[GNC] Trouble importing .qif into Guncash

[David Wasserman via gnucash-user]

Recently upgraded to 24.04 LTS.  Gnucash Version: 5.6. Build ID: Flathub 
5.6-2.

Gnucash Import fails at final screen with error message.  Is there a fix?

David W
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Re: [GNC] Help request starting out with Gnucash

[flywire]

David, the  guide even warns that accounting debits and credits are
used contrary to the way most people understand them. The average
punter will be wrong, and if they get it right the next punter will
likely bet they are wrong.

https://lists.gnucash.org/pipermail/gnucash-user/2024-May/111801.html

Generally then the sense of debits and credits in a bank statement is the
> reverse of what they mean in your personal accounts.

Exactly, perspective. It's like saying the sun is on your left side. Much
clearer to say it's on the western side, or it's a deposit to a specific
account (though I agree some of the simple terms are confusing and could be
revised).

It's not really important though because after a few transactions you know
which side to use, especially if you did the tutorial in the Guide first.

BTW, the referenced thread didn't reach a conclusion to the example in July.
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[GNC] Filter Reports

[flywire]

Reporting other than by a normal COA structure has always and continues to
be in demand. The latest dev decision seems to be:

https://github.com/Gnucash/gnucash/pull/1623#issuecomment-1585771847

> ...if we take out the language about multidimensional analysis and... tags
> and do it as a report option to filter entries based on a string match on
> an arbitrary string or even a regular expression in a selected text
> field—any of description, notes, memo, num, or action—then users...can
> write custom reports around it to support your analysis, other users can
> find other uses, and it doesn't constrain future development.

Firstly, I'd support the community using the term *filter reports* because
tags is too confusing with usage of the term as computer code, and it
doesn't imply a more sophisticated implementation using separate fields. (I
understand separate fields would be much more functional but also involve
significantly more development and maintenance.)

Unfortunately, there is a major failure with current report implementation,
reports can only include transactions meeting the filter, not *all*
 transactions.

Vince has presented this functionality as a powerful multidimensional tool
for transactions and splits (either the QuickBooks class feature or endless
sub accounts only offer a second dimension). The custom report at
https://github.com/dawansv/gnucash-custom-reports?tab=readme-ov-file#examples
demonstrates the issue by reporting both transactions matching the filter
*and* those with no match. This is a hack for standard database *group by*
functionality.

Despite significant revision to standard reports, ultimately the
functionality to report all transactions by filter (matched and unmatched)
was not included in GnuCash and is only available as a custom report. Can
the developers comment?

Regards
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Re: [GNC] Help Transferring saved reports to another computer

[David Carlson]

Aha!  I was careless and I put the reports file in the books subdirectory
by mistake.  It helps to take a break and look again.  All is well now.

On Sat, May 4, 2024 at 7:59 PM David Carlson 
wrote:

> I am trying to copy saved reports from a computer running GnuCash 4.8 to a
> windows computer running GnuCash 5.6.1.  I successfully copied the .gcm
> files that I wanted but the saved-reports-2.8 file did not bring the saved
> reports.  Is this a problem with release 5.6.1 or did I do something wrong?
>
> --
> David Carlson
>


-- 
David Carlson
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[GNC] Help Transferring saved reports to another computer

[David Carlson]

I am trying to copy saved reports from a computer running GnuCash 4.8 to a
windows computer running GnuCash 5.6.1.  I successfully copied the .gcm
files that I wanted but the saved-reports-2.8 file did not bring the saved
reports.  Is this a problem with release 5.6.1 or did I do something wrong?

-- 
David Carlson
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Re: [GNC] Help request starting out with Gnucash

[David Cousens]

Understood that those without an accounting background often
misunderstand what debits and credits actually mean. 

I don't know whether the thread you referenced reached a conclusion but
the accounting definitions of debit and credit and how they are used in
accounting is however formally logically self consistent.  The same
definitions are used world wide in accounting and GnuCash is an
accounting program and it fully implements the rules of accounting. 

The developers have provided the facility to use the non formal
termsthat is consistent with the formal label  but when it gets down to
how the program works and sorting out whether a user is using the
program correctly it strictly obeys the formal definitions and rules of
accounting and has to.

There is no confusion if you know and apply the formal definitions. On
the contrary the informal labels are more open to misinterpretation
unless you apply a similar set of definitions and rules to them and
those rules tend to be far more complex and appear to be far more
arbitrary. The effort involved in becoming failiiar and applying the
formal definitions is far less than for the informal ones and it is the
core of how double entry accounting works to identify and minimise
entry errors.

The accounting definition relies on the concept of an entity whose
transactions are being accounted for and in the accounts of that
entity, the concept of an accounting period and  the accounting
equation then expresses the realtionship between the various types of
accounts in the form:

Assets = Liabilities + Equity + (Income - Expenses)

The reason that Income and Expenses are grouped with Equity is that
they are actually equity accounts recording the increases and decreases
in Equity during the current accounting period and the minus sign befor
e Expenses indicates that expenses decrease equity.

A debit increases the balance of an account of the types on the LHS of
the equal sign and a credit decreases the balance of an account of that
type on the LHS. 

For accounts of a type on the RHS, a credit increases the balance of an
account and a on the RHS (unless the account type is preceded by a
minus sign in which case it is a decrease) and conversely a debit
decreases the balance of accounts of that type again with reversal
where the type is preceded by a minus sign.

The steps in interpreting a statement are:
1 Determine the entity for which the statement has been prepared and
applies to;
2 Apply the definitions/rules above to determine whether a particular
entry is a debit or a credit for the type of the account in the hands
of that entity.

A statement prepared by a bank is generally prepared from the
perspective of the bank. Similarly another business providing a
statement of your transactions with it will be prepared as those
transactions apply to the entity which is that other business.

For a bank your savings/cheque account is a Liability whereas for them
a loan or overdraft to you is an Asset whereas in your hands a savings
or cheque account is an Asset and a loan or overdarft will be a
Liability. Generally then the sense of debits and credits in a bank
statement is the reverse of what they mean in your personal accounts.
(That is of course unless the bank tries to be helpful and supplies the
statement as if you are the entity the statement applies to without
explicitly stating that).

David Cousens


On Sun, 2024-05-05 at 09:40 +1000, flywire wrote:
> > 
> > You need to get a grasp of double entry bookkeeping concepts...
> 
> I agree but I wouldn't focus on the formal meaning of Credit/Debit,
> even if
> you understand it most people have the wrong understanding -
> https://lists.gnucash.org/pipermail/gnucash-user/2023-May/106929.html
>  - and
> following the thread into July it gets screwy and unresolved.
> 
> The Guide has a dozen transactions, and actually entering them into
> GnuCash
> while you work through the documentation should give you enough
> experience,
> confidence, and understanding to use the Common features of GnuCash.
> Sometimes a tutorial concept is not immediately clear but becomes
> clearer a
> little later on. Unfortunately, the tutorial does not continue
> through to
> the Advanced (mainly business) features.
> 
> Regards
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Re: [GNC] Account Hierarchy

[Patrick Skelton]

Thank you for the reply, Frank.

To take the second half of your reply first, there won’t be many products.
I used the word ‘product’ for illustration; in actual fact, these are
product groups or types.

That said, your other suggestion, to treat shops as assets, is something I
will look into. My accountancy knowledge is basic to say the least. I will
attempt to find some reading material about this.

Thank you for the suggestion.

Kind wishes - Patrick

On Fri, 3 May 2024 at 21:56, Frank Ciani  wrote:

> This is where Tags would be great.  There are some work arounds to 'fake '
> tags into existence,  but they are cumbersome to use - my opinion.
>
> Shop A and Shop B aren't income/expense accounts.  They're locations
> comparable to assets.
>
> Why not setup asset accounts for Shop A and B.  Then sales by product and
> expenses  would be debited/credited to the appropriate Shop account.  Then
> it would be easy to generate Shop A reports vs. Shop B.
>
> Your proposed hierarchies would necessitate a lot of duplicate
> income/expense accounts which would become a nightmare to maintain.
>
> Another question is how many products do you plan to have?  If it's only a
> few, I think you'll be OK. If it's a lot,  perhaps you need a product that
> has an inventory capability.
>
>
> On Fri, May 3, 2024, 7:57 AM Patrick Skelton 
> wrote:
>
>> Hi,
>>
>> I am about to structure a new set of accounts for a business. GnuCash uses
>> a hierarchy, which I am currently trying to decide upon. Two
>> part-hierarchies come to mind:
>>
>> *FIRST*
>>
>> Sales
>>
>> Shop A
>>
>> Product 1
>>
>> Product 2
>>
>> Shop B
>>
>> Product 1
>>
>> Product 2
>>
>>
>> *SECOND*
>>
>> Sales
>>
>> Product 1
>>
>> Shop A
>>
>> Shop B
>>
>> Product 2
>>
>> Shop A
>>
>> Shop B
>>
>>
>> The first would make it easy to see sales for each shop but harder to find
>> out the sales for each product. The second would make it easy to see sales
>> for each product but harder to find out the sales for each shop.
>>
>> Both of these seem like reasonable questions to be able to ask of the
>> accounts. How do I choose which hierarchy to go with and is there any way
>> I
>> can answer both of these questions?
>>
>> Any advice would be most welcome as I am no accounting expert and have
>> only
>> basic knowledge of GnuCash.
>>
>> Kind wishes - Patrick
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[GNC] Help request starting out with Gnucash

[flywire]

>
> You need to get a grasp of double entry bookkeeping concepts...

I agree but I wouldn't focus on the formal meaning of Credit/Debit, even if
you understand it most people have the wrong understanding -
https://lists.gnucash.org/pipermail/gnucash-user/2023-May/106929.html - and
following the thread into July it gets screwy and unresolved.

The Guide has a dozen transactions, and actually entering them into GnuCash
while you work through the documentation should give you enough experience,
confidence, and understanding to use the Common features of GnuCash.
Sometimes a tutorial concept is not immediately clear but becomes clearer a
little later on. Unfortunately, the tutorial does not continue through to
the Advanced (mainly business) features.

Regards
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Re: [GNC] Help request starting out with Gnucash

[David Cousens]

Brian,

The entry recording your opening balaces will have debit amounts to
your asset accounts and equal credit amounts to the Equity:Opening
Balance accounts. For Liability accounts the entry will be credit
amounts with corresponding  debit amounts to the Equity:Opening
Balances. 

This is how double antry accounting works, each transaction consists of
at least one debit and one credit entry (there can be more) where the
sum of the debit and credit entries are equal.

If you set the preferences (Edit->Preferences->Account_>Use Formal
Accounting Labels checked)  and in the Register defaults check Auto-
split Register, when you select a transaction it will open with two or
more lines. AT least one line usually the first will affect the
register you are working in and subsequent entries will affect other
accounts.

Your opening transaction for the amount of your check account will
appear as follows in the Account and Debit and Entry columns of the
register:

Account  Debit  Credit
Asset: Cheque Account3892.25
Equity: Opening Balance 3892.25

with similar entries for all your other assest accounts and entries
with reversed debit and creits for the liability accounts.

If this does not make sense then you will need to read a bit more on
the basics of double entry accounting. There is a brief summary int the
GnuCash Tutorial and Concepts Guide
(https://code.gnucash.org/docs/C/gnucash-guide/chapter_basics.html) .

David Cousens

On Sat, 2024-05-04 at 13:18 -0400, Brian Higgins via gnucash-user
wrote:
> I really need to talk with someone to get this right. My equity
> opening 
> balance is $ 6802.59 ( close enough) on 1/1 24,  and my check
> register 
> is $3892.258 on 1/1/24 and my petty cash is $5 on 1/1 /24, so why
> does 
> my equity account value on show up as equal to the assets?  I thought
> the equity account would show as the balance of all owners investment
> in 
> the business, and as a liability, and thus a negative number.  Would
> a 
> bookkeeper or accountant who may not be familiar with Gnucash be able
> to 
> help me figure this out?
> Note: I have returned the Equity parent account to placeholder, and I
> see there is an Opening Balance Equity as a child account of that. So
> really, is my opening balance equity just the total of my assets on 
> 1/1/24, or is it a register snapshot of a capital account, as of Jan 
> 1st,  meaning all the $ I have shoveled into this turkey since day
> one, 
> starting back in  2021? I feel I should enter $ 6802.59, and I think 
> that goes on the credit side,  ( an increase in GnuCash)) since it is
> a 
> 'special liability', where the bank account was debited that amount, 
> over time, in 2021. I am starting these books fresh as of Jan 1 2024.
> Thank you, I just need some hands on help getting me started.
> 
> 
> Brian
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Re: [GNC] Help request starting out with Gnucash

[Michael or Penny Novack]

On 5/4/2024 1:18 PM, Brian Higgins via gnucash-user wrote:
I really need to talk with someone to get this right. My equity 
opening balance is $ 6802.59 ( close enough) on 1/1 24,  and my check 
register is $3892.258 on 1/1/24 and my petty cash is $5 on 1/1 /24, so 
why does my equity account value on show up as equal to the assets?  I 
thought the equity account would show as the balance of all owners 
investment in the business, and as a liability, and thus a negative 
number.  Would a bookkeeper or accountant who may not be familiar with 
Gnucash be able to help me figure this out?
Note: I have returned the Equity parent account to placeholder, and I 
see there is an Opening Balance Equity as a child account of that. So 
really, is my opening balance equity just the total of my assets on 
1/1/24, or is it a register snapshot of a capital account, as of Jan 
1st,  meaning all the $ I have shoveled into this turkey since day 
one, starting back in  2021? I feel I should enter $ 6802.59, and I 
think that goes on the credit side,  ( an increase in GnuCash)) since 
it is a 'special liability', where the bank account was debited that 
amount, over time, in 2021. I am starting these books fresh as of Jan 
1 2024.

Thank you, I just need some hands on help getting me started.


You need to get a grasp of double entry bookkeeping concepts, not just 
"doing it using gnucash" as opposed to say "pen and ink on paper". The 
tutorial might or might not be enough. If you need more on basics, seek 
out a standard "bookkeeping or  accounting 101" .text.


a) At the start, it might (or might not) forget all about negative 
numbers. After all, double entry bookkeeping goes back to before 
European math accepted negative numbers (yes, it IS that old). The 
"senses" are debit and credit (not positive and negative)


b) Yes, if you have NO liabilities, then total assets (debit) equals 
total equity (credit)


c) In a set of books, total debits will equal total credits. Easy to 
see. The set of books starts out empty. Each transaction will have at 
least one debit and one credit and the total debits on the transaction 
will equal the total credits on the transaction.


d) The shortcut of allowing you to create accounts with "starting 
values" has confused you by hiding the "c" (the underlying transaction). 
You possibly would've been less confused had you been required to create 
accounts at zero and then enter an explicit transaction to set the 
initial value because then you would have SEEN the other side of that 
transaction << the "starting balance" account under Equity >> This would 
especially be true if this business had multiple owners.


Michael D Novack


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[GNC] Help request starting out with Gnucash

[Brian Higgins via gnucash-user]

I really need to talk with someone to get this right. My equity opening 
balance is $ 6802.59 ( close enough) on 1/1 24,  and my check register 
is $3892.258 on 1/1/24 and my petty cash is $5 on 1/1 /24, so why does 
my equity account value on show up as equal to the assets?  I thought 
the equity account would show as the balance of all owners investment in 
the business, and as a liability, and thus a negative number.  Would a 
bookkeeper or accountant who may not be familiar with Gnucash be able to 
help me figure this out?
Note: I have returned the Equity parent account to placeholder, and I 
see there is an Opening Balance Equity as a child account of that. So 
really, is my opening balance equity just the total of my assets on 
1/1/24, or is it a register snapshot of a capital account, as of Jan 
1st,  meaning all the $ I have shoveled into this turkey since day one, 
starting back in  2021? I feel I should enter $ 6802.59, and I think 
that goes on the credit side,  ( an increase in GnuCash)) since it is a 
'special liability', where the bank account was debited that amount, 
over time, in 2021. I am starting these books fresh as of Jan 1 2024.

Thank you, I just need some hands on help getting me started.


Brian
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[GNC] aqbanking date offset in GnuCash

[John Vermeer]

When I import from my Credit Union to GnuCash using AqBanking there seems to be 
a date offset. I suspect this may be due to UTC vs Local Time. When I import, I 
do not see the the current transactions unless I set the "To" date in the "Get 
Transaction Online" dialog to 'tomorrow'.

So, I currently have to manually change that date before importing ever time.

Is there a setting that would make this happen automatically when I do the 
aqbanking import?

Thanks for any insights.

John


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Re: [GNC] Transaction Report Shortcomings

[Christopher Lam]

Hi, yes, that is correct.

On Sat, 4 May 2024 at 21:05, Paul Kroitor  wrote:

> So if I understand correctly, you’re saying the there’s already a setting
> (Sorting/Show Account Description) that is supposed to address this, but it
> doesn’t currently work properly. And that the bug was recently or is about
> to be fixed.
>
>
>
> Also, I should look for the fixed version in the nightly builds, right?
>
>
>
> Is that right?
>
>
>
> Sorry for double-checking, I just want to be sure I understand,
>
> Paul
>
>
>
> *From:* Christopher Lam 
> *Sent:* Thursday, May 2, 2024 1:09 AM
> *To:* Paul Kroitor 
> *Cc:* Gnucash Users 
> *Subject:* Re: [GNC] Transaction Report Shortcomings
>
>
>
> Hi,
>
> See Sorting/Show Account Description. This is a bug which will be fixed
> tomorrow.
>
> https://code.gnucash.org/builds/win32/stable/
>
> HTH
>
>
>
> On Wed, 1 May 2024 at 22:07, Paul Kroitor  wrote:
>
> Is there a way to get the Transaction Report to show Account Description
> rather than Account Name in the group header lines (not the detail lines)?
>
>
>
> I have a number of expense accounts that have identical subaccounts, for
> example House-1:Property Tax and House-2:Property Tax. In the CoA, the Name
> for these sub-accounts is just Prop Tax, but the Description is House-1
> Property Tax.
>
>
>
> The problem is that Transaction Reports (when set to primary key = Account
> Name) become confusing because there become several groups simply titled
> Prop Tax with no further distinction. It would be better if it could
> somehow
> more clearly show the account hierarchy - Quicken's Itemized Categories
> report is great at this with it's collapsable tree design - but just
> showing
> the full account name would be a good start.
>
>
>
> In some reports I can choose to show the Account Description (full name),
> but the Transaction Report doesn't seem to have this option.
>
>
>
> Or perhaps I should look at approaching this from the other direction and
> look for an Income / Expense report showing full detail lines?
>
>
>
> Paul
>
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Re: [GNC] Export Transactions to CSV - Exclude Assets entry

[Wesley Werner]

Hi all,

I'd like to apologize for my silly question from yesterday.

The problem was that the option to export with the "simple layout" was
unchecked without me realizing. I won't make that mistake again :)

Regards

--
Regards
Wesley Werner


On Fri, 3 May 2024 at 18:58, Wesley Werner  wrote:

> Hello everyone.
>
> I recently upgraded to GnuCash 5.6, when I export all transactions to CSV
> it writes both sides to the file, where before it only wrote the side of
> the account I chose within the export dialog.
>
> To demonstrate,
> 1. File -> Export -> Transactions to CSV
> 2. Pick *only* Assets:Savings Account
>
> The CSV contain two rows for each transaction, one from "Assets:Savings
> Account" (-$13) and a second to "Expenses:Groceries" ($13). Prior to 5.6 it
> would only export the "Expenses:Groceries" row.
>
> I import this CSV into other programs for budgeting purposes, and since
> the two rows balance each other out it is causing unexpected totals.
>
> I tried only selecting the Expense sub-accounts in the export dialog. The
> outcome is the same. I also could not find any relevant preference setting
> to affect this.
>
> I don't really want to revert to 5.5, as I found it's process did not shut
> down on Windows 11, causing lots of orphaned exe processes to hang around
> and I got tired of mopping these up manually. Ideally I'd like to get
> exporting to CSV to only honor the account I chose in the export dialog.
> Hoping this is just something silly I missed?
>
> Windows 11 Pro
> Version 23H2
> GnuCash 5.6 for Windows 64bit, Build ID: 5.6+(2024-03-30)
>
> --
> Regards
> Wesley Werner
>
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Re: [GNC] Transaction Report Shortcomings

[Paul Kroitor]

So if I understand correctly, you’re saying the there’s already a setting 
(Sorting/Show Account Description) that is supposed to address this, but it 
doesn’t currently work properly. And that the bug was recently or is about to 
be fixed.

 

Also, I should look for the fixed version in the nightly builds, right?

 

Is that right?

 

Sorry for double-checking, I just want to be sure I understand,

Paul

 

From: Christopher Lam  
Sent: Thursday, May 2, 2024 1:09 AM
To: Paul Kroitor 
Cc: Gnucash Users 
Subject: Re: [GNC] Transaction Report Shortcomings

 

Hi,

See Sorting/Show Account Description. This is a bug which will be fixed 
tomorrow.

https://code.gnucash.org/builds/win32/stable/

HTH

 

On Wed, 1 May 2024 at 22:07, Paul Kroitor mailto:p...@kroitor.ca> > wrote:

Is there a way to get the Transaction Report to show Account Description
rather than Account Name in the group header lines (not the detail lines)?



I have a number of expense accounts that have identical subaccounts, for
example House-1:Property Tax and House-2:Property Tax. In the CoA, the Name
for these sub-accounts is just Prop Tax, but the Description is House-1
Property Tax.



The problem is that Transaction Reports (when set to primary key = Account
Name) become confusing because there become several groups simply titled
Prop Tax with no further distinction. It would be better if it could somehow
more clearly show the account hierarchy - Quicken's Itemized Categories
report is great at this with it's collapsable tree design - but just showing
the full account name would be a good start.



In some reports I can choose to show the Account Description (full name),
but the Transaction Report doesn't seem to have this option.



Or perhaps I should look at approaching this from the other direction and
look for an Income / Expense report showing full detail lines?



Paul 

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