Hi Max, I first want to thank you for your question, as it is a very valid point. I agree with Carlos that we already have better collaboration (GitLab) and communication (Discourse) tools which we should look into instead of a plain-text email.
For the rest, I think it's wise to consider a few things before making conclusions: 1) This is a question that is a bit hard to give a good answer to as someone who hasn't served a term yet (as Tristan mentioned). This might explain why 3 out of 4 people at the bottom of your list are would-be first-termers. ;) 2) Extrapolating how busy someone's life is by looking at a period of 2 days might not be really representative. For a personal example: I'm actually moving to a new place this month, which means it's harder to get a response out as soon as possible. That does not mean I don't have time allocated for the board in the rest of the year. I think we can safely assume the latter also applies to the other people who haven't answered yet. Thanks again for your feedback! Kind regards, Niels On Wed, Jun 5, 2019 at 3:27 AM Max via foundation-list <foundation-list@gnome.org> wrote: > > Hi Allan, Tristan, Carlos, Robert > > Thanks for the quick response. > Thanks all of you give us more choice and tool. > GNOME.Asia team also use gitlab issue board to co-work together. > > During the GNOME.Asia role, I learn about --- "Pass the information to the > team members fast" is more better than "Think all method alone". > We are all volunteer live in different time zone, we have real job and life. > So we will do community task at rest time of real life. > It's good to do community task in reasonable time. > I think ask question to candidates during the election time -- we might be > see how busy they are in real life. > To guess how much time the candidates could spend on community tasks. > If someone is real great but he / she is 100% or 90% busy in real life, she / > he might be have no time to help. > > The date is for UTC +08:00 in my local time. > > * Philip Chimento: 2019/6/4 > * Christel Dahlskjaer: 2019/6/4 > * Benjamin Berg: 2019/6/4 > * Allan Day: 2019/6/4 > * Tristan Van Berkom: 2019/6/4 > * Carlos Soriano: 2019/6/4 > * Robert McQueen: 2019/6/5 > > * Britt Yazel > * Niels De Graef > * Federico Mena Quintero > * Christopher Davis > > On Wed, Jun 5, 2019 at 4:55 AM Robert McQueen <ra...@gnome.org> wrote: >> >> Hi Max, >> >> For what it's worth - I agree very strongly with Carlos here. The community >> seems very "latched on" to minutes as the only/best way to hear from or >> understand the board. I believe that on the whole Philip and Federico as >> Secretary and Vice-Secretary have been doing as good a job as could >> reasonably be expected of them, in terms of keeping the process running and >> making sure the minutes happen and are published within weeks rather than >> months. It's certainly as good or as close to as good as I've seen it during >> the past few years, and as a time-starved collection of volunteers, I don't >> think it's feasible for an incoming director to promise that the preparation >> of minutes will change significantly. >> >> That said; we hear the concerns about timeliness and transparency but really >> - poring over summarised board minutes looking for decisions (or >> conspiriacies) and second-guessing justifications/motivations is not a good >> way to build trust and transparency. Communication should be more >> intentional and directed, ideally the board should be more accessible. This >> is why I blogged about the key topics and things we were aiming to do from >> our hackfest last year. >> >> I think that Carlos' GitLab and Discourse suggestions are great, and maybe >> there are some other things we could consider - some round table / AMA >> things - so that the board is in discussion with the membership more >> frequently than the big Q&A "meet the new board" at GUADEC. At this exact >> time, the new board don't really know what they're doing (or about to do) - >> at least I certainly didn't - so you might get intentions/aspirations but >> very little insight into what is actually ongoing and why. >> >> (As a side point, I am also not used to the concept that a board or other >> panel would /not/ periodically approve it's previous minutes - but I would >> also not expect a board to ordinarily meet every two weeks. We've moved from >> weekly to bi-weekly meetings during this board term, which is great, but >> ideally as we build trust/process/oversight in the ED and staff, the board >> should ideally have to meet less often.) >> >> As the staff team grows, more of the "stuff the foundation does" should move >> away from the board making micro-decisions, and more towards "business as >> usual" for the staff. Then the reporting and transparency requirement moves >> from the board to the staff - especially as they are (by their very >> existence) consuming donor funds. So I feel this transparency is also very >> important. As the ED line manager, I think we've made some progress during >> this term and have converted some of Neil's reporting to the board into eg a >> blog post visible to the community, but clearer and more frequent updates on >> "what is the foundation doing" particularly through the activities of staff >> is something I would hope to be able to continue working on with Neil and >> his team over the coming year. >> >> Thanks, >> Rob >> >> On Tue, 2019-06-04 at 22:22 +0200, Carlos Soriano wrote: >> >> Hi Max, >> >> Thanks for your question. You raise a very good point, I agree with you that >> we need to improve participation of the community on board topics, and it's >> specially difficult if the information is delayed for too long. >> >> This is indeed a difficult situation. Some topics that the board discusses >> are quite sensible, and sometimes we are in doubt whether parts of it are >> private or not, so that requires consensus and therefore delays happen. As >> you can imagine, we rely on volunteer time to discuss and process them, and >> the availability of each director and secretaries is limited. In all >> honesty, while this can always be improved with our current processes, I >> think Philip Chimento and Federico made an excellent job with minutes. >> >> However, let me comment about the lack of participation. I think one of the >> reasons is that minutes are simply not the best tool for this. Minutes feel >> to me too much of a one way communication, and on top of that they are over >> email, which is not the most encouraging tool to manage and track >> discussions. They are good for keeping a record, but not so good for much >> else. Improving this situation was one of the reasons we moved our key >> conversations to GitLab issues, so community members could closely follow >> them and chime in directly if wanted. >> >> My vision to encourage more participation would be around using more tooling >> such as GitLab and Discourse for board discussions, and on top of that, keep >> pushing on our goal to put as early as possible key initiatives there to >> allow members to actually participate. I believe we have a big room to >> improve, specially with initiatives that are not time sensible. >> >> Lastly, an interesting idea I think we could do is a round of questions to >> the membership to know what topics they were interested in and that we could >> have done better with their minutes. Although I believe the board is always >> open to feedback, I personally look forward to know about those. >> >> Thanks, >> Carlos Soriano >> >> On Tue, 4 Jun 2019 at 02:43, Max via foundation-list >> <foundation-list@gnome.org> wrote: >> >> Hi all, >> >> Thanks for running for the board. >> >> Thanks everyone who want take times to make GNOME better. >> Just a simple question about Minutes of the board meeting. >> >> Data and information might be different. >> For me - a GNOME foundation member >> >> Data - Get "Minutes of the board meeting" after 1 month or 2 weeks after. >> ---- Because maybe the event is already close or over. >> >> Information - Get "Minutes of the board meeting" in 1 week or 10 days. >> ---- Because something might be happening and everyone could discuss with >> board and reply. >> >> ==== Here is the question ==== >> >> Could you promise to think a way --- Everyone get "Minutes of the board >> meeting" in a very close time? >> >> Here is my suggestion. >> Maybe there will be a table to record the "Minutes of the board meeting" >> announcement time and does it announce in short time? >> >> ------------------------------------------------------------------------------------ >> | board meeting | Minutes | in 10 days ? >> | >> ------------------------------------------------------------------------------------ >> | 2019/4/29 | 2019/5/22 | No >> | >> ------------------------------------------------------------------------------------ >> | 2019/4/8 | 2019/5/15 | No >> | >> ------------------------------------------------------------------------------------ >> | 2019/3/13 | 2019/5/15 | No >> | >> ------------------------------------------------------------------------------------ >> >> Maybe it could be a record in GNOME annual report？ >> ---- There are ? % for Minutes of the board meeting on time to announce. >> >> I want to say --- It not just secretary task, It's the information we want >> to get from all GNOME Board member. >> >> Thanks again for all who take time to running the board >> >> >> Max >> >> >> >> _______________________________________________ >> foundation-list mailing list >> foundation-list@gnome.org >> https://mail.gnome.org/mailman/listinfo/foundation-list >> >> _______________________________________________ >> >> foundation-list mailing list >> >> foundation-list@gnome.org >> >> >> https://mail.gnome.org/mailman/listinfo/foundation-list >> >> > _______________________________________________ > foundation-list mailing list > foundation-list@gnome.org > https://mail.gnome.org/mailman/listinfo/foundation-list _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
