On Thu, Jul 23, 2009 at 11:24 PM, sanga collins <[email protected]>wrote:
> regardless of company policy (ours is email servers are for emails) users > routinely resist archiving or maintaining their mailbox. the excuse is > always that " i need all these emails from 2005 because i might have to > access the attached spreadsheet or contract pdf" if the spread sheet or > contract is that important, then why not save it properly in a secure > location. > > Collins, I may be tempted to say that there is a bit of disregard for many other things. I worked for a company that requires email to be retained for a minimum period of 3 years and at most 5 years, yes, 5 years and have them in such a way that if any one of the staff want to retrieve an email that was received on the 21st of October 2007 at 1423 HRS, they should be able to retrieve it at a click of a button. You may say, 'regardless of company policy', but where the law requires that you retain email for a minimum period of 5 years, are you going to tell them that i keep emails on my server for 3 years? I still say that there is archiving for that option. Archive every 3 or 6 months. But where company policy calls for retaining of the emails, as an employee you oblige and do as the policy says, not as I would prefer. Everybody has got needs based on the policy their company prescribes. We may never understand why people use email as their document storage, I believe it is up to us to better educate the folk using these systems that we know so well on how best they can use their email and how best they can store their documents. Regards -- Mike Of course, you might discount this possibility, but remember that one in a million chances happen 99% of the time. ------------------------------------------------------------
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