You could employ custom 'tags' for each property either in the Notes,
Action, Num, Memo, or Description fields, whatever works best for you.
Then when you run a Transaction Report, you can filter the results that
match your tag.
The only downside to this method, at this time, over setting up separate
accounts for each property, are that the Income Statement doesn't filter
by custom text, so if you use a tagging system, you'd have to construct
that report out of two or more Transaction Reports.
Since it seems you aren't so much reaching a character limit as seeing a
practical truncation on a printed report, maybe just change your wording
in the Memos? Perhaps start with "Property 1-..." That way you see this
info up front. You can also use the NUM or Action fields for that text,
but of these I think only NUM can show up on reports. (and you may be
using that for something else)
----
Yes, Bills (and Invoices) can have their line items assigned to various
expense (or Income) accounts.
That detail is by default, only visible when viewing the bill/invoice.
If you want to be able to craft reports based on that info, you'll need
to un-set Preferences > Business > General > Accumulate splits on post,
which will then preserve each line item as visible in the affected
account registers. (this can also be toggled per bill/invoice on
posting) A Transaction Report can then 'see' those line items as
individual splits in the bill/invoice transaction.
Also, if you use bills/invoices, you have the option of setting a
separate 'Description' in the posting Dialog. While I don't know of a
way to do any reporting on this field specifically, that info does show
up in a Vendor/Customer report and in the Notes field of the posted
transaction. (so presumably, a filter on that field might work)
Regards,
Adrien
On 3/4/24 11:46 AM, Tim via gnucash-user wrote:
I don't think I framed the problem completely. I have several rental properties
and before I migrated to GNU cash I was using Quicken to generate “itemized
spending” reports from which I could fill out schedule E for each property.
When I tried to do the same thing with GNU cash for the transactions associated
with, for example maintenance on property 1 or repairs on property 2 I did get
a list of transactions but the descriptions of them were so truncated that it
wasn't practical for me to verify the correctness of them the way I used to be
able to do by just looking down the column of transactions.
If I were to pervert the gnucash vendor bill payment system to detail the work
my part-time employees do, would I be able to assign line items on an invoice
to different GNU cash expense accounts associated with the different properties
people worked on? And would reports generated by GNU cash be able to list the
detail for the line items? That's my ultimate goal. I want to be able to
generate reports from the gnucash for each calendar year, which also happens to
be my tax year, so I can use that information to fill out schedule E for each
rental property. I'm comfortable with doing that manually but I have been
spoiled by having reports from Quicken that provide the detail associated with
each expense account in a form that's easy to double check.
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