Hello. I am the person responsible for locating closed-captioned, subtitled, or transcripts for titles that are requested by faculty through our campus' Student Disabilities Services office. Faculty are supposed to alert SDS as soon as they have a student with special needs who is enrolled in their specific course.
SDS then contacts me to see if we already own a copy of the title in our collection that has suitable access for the student. If not, then I track down the publisher/distributor/etc. to ask if they have a captioned or subtitled version or a transcript available. If not, I ask them if they have a digital file of the title that we could use to add captioning to it. Sometimes it takes a lot of detective work to track down the right source that might hold that transcript. If not, then we ask our campus' IT Department to convert the video into digital media, and then that file is sent to our SDS office who works with some companies to add captioning to the digital file. It is then either used as a captioned digital file or a captioned DVD is made from that file. We have restrictions on the use of that converted material so that only the student with an identified need can have access to it. Currently, our SDS office handles this part, but there is ongoing discussion about how the captioned material will be made available to the identified student and where they should go to obtain it. We are still developing all of the steps involved in this process, but that is how we have handled requests so far. When I contact the publisher/distributor/producer/director/etc., I make sure to tell them that we understand that the ADA guidelines permit us to make a digital file for a student with needs, but I emphasis that it will be restricted to only those types of uses and will not be placed in our circulating collection. Everyone I have contacted for availability of digital files and/or transcripts has been more than willing to work with us so we end up with a captioned copy. We had some protracted negotiations with our library and the SDS office on who was going to pay for the cost of all this, but have basically settled that for the present. Our library's cost contribution at this time is in the amount of time it takes me to follow through with all the correspondence and the logistics of getting the file into digital format to caption. Any of these processes may change as we work through this, but for now, the 8-10 requests we have received have been handled so that the student with needs has access to the same media materials others do for that particular course. For our faculty, both myself and the SDS office stress to that it takes time to make this happen, so the earlier they identify resources for their class syllabus and identify media materials the better chance we have of getting a captioned version in time for the student's use. There is no way we can afford to caption every single video title in our collection, so it is being done currently on an as-requested basis. Let me know if you have any further questions or need any clarification. This can be a daunting task if you have never had to provide the captioned format, but in most cases, I believe it can be done. Good luck. Jeanne Little -- Rod Library - Room 250 Collection Management & Special Services University of Northern Iowa Cedar Falls, IA 50614-3675 319-273-7255 On Thu, Dec 4, 2014 at 1:15 PM, Borden, Lisa M. <lmbor...@utep.edu> wrote: > I am still interested in receiving more feedback on this request and do > appreciate the responses provided so far! > > > > Lisa M. Borden > > Serials & Electronic Resources Librarian, Section Head > > UTEP Library - Acquisitions > > PH: (915) 747-6709 > > E-Mail: lmbor...@utep.edu > > > > *From:* videolib-boun...@lists.berkeley.edu [mailto: > videolib-boun...@lists.berkeley.edu] *On Behalf Of *Arielle Sorenson > *Sent:* Thursday, November 06, 2014 12:41 PM > *To:* videolib@lists.berkeley.edu > *Subject:* Re: [Videolib] Question regarding library strategies for > providing accessibility to audiovisual materials > > > > One possibility that I used to do as a subcontractor is having an > audiovisual material captioned for the transcript by a captioning company – > Access Captioning Technology (http://www.accesscaptioningtech.com/ ) is a > good one and you can reach them at access.captioning.t...@gmail.com. > > > > There are also companies that will add subtitles or closed captioning - > http://www.itvdictionary.com/closed_captioning.html . It is also possible > to learn how to add closed captioning to audiovisual materials if that > would be a better fit! > > > > Hope this helped a little! > > Arielle > > > > Arielle Sorenson > > Resource Library Coordinator > > Visual & Performing Arts > > Clark University > > 508.793.7481 > > asoren...@clarku.edu > > > > > > > > *From:* videolib-boun...@lists.berkeley.edu [ > mailto:videolib-boun...@lists.berkeley.edu > <videolib-boun...@lists.berkeley.edu>] *On Behalf Of *Anna Goslen > *Sent:* Thursday, November 06, 2014 1:21 PM > *To:* videolib@lists.berkeley.edu > *Subject:* Re: [Videolib] Question regarding library strategies for > providing accessibility to audiovisual materials > > > > I would also love to hear from others on this topic! > > > > On Thu, Nov 6, 2014 at 1:07 PM, Borden, Lisa M. <lmbor...@utep.edu> wrote: > > All: > > > > I would like to know if any librarians would be willing to share current > strategies you employ for providing accessibility to audiovisual materials. > > > > One issue we’re concerned with is A/V materials that **do not** include > accessibility enhancements such as: > > > > 1) Sub-Titles > > 2) Closed-Captioning > > 3) Transcripts > > > > Any suggestions or ideas for procedures, policies, and workflows will be > greatly appreciated. > > > > Feel free to reply either on or off list. > > > > Many thanks, > > > > Lisa M. Borden > > Serials & Electronic Resources Librarian, Section Head > > UTEP Library - Acquisitions > > PH: (915) 747-6709 > > E-Mail: lmbor...@utep.edu > > > > > VIDEOLIB is intended to encourage the broad and lively discussion of > issues relating to the selection, evaluation, acquisition,bibliographic > control, preservation, and use of current and evolving video formats in > libraries and related institutions. It is hoped that the list will serve as > an effective working tool for video librarians, as well as a channel of > communication between libraries,educational institutions, and video > producers and distributors. > > > > > > -- > > Anna Goslen > > Media Coordinator and Digital Initiatives Librarian > > Swarthmore College Library > > (610) 690-5733 > > agosl...@swarthmore.edu > > VIDEOLIB is intended to encourage the broad and lively discussion of > issues relating to the selection, evaluation, acquisition,bibliographic > control, preservation, and use of current and evolving video formats in > libraries and related institutions. It is hoped that the list will serve as > an effective working tool for video librarians, as well as a channel of > communication between libraries,educational institutions, and video > producers and distributors. >
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
