At 12:17 PM -0800 11/30/00, Karin Slabaugh wrote:
>I have multiple questions...any enlightenment would be appreciated!
>
>1) When I edit a record on the data entry screen, I often get the
>message "this record was not added correctly, you must now run the
>create related records script" Is this normal?
Clif's earlier message covers this well.
>2) Can you abort a script as it is happening? For example, I said
>yes (by mistake) to ebase asking me if it should create contact
>records, when every record was selected, so every record got an
>incorrect contact record.
Yes, sometimes. When dire consequences would result, the programmers
added a step to prevent user abort. In your case, stopping the script
would have interrupted the process of adding contact records leaving
you with an unknown number of contact records. In general, unless the
script is going to take hours and you're on deadline, it's better to
let it finish. At least then you know more about what you have to do
to recover.
>3) How can I call back up a found set that has gotten a contact
>record for a mailing? So far I can only call up a group associated
>with a source code if it is associated with a payment. For example,
>I sent out a fall appeal mailing. Each record that got the mailing
>got a contact record for it. I want to print out a list of this
>mailing but when I do a query on the donor screen, putting the
>source code in, it brings up payments entered for that source code.
Do your query with the find button in the contacts file. If, when you
sent the mailing, you created contact records with that source code,
the records are stored in the contacts file. Click on the contacts
tab, then the View Contacts button and do your find there. When you
have the list you want, click Transfer to Names, and it will take you
back to names, with the same found set, to run your list.
>
>4) When I print out an address on an envelope, it doesn't print the
>+4 part of the zip code. How can I get it to add this?
>
You'll need FileMaker to do this. Log on with your master level
password, go to layout mode, go to the layout Envelope (#10). You'll
see that the layout includes only the merge field <<Zip\Postal
Code>>. Add the hyphen and the field Zip 4, and you're in business.
--
Dave Shaw Northwest Classics, Inc
tel: 206-954-7526 fax: 206-625-1338
