hi, i think that it is time to move from the "implicit and sloppy trusted" mode to a "more structured" mode.
One more thing missing is the format of policy proposal presentation at meetings.This can be a supporting document. It is good to have a standardized way to present policy proposals at meetings to allow people to easily catch : - The incentive - The details of the proposal - The outcomes of ML discussions - The issues - What authors want to discuss at the meeting thanks --alain On Mar 25, 2010, at 6:15 AM, Vincent Ngundi wrote: > Dear Alain, > > Thank you for your comments. However, I suggest that we move our discussions > to the policy proposal by SM. > > Please find responses to your queries inline. > > Who composes the secretariat. The PDP has no provision for a secretariat. > > The excerpt below is lifted from the PDP: > > "2.1 > ... > ... > > The three (3) MG members shall be nominated for a 3-year term. The first for > 1 year, the second for 2 years and the third for 3 years. AfriNIC will > nominate one of it's staff members to the MG." > > The policy proposal by SM gives you an opportunity to enhance this if you > think it's inadequate. >> Generally, the agenda contains: >> • Presentation (by authors) and face-to-face discussions on the current >> policy proposals in line with the PDP; >> • An update of the PDP-MG activities; and, >> • An Open Q&A session (AOB). > > The PDP says nothing about this. When should the agenda be published? > > That's been the practice but it can be explicitly documented. > > 2. Chair of the Public Policy Meeting > The AfriNIC Public Policy meetings are chaired by the Chair of the PDP-MG or > one of the other two co-chairs. > What's about meeting minutes? when should them be published about the meeting > ? > > These are very good observations and can come in handy in discussions on the > policy proposal on the table. > > 3. PDP-MG Terms of Reference (TOR) and Elections Procedure > Please note that the PDP-MG TORs and Elections Procedure were discussed > during the AfriNIC-8 meeting in Rabat. A copy of the same is available at: > http://meeting.afrinic.net/afrinic9/pdp-mg_election.htm > > The PDP does not have a referral to the TOR. So when i read the PDP, i don't > see what details of what the "to moderate and coordinate the policy > development process and discussions" means. > > The current proposal presents an opportunity to enhance this and other > aspects that may not be well covered. >> 4. Proposed Way Forward >> There's no need for a NEW policy proposal. >> > > Is this a decision? > > No, it is a 'proposed way forward'. >> Instead, improvements should be made on the current PDP. In this regard, we >> recommend that the author of the current policy proposal reviews his policy >> proposal to reflect the same. >> > > > How do we improve the existing PDP other than what the proposal is trying > to do? > > By reviewing the current PDP through a policy proposal that _recognises the > current policy. The author has concurred with this and has already revised > his policy proposal to reflect the same. See below from current policy > proposal: > > "Incentive: > It is proposed to _revise the existing policy so that the principles and > procedures are documented." >> Please note that the current PDP is an improvement of the original PDP. >> > > ....and if i remember well, this happened through a new proposal. > > Ditto above. > > Regards, > > Vincent Ngundi > Chair, AfriNIC PDP-MG
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