I have no problems with people keeping their emails. My experience has
been that it is not the emails themselves but the attachments that are
important.
Sent from my iPhone
On Jul 26, 2009, at 6:40 PM, Ronald Nsubuga <[email protected]>
wrote:
Just looking on the other side of the coin pst files being kept is
like keeping books bought in your bookshelf :-) if only people would
keep only the important mails.
On Mon, Jul 27, 2009 at 1:08 AM, Niles Collins <[email protected]
> wrote:
The line has to be drawn between emails and documents. We constantly
deal with users that store all their documents in attachments in a
PST file. I had one lady with a 12GB PST. The actual emails were not
important just the attachments. We were able to recover the files
PST using the scanpst tool but not the folder structure. She was
still pissed about that. The head of my department actually had to
lay down the law with her. It was a big deal to her just nobody
else. Not even her manager!
Sent from my iPhone
On Jul 26, 2009, at 5:37 PM, Mike Barnard <[email protected]>
wrote:
On Thu, Jul 23, 2009 at 11:24 PM, sanga collins <[email protected]
> wrote:
regardless of company policy (ours is email servers are for emails)
users routinely resist archiving or maintaining their mailbox. the
excuse is always that " i need all these emails from 2005 because i
might have to access the attached spreadsheet or contract pdf" if
the spread sheet or contract is that important, then why not save
it properly in a secure location.
Collins,
I may be tempted to say that there is a bit of disregard for many
other things. I worked for a company that requires email to be
retained for a minimum period of 3 years and at most 5 years, yes,
5 years and have them in such a way that if any one of the staff
want to retrieve an email that was received on the 21st of October
2007 at 1423 HRS, they should be able to retrieve it at a click of
a button.
You may say, 'regardless of company policy', but where the law
requires that you retain email for a minimum period of 5 years, are
you going to tell them that i keep emails on my server for 3 years?
I still say that there is archiving for that option. Archive every
3 or 6 months. But where company policy calls for retaining of the
emails, as an employee you oblige and do as the policy says, not as
I would prefer.
Everybody has got needs based on the policy their company
prescribes. We may never understand why people use email as their
document storage, I believe it is up to us to better educate the
folk using these systems that we know so well on how best they can
use their email and how best they can store their documents.
Regards
--
Mike
Of course, you might discount this possibility, but remember that
one in
a million chances happen 99% of the time.
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--
Cheers, RN.
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