If the events are fixed, such as "Memorial Day Celebration" and
"Independence Celebration", you could make an expense category and
then have sub-categories for it. I assume that you can run P&L on one
set of categories. Would that work? You'd have similar
sub-categories. I'm pretty sure you could get a breakdown for the
events, but if you also want a total (for example) "postage" from each
category, I'm not sure how to do that, especially if you want all the
sub-categories summarized. Perhaps exporting to a spreadsheet and
creating a pivot table? (or something along those lines?)
_________________________________
Richard Losey
rlo...@gmail.com
Micah 6:8
a) Accounts of type "expense" and accounts of type "income" are really
the same type of temporary account of fundamental type equity. If you
know the historical development of double entry bookkeeping over the
last several hundred years you will know where they came from. They
really differ just in the sense of their normal balance, debit for
expenses and credit for income. We get the top level types "income" and
"expense" only so that we do NOT have to specify them for the P&L.
b) That means we can create the subtree for an event EITHER under income
or expense and put all children of this event there whether they are
"really" income or expense. The "wrong" ones are simply contra in sense.
A debit balance account of type income is a "negative" income, that is,
an expense.
c) Assuming we consistently made all the printing and postage accounts
the same (all expense) we can produce a report showing all of them.
Surely you can picture and income and expense report where JUST some
expense accounts were included. Don't have to export to a spreadsheet.
BUT the latter is exactly what I would do in practice. You have run the
FULL P&L (all accounts) and exported it and opened as a spreadsheet. Now
say you want just a few accounts. COPY the spreadsheet giving it a name
like "Printing and Postage" and then delete everything but the accounts
for printing and postage and the spreadsheet will total those for you.
Do the same for whatever else you need, say each event by itself, say
all of the events (but nothing else), say the events each without it
printing and postage (if you have ever done a 990/990EZ you'll know
where that goes depending on whether your events make revenue or are an
expense.
d) But WHAT is this "category: business? Why are you (still?) talking
about categories.If you mean account, say account. We're doing standard
double entry bookkeeping here.
Michael D Novack
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