Archivesspace_Users_Group] more punctuation issues with MARC exports

to submit this as a bug report if others have encountered the issue. thanks! -k From: on behalf of Kevin Clair Reply-To: Archivesspace Group Date: Tuesday, December 4, 2018 at 3:58 PM To: Archivesspace Group Subject: [Archivesspace_Users_Group] more punctuation issues with MARC exports Hello

[Archivesspace_Users_Group] more punctuation issues with MARC exports

Hello, We’re testing 2.5.1 here at DU because it fixes some bugs our archivists have encountered, and in so doing I’ve found some strangeness with 110s and 610s in the MARC export. When we have resources where the same agent is a creator and a subject of the resource, the exporter will always

Re: [Archivesspace_Users_Group] Alma Integration

Definitely interested! -k Get Outlook for iOS From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of Belair, Andrea Sent: Wednesday, October 31, 2018 7:47:10 AM To: archivesspace_users_group@lyralists.lyrasis.org

Re: [Archivesspace_Users_Group] Alma Integration

For us, we want to be able to: * create holdings and items in Alma, from ArchivesSpace, using existing Top Container metadata; * compare MARC records for a Resource between the two systems, and push to/pull from Alma as needed to keep metadata in sync; and * compare item-level

Re: [Archivesspace_Users_Group] Alma Integration

To elaborate on that plugin: At Denver we create MARC records for each collection once it’s ready to be published and sent to the catalog. To automate that, we dedicated one of the user-defined string fields to the Alma MMS ID, which is the hook that its Bibliographic API uses. The plugin asks

[Archivesspace_Users_Group] arranging Digital Object records for archived websites

Hello list, I’m curious if any ArchivesSpace institutions, particularly those using the PUI, can share their strategies for arranging archived websites into a collection or record group in ArchivesSpace. I’ve looked at a couple of plugins for representing Archive-It crawls as Digital Objects

Re: [Archivesspace_Users_Group] Agent suggestions in 2.4.1

We had this problem at Denver and resolved it by installing the and_search plugin (https://github.com/hudmol/and_search) to change Solr's default Boolean operator to 'and'. I think (but am not 100% certain) that this is the default in 2.5.0. -k

Re: [Archivesspace_Users_Group] PUI request button - are you using it? if so, how?

Hello, We have our request button configured to send an e-mail to our Special Collections reference desk, from which it’s easier to pipe the requests into our reference tracking system (we use LibAnswers). I’d say for every actual reference question we get through that link, we get another

[Archivesspace_Users_Group] support for agent name forms in RTL scripts

Hello, Has there been any consideration given to the possibility of encoding name forms for Agents in right-to-left scripts? This is something we would get some use out of at DU, since we have a number of Hebrew and Arabic personal names in our collections. I searched through the list archives

[Archivesspace_Users_Group] jQuery plugin question

Hello! If there’s anyone on the list who has experience with extending the behavior of the jQuery functions in ArchivesSpace, would you mind pinging me off-list? I have a plugin question. A jQuandary, if you will. thanks! -k ___

[Archivesspace_Users_Group] ArchivesSpace integrations with Alma

Hello, I wrote a plugin that performs some integrations between ArchivesSpace and our Alma instance: https://github.com/duspeccoll/alma_integrations It takes as input a Resource provided by the user; it looks in the user-defined field we’ve assigned for Alma MMS IDs to see if one exists, then

[Archivesspace_Users_Group] memory issues with reports in v2.3.0

Hello, I was curious if anyone else on the list had noticed that reports (and possibly other background jobs) are consuming more memory in v2.3.0 than in previous versions of ArchivesSpace. We’ve noticed that reports that worked for us in 2.2.1 are throwing “GC overhead limit exceeded” errors

[Archivesspace_Users_Group] incompatible encodings error on the v2.2.2 public site

Hello, We upgraded to version 2.2.2 last night, and since then we've received the following error message when attempting to view some collections in the PUI: Jan 18, 2018 9:25:21 AM org.eclipse.jetty.server.handler.ContextHandler$Context log INFO: F, [2018-01-18T09:25:21.858975 #8903] FATAL

Re: [Archivesspace_Users_Group] LCNAF mapping -- AuthorityID & Sort Name

We have a plugin that verifies that an authority ID assigned to an Agent exists (though not yet necessarily that they represent the same Agent); it works on this principle: https://github.com/duspeccoll/verify_agent -k From: archivesspace_users_group-boun...@lyralists.lyrasis.org

Re: [Archivesspace_Users_Group] Processing notes

, Kevin. Is there any particular reason why you use that note field, instead of the Collection Management subrecord, for that purpose? Christie On Tue, Jan 2, 2018 at 4:34 PM Kevin Clair <kevin.cl...@du.edu<mailto:kevin.cl...@du.edu>> wrote: Hi Christie, At the University of D

Re: [Archivesspace_Users_Group] Linking related accessions below collection level

Hello, We would also be interested in this; it's one of the features we lost in migrating from our last system (besides batch editing) that gets requested the most. We're currently capturing this information in the Disposition Note of each Accession record, but we would definitely like to link

[Archivesspace_Users_Group] memory issues with v2.2.1

Hello, Has anyone on the list who has upgraded to version 2.2.1 noticed ArchivesSpace maxing out their system's CPU or memory usage? We upgraded on Wednesday and have had to restart our server twice today due to Java heap space errors. It doesn't appear to be running an index, and I can't see

Re: [Archivesspace_Users_Group] "We're sorry, something went wrong" after requesting material via ArchivesSpace

...@lyralists.lyrasis.org> [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Kevin Clair Sent: Thursday, 21 September, 2017 5:15 PM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>>

Re: [Archivesspace_Users_Group] "We're sorry, something went wrong" after requesting material via ArchivesSpace

We see similar behavior, and have turned off requesting on the public site because of it. The e-mail requests go through but the users see the error page instead of a confirmation. From the logs: INFO: I, [2017-09-21T15:08:03.838360 #4548] INFO -- : [5c583ccc-1669-40c4-9f90-81f09fac562b]

[Archivesspace_Users_Group] no indexer_pui_state files in backup.sh output

Hello, I’ve noticed with the 2.* releases that when running scripts/backup.sh, the indexer_pui_state files aren’t included in the output, only the indexer_state files. Is that an issue I should submit to JIRA or am I missing something? thanks! -k

[Archivesspace_Users_Group] PUI search result question

Hello, We upgraded to 2.1.1 about a week or two ago, and one of the issues our archivists noticed related to the new PUI is that collections show up very far down in the search results, relative to the staff interface. As an example, a keyword search for “peter dominick” in the staff interface

[Archivesspace_Users_Group] Internal server error on public 'fill_request' page

Hello, I'm working on getting e-mail requests set up in our new PUI, and have been encountering the following errors in the logs when ArchivesSpace attempts to display the request success page (key errors in bold): Aug 23, 2017 12:42:10 PM

Re: [Archivesspace_Users_Group] RC 2.1 indexing slow

Hello, I don't have any tips for speeding it up, but I've also noticed this on our development system, with all the same configuration settings as with previous 2.* release candidates. Indexes that used to complete overnight for us take an entire day or more on 2.1.0-RC1. -k From:

[Archivesspace_Users_Group] creating one's own job types?

Hello, Is it possible to create custom job types in addition to the four that ship with ArchivesSpace? I’ve been trying to re-write some batch download scripts I use as plugins, and some of them seem like they would make more sense as background jobs, but I couldn’t find documentation on how

Re: [Archivesspace_Users_Group] Importing container profiles?

Hello, Attached is a quick JSON dump of all the container profiles we have in Denver’s ArchivesSpace instance so far. You’ll probably want to have someone take out all the created/last modified data if you use this, and I’m not 100% sure the dimensions are exactly accurate (I rounded up to the

Re: [Archivesspace_Users_Group] Question: where to change text from the PDF finding aids

Hi Kari, It’s in the EAD serializer Ruby script, row 715: https://github.com/archivesspace/archivesspace/blob/f14f2e67f72281bffa4422c2fb5a355630573211/backend/app/exporters/serializers/ead.rb I’d be interested to hear if it’s possible to change that text or remove it by editing the XSLT; we

Re: [Archivesspace_Users_Group] child records all export with c tags in EAD

Hello, There’s a flag in the EAD export to turn numbered tags on; is that checked when you run the export? I think ArchivesSpace defaults to ‘false’ for that option. If you’re exporting through the API you can turn it on by appending ‘numbered_cs=true’ to the end of the URL in the GET