Great suggestion, Kramlinger,! I'll work on making a podcast of Inbox
by Gmail with VoiceOver.
Would others also find this useful?
Thanks!
On Sat, Apr 16, 2016 at 4:44 PM Kramlinger, Keith G., M.D.
<kramlinger.ke...@mayo.edu <mailto:kramlinger.ke...@mayo.edu>> wrote:
A podcast demonstrating this with VoiceOver would be more helpful.
*From:*viphone@googlegroups.com <mailto:viphone@googlegroups.com>
[mailto:viphone@googlegroups.com
<mailto:viphone@googlegroups.com>] *On Behalf Of *Kevin Chao
*Sent:* Saturday, April 16, 2016 4:59 PM
*To:* 'Carol Pearson' via VIPhone
*Subject:* 10 Super Efficient Ways Inbox by Gmail Saves You Time
http://www.makeuseof.com/tag/10-super-efficient-ways-inbox-gmail-saves-time/
10 Super Efficient Ways Inbox by Gmail Saves You Time
Gmail is good as ever, but could Inbox by Gmail
<https://inbox.google.com/> be the better choice for you?
Inbox by Gmail is Google’s most recent approach to email
organization and management. It takes some getting used to, but if
it’s capable of giving you a simpler email workflow
<http://www.makeuseof.com/tag/6-simple-tricks-reduce-email-stress/>,
it’s worth adopting. And now you don’t even need an invite to use
Inbox!
TIL you can mute in @inboxbygmail
<https://twitter.com/inboxbygmail> by pressing M.
— Josh Todd (@JoshTodd) April 6, 2016
<https://twitter.com/JoshTodd/status/717766579694346240>
To help you decide whether you should switch over to Inbox
completely, we’ll show you some of the ways in which it’ll make
email better for you. But first, let’s show you where everything
is in Inbox’s interface.
Where Inbox Options Are
You’ll find all of Inbox’s options and settings in one of five
locations:
* *The toolbar that appears when you hover over a message* –
This is where you’ll find the options to pin an email, snooze
it, mark it as done (or move it to the inbox)
Image removed by sender. inbox-message-toolbar
* *The pop-up menu that appears when you click on the Move to…
icon* (three dots arranged vertically) in the toolbar shown above
* *The icon-driven menu hidden behind the Compose button* –
You’ll be able to see the menu when you hover over the big red
plus (+) icon at the bottom right in Inbox
* *Inbox’s Settings dialog* – To bring this up, click on the
hamburger icon at the top left in the Inbox interface, and in
the fly-out sidebar that appears, click on *Settings*
Image removed by sender. inbox-settings
* *Individual bundle settings* – To bring up the *Settings*
dialog for any bundle, hover on its link in the sidebar and
click on the gear icon that appears next to it.
Image removed by sender. inbox-bundle-settings
Now let’s see how Inbox saves you, the user, both time and effort.
1. Turns Your Emails into To-dos
With Gmail, you can send emails as tasks to your to-do list
<http://www.makeuseof.com/tag/9-instant-ways-turn-emails-tasks/>
app, but with Inbox, your email /is/ your to-do list. Inbox treats
it as such because it understands that most emails need you to
take some kind of action.
Inbox allows you to mark emails as “done” instead of “read” or
“archived”. That may be a simple change of wording, but it does
put a different spin on email management.
I'm loving Inbox by Gmail. Making emails "actionable" made the
experience amazing for a To-Do List junkie like me – Mark
"Done"#InboxbyGmail
<https://twitter.com/hashtag/InboxbyGmail?src=hash>
— Ashley Mitchell (@amitchellidea) October 29, 2014
<https://twitter.com/amitchellidea/status/527549923546243072>
*Emails that you mark as done get shunted out of your way.* It’s
like checking tasks off your to-do list and is the equivalent of
archiving in Gmail. You can also pin important emails to the top
of your inbox for quick access to them.
2. Sorts Email Right for You
Inbox takes the onus of sorting your email and does a pretty good
job of it. *It places similar emails in groups called Bundles.*
When you’re setting up Inbox for the first time, you’ll get a
prompt to choose which type of emails you’d like to see grouped
into a separate bundle. Trips, Promos, Updates, Forums, and
Finance are some of the bundle types that you can choose from.
Image removed by sender. inbox-settings-dialog
Use the *Create new*… sidebar link if you’d like to create a
custom bundle. You can go back and tweak your bundle preferences
anytime via Inbox settings.
3. Highlights Just the Data You Need
From flight times to car rental info to order confirmations, Inbox
is familiar with the kind of data that you’re usually looking for
in your inbox. That’s why it keeps that *important data
highlighted at all times in scannable cards for easy identification.*
Image removed by sender. inbox-card
Inbox also makes it easy to tell if an email has attachments,
photos, inline images, links to videos, etc., by
making their thumbnails visible in your inbox.
Image removed by sender. inbox-thumbnails
If you mention a link, a phone number, or an email address while
creating a reminder in Inbox, its *Assist* feature brings up extra
information that it thinks you might need. We’re sharing this
tweet as an example:
Another win for @inboxbygmail
<https://twitter.com/inboxbygmail>. I set this reminder for
myself a month ago, and Inbox knows when my pharmacy opens!
pic.twitter.com/pUMliylPnc <https://t.co/pUMliylPnc>
— Danger Manley (@DangerManley) March 30, 2016
<https://twitter.com/DangerManley/status/715168434829529088>
You’ll appreciate that *Inbox is smart enough to not display
sensitive data like license keys in cards*.
4. Speeds up Email Replies
For any email that’s currently open, Inbox lists three text
snippets beneath the message. These are replies crafted by Inbox
to save you some time. Click on any of the snippets and a new
draft appears with that snippet pasted in the body of the reply
email. You can review and edit the email before you hit *Send*.
Image removed by sender. inbox-smart-reply
Inbox notes the changes you make and learns from them, crafting
better response options with each iteration. It also works its way
up to more complex sentences as you keep using the *Smart Reply*
feature. Smart replies are available on the web and on mobile.
The @inboxbygmail <https://twitter.com/inboxbygmail>
auto-replies are creepily accurate. AI is making impressive
strides. And saving me time. :-)
— Bart Verkoeijen (@bgever) April 8, 2016
<https://twitter.com/bgever/status/718340373165289473>
5. Speeds up Searches
The problem with email searches
<http://www.makeuseof.com/tag/5-advanced-gmail-search-operators-you-should-know/>
is that you still have to look through the results to find key
information. Inbox knows that this can be time consuming and does
its best to push the right information to the top. /Then/ it shows
you other relevant results in two groups: *Top results* and *All
results*.
When I searched for /flight time/ in Inbox, right at the top it
showed me the most relevant card that matched my query — a card
highlighting the flight number as well as the departure date and
time for the earliest upcoming flight. Handy!
Image removed by sender. inbox-smart-search
6. Acts as Your Travel Assistant
Tracking travel plans
<http://www.makeuseof.com/tag/stress-free-travel-prevent-mistakes-minimize-anxiety/>
has never been this smooth. Inbox has a dedicated bundle called a
trip bundle that *gathers all emails related to each of your trips
in one place*. Click on Trips in the sidebar to view trip bundles
for upcoming trips as well as completed ones. Click on any of them
and there’s all the right data you need!
I am travelling soon! Who wants to meet? Let me know ??
ps love how @inboxbygmail <https://twitter.com/inboxbygmail>
automatically creates itineraries pic.twitter.com/83NEVqCCUW
<https://t.co/83NEVqCCUW>
— Antal János Monori (@anthonymonori) April 7, 2016
<https://twitter.com/anthonymonori/status/718005649154711558>
You can even *share trip summaries with family and friends quite
easily*. All you have to do is open a trip bundle, click on the
*Share trip* icon (right-facing curved arrow), fill in the
recipient’s email address, and hit *Send*. Inbox takes care of
adding the trip summary to the email when you click on *Share trip*.
Image removed by sender. Trip-Info
7. Prompts You to Create Reminders
When you receive an email that Inbox identifies as a to-do, it
suggests adding a reminder for it. You can accept its suggestion
by clicking on *ADD REMINDER*. This way you don’t need to follow
up on emails that require action. All you have to do is accept
Inbox’s reminder suggestions and get on with your work till Inbox
prompts you again to take action.
Image removed by sender. inbox-reminder-suggestion
Reminders that you create in Inbox and tie to a specific time and
location show up as cards in Google Now
<https://www.google.com/landing/now/>. Also, *when you add a
reminder in Google Now or in Google Keep <http://keep.google.com>,
it turns up in Inbox*. You’ll find it under Reminders in the sidebar.
Image removed by sender. inbox-reminder-from-keep
8. Keeps Emails out of Sight Till You Need Them
Emails that you don’t need right now are often a distraction
because you have to bypass them to get to the ones you do need. To
help tackle this problem, Inbox also allows you to snooze emails
for later.
*Snoozing an email hides it temporarily* and moves it back to your
inbox when you’re ready for it. If you still aren’t, feel free to
hit *Snooze* again.
You can pick from snooze times like *Next week*, *Someday*, and
*This weekend* or add a custom snooze date, time, and place.
Image removed by sender. inbox-snooze-email
9. Lets You Control the Frequency of Promo and Update Emails
It’s annoying to have promotional emails or update emails trickle
into your inbox throughout the day. But with Inbox, you can opt to
*display the Promo and Update bundles in your inbox just once a
day* or even once a week. The catch is that you can’t change the
time at which the bundles appear in your inbox. The default is 7
AM and you’ll have to live with that, for now anyway.
To set the frequency for promo emails, open the *Settings* dialog
for the Promos bundle. There, under *Show bundle*, select the
radio button next to *Once a day* or *Once a week* and close the
dialog. Repeat this process for the Updates bundle.
Image removed by sender. inbox-promo-settings
In the bundle settings dialog, if you have set the *Bundle
messages in the inbox* option to *Off*, you won’t get the email
frequency option, but you /will/ get one to automatically mark
messages as done when they arrive.
*Note:* Promo emails include deals, offers, etc. and update emails
include notification emails like confirmations and alerts.
10. Learns What You Need
Inbox uses intelligent scanning to sort your emails, highlight key
information, and to provide suggestions for reminders, replies,
and searches. What’s great is that *the more you work with Inbox,
the better it gets at giving you relevant suggestions*. This is
sure to save you a lot of typing and correction as you continue to
use Inbox.
Also, you don’t need to learn or remember any special syntax to
interact with Inbox, because it recognizes natural language just fine.
Inbox by Gmail now uses natural language recognition to
suggest reminders to add http://t.co/Aii7xayyUU
pic.twitter.com/UACcl7ufng <http://t.co/UACcl7ufng>
— Ali Güçlü ? (@aliguclu) June 21, 2015
<https://twitter.com/aliguclu/status/612672479585288192>
Inbox Is Great, But…
The quick and easy data access that Inbox provides is made
possible by the data-scanning mechanism built into it. This means
that *Inbox trawls your messages to bring up the information
that’s most relevant to you.* Creepy? It sure is, unless the lack
of privacy
<http://www.makeuseof.com/tag/americans-given-privacy/> doesn’t
bother you much. This intrusion into every part of your life is
the biggest problem with Inbox, granted that it’s an intrusion
that has your blessings if you sign up for Inbox.
Started looking at Inbox by Google. Became concerned about
privacy. Remembered I already use Gmail so I don't have
privacy anymore.
— Chris of ComicBookDB (@comicbookdb) November 7, 2014
<https://twitter.com/comicbookdb/status/530743198717861889>
Except for the privacy bit, none of Inbox’s cons seem to be deal
breakers. *A unified inbox feature would have been a
useful addition* for managing multiple Google accounts in Inbox
though. For now, you’ll have to stick to account switching just
like you do in Gmail. A one-click delete option for emails would
also have been nice.
Unbox Inbox!
You won’t know if Inbox is worth making your primary email client
unless you spend some time with it. Get started on that today. If
it’s been more than a year since you tried Inbox
<http://www.makeuseof.com/tag/google-inbox-review-breath-fresh-air/>
and went back to Gmail, give it another shot, because Inbox has
evolved quite a bit between then and now.
The takeaway here is that if it’s efficiency that you’re looking
for, Inbox gives you an awesome deal. Not so much if privacy is
your top concern at all costs.
*Have you switched to Inbox by Gmail? Has it changed your email
workflow for the better? Did you hate it and go back to regular
Gmail? We’d love to hear about your experience with Inbox.*
Image Credit: Hourglass clock
<http://www.shutterstock.com/pic-265709573/> by Dima Sobko via
Shutterstock
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