RE: Strategy for Handling Conditional Text

[Reng, Dr. Winfried]

Hi,

> Electropubs.com has a nifty little plug-in called Clean 
> Import that lets you replace existing formats with the ones 
> you import (all kinds of formats or just the ones you 
> select). So you could delete the unneeded conditions from one 
> file and then Clean Import conditions from it to all the 
> other files, and that would remove all the unneeded ones. 

I use FindChangeSpecial from Rick Quatro. Very useful!
You do not need to import anything, but you can replace or 
delete conditions. The plug-in can also work on all files 
in a book.
http://www.frameexpert.com/plugins/findchangespecial/index.htm


Best regards

Winfried
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Strategy for Handling Conditional Text

[Bernard Aschwanden (Publishing Smarter)]

BILL: Generally I agree, but I think in this specific case the application that 
Joe is documenting really varies between Linux and
Windows. At least, that's what I gathered from: "Originally, I was told that 
these differences would eventually go away and that the
user experience would be identical on both operating systems. This hasn't 
happened. The differences have grown."

B: A great reason to ask for that in writing ;) If they 'tell' you that it will 
go away and that UX will become the same, then
they'll change and not do it. If they put it in writing at least you can go 
back with that and say "look" and then smack them.
With a large, cold, dead fish. Repeatedly. No jury of MY peers would convict 
you.

Strategy for Handling Conditional Text

[Baruch Brodersen]

>
> 
> Sorry, I don't understand. When you hide a condition, there is no
> "resulting paragraph mark" --
>


There is if the hidden condtional text is a text inset.

-- 
B a r u c h   B r o d e r s e n
T e c h n i t e x t   D o c u m e n t a t i o n
8 7 7  7 2 1  6 9 8 8

RE: Strategy for Handling Conditional Text

[Bernard Aschwanden (Publishing Smarter)]

BILL: Generally I agree, but I think in this specific case the application that 
Joe is documenting really varies between Linux and
Windows. At least, that's what I gathered from: "Originally, I was told that 
these differences would eventually go away and that the
user experience would be identical on both operating systems. This hasn't 
happened. The differences have grown."

B: A great reason to ask for that in writing ;) If they 'tell' you that it will 
go away and that UX will become the same, then
they'll change and not do it. If they put it in writing at least you can go 
back with that and say "look" and then smack them.
With a large, cold, dead fish. Repeatedly. No jury of MY peers would convict 
you.

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Strategy for Handling Conditional Text

[Bill Swallow]

> That means think a lot about what you write. With one client we took the 
> approach of a Mac and a PC version of manuals, but we had,
> say, 10 chapters that had the same info. We avoided product names. We asked 
> the developers to match the product and dialogs. Then we
> wrote generic. Instead of "on the PC, click FOO to open the Windows Explore" 
> and "on the Mac, click YADDA to open the Finder" or
> whatever, we wrote "Open your file browser", and similar things. The 
> assumption was that the user would either know how to do it,
> look it up in the chapter on Mac Specific Functions and Tips, or ask a person 
> "how do I do *this*".

Generally I agree, but I think in this specific case the application
that Joe is documenting really varies between Linux and Windows. At
least, that's what I gathered from: "Originally, I was told that these
differences would eventually go away and that the user experience
would be identical on both operating systems. This hasn't happened.
The differences have grown."

In this case, I think it's best to *advocate* for the generic approach
but until it's achieved on the application side conditions are likely
the best solution. As the applications become more similar, the
conditioned document can be generalized and conditions removed for
those general portions.

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.

Strategy for Handling Conditional Text

[Bill Swallow]

In that case make sure you conditionalize everything from the 1st
character to the ending paragraph mark of each conditional paragraph.
You should have no issues if you follow that rule.

On Mon, Apr 12, 2010 at 2:03 PM, Joseph Lorenzini  wrote:
> Thank you for your feedback. I'll definitely go with the conditional text
> then. I like guidelines of only conditionalizing paragraphs is and never
> have overlapping conditions.? As Richard suggested, if I have to I'll just
> replicate the paragraph. As for the funky formatting I was referring to, the
> issue is this: sometimes the end paragraph mark may be an indented item,
> part of a bulleted list, or a section heading.? So it isn't always the case
> that I'll have the same formatting every where in the book. As a result,
> when I did a hide/show in some cases, the resulting paragraph mark would
> inherit a number or formatting from a header. As a workaround, I may
> introduce empty "Body" paragraph marks to ensure that only body paragraphs
> are rendered no matter what I show or hide.

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.

plug in or script to manage text insets (unstructured)

[Andy Lewis]

Hi Wim,

Check out *BookReport* from GolehTek
(http://golehtek.com/BookReport.html).
Among many other things, it creates a report listing every FrameMaker
document imported as an inset by one or more FrameMaker documents in a
specified directory. And it?s free!

Andy

On Mon, Apr 12, 2010 at 4:21 PM, Spectrum Writing <
info at spectrumwritingllc.com> wrote:

> Wim,
>
> Rick Quatro developed such a script for me and it works beautifully.
> Contact
> him at FrameExpert.com.
>
> TVB
>
> Tammy Van Boening
> Owner/Principal
> Spectrum Writing, LLC
> www.spectrumwritingllc.com
> info at spectrumwritingllc.com
>
> -Original Message-
> From: framers-bounces at lists.frameusers.com
> [mailto:framers-bounces at lists.frameusers.com] On Behalf Of Wim Hooghwinkel
> -
> idtp
> Sent: Monday, April 12, 2010 4:52 AM
> To: framers at lists.frameusers.com
> Subject: plug in or script to manage text insets (unstructured)
>
> Hello,
>
>
>
> I'm working on a project for a client where documents are created and
> maintained using conditional text and text insets. When moving (copying)
> files to a new location, text insets are not automatically recoverable like
> image references.
>
>
>
> Does anyone know about a plug in or an existing FrameScript script to
> manage
> text insets, or for easy updating references to text inset sources?
>
>
>
> Concerns FrameMaker 8 unstructured.
>
> Kind regards, vriendelijke groet,
>
> Wim Hooghwinkel
>
> iDTP - Technical Communication Consultant
>
> Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010
>
> tel. +31652036811
> Skype wimhooghwinkel
> Twitter @idtp @NLDITA
>   info at idtp.eu
> www.idtp.eu
> www.nldita.nl
> FrameMaker support: framemaker at idtp.eu
>
>
>
> ___
>
>
> You are currently subscribed to framers as info at spectrumwritingllc.com.
>
> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email to
> framers-unsubscribe at lists.frameusers.com
> or visit
>
> http://lists.frameusers.com/mailman/options/framers/info%40spectrumwritingll
>  c.com
>
> Send administrative questions to listadmin at frameusers.com. Visit
> http://www.frameusers.com/ for more resources and info.
>
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>
>
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-- 
Andy Lewis

Adobe Certified FrameMaker Expert

Cell +972 54 778 4641
Email andylewis0 at gmail.com
LinkedIn http://il.linkedin.com/in/andylewis2003
Twitter http://twitter.com/andytelaviv

Strategy for Handling Conditional Text

[David Spreadbury]

I have been following this thread with interest. I, personally believe that
conditional text would solve your problem, but, I was recently involved in
documenting a software application that was targeted for Windows and Unix.
The client did not want to use conditional text. So, we were left with
creating separate sections for Unix and Windows, only where there were
functional differences. This primarily occurred with installation and
maintenance, i.e., backup, restore, type procedures. Our solution was to
document the platform-specific procedures consistently in the same order.
The installation section would document the Unix-specific procedures
followed by the Windows procedures. The same was true whenever this
situation arose. The headings were, usually, identical except to refer to
the platform; "Installing on Unix" followed by "Installing on Windows". I
worked out very nice.

The big advantage of doing it this way is production of one document instead
of two, which made follow-on maintenance was much easier; only one book to
muck with.

Just a second opinion.


David Spreadbury
Sr. Technical Writer


-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Bill Swallow
Sent: Monday, April 12, 2010 4:27 PM
To: Bernard Aschwanden (Publishing Smarter)
Cc: framers at lists.frameusers.com
Subject: Re: Strategy for Handling Conditional Text

> That means think a lot about what you write. With one client we took the
approach of a Mac and a PC version of manuals, but we had,
> say, 10 chapters that had the same info. We avoided product names. We
asked the developers to match the product and dialogs. Then we
> wrote generic. Instead of "on the PC, click FOO to open the Windows
Explore" and "on the Mac, click YADDA to open the Finder" or
> whatever, we wrote "Open your file browser", and similar things. The
assumption was that the user would either know how to do it,
> look it up in the chapter on Mac Specific Functions and Tips, or ask a
person "how do I do *this*".

Generally I agree, but I think in this specific case the application
that Joe is documenting really varies between Linux and Windows. At
least, that's what I gathered from: "Originally, I was told that these
differences would eventually go away and that the user experience
would be identical on both operating systems. This hasn't happened.
The differences have grown."

In this case, I think it's best to *advocate* for the generic approach
but until it's achieved on the application side conditions are likely
the best solution. As the applications become more similar, the
conditioned document can be generalized and conditions removed for
those general portions.

-- 
Bill Swallow

Strategy for Handling Conditional Text

[Bernard Aschwanden (Publishing Smarter)]

Ideally I'd suggest try to avoid conditional text. That means planning. Then, 
if you do need to use it, you've done all you can to
avoid it, and it should appear as little as possible. It likely needs as little 
as possible to make it work as well. It's a great
feature, but one that you may be able to reduce your need for.

That means think a lot about what you write. With one client we took the 
approach of a Mac and a PC version of manuals, but we had,
say, 10 chapters that had the same info. We avoided product names. We asked the 
developers to match the product and dialogs. Then we
wrote generic. Instead of "on the PC, click FOO to open the Windows Explore" 
and "on the Mac, click YADDA to open the Finder" or
whatever, we wrote "Open your file browser", and similar things. The assumption 
was that the user would either know how to do it,
look it up in the chapter on Mac Specific Functions and Tips, or ask a person 
"how do I do *this*".

At the end we had 9 or 10 shared chapters, and 1 for just a mac, one for just a 
PC. Conditions almost didn't exist. We also dropped
versions and product names. Personally I find it a bit silly. At the end of the 
project we had a set of core common files, one file
for a mac, one for a PC, and two books (mac version and PC version).

If I have a book/help file/website and I'm reading about MS Office 2007 for 
Windows then do I need to see text that says "on your
Windows 7(r)(tm)(c), using Microsoft Office 2007(r)(tm)(c) you can open a file 
by selecting the File menu and choosing Open." Nope.
If I am reading the manual I already know that I'm using the software. And the 
version. And the OS. Now I have one sentence. It says
"Select File > Open."

That sentence, btw, likely works for Word, Excel, PowerPoint, MS Paint, 
Photoshop, Acrobat, FrameMaker, WordPerfect, and so much
more. Heck, write it cleanly, assume some intelligence and problem solving in 
the reader, and you can have this:

-

Open a document
Files that are available to you on your local drive, over a network, or through 
other locations can be opened. There may be slight
differences based on the specific software you are using.
1. Select File > Open
2. Navigate to the document to open.
3. Select the document
4. Click OK or Open.
-

That now tells you how to do this regardless of almost all factors. It's not to 
say that your docs will be this easy, but a big part
of conditional use that I have seen with clients in the past 20 years or so has 
been due to the feature existing and people deciding
to use it, rather than planning their docs, and only using features when/where 
it makes sense to do so.

Hope that adds a bit to the discussion.

Best of luck,

Bernard




Bernard Aschwanden
Publishing Smarter
www.publishingsmarter.com

Write Less. Write Better.

plug in or script to manage text insets (unstructured)

[Wim Hooghwinkel - idtp]

Hello Ann,

Thanks for the suggestion. The issue is that I don't want to copy graphics
and text insets, only the Frame files, and this copying is done outside of
FrameMaker. Graphics are stored in a central location so those paths don't
change. FrameMaker provides functionality to update graphic paths when it
can't find the sources, but it doesn't do that for text insets.


Kind regards, vriendelijke groet,
Wim Hooghwinkel
iDTP - Technical Communication Consultant
Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010
tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
info at idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framemaker at idtp.eu


-Oorspronkelijk bericht-
Van: Ann Zdunczyk [mailto:azdunczyk at triad.rr.com] 
Verzonden: maandag 12 april 2010 16:13
Aan: info at spectrumwritingllc.com; 'Wim Hooghwinkel - idtp';
framers at lists.frameusers.com
Onderwerp: RE: plug in or script to manage text insets (unstructured)

There is a plug-in that will do this for you, it is called "Archive" by
Bruce Foster. If you need to move a copy of your project to another location
it will copy graphic, Frame file, and text insets. It also goes through the
Frame documents and changes the pointers to the graphics and text inset so
that they are found when you open the document(s) in the new location.

Here is the like:

http://home.comcast.net/~bruce.foster/products.htm

HTH

Z

**
Ann Zdunczyk
President
a2z Publishing, Inc.
Language Layout, ?Translation Consulting, & Template Creation
Phone: (336)922-1271
Fax: ??(888)523-2028
Cell: ?(336)456-4493
Cell 2:(336)655-4783
http://www.a2z-pub.com  
**
Hello,



I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.



Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?



Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  info at idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framemaker at idtp.eu



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20:32:00

plug in or script to manage text insets (unstructured)

[Wim Hooghwinkel - idtp]

Hello Andy,



Thank you for your suggestion.



I have the golehtek plug in. Unfortunately it doesn?t work for me because the 
clients directory structure is not supported: in the folder names special 
characters (like &) are used and it?s not up to me to change that. 



Otherwise the move book option could be helpful indeed.



I?ll contact the developers to see what they can do about it.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  info at idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framemaker at idtp.eu



Van: Andy Lewis [mailto:andylewis0 at gmail.com] 
Verzonden: maandag 12 april 2010 15:48
Aan: Wim Hooghwinkel - idtp
CC: framers at lists.frameusers.com
Onderwerp: Re: plug in or script to manage text insets (unstructured)



Hi Wim,



Check out BookReport from GolehTek (  
http://golehtek.com/BookReport.html). Among many other things, it creates a 
report listing every FrameMaker document imported as an inset by one or more 
FrameMaker documents in a specified directory. And it?s free!



Andy

On Mon, Apr 12, 2010 at 4:21 PM, Spectrum Writing  wrote:

Wim,

Rick Quatro developed such a script for me and it works beautifully. Contact
him at FrameExpert.com.

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com  
info at spectrumwritingllc.com


-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Wim Hooghwinkel -
idtp
Sent: Monday, April 12, 2010 4:52 AM
To: framers at lists.frameusers.com
Subject: plug in or script to manage text insets (unstructured)

Hello,



I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.



Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?



Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  info at idtp.eu
www.idtp.eu  
www.nldita.nl  
FrameMaker support: framemaker at idtp.eu



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-- 
Andy Lewis

Adobe Certified FrameMaker Expert

Cell +972 54 778 4641
Email andylewis0 at gmail.com
LinkedIn http://il.linkedin.com/in/andylewis2003
Twitter http://twitter.com/andytelaviv

Geen virus gevonden in het binnenkomende-bericht.
Gecontroleerd door AVG - www.avg.com
Versie: 9.0.801 / Virusdatabase: 271.1.1/2804 - datum van uitgifte: 04/11/10 
20:32:00

RE: Strategy for Handling Conditional Text

[David Spreadbury]

I have been following this thread with interest. I, personally believe that
conditional text would solve your problem, but, I was recently involved in
documenting a software application that was targeted for Windows and Unix.
The client did not want to use conditional text. So, we were left with
creating separate sections for Unix and Windows, only where there were
functional differences. This primarily occurred with installation and
maintenance, i.e., backup, restore, type procedures. Our solution was to
document the platform-specific procedures consistently in the same order.
The installation section would document the Unix-specific procedures
followed by the Windows procedures. The same was true whenever this
situation arose. The headings were, usually, identical except to refer to
the platform; "Installing on Unix" followed by "Installing on Windows". I
worked out very nice.

The big advantage of doing it this way is production of one document instead
of two, which made follow-on maintenance was much easier; only one book to
muck with.

Just a second opinion.


David Spreadbury
Sr. Technical Writer


-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Bill Swallow
Sent: Monday, April 12, 2010 4:27 PM
To: Bernard Aschwanden (Publishing Smarter)
Cc: framers@lists.frameusers.com
Subject: Re: Strategy for Handling Conditional Text

> That means think a lot about what you write. With one client we took the
approach of a Mac and a PC version of manuals, but we had,
> say, 10 chapters that had the same info. We avoided product names. We
asked the developers to match the product and dialogs. Then we
> wrote generic. Instead of "on the PC, click FOO to open the Windows
Explore" and "on the Mac, click YADDA to open the Finder" or
> whatever, we wrote "Open your file browser", and similar things. The
assumption was that the user would either know how to do it,
> look it up in the chapter on Mac Specific Functions and Tips, or ask a
person "how do I do *this*".

Generally I agree, but I think in this specific case the application
that Joe is documenting really varies between Linux and Windows. At
least, that's what I gathered from: "Originally, I was told that these
differences would eventually go away and that the user experience
would be identical on both operating systems. This hasn't happened.
The differences have grown."

In this case, I think it's best to *advocate* for the generic approach
but until it's achieved on the application side conditions are likely
the best solution. As the applications become more similar, the
conditioned document can be generalized and conditions removed for
those general portions.

-- 
Bill Swallow


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Re: Strategy for Handling Conditional Text

[Bill Swallow]

> That means think a lot about what you write. With one client we took the 
> approach of a Mac and a PC version of manuals, but we had,
> say, 10 chapters that had the same info. We avoided product names. We asked 
> the developers to match the product and dialogs. Then we
> wrote generic. Instead of "on the PC, click FOO to open the Windows Explore" 
> and "on the Mac, click YADDA to open the Finder" or
> whatever, we wrote "Open your file browser", and similar things. The 
> assumption was that the user would either know how to do it,
> look it up in the chapter on Mac Specific Functions and Tips, or ask a person 
> "how do I do *this*".

Generally I agree, but I think in this specific case the application
that Joe is documenting really varies between Linux and Windows. At
least, that's what I gathered from: "Originally, I was told that these
differences would eventually go away and that the user experience
would be identical on both operating systems. This hasn't happened.
The differences have grown."

In this case, I think it's best to *advocate* for the generic approach
but until it's achieved on the application side conditions are likely
the best solution. As the applications become more similar, the
conditioned document can be generalized and conditions removed for
those general portions.

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.
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Re: Strategy for Handling Conditional Text

[Bill Swallow]

In that case make sure you conditionalize everything from the 1st
character to the ending paragraph mark of each conditional paragraph.
You should have no issues if you follow that rule.

On Mon, Apr 12, 2010 at 2:03 PM, Joseph Lorenzini  wrote:
> Thank you for your feedback. I'll definitely go with the conditional text
> then. I like guidelines of only conditionalizing paragraphs is and never
> have overlapping conditions.  As Richard suggested, if I have to I'll just
> replicate the paragraph. As for the funky formatting I was referring to, the
> issue is this: sometimes the end paragraph mark may be an indented item,
> part of a bulleted list, or a section heading.  So it isn't always the case
> that I'll have the same formatting every where in the book. As a result,
> when I did a hide/show in some cases, the resulting paragraph mark would
> inherit a number or formatting from a header. As a workaround, I may
> introduce empty "Body" paragraph marks to ensure that only body paragraphs
> are rendered no matter what I show or hide.

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.
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RE: Strategy for Handling Conditional Text

[Bernard Aschwanden (Publishing Smarter)]

Ideally I'd suggest try to avoid conditional text. That means planning. Then, 
if you do need to use it, you've done all you can to
avoid it, and it should appear as little as possible. It likely needs as little 
as possible to make it work as well. It's a great
feature, but one that you may be able to reduce your need for.

That means think a lot about what you write. With one client we took the 
approach of a Mac and a PC version of manuals, but we had,
say, 10 chapters that had the same info. We avoided product names. We asked the 
developers to match the product and dialogs. Then we
wrote generic. Instead of "on the PC, click FOO to open the Windows Explore" 
and "on the Mac, click YADDA to open the Finder" or
whatever, we wrote "Open your file browser", and similar things. The assumption 
was that the user would either know how to do it,
look it up in the chapter on Mac Specific Functions and Tips, or ask a person 
"how do I do *this*".

At the end we had 9 or 10 shared chapters, and 1 for just a mac, one for just a 
PC. Conditions almost didn't exist. We also dropped
versions and product names. Personally I find it a bit silly. At the end of the 
project we had a set of core common files, one file
for a mac, one for a PC, and two books (mac version and PC version).

If I have a book/help file/website and I'm reading about MS Office 2007 for 
Windows then do I need to see text that says "on your
Windows 7(r)(tm)(c), using Microsoft Office 2007(r)(tm)(c) you can open a file 
by selecting the File menu and choosing Open." Nope.
If I am reading the manual I already know that I'm using the software. And the 
version. And the OS. Now I have one sentence. It says
"Select File > Open."

That sentence, btw, likely works for Word, Excel, PowerPoint, MS Paint, 
Photoshop, Acrobat, FrameMaker, WordPerfect, and so much
more. Heck, write it cleanly, assume some intelligence and problem solving in 
the reader, and you can have this:

-

Open a document
Files that are available to you on your local drive, over a network, or through 
other locations can be opened. There may be slight
differences based on the specific software you are using.
1. Select File > Open
2. Navigate to the document to open.
3. Select the document
4. Click OK or Open.
-

That now tells you how to do this regardless of almost all factors. It's not to 
say that your docs will be this easy, but a big part
of conditional use that I have seen with clients in the past 20 years or so has 
been due to the feature existing and people deciding
to use it, rather than planning their docs, and only using features when/where 
it makes sense to do so.

Hope that adds a bit to the discussion.

Best of luck,

Bernard




Bernard Aschwanden
Publishing Smarter
www.publishingsmarter.com

Write Less. Write Better.




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RE: Strategy for Handling Conditional Text

[Combs, Richard]

Field, Karen wrote:
 
> Question along these lines: I've got docs that I split into different
> version numbers and company branding. One document spins into 6
> different ones when I combine the version numbers with the branding.
> (For example: v. 2.1 Company A; v. 2.1 Company B) I do apply conditions
> at the word level; Any ideas on how to get around that?

I wouldn't use conditional text for such differences. That's what variables are 
for. I'd recommend this: 

1) Create user variables called, say, Version and Brand. 

2) For each of your 6 outputs, create an "Output X definitions" FM doc that 
contains the Version and Brand variables defined as they need to appear in that 
output. 

3) Prior to producing a given output, import variables from the corresponding 
variable definitions doc to all the files in the book. 

Obviously, you can include other output-specific things in your "Output X 
definitions" doc -- additional variables, conditional text settings, even 
brand-specific page layouts or format definitions -- and import those as well. 
It all depends on how much customization you need for each output. 

But for simple redefinitions such as those you cited as examples, stick to 
variables. 
 
> Also, because I've been working in these docs for years, I've got tons
> of condition tags I'd like to delete. When I delete them from one doc
> (using the FM Help instructions), the changes don't port to other docs
> when I import formats. Is there a way to get rid of unneeded condition
> tags from a bunch o' files at once?

Importing formats is additive -- FM doesn't remove what's already there (and 
you wouldn't want it to without giving you some control over whether or not to 
do that). 

Electropubs.com has a nifty little plug-in called Clean Import that lets you 
replace existing formats with the ones you import (all kinds of formats or just 
the ones you select). So you could delete the unneeded conditions from one file 
and then Clean Import conditions from it to all the other files, and that would 
remove all the unneeded ones. 

HTH!

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--






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Strategy for Handling Conditional Text

[Combs, Richard]

Field, Karen wrote:

> Question along these lines: I've got docs that I split into different
> version numbers and company branding. One document spins into 6
> different ones when I combine the version numbers with the branding.
> (For example: v. 2.1 Company A; v. 2.1 Company B) I do apply conditions
> at the word level; Any ideas on how to get around that?

I wouldn't use conditional text for such differences. That's what variables are 
for. I'd recommend this: 

1) Create user variables called, say, Version and Brand. 

2) For each of your 6 outputs, create an "Output X definitions" FM doc that 
contains the Version and Brand variables defined as they need to appear in that 
output. 

3) Prior to producing a given output, import variables from the corresponding 
variable definitions doc to all the files in the book. 

Obviously, you can include other output-specific things in your "Output X 
definitions" doc -- additional variables, conditional text settings, even 
brand-specific page layouts or format definitions -- and import those as well. 
It all depends on how much customization you need for each output. 

But for simple redefinitions such as those you cited as examples, stick to 
variables. 

> Also, because I've been working in these docs for years, I've got tons
> of condition tags I'd like to delete. When I delete them from one doc
> (using the FM Help instructions), the changes don't port to other docs
> when I import formats. Is there a way to get rid of unneeded condition
> tags from a bunch o' files at once?

Importing formats is additive -- FM doesn't remove what's already there (and 
you wouldn't want it to without giving you some control over whether or not to 
do that). 

Electropubs.com has a nifty little plug-in called Clean Import that lets you 
replace existing formats with the ones you import (all kinds of formats or just 
the ones you select). So you could delete the unneeded conditions from one file 
and then Clean Import conditions from it to all the other files, and that would 
remove all the unneeded ones. 

HTH!

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--

Strategy for Handling Conditional Text

[Bill Swallow]

> Whatever you do, _don't_ conditionalize a word here or there. That's what 
> leads to problems.

Very wise! I've had to clean up many documents that were poorly
conditioned to the word level. It can certainly be done well, but it's
not for the conditional text novice by any means. Kiddies, don't try
this at home. ;)

I do think that limiting to the paragraph level is a bit restrictive
though. I think that with just a drop of discipline you can get away
with going down to the full sentence level, but I wouldn't go more
granular than that. You need to set a conditional use guideline and
adhere to it. I suggest conditioning at the sentence level from the
first character in the sentence straight through to the period or to
the space after the period if the sentence has others following it.
This way you will never have odd run-in formatting from sentence to
sentence.

A lot of people over-think their use of conditions. Keep it simple
(which your needs are) and stick to rules about applying them

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.

plug in or script to manage text insets (unstructured)

[Wim Hooghwinkel - idtp]

Hello,



I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.



Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?



Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  info at idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framemaker at idtp.eu

RE: Strategy for Handling Conditional Text

[Combs, Richard]

Baruch Brodersen wrote:
 
> 
> Sorry, I don't understand. When you hide a condition, there is no
> "resulting paragraph mark" --
> 
> 
> There is if the hidden condtional text is a text inset.

Only if you fail to apply the condition to the paragraph that contains the text 
inset. 

A text inset sits within the paragraph in which the cursor was located when you 
imported it. Once the text inset is there, it looks like that paragraph 
"follows" the text inset (especially if you don't display text symbols and/or 
don't have the text inset selected). But in fact, it's the _container_ 
paragraph for the text inset. If you apply the condition to the entire 
container paragraph, not just to the text inset, and then hide the condition, 
the entire container paragraph, text inset included, disappears. 


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--






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Strategy for Handling Conditional Text

[Combs, Richard]

Baruch Brodersen wrote:

> 
> Sorry, I don't understand. When you hide a condition, there is no
> "resulting paragraph mark" --
> 
> 
> There is if the hidden condtional text is a text inset.

Only if you fail to apply the condition to the paragraph that contains the text 
inset. 

A text inset sits within the paragraph in which the cursor was located when you 
imported it. Once the text inset is there, it looks like that paragraph 
"follows" the text inset (especially if you don't display text symbols and/or 
don't have the text inset selected). But in fact, it's the _container_ 
paragraph for the text inset. If you apply the condition to the entire 
container paragraph, not just to the text inset, and then hide the condition, 
the entire container paragraph, text inset included, disappears. 


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--

Strategy for Handling Conditional Text

[Bill Swallow]

> This has led me finally to consider conditional text. I'd
> create two tags: windows and linux. Then, ?I'll apply the tags to operating
> system specific UI/functionality while leaving shared content alone.

Sounds like a perfect solution.

> Here's the thing though, I am not a fan of conditional text. I've learned
> that i need to apply the tags in a very specific sequence and apply it to
> preceding paragraph marks or otherwise hiding and showing the conditional
> text introduces funky formatting into my book. I also think it makes
> managing and tracking content in a document really tricky.

Well, you do need to be consistent about applying it. But conditional
text shouldn't be affecting style-driven formatting at all. Are you
hiding indicators when publishing?

> -is there a better mechanism than conditional text that I could use to get
> the same result?

Not without moving to DITA or another XML solution.

> -If conditional text is the best solution, is there a framemaker plugin that
> makes managing conditional text easier? Note that I am not interested in
> FrameScript.

I've always found Frame's native conditional text handling to be more
than adequate so I've never looked before. A quick Google search
turned up a few but I can't speak to them at all.

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.

RE: Strategy for Handling Conditional Text

[Flato, Gillian]

I always make each condition a different color so it's easy to see what text 
has what condition applied. 

Thank you,
 
 
Gillian Flato
Technical Writer (Software)
nanometrics
1550 Buckeye Dr. 
Milpitas, CA. 95035
(408.545.6316
7  408.232.5911
* gfl...@nanometrics.com
 
-Original Message-
From: framers-boun...@lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Baruch Brodersen
Sent: Monday, April 12, 2010 11:59 AM
To: Combs, Richard
Cc: framers@lists.frameusers.com; Joseph Lorenzini
Subject: Re: Strategy for Handling Conditional Text

>
> 
> Sorry, I don't understand. When you hide a condition, there is no
> "resulting paragraph mark" --
>


There is if the hidden condtional text is a text inset.

-- 
B a r u c h   B r o d e r s e n
T e c h n i t e x t   D o c u m e n t a t i o n
8 7 7  7 2 1  6 9 8 8
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Strategy for Handling Conditional Text

[Flato, Gillian]

I always make each condition a different color so it's easy to see what text 
has what condition applied. 

Thank you,


Gillian Flato
Technical Writer (Software)
nanometrics
1550 Buckeye Dr. 
Milpitas, CA. 95035
(408.545.6316
7  408.232.5911
* gflato at nanometrics.com

-Original Message-
From: framers-bounces at lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Baruch Brodersen
Sent: Monday, April 12, 2010 11:59 AM
To: Combs, Richard
Cc: framers at lists.frameusers.com; Joseph Lorenzini
Subject: Re: Strategy for Handling Conditional Text

>
> 
> Sorry, I don't understand. When you hide a condition, there is no
> "resulting paragraph mark" --
>


There is if the hidden condtional text is a text inset.

-- 
B a r u c h   B r o d e r s e n
T e c h n i t e x t   D o c u m e n t a t i o n
8 7 7  7 2 1  6 9 8 8
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Re: Strategy for Handling Conditional Text

[Baruch Brodersen]

>
> 
> Sorry, I don't understand. When you hide a condition, there is no
> "resulting paragraph mark" --
>


There is if the hidden condtional text is a text inset.

-- 
B a r u c h   B r o d e r s e n
T e c h n i t e x t   D o c u m e n t a t i o n
8 7 7  7 2 1  6 9 8 8
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RE: Strategy for Handling Conditional Text

[Combs, Richard]

Joseph Lorenzini wrote:

> Thank you for your feedback. I'll definitely go with the conditional text
> then. I like guidelines of only conditionalizing paragraphs is and never
> have overlapping conditions.  As Richard suggested, if I have to I'll just
> replicate the paragraph. As for the funky formatting I was referring to,
> the issue is this: sometimes the end paragraph mark may be an indented
> item, part of a bulleted list, or a section heading.  So it isn't always
> the case that I'll have the same formatting every where in the book. As a
> result, when I did a hide/show in some cases, the resulting paragraph mark
> would inherit a number or formatting from a header. As a workaround, I may
> introduce empty "Body" paragraph marks to ensure that only body paragraphs
> are rendered no matter what I show or hide.

Sorry, I don't understand. When you hide a condition, there is no "resulting 
paragraph mark" -- there is only all the stuff that _doesn't_ have that 
condition applied. And that stuff doesn't "inherit" anything from anywhere -- 
it just remains what it was. 

Let's say you have a procedure step (numbered list paragraph) that applies only 
to Linux, so you apply the Linux condition to the entire paragraph. When you 
hide that condition, that step disappears. Hiding it has exactly zero effect on 
the preceding and following paragraphs that are still displayed (barring an 
unfortunate interaction of Keep With/Next settings affecting pagination, or 
something like that). 

If you have a Linux "Step 3" paragraph and a Windows "Step 3" paragraph, and 
either one or the other is hidden, depending on the output, then nothing on 
that page will change except which of the two paragraphs is shown and which is 
hidden. 


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--






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Strategy for Handling Conditional Text

[Combs, Richard]

Joseph Lorenzini wrote:

> Thank you for your feedback. I'll definitely go with the conditional text
> then. I like guidelines of only conditionalizing paragraphs is and never
> have overlapping conditions.? As Richard suggested, if I have to I'll just
> replicate the paragraph. As for the funky formatting I was referring to,
> the issue is this: sometimes the end paragraph mark may be an indented
> item, part of a bulleted list, or a section heading.? So it isn't always
> the case that I'll have the same formatting every where in the book. As a
> result, when I did a hide/show in some cases, the resulting paragraph mark
> would inherit a number or formatting from a header. As a workaround, I may
> introduce empty "Body" paragraph marks to ensure that only body paragraphs
> are rendered no matter what I show or hide.

Sorry, I don't understand. When you hide a condition, there is no "resulting 
paragraph mark" -- there is only all the stuff that _doesn't_ have that 
condition applied. And that stuff doesn't "inherit" anything from anywhere -- 
it just remains what it was. 

Let's say you have a procedure step (numbered list paragraph) that applies only 
to Linux, so you apply the Linux condition to the entire paragraph. When you 
hide that condition, that step disappears. Hiding it has exactly zero effect on 
the preceding and following paragraphs that are still displayed (barring an 
unfortunate interaction of Keep With/Next settings affecting pagination, or 
something like that). 

If you have a Linux "Step 3" paragraph and a Windows "Step 3" paragraph, and 
either one or the other is hidden, depending on the output, then nothing on 
that page will change except which of the two paragraphs is shown and which is 
hidden. 


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--

Frame 7.0 - Command line method to compare two files?

[Rick Quatro]

The compare command is available with FrameScript. And, you can run a
FrameScript script from a command line. You can find out more about
FrameScript at http://www.framescript.com/. If you are interested in a
script like this, please contact me offlist. Thank you very much.

Rick Quatro
Carmen Publishing Inc.
585-659-8267
rick at frameexpert.com

*** Frame Automation blog at http://frameautomation.com




-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of techwritergirl
Sent: Sunday, April 11, 2010 7:52 PM
To: framers at lists.frameusers.com
Subject: Frame 7.0 - Command line method to compare two files?

Hi all,
Has anyone any experience in any method that would allow comparison of two
frame files using the command line?
I know the Framemaker command line options are limited: is there a utility
or some other method that would allow this?

Thanks in advance,
TechWriterGirle
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Strategy for Handling Conditional Text

[Joseph Lorenzini]

Hi all,

I have recently encountered a documentation issue that I'd like feedback on.
I am documenting a software product. There are two versions of the product.
One version is for Windows. The other version is for Linux. The windows
version came after the Linux version and there are significant UI and
functional differences between the two. Originally, I was told that these
differences would eventually go away and that the user experience would be
identical on both operating systems. This hasn't happened. The differences
have grown.

This is problematic because a Linux user isn't going to care about
windows-only functionality and a windows user isn't going to care about
Linux-only functionality. At the same time, there are major similarities
between the two versions because they are the same software. It doesn't make
sense to create two different documents, which share a large amount of
information. This has led me finally to consider conditional text. I'd
create two tags: windows and linux. Then,  I'll apply the tags to operating
system specific UI/functionality while leaving shared content alone.

Here's the thing though, I am not a fan of conditional text. I've learned
that i need to apply the tags in a very specific sequence and apply it to
preceding paragraph marks or otherwise hiding and showing the conditional
text introduces funky formatting into my book. I also think it makes
managing and tracking content in a document really tricky. So here are my
questions:

-is there a better mechanism than conditional text that I could use to get
the same result?
-If conditional text is the best solution, is there a framemaker plugin that
makes managing conditional text easier? Note that I am not interested in
FrameScript.

Sincerely,
Joseph Lorenzini

Master Page Flow Problems

[George, Brenda (CAI)]

I am trying to flow 4 xml documents into structured FrameMaker template that is 
4 pages. The last page has 3 different master page versions. I have set the 
StructMasterPageMaps up to direct the page flow for the final page to the 
correct back page master page, depending on the value for the version 
attribute. The data is not flowing correctly. The master page that precedes 
this back master page is 2 column. If the data for this page only flows into 
the first column, and the second column is empty, the back page data flows into 
the correct version of the back master page. If the second column has data in 
it, the back page flows onto a new page but applies the master page used by the 
preceding data. It doesn't apply the correct back master page version.

Does anyone know how I can correct this?

Brenda George
Desk: (724) 720-8491
bgeorge at federatedinv.com



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plug in or script to manage text insets (unstructured)

[Ann Zdunczyk]

There is a plug-in that will do this for you, it is called "Archive" by
Bruce Foster. If you need to move a copy of your project to another location
it will copy graphic, Frame file, and text insets. It also goes through the
Frame documents and changes the pointers to the graphics and text inset so
that they are found when you open the document(s) in the new location.

Here is the like:

http://home.comcast.net/~bruce.foster/products.htm

HTH

Z

**
Ann Zdunczyk
President
a2z Publishing, Inc.
Language Layout, ?Translation Consulting, & Template Creation
Phone: (336)922-1271
Fax: ??(888)523-2028
Cell: ?(336)456-4493
Cell 2:(336)655-4783
http://www.a2z-pub.com  
**
Hello,



I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.



Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?



Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  info at idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framemaker at idtp.eu



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Creating hyperlinks in PDF from Word source doc

[Fred Ridder]

Or, if you are using Word 2007, try the Save As > XPS or PDF command. When our 
corporate IT folks first upgraded our pubs group to Office 2007 and Acrobat Pro 
9.0, we were seeing some problems with using the Acrobat commands to produce 
PDFs (I don't remember the details, I'm afraid...). We did some testing and 
found that Office 2007's built-in save as PDF facility, which does not use 
Distiller, produced the most consistent results.  

-Fred Ridder


> From: richard.combs at Polycom.com
> To: JHarvey at cambridgesoft.com; framers at lists.frameusers.com
> Date: Mon, 12 Apr 2010 06:43:06 -0700
> Subject: RE: Creating hyperlinks in PDF from Word source doc
> 
> Jon Harvey wrote:
> 
> > I have a Word document in which all entries in the TOC are hyperlinked.
> > The problem is that the hyperlinks do not work when the document is
> > printed to a PDF. I'm using the Rich Content PDF job option in distiller
> > 8.0. The Word doc is in docx format opened in Word 2003.
> > 
> > I've opend the Rich Content PDF.jopoptions file in Wordpad and verified
> > that it says "/IncludeHyperlinks true", so I don't think it's been
> > tampered with.
> > 
> > I may be making this harder than it should be but I don't see any
> > options for solving the problem. What gives?
> 
> Are you using the Acrobat plug-in for Word, or are you simply printing to 
> Adobe PDF? To get working hyperlinks from Word, you must have the plug-in 
> installed (which happens automatically if you install Acrobat after 
> Word/Office) and use it, not print to PDF. 
> 
> HTH!
> 
> Richard G. Combs
> Senior Technical Writer
> Polycom, Inc.
> richardDOTcombs AT polycomDOTcom
> 303-223-5111
> --
> rgcombs AT gmailDOTcom
> 303-903-6372
> --
> 
> 
> 
> 
> 
> ___
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Re: Strategy for Handling Conditional Text

[Bill Swallow]

> Whatever you do, _don't_ conditionalize a word here or there. That's what 
> leads to problems.

Very wise! I've had to clean up many documents that were poorly
conditioned to the word level. It can certainly be done well, but it's
not for the conditional text novice by any means. Kiddies, don't try
this at home. ;)

I do think that limiting to the paragraph level is a bit restrictive
though. I think that with just a drop of discipline you can get away
with going down to the full sentence level, but I wouldn't go more
granular than that. You need to set a conditional use guideline and
adhere to it. I suggest conditioning at the sentence level from the
first character in the sentence straight through to the period or to
the space after the period if the sentence has others following it.
This way you will never have odd run-in formatting from sentence to
sentence.

A lot of people over-think their use of conditions. Keep it simple
(which your needs are) and stick to rules about applying them

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.
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Re: Strategy for Handling Conditional Text

[William Abernathy]

Joseph:

What you are describing is exactly the sort of situation conditional text was 
designed for. From the sound of things, you're bothered by the basic logic of 
conditional text. You are not the first writer to experience this, and you will 
not be the last. Nonetheless, I have a hard time imagining how adding another 
layer of complexity is going to help you over that hump. My advice, good for 
what you paid for it, is to put your chin into the breeze and perfect your 
conditional text technique. With time, you will master it, and it will become 
less confusing.


Concerning the specific issue you address, one way of dealing with the paragraph 
mark issue is simply to get into the habit of adding a space to the end of every 
line. Once upon a time, when memory was expensive, and mighty lizards ruled the 
land, leaving an extra byte of padding at the end of a line was a pretty 
profligate use of memory. Time to get over this. Adding an extra space character 
makes not picking up the paragraph tag much easier. As for tracking, you need to 
force your reviewers into reviewing a Windows draft and a Linux draft. I've 
managed this with change bars only, and in newer versions of Frame, your 
tracking only gets better.


Good luck,

--William

Joseph Lorenzini wrote:

Hi all,

I have recently encountered a documentation issue that I'd like feedback on.
I am documenting a software product. There are two versions of the product.
One version is for Windows. The other version is for Linux. The windows
version came after the Linux version and there are significant UI and
functional differences between the two. Originally, I was told that these
differences would eventually go away and that the user experience would be
identical on both operating systems. This hasn't happened. The differences
have grown.

This is problematic because a Linux user isn't going to care about
windows-only functionality and a windows user isn't going to care about
Linux-only functionality. At the same time, there are major similarities
between the two versions because they are the same software. It doesn't make
sense to create two different documents, which share a large amount of
information. This has led me finally to consider conditional text. I'd
create two tags: windows and linux. Then,  I'll apply the tags to operating
system specific UI/functionality while leaving shared content alone.

Here's the thing though, I am not a fan of conditional text. I've learned
that i need to apply the tags in a very specific sequence and apply it to
preceding paragraph marks or otherwise hiding and showing the conditional
text introduces funky formatting into my book. I also think it makes
managing and tracking content in a document really tricky. So here are my
questions:

-is there a better mechanism than conditional text that I could use to get
the same result?
-If conditional text is the best solution, is there a framemaker plugin that
makes managing conditional text easier? Note that I am not interested in
FrameScript.

Sincerely,
Joseph Lorenzini



--
William Abernathy
Berkeley, CA
http://yourwritereditor.com
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Strategy for Handling Conditional Text

[William Abernathy]

Joseph:

What you are describing is exactly the sort of situation conditional text was 
designed for. From the sound of things, you're bothered by the basic logic of 
conditional text. You are not the first writer to experience this, and you will 
not be the last. Nonetheless, I have a hard time imagining how adding another 
layer of complexity is going to help you over that hump. My advice, good for 
what you paid for it, is to put your chin into the breeze and perfect your 
conditional text technique. With time, you will master it, and it will become 
less confusing.

Concerning the specific issue you address, one way of dealing with the 
paragraph 
mark issue is simply to get into the habit of adding a space to the end of 
every 
line. Once upon a time, when memory was expensive, and mighty lizards ruled the 
land, leaving an extra byte of padding at the end of a line was a pretty 
profligate use of memory. Time to get over this. Adding an extra space 
character 
makes not picking up the paragraph tag much easier. As for tracking, you need 
to 
force your reviewers into reviewing a Windows draft and a Linux draft. I've 
managed this with change bars only, and in newer versions of Frame, your 
tracking only gets better.

Good luck,

--William

Joseph Lorenzini wrote:
> Hi all,
>
> I have recently encountered a documentation issue that I'd like feedback on.
> I am documenting a software product. There are two versions of the product.
> One version is for Windows. The other version is for Linux. The windows
> version came after the Linux version and there are significant UI and
> functional differences between the two. Originally, I was told that these
> differences would eventually go away and that the user experience would be
> identical on both operating systems. This hasn't happened. The differences
> have grown.
>
> This is problematic because a Linux user isn't going to care about
> windows-only functionality and a windows user isn't going to care about
> Linux-only functionality. At the same time, there are major similarities
> between the two versions because they are the same software. It doesn't make
> sense to create two different documents, which share a large amount of
> information. This has led me finally to consider conditional text. I'd
> create two tags: windows and linux. Then,  I'll apply the tags to operating
> system specific UI/functionality while leaving shared content alone.
>
> Here's the thing though, I am not a fan of conditional text. I've learned
> that i need to apply the tags in a very specific sequence and apply it to
> preceding paragraph marks or otherwise hiding and showing the conditional
> text introduces funky formatting into my book. I also think it makes
> managing and tracking content in a document really tricky. So here are my
> questions:
>
> -is there a better mechanism than conditional text that I could use to get
> the same result?
> -If conditional text is the best solution, is there a framemaker plugin that
> makes managing conditional text easier? Note that I am not interested in
> FrameScript.
>
> Sincerely,
> Joseph Lorenzini


-- 
William Abernathy
Berkeley, CA
http://yourwritereditor.com

Frame 7.0 - Command line method to compare two files?

[techwritergirl]

Hi all,
Has anyone any experience in any method that would allow comparison of two
frame files using the command line?
I know the Framemaker command line options are limited: is there a utility
or some other method that would allow this?

Thanks in advance,
TechWriterGirle

RE: Strategy for Handling Conditional Text

[Combs, Richard]

Joseph Lorenzini wrote: 


> sense to create two different documents, which share a large amount of
> information. This has led me finally to consider conditional text. I'd
> create two tags: windows and linux. Then,  I'll apply the tags to operating
> system specific UI/functionality while leaving shared content alone.
> 
> Here's the thing though, I am not a fan of conditional text. I've learned
> that i need to apply the tags in a very specific sequence and apply it to
> preceding paragraph marks or otherwise hiding and showing the conditional
> text introduces funky formatting into my book. I also think it makes
> managing and tracking content in a document really tricky. So here are my
> questions:

How are you using the condition tags and what problems are you having? The 
sequence in which you apply condition tags is completely irrelevant. And you 
don't need to apply the tag to the preceding pgf mark (pilcrow) unless you fail 
to apply it to the pilcrow at the end of a pgf whose entire content you're 
conditionalizing. 

People tend to have problems with conditional text when they try to apply 
conditions on too granular a level. Your needs are dead-simple: two conditions 
that never need to overlap. All you have to do is adhere to one simple rule: 
conditionalize only entire pgfs. Even if only a couple of words have changed, 
just duplicate the pgf, change those words, and apply the appropriate condition 
to each pgf in its entirety (including the pilcrow at the end). 

If you stick to that rule, there should be no "funky formatting" problems. In 
each case where there is an OS difference, one of two pgfs is shown. As long as 
both have the same pgf format, it makes no difference which is shown. 

Of course, while you're authoring/editing, you'll want to have both conditions 
shown (with condition indicators turned on). So the doc will be longer and 
pagination wrong. But so what? You don't worry about those things until it's 
time to hide one condition or the other and produce your final output. 

If you have very long pgfs (a bad idea) and/or simply reject the above rule, 
then at the very least restrict yourself to conditionalizing complete 
sentences. To succeed at this requires a bit more discipline -- for instance, 
you need to consistently include the space after the end of the sentence, but 
not the one before it, so that the remainder of the pgf looks OK when you hide 
that sentence. 

Whatever you do, _don't_ conditionalize a word here or there. That's what leads 
to problems. 

HTH!


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--






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Strategy for Handling Conditional Text

[Combs, Richard]

Joseph Lorenzini wrote: 


> sense to create two different documents, which share a large amount of
> information. This has led me finally to consider conditional text. I'd
> create two tags: windows and linux. Then,  I'll apply the tags to operating
> system specific UI/functionality while leaving shared content alone.
> 
> Here's the thing though, I am not a fan of conditional text. I've learned
> that i need to apply the tags in a very specific sequence and apply it to
> preceding paragraph marks or otherwise hiding and showing the conditional
> text introduces funky formatting into my book. I also think it makes
> managing and tracking content in a document really tricky. So here are my
> questions:

How are you using the condition tags and what problems are you having? The 
sequence in which you apply condition tags is completely irrelevant. And you 
don't need to apply the tag to the preceding pgf mark (pilcrow) unless you fail 
to apply it to the pilcrow at the end of a pgf whose entire content you're 
conditionalizing. 

People tend to have problems with conditional text when they try to apply 
conditions on too granular a level. Your needs are dead-simple: two conditions 
that never need to overlap. All you have to do is adhere to one simple rule: 
conditionalize only entire pgfs. Even if only a couple of words have changed, 
just duplicate the pgf, change those words, and apply the appropriate condition 
to each pgf in its entirety (including the pilcrow at the end). 

If you stick to that rule, there should be no "funky formatting" problems. In 
each case where there is an OS difference, one of two pgfs is shown. As long as 
both have the same pgf format, it makes no difference which is shown. 

Of course, while you're authoring/editing, you'll want to have both conditions 
shown (with condition indicators turned on). So the doc will be longer and 
pagination wrong. But so what? You don't worry about those things until it's 
time to hide one condition or the other and produce your final output. 

If you have very long pgfs (a bad idea) and/or simply reject the above rule, 
then at the very least restrict yourself to conditionalizing complete 
sentences. To succeed at this requires a bit more discipline -- for instance, 
you need to consistently include the space after the end of the sentence, but 
not the one before it, so that the remainder of the pgf looks OK when you hide 
that sentence. 

Whatever you do, _don't_ conditionalize a word here or there. That's what leads 
to problems. 

HTH!


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--

OT: Creating hyperlinks in PDF from Word source doc

[Jon Harvey]

Everyone,

I have a Word document in which all entries in the TOC are hyperlinked.
The problem is that the hyperlinks do not work when the document is
printed to a PDF. I'm using the Rich Content PDF job option in distiller
8.0. The Word doc is  in docx format opened in Word 2003.

I've opend the Rich Content PDF.jopoptions file in Wordpad and verified
that it says "/IncludeHyperlinks true", so I don't think it's been
tampered with.

I may be making this harder than it should be but I don't see any
options for solving the problem. What gives?


Jon Harvey
Manager, Desktop & Enterprise Documentation
CambridgeSoft Corporation
100 CambridgePark Drive
Cambridge, MA 02140
(617) 588-9354

Frame 7.1 to 8 upgrade -- benefits?

[Beverly Robinson]

I just read the Framers Digest from Friday and wanted to add some information 
about Adobe's Transactional Licensing Program. We purchased our current TPS2 
licenses through that program because it seemed like a good deal. I later found 
out that phone support isn't included in TLP purchases. (Not that Adobe phone 
support is my favorite way of spending an afternoon at work.) When I had a 
problem I had to try getting it resolved through e-mail support--and in the end 
was told I should enter a bug report. 

It occurs to me that instead of (or in addition to) a "Product Evangelist" 
Adobe ought to have a "Customer Ombudsman". 

Beverly
NOTICE ? This message and any attachment(s) are for authorized use by the 
intended recipient(s) only and may contain privileged or confidential 
information.  Unless you are an intended recipient, you may not use, copy, 
retain, or disclose to anyone any information contained in this message and any 
attachment(s).  If you are not an intended recipient of this message, please 
immediately contact the sender and delete this message and any attachment(s).

Re: Strategy for Handling Conditional Text

[Bill Swallow]

> This has led me finally to consider conditional text. I'd
> create two tags: windows and linux. Then,  I'll apply the tags to operating
> system specific UI/functionality while leaving shared content alone.

Sounds like a perfect solution.

> Here's the thing though, I am not a fan of conditional text. I've learned
> that i need to apply the tags in a very specific sequence and apply it to
> preceding paragraph marks or otherwise hiding and showing the conditional
> text introduces funky formatting into my book. I also think it makes
> managing and tracking content in a document really tricky.

Well, you do need to be consistent about applying it. But conditional
text shouldn't be affecting style-driven formatting at all. Are you
hiding indicators when publishing?

> -is there a better mechanism than conditional text that I could use to get
> the same result?

Not without moving to DITA or another XML solution.

> -If conditional text is the best solution, is there a framemaker plugin that
> makes managing conditional text easier? Note that I am not interested in
> FrameScript.

I've always found Frame's native conditional text handling to be more
than adequate so I've never looked before. A quick Google search
turned up a few but I can't speak to them at all.

-- 
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.
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Strategy for Handling Conditional Text

[Joseph Lorenzini]

Hi all,

I have recently encountered a documentation issue that I'd like feedback on.
I am documenting a software product. There are two versions of the product.
One version is for Windows. The other version is for Linux. The windows
version came after the Linux version and there are significant UI and
functional differences between the two. Originally, I was told that these
differences would eventually go away and that the user experience would be
identical on both operating systems. This hasn't happened. The differences
have grown.

This is problematic because a Linux user isn't going to care about
windows-only functionality and a windows user isn't going to care about
Linux-only functionality. At the same time, there are major similarities
between the two versions because they are the same software. It doesn't make
sense to create two different documents, which share a large amount of
information. This has led me finally to consider conditional text. I'd
create two tags: windows and linux. Then,  I'll apply the tags to operating
system specific UI/functionality while leaving shared content alone.

Here's the thing though, I am not a fan of conditional text. I've learned
that i need to apply the tags in a very specific sequence and apply it to
preceding paragraph marks or otherwise hiding and showing the conditional
text introduces funky formatting into my book. I also think it makes
managing and tracking content in a document really tricky. So here are my
questions:

-is there a better mechanism than conditional text that I could use to get
the same result?
-If conditional text is the best solution, is there a framemaker plugin that
makes managing conditional text easier? Note that I am not interested in
FrameScript.

Sincerely,
Joseph Lorenzini
___


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RE: Frame 7.0 - Command line method to compare two files?

[Rick Quatro]

The compare command is available with FrameScript. And, you can run a
FrameScript script from a command line. You can find out more about
FrameScript at http://www.framescript.com/. If you are interested in a
script like this, please contact me offlist. Thank you very much.

Rick Quatro
Carmen Publishing Inc.
585-659-8267
r...@frameexpert.com

*** Frame Automation blog at http://frameautomation.com




-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of techwritergirl
Sent: Sunday, April 11, 2010 7:52 PM
To: framers@lists.frameusers.com
Subject: Frame 7.0 - Command line method to compare two files?

Hi all,
Has anyone any experience in any method that would allow comparison of two
frame files using the command line?
I know the Framemaker command line options are limited: is there a utility
or some other method that would allow this?

Thanks in advance,
TechWriterGirle
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Re: plug in or script to manage text insets (unstructured)

[Andy Lewis]

Hi Wim,

Check out *BookReport* from GolehTek
(http://golehtek.com/BookReport.html).
Among many other things, it creates a report listing every FrameMaker
document imported as an inset by one or more FrameMaker documents in a
specified directory. And it’s free!

Andy

On Mon, Apr 12, 2010 at 4:21 PM, Spectrum Writing <
i...@spectrumwritingllc.com> wrote:

> Wim,
>
> Rick Quatro developed such a script for me and it works beautifully.
> Contact
> him at FrameExpert.com.
>
> TVB
>
> Tammy Van Boening
> Owner/Principal
> Spectrum Writing, LLC
> www.spectrumwritingllc.com
> i...@spectrumwritingllc.com
>
> -Original Message-
> From: framers-boun...@lists.frameusers.com
> [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Wim Hooghwinkel
> -
> idtp
> Sent: Monday, April 12, 2010 4:52 AM
> To: framers@lists.frameusers.com
> Subject: plug in or script to manage text insets (unstructured)
>
> Hello,
>
>
>
> I'm working on a project for a client where documents are created and
> maintained using conditional text and text insets. When moving (copying)
> files to a new location, text insets are not automatically recoverable like
> image references.
>
>
>
> Does anyone know about a plug in or an existing FrameScript script to
> manage
> text insets, or for easy updating references to text inset sources?
>
>
>
> Concerns FrameMaker 8 unstructured.
>
> Kind regards, vriendelijke groet,
>
> Wim Hooghwinkel
>
> iDTP - Technical Communication Consultant
>
> Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010
>
> tel. +31652036811
> Skype wimhooghwinkel
> Twitter @idtp @NLDITA
>   i...@idtp.eu
> www.idtp.eu
> www.nldita.nl
> FrameMaker support: framema...@idtp.eu
>
>
>
> ___
>
>
> You are currently subscribed to framers as i...@spectrumwritingllc.com.
>
> Send list messages to fram...@lists.frameusers.com.
>
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>
> http://lists.frameusers.com/mailman/options/framers/info%40spectrumwritingll
>  c.com
>
> Send administrative questions to listad...@frameusers.com. Visit
> http://www.frameusers.com/ for more resources and info.
>
> ___
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Frame 7.0 - Command line method to compare two files?

[techwritergirl]

Hi all,
Has anyone any experience in any method that would allow comparison of two
frame files using the command line?
I know the Framemaker command line options are limited: is there a utility
or some other method that would allow this?

Thanks in advance,
TechWriterGirle
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Master Page Flow Problems

[George, Brenda (CAI)]

I am trying to flow 4 xml documents into structured FrameMaker template that is 
4 pages. The last page has 3 different master page versions. I have set the 
StructMasterPageMaps up to direct the page flow for the final page to the 
correct back page master page, depending on the value for the version 
attribute. The data is not flowing correctly. The master page that precedes 
this back master page is 2 column. If the data for this page only flows into 
the first column, and the second column is empty, the back page data flows into 
the correct version of the back master page. If the second column has data in 
it, the back page flows onto a new page but applies the master page used by the 
preceding data. It doesn't apply the correct back master page version.

Does anyone know how I can correct this?

Brenda George
Desk: (724) 720-8491
bgeo...@federatedinv.com



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Re: Frame 7.1 to 8 upgrade -- benefits?

[Beverly Robinson]

I just read the Framers Digest from Friday and wanted to add some information 
about Adobe's Transactional Licensing Program. We purchased our current TPS2 
licenses through that program because it seemed like a good deal. I later found 
out that phone support isn't included in TLP purchases. (Not that Adobe phone 
support is my favorite way of spending an afternoon at work.) When I had a 
problem I had to try getting it resolved through e-mail support--and in the end 
was told I should enter a bug report. 

It occurs to me that instead of (or in addition to) a "Product Evangelist" 
Adobe ought to have a "Customer Ombudsman". 

Beverly
NOTICE – This message and any attachment(s) are for authorized use by the 
intended recipient(s) only and may contain privileged or confidential 
information.  Unless you are an intended recipient, you may not use, copy, 
retain, or disclose to anyone any information contained in this message and any 
attachment(s).  If you are not an intended recipient of this message, please 
immediately contact the sender and delete this message and any attachment(s).

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plug in or script to manage text insets (unstructured)

[Spectrum Writing]

Wim,

Rick Quatro developed such a script for me and it works beautifully. Contact
him at FrameExpert.com.

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com
info at spectrumwritingllc.com

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Wim Hooghwinkel -
idtp
Sent: Monday, April 12, 2010 4:52 AM
To: framers at lists.frameusers.com
Subject: plug in or script to manage text insets (unstructured)

Hello,



I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.



Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?



Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  info at idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framemaker at idtp.eu



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RE: plug in or script to manage text insets (unstructured)

[Wim Hooghwinkel - idtp]

Hello Ann,

Thanks for the suggestion. The issue is that I don't want to copy graphics
and text insets, only the Frame files, and this copying is done outside of
FrameMaker. Graphics are stored in a central location so those paths don't
change. FrameMaker provides functionality to update graphic paths when it
can't find the sources, but it doesn't do that for text insets.


Kind regards, vriendelijke groet,
Wim Hooghwinkel
iDTP - Technical Communication Consultant
Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010
tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
i...@idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framema...@idtp.eu


-Oorspronkelijk bericht-
Van: Ann Zdunczyk [mailto:azdunc...@triad.rr.com] 
Verzonden: maandag 12 april 2010 16:13
Aan: i...@spectrumwritingllc.com; 'Wim Hooghwinkel - idtp';
framers@lists.frameusers.com
Onderwerp: RE: plug in or script to manage text insets (unstructured)

There is a plug-in that will do this for you, it is called "Archive" by
Bruce Foster. If you need to move a copy of your project to another location
it will copy graphic, Frame file, and text insets. It also goes through the
Frame documents and changes the pointers to the graphics and text inset so
that they are found when you open the document(s) in the new location.

Here is the like:

http://home.comcast.net/~bruce.foster/products.htm

HTH

Z

**
Ann Zdunczyk
President
a2z Publishing, Inc.
Language Layout,  Translation Consulting, & Template Creation
Phone: (336)922-1271
Fax:   (888)523-2028
Cell:  (336)456-4493
Cell 2:(336)655-4783
http://www.a2z-pub.com  
**
Hello,

 

I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.

 

Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?

 

Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  i...@idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framema...@idtp.eu

 

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RE: plug in or script to manage text insets (unstructured)

[Ann Zdunczyk]

There is a plug-in that will do this for you, it is called "Archive" by
Bruce Foster. If you need to move a copy of your project to another location
it will copy graphic, Frame file, and text insets. It also goes through the
Frame documents and changes the pointers to the graphics and text inset so
that they are found when you open the document(s) in the new location.

Here is the like:

http://home.comcast.net/~bruce.foster/products.htm

HTH

Z

**
Ann Zdunczyk
President
a2z Publishing, Inc.
Language Layout,  Translation Consulting, & Template Creation
Phone: (336)922-1271
Fax:   (888)523-2028
Cell:  (336)456-4493
Cell 2:(336)655-4783
http://www.a2z-pub.com  
**
Hello,

 

I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.

 

Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?

 

Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  i...@idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framema...@idtp.eu

 

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RE: Creating hyperlinks in PDF from Word source doc

[Fred Ridder]

Or, if you are using Word 2007, try the Save As > XPS or PDF command. When our 
corporate IT folks first upgraded our pubs group to Office 2007 and Acrobat Pro 
9.0, we were seeing some problems with using the Acrobat commands to produce 
PDFs (I don't remember the details, I'm afraid...). We did some testing and 
found that Office 2007's built-in save as PDF facility, which does not use 
Distiller, produced the most consistent results.  

-Fred Ridder

 
> From: richard.co...@polycom.com
> To: jhar...@cambridgesoft.com; framers@lists.frameusers.com
> Date: Mon, 12 Apr 2010 06:43:06 -0700
> Subject: RE: Creating hyperlinks in PDF from Word source doc
> 
> Jon Harvey wrote:
> 
> > I have a Word document in which all entries in the TOC are hyperlinked.
> > The problem is that the hyperlinks do not work when the document is
> > printed to a PDF. I'm using the Rich Content PDF job option in distiller
> > 8.0. The Word doc is in docx format opened in Word 2003.
> > 
> > I've opend the Rich Content PDF.jopoptions file in Wordpad and verified
> > that it says "/IncludeHyperlinks true", so I don't think it's been
> > tampered with.
> > 
> > I may be making this harder than it should be but I don't see any
> > options for solving the problem. What gives?
> 
> Are you using the Acrobat plug-in for Word, or are you simply printing to 
> Adobe PDF? To get working hyperlinks from Word, you must have the plug-in 
> installed (which happens automatically if you install Acrobat after 
> Word/Office) and use it, not print to PDF. 
> 
> HTH!
> 
> Richard G. Combs
> Senior Technical Writer
> Polycom, Inc.
> richardDOTcombs AT polycomDOTcom
> 303-223-5111
> --
> rgcombs AT gmailDOTcom
> 303-903-6372
> --
> 
> 
> 
> 
> 
> ___
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RE: plug in or script to manage text insets (unstructured)

[Wim Hooghwinkel - idtp]

Hello Andy,

 

Thank you for your suggestion.

 

I have the golehtek plug in. Unfortunately it doesn’t work for me because the 
clients directory structure is not supported: in the folder names special 
characters (like &) are used and it’s not up to me to change that. 

 

Otherwise the move book option could be helpful indeed.

 

I’ll contact the developers to see what they can do about it.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  i...@idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framema...@idtp.eu

 

Van: Andy Lewis [mailto:andylew...@gmail.com] 
Verzonden: maandag 12 april 2010 15:48
Aan: Wim Hooghwinkel - idtp
CC: framers@lists.frameusers.com
Onderwerp: Re: plug in or script to manage text insets (unstructured)

 

Hi Wim,

 

Check out BookReport from GolehTek (  
http://golehtek.com/BookReport.html). Among many other things, it creates a 
report listing every FrameMaker document imported as an inset by one or more 
FrameMaker documents in a specified directory. And it’s free!

 

Andy

On Mon, Apr 12, 2010 at 4:21 PM, Spectrum Writing  
wrote:

Wim,

Rick Quatro developed such a script for me and it works beautifully. Contact
him at FrameExpert.com.

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com  
i...@spectrumwritingllc.com


-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Wim Hooghwinkel -
idtp
Sent: Monday, April 12, 2010 4:52 AM
To: framers@lists.frameusers.com
Subject: plug in or script to manage text insets (unstructured)

Hello,



I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.



Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?



Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  i...@idtp.eu
www.idtp.eu  
www.nldita.nl  
FrameMaker support: framema...@idtp.eu



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-- 
Andy Lewis

Adobe Certified FrameMaker Expert

Cell +972 54 778 4641
Email andylew...@gmail.com
LinkedIn http://il.linkedin.com/in/andylewis2003
Twitter http://twitter.com/andytelaviv

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RE: Creating hyperlinks in PDF from Word source doc

[Combs, Richard]

Jon Harvey wrote:
 
> I have a Word document in which all entries in the TOC are hyperlinked.
> The problem is that the hyperlinks do not work when the document is
> printed to a PDF. I'm using the Rich Content PDF job option in distiller
> 8.0. The Word doc is  in docx format opened in Word 2003.
> 
> I've opend the Rich Content PDF.jopoptions file in Wordpad and verified
> that it says "/IncludeHyperlinks true", so I don't think it's been
> tampered with.
> 
> I may be making this harder than it should be but I don't see any
> options for solving the problem. What gives?

Are you using the Acrobat plug-in for Word, or are you simply printing to Adobe 
PDF? To get working hyperlinks from Word, you must have the plug-in installed 
(which happens automatically if you install Acrobat after Word/Office) and use 
it, not print to PDF. 

HTH!

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--





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Creating hyperlinks in PDF from Word source doc

[Combs, Richard]

Jon Harvey wrote:

> I have a Word document in which all entries in the TOC are hyperlinked.
> The problem is that the hyperlinks do not work when the document is
> printed to a PDF. I'm using the Rich Content PDF job option in distiller
> 8.0. The Word doc is  in docx format opened in Word 2003.
> 
> I've opend the Rich Content PDF.jopoptions file in Wordpad and verified
> that it says "/IncludeHyperlinks true", so I don't think it's been
> tampered with.
> 
> I may be making this harder than it should be but I don't see any
> options for solving the problem. What gives?

Are you using the Acrobat plug-in for Word, or are you simply printing to Adobe 
PDF? To get working hyperlinks from Word, you must have the plug-in installed 
(which happens automatically if you install Acrobat after Word/Office) and use 
it, not print to PDF. 

HTH!

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-903-6372
--

OT: Creating hyperlinks in PDF from Word source doc

[Jon Harvey]

Everyone,
 
I have a Word document in which all entries in the TOC are hyperlinked.
The problem is that the hyperlinks do not work when the document is
printed to a PDF. I'm using the Rich Content PDF job option in distiller
8.0. The Word doc is  in docx format opened in Word 2003.
 
I've opend the Rich Content PDF.jopoptions file in Wordpad and verified
that it says "/IncludeHyperlinks true", so I don't think it's been
tampered with.
 
I may be making this harder than it should be but I don't see any
options for solving the problem. What gives?
 
 
Jon Harvey
Manager, Desktop & Enterprise Documentation
CambridgeSoft Corporation
100 CambridgePark Drive
Cambridge, MA 02140
(617) 588-9354
 
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RE: plug in or script to manage text insets (unstructured)

[Spectrum Writing]

Wim,

Rick Quatro developed such a script for me and it works beautifully. Contact
him at FrameExpert.com.

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com
i...@spectrumwritingllc.com

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Wim Hooghwinkel -
idtp
Sent: Monday, April 12, 2010 4:52 AM
To: framers@lists.frameusers.com
Subject: plug in or script to manage text insets (unstructured)

Hello,

 

I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.

 

Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?

 

Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  i...@idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framema...@idtp.eu

 

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plug in or script to manage text insets (unstructured)

[Wim Hooghwinkel - idtp]

Hello,

 

I'm working on a project for a client where documents are created and
maintained using conditional text and text insets. When moving (copying)
files to a new location, text insets are not automatically recoverable like
image references.

 

Does anyone know about a plug in or an existing FrameScript script to manage
text insets, or for easy updating references to text inset sources?

 

Concerns FrameMaker 8 unstructured.

Kind regards, vriendelijke groet,

Wim Hooghwinkel

iDTP - Technical Communication Consultant

Adobe Certified Expert (ACE) in FrameMaker / NLDITA 2010

tel. +31652036811
Skype wimhooghwinkel
Twitter @idtp @NLDITA
  i...@idtp.eu 
www.idtp.eu
www.nldita.nl
FrameMaker support: framema...@idtp.eu

 

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