Hi, Tolqua, glad to meet you. This forum is a good place for advice on
issues like this. MLO is good at ad hoc task list but so are dozens of
other task managers, some of which are probably better than MLO at the
most basic stuff. Where MLO really shines is when you spend the ime to
figure out what tasks you need to see when, and set up a system of
contexts, filters, etc that lets MLO manage that for you. You seem to be
totally headed in the right direction.
As you say, there are probably many ways to address what you are trying
to do. If I wanted to do this the first thing I would try would involve
dependencies on repeating trigger tasks. I will explain. Disclaimer: I
have not tried this. I am not certain that I fully understand
dependencies on repeating trigger tasks. My usual practice is to test
any advice I'm unsure of, but I don't have time right now. So I'm going
to share untested advice, please come back and report on what you do
next (if you are lucky some other user will show up with advice better
than mine) and if you need it, I may be able to help with debugging or
further refinements next week.
OK, so what I would do would be to create a recurring task for each
checklist (Morning Checklist, recurring daily at 7am, Going Home
checklist recurring weekdays at 4:45pm, etc). I would then set up each
of the tasks that belongs in each checklist, each with its own
recurrence schedule (example, pack lunch recurring weekly on MoTuThFr).
Here is an important gotcha: if there is a start time it *must* be
before the start time of the checklist header. Otherwise it will be
tomorrow's task. And I would feel safer if the task start time was well
in advance of the header's start time. Make sure that any conditions for
the task to go active (open/closed contexts, dependencies, delayed
dependencies, tasks in order, uncompleted subtasks, etc) are all
resolved *before* the header task is activated. You can create a
reminder for each header task if you want it to appear on the phone's
notification bar: I think it should work as you want but I am not sure
because I don't use reminders often.
So, by 4:40 any weekday there will be a collection of tasks that are all
ready to go except for one thing: they are dependent on the uncompleted
"Going Home Checklist" task, which is itself inactive pending its 4:45
start time. The dependent tasks will consequently all be considered
inactive and will not appear on any list of active actions. at 4:45 the
Going Home Checklist header task will reach its start time and become
active, appearing on your active actions list. Presumably at about that
time the reminder will go off. Soon afterwards you will check the
completion box on the header task. Because it is a recurring task it
will not become completed; it will regenerate for the next weekday
afternoon. But during this regeneration process anything that was
dependent on the header task will see the dependency satisfied and will
become active, appearing in your active actions list.
hth
-Dwight
On 4/20/2016 6:30 PM, Tolqua wrote:
I've just started using MLO, syncing between my Windows desktop and
Nexus 5 via Wi-Fi. I'm fine with using ad-hoc tasks and organising
them in Outline view, but I now want to set up a system to deal with a
particular type of recurring tasks.
I have noticed that there are two or three times in my day where a
‘checklist’ of items to be completed would be extremely useful (e.g.
Before going to work, Before going home, etc.).The items on the list
would all be recurrent items, but with differing patterns (e.g. every
working day, every three days, alternate Wednesdays, etc.) so each
day’s lists will be different – or different enough that a repeat
cycle could be potentially very long.
The items on the lists would all be simple tasks without sub-tasks
(probably) that simply need to be checked off – whether that’s
achieved by marking a task complete or simply by putting a check mark
in a box is not important. What is important is to have the lists
appear on my To Do list or Action List as just the checklist name
(e.g. Morning Checklist) with the items on the list hidden until the
list is opened.This is important so that the space on my daily Action
List isn’t filled with all the regular routine stuff on the
checklists.The checklist should probably have a reminder.Since I’m in
the habit of checking the status bar at the top of my Nexus 5 whenever
I pick it up, this tends to be my immediate action list as it’s
available to all apps, not just MLO.The reminder, unless Snoozed or
Cancelled, should take me straight to the open checklist or to the
Action List with the checklist highlighted so that one more tap would
open up the checklist ready for me to go through the things on the
list.The list would need to stay open or be available until I’d
checked off all the items, at which point the checklist would
disappear from the Action List until the next day (or be greyed-out or
changed in some way so it’s clear it’s complete).
I'm not sure whether the checklist itself would need a recurrence
pattern and how it would relate to the recurrence patterns of the
items, but in the unlikely event that none of the checklist items was
due to appear on the list, the list should either appear empty or not
appear at all.
It doesn't sound too complicated and I'm sure it's well within the
capabilities of MLO, but I need some guidance as to the best way to
set it up.Should I make each checklist a Project with the items as
Tasks or make each checklist as a Task with the items as Sub-Tasks?How
do I have the checklist appear on the To Do List, but hide the items
until the checklist is opened?How can I have the checklist disappear
when all the items have been either checked off or ‘skipped’ (not
done, but with the next occurrence in the pattern generated)?
There may be many ways to achieve this and I’m sure I’ll have a lot
more questions once I start using it, but for now I just need to get
it up and running enough to be able to start working with it on a
daily basis so any help/suggestions will be most welcome.
Tolqua.
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