Hi Michael, I take a slightly different approach and utilise the Smart Groups feature of Address Book.
In all the Address Book cards of people who belong to a particular group, I put that groups name into the Text field in Address Book. I then set up a new Smart Group and set the rules so that this new smart group contains all the people that contain <Group Name> in the text field. You can play with the rules to find the best option for you. Then in Mail, I simply enter the new smart group name in the BCC field, or you can more sensibly use Daniels fail safe solution. Using a smart group mean all I need to remember to do when I get a new member to our group, is to add the group name into the text field of their Address Book entry, I don't also have to remember to drag their card into the group. To find all the members of the group, simply type the group name into the search function of Address Book and they all appear so you can check on them. I also use this feature when finding current members as I have added "Member 2012' into the field, so when I search by Member 2012, there they all are and I can print labels, do addresses on envelopes etc. all from within Address Book. If I want to email to just these members, I can find them in search, then do a select all and drag these addresses into the BCC field of an open Mail email. Hope this helps - or that I've not explained something already described by others. Tim On 12/02/2012, at 6:31 PM, Daniel Kerr wrote: > Hi Michael > > If you select all the address (either as Ronni has said, or via click on one, > then Command-A to select all). > Then Right click on one of them, and you'll get "Add to Address Book". This > should then add them all to the address book. > You'll then need to go through all the addresses of the "new people" and hold > down Command key to select the multiple of them. > Then once all highlighted, drag them into your new Group you've made. > That should then get them in "manually" if Ronni's way isn't working. > > Also if you are going to send out an email to multiple people, I would > recommend the following. (This is just a bit of a bug bear I sometimes find > with "group emails" so I always like to point it out. > In Mail go to to the Mail menu the Preferences. > Go to Composing and ensure "When sending to a group, show all member > addresses" is unticked. > > This means if you send it out in the "To" field it will hide all the email > addresses. > This saves having to remember to use the BCC (Blind Carbon Copy) field to > ensure the addresses are hidden. > > (It still amazes me some of the businesses today that still send out emails > showing all the names of the people it goes too. Not only do I feel this > could be a privacy issue, it just opens up to spam/virii/rubbish if someone > else's machine on the "list" gets compromised.). > Or maybe it's just my OCD coming through,...lol. > > Hope that helps > > Kind regards > Daniel > > Sent from my iPhone 4s > > > --- > Daniel Kerr > MacWizardry > > Phone: 0414 795 960 > Email: <daniel AT macwizardry.com.au> > Web: <http://www.macwizardry.com.au> > > > **For everything Macintosh** > > On 12/02/2012, at 5:17 PM, Michael Hawkins wrote: > >> Hi Ronni and Greg, >> >> Thank you Ronni, but for some reason the drag and drop method isn't working. >> >> Greg, thank you for your suggestion but I want to be able to send emails to >> the group from time to time, without having to hunt through my emails to >> find one which has been sent to me along with all the people I want to send >> an email to. >> >> >> Regards, >> >> Michael. >> >> On 12/02/2012, at 3:19 PM, Ronda Brown wrote: >> >>> Hi Michael, >>> >>> I'm away from my computer so can't check my documents for exactly the >>> procedure. >>> So this is 'off my head' ... I'll check later tonight when I get back to my >>> computer. >>> >>> 1) Create a new group in Address Book >>> >>> 2) Go to an email that has all of the addresses you want in the "To" field >>> (or CC, BCC). It can either be an email you received, or an email you're >>> composing. If you don't have one email that has all the addresses, you can >>> repeat this method to add other ones later to the same group. >>> >>> 3) Select all the addresses you want to go in the new group by clicking and >>> dragging to highlight them. >>> >>> 4) Drag the list of email addresses onto the name of the group in Address >>> Book. It will ask you if you want to create new cards for all of the >>> emails, which you'll confirm. >>> >>> Then you can email all the recipients in the group just by typing the >>> group's name in Mail. >>> >>> If you have some of the contacts already in your Address Book, it lets you >>> know and you can either review them, accept them, or cancel. >>> >>> Cheers, >>> Ronni >>> >>> Sent from Ronni's iPad >>> >>> On 12/02/2012, at 2:34 PM, Michael Hawkins >>> <michael.hawk...@mjhawkins.com.au> wrote: >>> >>>> I've received an email sent to 40 different people. >>>> >>>> From time to time I want to be able to send emails to all those people, as >>>> a group. >>>> >>>> >>>> Other than laboriously copying all their email addresses to Address Book >>>> (and how do I do that, easily in any event?) is there a simple way of >>>> setting up a Group? >>>> >>>> OS 10.7.3 >>>> Mail v5.2 >>>> >>>> MacBook Pro 2.4 GHz Intel Core i7 >>>> >>>> Thank you, >>>> >>>> Michael Hawkins. >>>> -- The WA Macintosh User Group Mailing List -- >>>> Archives - <http://www.wamug.org.au/mailinglist/archives.shtml> >>>> Guidelines - <http://www.wamug.org.au/mailinglist/guidelines.shtml> >>>> Settings & Unsubscribe - >>>> <http://lists.wamug.org.au/listinfo/wamug.org.au-wamug> >>> -- The WA Macintosh User Group Mailing List -- >>> Archives - <http://www.wamug.org.au/mailinglist/archives.shtml> >>> Guidelines - <http://www.wamug.org.au/mailinglist/guidelines.shtml> >>> Settings & Unsubscribe - >>> <http://lists.wamug.org.au/listinfo/wamug.org.au-wamug> >> >> -- The WA Macintosh User Group Mailing List -- >> Archives - <http://www.wamug.org.au/mailinglist/archives.shtml> >> Guidelines - <http://www.wamug.org.au/mailinglist/guidelines.shtml> >> Settings & Unsubscribe - >> <http://lists.wamug.org.au/listinfo/wamug.org.au-wamug> > > -- The WA Macintosh User Group Mailing List -- > Archives - <http://www.wamug.org.au/mailinglist/archives.shtml> > Guidelines - <http://www.wamug.org.au/mailinglist/guidelines.shtml> > Settings & Unsubscribe - > <http://lists.wamug.org.au/listinfo/wamug.org.au-wamug> -- The WA Macintosh User Group Mailing List -- Archives - <http://www.wamug.org.au/mailinglist/archives.shtml> Guidelines - <http://www.wamug.org.au/mailinglist/guidelines.shtml> Settings & Unsubscribe - <http://lists.wamug.org.au/listinfo/wamug.org.au-wamug>
