[MLO] Re: AHK hotstrings not triggering...

[Steve Kunkel]

Actually  The *instant* that I posted that, it occurred to me to try 
something...  I have an app (Quick Access Popup) that is written in AHK.  I 
had recently set it to run in admin mode.  It occurred to me to turn that 
off, and now my hotstrings are working as expected in MLO.  I have no idea 
why that would make a difference, but so far so good. 

On Wednesday, September 7, 2022 at 10:32:28 AM UTC-7 Steve Kunkel wrote:

> Are there any AHK users here?   I have several hotstring replacements, but 
> they have stopped working in MLO.  Has anyone else experienced this? 

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[MLO] AHK hotstrings not triggering...

[Steve Kunkel]

Are there any AHK users here?   I have several hotstring replacements, but 
they have stopped working in MLO.  Has anyone else experienced this? 

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Re: [MLO] How can I add task template?

[Steve Kunkel]

Remember also that there is a "New from template" command.  Having said 
that, I don't use that feature.   For me, projects are "special ed cases."  
Each project is a "folder" and has maybe 15 to 25 subtasks.  About 10 of 
those will always be the same, so they are in my templates.  The subtasks 
are just simple todo items, but there are dependencies.  I go through maybe 
6 or 8 projects per week.  I name the folder by what type of case  it is, 
with angle-braces.   (See pasted below).  I make them "Hidden" then un-hide 
them when I use them.  To use one I just "Duplicate" the folder, then 
rename it.  
 

















*  Get info from teacher  File review  Call home - Assessment 
plan  Make referral form & consent  Send permission form home  Send parent 
rating scales  Send teacher rating scales  Consent received?  Testing  
Rating scales returned?  Write report  Schedule meeting  Zoom feedback mtg  
In-person feedback meeting  Copy to parent  Doublecheck docs  Print, Send 
docs up*

On Thursday, May 5, 2022 at 12:59:20 PM UTC-7 coho...@gmail.com wrote:

> Gerardo:
>
> I hope the following information is helpful as you consider how to use MLO 
> in your situation. In short, there are simpler and more complicated 
> methods. If you have follow up questions please ask.
>
> Here are a couple of methods to duplicate or add groups of tasks.
>
> 1) use "Copy Tasks" and "Paste task(s) as..." from the context menu in the 
> hierarchy.
>
> One could 1) copy from an old set of tasks or 2) create and copy from a 
> "template" set of tasks. One advantage of this method is that task 
> attributes (dates, contexts, notes) are copied. One disadvantage is that 
> one must modify tasks using MLO.
>
> 2) use "Advanced" > "Copy tasks as text" and "Paste text as subtasks."
>
> In this method, since the tasks are held (at least temporarily) as text, 
> one could modify tasks outside of MLO. One could modify tasks by adding or 
> removing tasks and replacing text (such as bulk text substitutions, using a 
> text editor such as Notepad++). Another advantage is that one could 
> maintain tasks outside of MLO in text files. One disadvantage is that the 
> pasted tasks have only titles, so one must add other attributes (dates, 
> contexts, notes) after the tasks are pasted.
>
> 3.1) use the "Rapid task entry (RTE) window" as an alternative to  "Paste 
> text as subtasks."
>
> One can use RTE in a similar way to "Paste text as subtasks." One does not 
> need to use all of the options available in RTE.
>
> 3.2) use the "Rapid task entry (RTE) window" with text-based templates.
>
> One could create a text-based template that includes many MLO attributes 
> (including dates and contexts) but not all (including notes). Then one 
> could modify the text outside of MLO before pasting (as well as modifying 
> tasks in MLO). One disadvantage is that one needs to learn the text 
> formatting used in RTE. I think this might be a great method in many 
> situations.
>
> 3.3) use the "Rapid task entry (RTE) window" with an external template 
> system.
>
> One could generate MLO tasks for use with RTE in many different ways. One 
> advantage of these ways is flexibility and control. One disadvantage is 
> that these ways are more complex. I use a technique using Excel. If others 
> are interested, I could share my technique(s) in more detail.
>
> cheers,
> ..jason
> On 5/4/2022 8:23 AM, Gerardo Aguilar wrote:
>
> I work as PM, many of my projects have the same sequence in process and 
> tasks, 
> when I have a new project I create new project and then create a new 
> section of tasks, 
> these tasks sections are like "Installation process, maintenance window"
> Is it a form in which these names can be set as template for different 
> projects? 
> So I do not have to write them multiple times? 
>
> I have read the guide help but I think I did not find something like this 
> Thank you
>
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>  
> 
> .
>
>

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Re: [MLO] MLO-Win v6 Ideas...

[Steve Kunkel]

I gotta' agree with Jeff...  Strong scripting abilities would be amazing!  
And yes, it would take care of many future feature requests, because 
advanced forum users could help people write custom scripts, add-ons, or 
whatnot. 

On Monday, May 9, 2022 at 10:40:36 AM UTC-7 imajeff wrote:

> I see frequent suggestions which would be very practical if we first had 
> the most important feature of all:
> We need scripting!
>
> It is related to the suggestion MLO needs an API, and the bottom line is 
> the longer you keep adding extra code to have more and more features, the 
> more bloat, slow-down, and unnecessary complications I have to deal with 
> even if I don't need any of those new features.
> The more you keep changing in features without rewriting as an 
> API-friendly and scriptable tool, the more wasteful work has been done for 
> nothing because if you ever do finally make it all scriptable, those should 
> now be done differently instead of integrated in the base application, so 
> someone has to rewrite all of them to be reasonable.
>
> The advantage of scripting is more than one might think because any event 
> can be a hook to run script in any context and once people can add features 
> then everyone could have the same feature but not if they don't need that 
> one. Then another could take the same feature idea and make it work better 
> for different circumstances with less effort.
>
> The only problem with adding scripting or at least the API interface to 
> allow scripting is if you don't properly implement to be efficient and 
> capable but there should be many examples to learn from in opensource 
> communities.
>
>

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[MLO] Re: Buy 2 cloud items?

[Steve Kunkel]

Confirmed.  I bought two of the "24 months" options.  The email contained 
the two codes.  At first, I thought it was one code, that was on two 
lines.  When I pasted both lines it didn't work.  Then I pasted just one 
line and it added 24 months.  After that I pasted the other line and it 
added 24 more.  I'm now all set for 1470 days.  

On Friday, May 6, 2022 at 11:15:08 AM UTC-7 devsi...@gmail.com wrote:

> I'd be interested to know myself... 
> kunk...@gmail.com schrieb am Mittwoch, 4. Mai 2022 um 02:29:04 UTC+2:
>
>> Hi there, I need to renew my cloud sync account.  Question:  If I buy the 
>> 2-year option, but also buy Quantity = Two, will that credit 4 years to my 
>> account?  Or should I buy a 2-year, then login and buy another??
>
>

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[MLO] MLO-Win v6 Ideas...

[Steve Kunkel]

I had submitted one of these feature requests in the past; but will repost 
it:

**Option to make task defer to parent's notes.*  
What I mean is that, I like my parent folder to have all my case notes 
(phone logs, observation notes, etc).  The parent folder has many 
subtasks.  Those subtasks are simple todos though -- they *never *have 
notes.  So if one of those subtasks is currently selected, the notes pane 
should display the notes for its parent folder.  This would be a task-level 
option; not an outline-level option.  I can explain more if it helps.  

**Only one folder from this branch can be expanded at a time. *
If I have many folders, or subfolders, of the same level (i.e. all siblings 
of the same branch), then only one of them can be expanded at a time.  If I 
expand one, the other one collapses automatically.  This would be an 
outline-level setting.  It would have to be easy to turn this setting on 
and off.  

**Rich Text in Notes.  *
I tried getting used to Markdown, but it just doesn't work for me.  I need 
to be able to *edit *the notes and *see *them at the same time. 

Thanks for considering.  

*Stay Strong Ukraine!!!*
   -steve

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[MLO] Buy 2 cloud items?

[Steve Kunkel]

Hi there, I need to renew my cloud sync account.  Question:  If I buy the 
2-year option, but also buy Quantity = Two, will that credit 4 years to my 
account?  Or should I buy a 2-year, then login and buy another??

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Re: [MLO] How the MLO team is working during the war and what our plans are

[Steve Kunkel]

What a trip.  I didn't even know you guys were based in Ukraine.  The Whole 
World supports you, my friends.  Stay strong and keep being awesome!

On Monday, April 4, 2022 at 3:16:36 PM UTC-7 imajeff wrote:

> Please start new topic with proper subject and I have input on that when 
> you do. But it does not belong in this thread, which is the MLO team 
> showing they have not stopped working because of the war. They are not 
> giving up!
>
> On Sunday, April 3, 2022 at 12:02:41 PM UTC-6 devsi...@gmail.com wrote:
>
>> Dear MLO Team
>>
>> Just a week ago I realized, that MLO is developed by an Ukrainian team.
>>
>> First I want to thank you for this exceptional great tool, which I use on 
>> Android and Windows for about six years now.
>> Since the early nineties I tested and used so many task managers, 
>> organizers and project planing tools, I couldn't put a number on them. Then 
>> I discovered MLO, which was a revelation somehow.
>>
>> I always knew, it's possible to develop a software like MLO, unifying all 
>> the features one needs, but scattered over hundreds of apps. Sometimes I 
>> was pretty close to start such a project myself *kidding*. Anyway, now this 
>> wasn't necessary anymore, thanks to you guys.
>>
>> MLO is the best, most versatile tool of this kind! And since the first 
>> day of using it, I'm totally convinced by your work.
>> _
>>
>> It's a bit difficult to change the subject at this point, but truly I 
>> hope that you, Alyona, Andrey and the whole team behind MLO, is healthy and 
>> save ... at least as far as it's possible in a such crazy and horrible 
>> situation. It's just utter madness and so hard to believe, a war in Europe 
>> is going on again.
>>
>> I know that people all around the world are thinking of the Ukrainian 
>> people and their bravery. And we all look forward to the day Ukraine is 
>> free again. I'm positive this day will come ... hopefully very soon!
>>
>> I also hope the governments everywhere will do everything possible to 
>> help ... still more than they do now.
>>
>> All the best thoughts and wishes!
>> Silvan (near Zurich, Switzerland)
>>
>> Limbic schrieb am Freitag, 1. April 2022 um 19:10:40 UTC+2:
>>
>>> Really glad you are all safe. Desperately sorry to see your homes and 
>>> communities destroyed. Hoping for peace as soon as possible. 
>>>
>>> /JD
>>> --
>>> *From:* mylifeo...@googlegroups.com  on 
>>> behalf of Alyona (MLO Support) 
>>> *Sent:* Thursday, March 31, 2022 18:21
>>> *To:* MyLifeOrganized 
>>> *Subject:* [MLO] How the MLO team is working during the war and what 
>>> our plans are 
>>>  
>>> As you know, Ukraine, where our entire team is from, is currently 
>>> fighting against Russia for our freedom and democracy. This war has 
>>> affected every aspect of our lives, but *we continue to work* and want 
>>> to update you on the current situation.
>>>
>>> In our blog we talk about how we are working during the war, how you can 
>>> help us, and what are our future plans.  
>>>
>>> We also invite you to discuss the new features for the desktop-version!
>>>
>>> Learn more: 
>>> https://blog.mylifeorganized.net/2022/03/working-during-the-war-and-what-are-our-plans.html
>>>
>>> -- 
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>>>  
>>> 
>>> .
>>>
>>

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[MLO] Re: AHK code for multi-step thing

[Steve Kunkel]

Oddly, I've found that this code occasionally fails  
I'll experiment more to see if it just needs a "sleep" command, or what...  
 Occasionally (but not always) the branch will get moved to the wrong 
spot.   There are two erroneous places that it sometimes goes.  Sometimes, 
it gets moved below the last sub-branch, of the last folder, in the current 
parent folder (i.e. gets moved to the end of its siblings and put at the 
bottom of the last sibling's kids).  Other times (and more often) it gets 
moved to the very last folder in the entire outline, and placed after the 
last child of that folder.  Like the very last possible spot.  


On Wednesday, March 17, 2021 at 3:23:19 AM UTC-7 richar...@gmail.com wrote:

> Definitely going to try this out, thanks for sharing :-)
>
> On Tuesday, 16 March 2021 at 16:21:46 UTC kunk...@gmail.com wrote:
>
>> I've noted there are a few AutoHotkey users on the forum, so I thought 
>> I'd share this bit of code.  I've been using it for a while--seems to work 
>> well.  
>>
>> My own custom MLO setup has a parent branch "COMPLETED" where I move 
>> completed cases (child branches) to.  Also, I have a context called 'Done' 
>> which is set with Ctrl+Alt+Shift+D.  I believe the rest of the below 
>> actions are using the default hotkeys(?)
>>
>> The below script high jacks  Ctrl+Alt+Shift+D and does the steps.  It's 
>> 'context-sensitive' though and only works if activated when a window 
>> containing "MyLifeOrganized" in the title is active.  For this reason, make 
>> sure that TitleMatchMode is set for 2. 
>>
>>
>> #NoEnv ; For security
>> #SingleInstance force ; If it gets restarted, kill and usurp the old 
>> process in RAM.
>> #Persistent ; Keep on keeping on.
>> SetTitleMatchMode, 2 ; Win titles must contain specified string (doesn't 
>> have to be at beginning of title).
>>
>> #IfWinActive, MyLifeOrganized
>> !^+d:: 
>> send,!^+d ; I have a Context "Done" that is set with Alt+Ctrl+Shift+d
>> send,!^+r ; "Replaces contexts in all subtasks..." is set with 
>> Alt+Ctrl+Shift+r
>> WinWaitActive, Confirm ; "Replaces contexts in all subtasks..." results 
>> in a confirmation window. 
>> send,{Enter} ; Closes confirmation window.
>> send,^m ; Default hotkey for "Move." 
>> WinWaitActive, Move task - select new parent
>> send,COMPLETED{Down}{Down}{Enter} 
>> Return
>> #IfWinActive
>>
>

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[MLO] AHK code for multi-step thing

[Steve Kunkel]

I've noted there are a few AutoHotkey users on the forum, so I thought I'd 
share this bit of code.  I've been using it for a while--seems to work 
well.  

My own custom MLO setup has a parent branch "COMPLETED" where I move 
completed cases (child branches) to.  Also, I have a context called 'Done' 
which is set with Ctrl+Alt+Shift+D.  I believe the rest of the below 
actions are using the default hotkeys(?)

The below script high jacks  Ctrl+Alt+Shift+D and does the steps.  It's 
'context-sensitive' though and only works if activated when a window 
containing "MyLifeOrganized" in the title is active.  For this reason, make 
sure that TitleMatchMode is set for 2. 


#NoEnv ; For security
#SingleInstance force ; If it gets restarted, kill and usurp the old 
process in RAM.
#Persistent ; Keep on keeping on.
SetTitleMatchMode, 2 ; Win titles must contain specified string (doesn't 
have to be at beginning of title).

#IfWinActive, MyLifeOrganized
!^+d:: 
send,!^+d ; I have a Context "Done" that is set with Alt+Ctrl+Shift+d
send,!^+r ; "Replaces contexts in all subtasks..." is set with 
Alt+Ctrl+Shift+r
WinWaitActive, Confirm ; "Replaces contexts in all subtasks..." results in 
a confirmation window. 
send,{Enter} ; Closes confirmation window.
send,^m ; Default hotkey for "Move." 
WinWaitActive, Move task - select new parent
send,COMPLETED{Down}{Down}{Enter} 
Return
#IfWinActive

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Re: [MLO] export text tags

[Steve Kunkel]

Re Text Tag export to Excel:  I was just experimenting with export as Excel 
XML.  The Text Tags do appear to be there.  They are in Column H. 

On Thursday, February 18, 2021 at 8:27:00 AM UTC-8 David G wrote:

> Great .
>
> What's interesting when I drag my mlo from dell laptop win 10 to a 2nd 
> screen, the dot reverts to the familiar arrow. 
>
> On Thu, Feb 18, 2021, 8:41 AM Dwight Arthur  wrote:
>
>> Instead of the difficult maneuver of hitting the caret without getting 
>> the completed checkbox, try just doubleclicking or doubletapping the task 
>> caption
>>
>> -Dwight  
>> On 2/17/2021 14:40, David G wrote:
>>
>> Seperate question  
>> I often mistakenly click on the little square which removes my task.  
>> This is happening more as my expand collapse arrows have disappeared in the 
>> current version and I have a tiny dot instead that is hard to see.  I'd 
>> like to have a "are you sure" prompt if I hit the square 
>>
>> On Tue, Feb 16, 2021, 12:33 PM David G <1david...@gmail.com> wrote:
>>
>>> I can create text tags, I see them in my tasks.  How do I export these 
>>> to excel ? 
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>>> 
>>> .
>>>
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>>  
>> 
>> .
>>
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[MLO] Re: Exporting data for analysis

[Steve Kunkel]

Eh...  Okay, so when I made this back then, I monitored my exports over the 
course of a year or two, to make sure that the format never changed (e.g. 
that cell A12 always the top of the table and the columns are always in 
exactly the same locations.)   That is a must for this type of re-usable 
template.  I just checked an export from today though, and some columns 
have indeed changed.  Cell A12 is still the top left, but "Text Tag" was 
inserted as column 7.  That pushes all the subsequent columns over one.  
Sorry.   I've run into this problem with other database export templates I 
have.  It is possible to adjust the spreadsheet, but it is probably easier 
to just build a new one from scratch...  :- /   

also note that "Places" is now "Contexts."

2017 Is completed 2021 Is completed 
2017 Task name 2021 Task name 
2017 Start time 2021 Start time 
2017 Due time 2021 Due time 
2017 Recurrence 2021 Recurrence 
2017 Contexts 2021 Places 
2017 Text tag 2021 Flag 
2017 Flag 2021 Starred 
2017 Starred 2021 Notes 
2017 Notes 2021 Outlined task name 
2017 Outlined task name 2021 Full path 
2017 Full path 2021 Created 
2017 Created 2021 Modified 
2017 Modified 2021 Completed 
2017 Completed 2021 Importance 
2017 Importance 2021 Urgency 
2017 Urgency 2021 Goal 
2017 Goal 2021 Project (immediate) 
2017 Project (immediate) 2021 Project (top level) 
2017 Project (top level) 2021 Is project 
2017 Is project 2021 Project Status  
2017 Project Status  2021 Project Completion % 
2017 Project Completion % 2021 Task Effort 
2017 Task Effort 2021 Min time required 
2017 Min time required 2021 Max time required 
2017 Max time required 2021 Hide in To-Do 
2017 Hide in To-Do 2021 Complete subtasks in order 
2017 Complete subtasks in order 2021 Has subtasks 
2017 Has subtasks 2021 Has uncompleted subtasks 
2017 Has uncompleted subtasks 2021 Priority By Importance 
2017 Priority By Importance 2021 Priority By Urgency 
2017 Priority By Urgency 2021 Priority By Both 
2017 Priority By Both 


On Sunday, February 28, 2021 at 9:08:25 AM UTC-8 Steve Kunkel wrote:

> As I re-read my post, I see more explanation is needed...  When I say that 
> I recommend this setup, I don't mean that you should necessarily use a 
> table or a gantt chart.  I just mean leave your raw export data as raw 
> data.  REFERENCE those cells in other sheets, the use those other sheets 
> for your data analysis.A person might be tempted to convert their 
> export directly into an Excel Table.  If you do that though, you'd have to 
> re-build the Table each time you did an export.  The setup I have here 
> allows you to have a "re-usable" template.  
>
> also note:  The sheet "CulledRows" is merely a "helper sheet" that feeds 
> into the gantt chart.  It was intended to be hidden.  
>
> On Sunday, February 28, 2021 at 8:59:11 AM UTC-8 Steve Kunkel wrote:
>
>> I haven't really been using this functionality, but to set up a re-usable 
>> template, I'd recommend something like this one I made about 4 years ago.  
>> If it works as I intended, you can export your outline as Excel XML.   Then 
>> open my MLOsheet here.  Open the tab MLOraw, and do Select-All, Delete.  
>> Now, open your fresh export and do Select All, Copy.  Go immediately to 
>> MLOraw, click on cell A1, then paste (Ctrl+v).   
>>
>> The reason this works (hopefully it did).  Is because the filter table 
>> references this raw data.  If you click in FilterTable, C3, you'll see 
>> "=MLOraw!A12."   MLOraw!A12  is Always where the MLO Excel export puts the 
>> top/left most corner of the table.  
>>
>> Hopefully that brief explanation made sense.  I can expand, if needed.  
>> IMPORTANT:  This is a one-way process.  You can't use Excel to update 
>> your outline.  Also, your tables, graphs, etc can only read, rearrange, 
>> regurgitate the data from the raw sheet.  You should never actually change 
>> data this way--unless it's via dumping in a fresh export to the MLOraw 
>> sheet.  Update your data in MLO, then occasionally do a bulk export. 
>>
>> note: I just realized the FilterTable is filtered by column G, "Start 
>> time."  You can unfilter, as needed.  Also if I recall correctly, the 
>> "Optional Label" for the GanttChartt doesn't work correctly...  I got 
>> frustrated with it back in 2017 and never finished it.
>>
>> On Saturday, February 27, 2021 at 2:49:55 PM UTC-8 topfive...@gmail.com 
>> wrote:
>>
>>> Does anybody export data for analysis in as spreadsheet and if so what 
>>> is your process.  I would love if i was able to visualize my productivity 
>>> over time because bringing gamification to MLO, as in spreadsheet graphs, 
>>> would be huge...for m

[MLO] Re: Exporting data for analysis

[Steve Kunkel]

As I re-read my post, I see more explanation is needed...  When I say that 
I recommend this setup, I don't mean that you should necessarily use a 
table or a gantt chart.  I just mean leave your raw export data as raw 
data.  REFERENCE those cells in other sheets, the use those other sheets 
for your data analysis.A person might be tempted to convert their 
export directly into an Excel Table.  If you do that though, you'd have to 
re-build the Table each time you did an export.  The setup I have here 
allows you to have a "re-usable" template.  

also note:  The sheet "CulledRows" is merely a "helper sheet" that feeds 
into the gantt chart.  It was intended to be hidden.  

On Sunday, February 28, 2021 at 8:59:11 AM UTC-8 Steve Kunkel wrote:

> I haven't really been using this functionality, but to set up a re-usable 
> template, I'd recommend something like this one I made about 4 years ago.  
> If it works as I intended, you can export your outline as Excel XML.   Then 
> open my MLOsheet here.  Open the tab MLOraw, and do Select-All, Delete.  
> Now, open your fresh export and do Select All, Copy.  Go immediately to 
> MLOraw, click on cell A1, then paste (Ctrl+v).   
>
> The reason this works (hopefully it did).  Is because the filter table 
> references this raw data.  If you click in FilterTable, C3, you'll see 
> "=MLOraw!A12."   MLOraw!A12  is Always where the MLO Excel export puts the 
> top/left most corner of the table.  
>
> Hopefully that brief explanation made sense.  I can expand, if needed.  
> IMPORTANT:  This is a one-way process.  You can't use Excel to update your 
> outline.  Also, your tables, graphs, etc can only read, rearrange, 
> regurgitate the data from the raw sheet.  You should never actually change 
> data this way--unless it's via dumping in a fresh export to the MLOraw 
> sheet.  Update your data in MLO, then occasionally do a bulk export. 
>
> note: I just realized the FilterTable is filtered by column G, "Start 
> time."  You can unfilter, as needed.  Also if I recall correctly, the 
> "Optional Label" for the GanttChartt doesn't work correctly...  I got 
> frustrated with it back in 2017 and never finished it.
>
> On Saturday, February 27, 2021 at 2:49:55 PM UTC-8 topfive...@gmail.com 
> wrote:
>
>> Does anybody export data for analysis in as spreadsheet and if so what is 
>> your process.  I would love if i was able to visualize my productivity over 
>> time because bringing gamification to MLO, as in spreadsheet graphs, would 
>> be huge...for me.
>>
>> Cheers.
>>
>

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[MLO] Re: Is 5.1.1 for Windows "public" or still beta?

[Steve Kunkel]

Ha.  Right, didn't think to check the download site.  Thanks Richard!

On Wednesday, February 17, 2021 at 5:57:26 AM UTC-8 richar...@gmail.com 
wrote:

> I think it's public now - MLO website has the current version as 5.1.1 as 
> of 15th Jan 2021
>
> On Wednesday, 17 February 2021 at 00:18:21 UTC kunk...@gmail.com wrote:
>
>> Just want to check before I start posting stuff about it...
>
>

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[MLO] Is 5.1.1 for Windows "public" or still beta?

[Steve Kunkel]

Just want to check before I start posting stuff about it...

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[MLO] Win. Filter recommendation: "ContextsText"

[Steve Kunkel]

Hi folks, it's been a while since I posted.  I hope we're all surviving the 
pandemic is good spirits.  I was just doing a filter via the "Setup 
Advanced filtering" dialog.  One of the options to filter by is 
"ContextsText."  If I choose "starts with (match case)," then it seems to 
only match if the first of multiple contexts starts with the letter.  
Should it evaluate every separate context instread?  

For example, if my filter is: 
*[ContextsText stats with x (match case)]*
and if my tasks have the following contexts:

*Task1: home; xylophone; practice*
*Task2: xylophone; practice*
*Task3: home; practice*

Then MLO seems to only match Task2, but I think it should instead match 
Task1 and Task2.

Hope that makes sense.  Using MLO5 Pro on Win10.  
Take care!  -Steve

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[MLO] Re: Is there any way to export icon files from MLO?

[Steve Kunkel]

I've noticed that exporting your conditional formatting rules will also 
export the associated icons.  Does this help?

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Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Steve Kunkel]

I feel like I already have too many apps that I use continuously through 
the day, so for me, keeping my notes in MLOw makes sense.  My own system is 
that things are mostly Projects or Tasks.  Usually a Project (which is also 
a "project" in the David Allen sense) will have it's own notes and have 
it's own subtasks.  A subtask of a project NEVER has it's own notes 
though.  This is because I might have 100 or more projects in a year, and I 
keep them (and their notes) for archival purposes.  I cull off the subtasks 
when the notes get archived though.  Otherwise I'd have thousands and 
thousands of untouched MLO branches in my main working outline.  

I should point out that I don't really use my notes organizing/planning.  
Mostly I just use them to track progress on the project.

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[MLO] Re: Import

[Steve Kunkel]

I'm not really familiar with XML, but I'll bet that, if OmniFocus can 
export to XLS or CSV, then you could get it to work.   As Christoph 
suggested, do an MLO export to see the structure of the exported Excel 
file.  Then if you needed to, maybe you could manually select the 
individual columns from you Omni export, and paste them to the 
corresponding columns in the MLO export.  Then re-import.  

Also, if OF does let you export as MindmanagerXML, then definitely try 
that  You probably don't need to have MM installed.   Just save the 
exported file, and import it right into MLO.  (Maybe?)

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[MLO] Re: How to hide older completed tasks (Newbie Question)

[Steve Kunkel]

Yea, I like this feature.  I like to see ones that have been completed 
recently so that they won't have to keep nagging the back of my 
consciousness; because I'll see that they're done.  Also it gives me a 
sense of accomplishment.  At the same time though, I don't want them 
cluttering my lists up forever...

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[MLO] Re: Video Tutorials for Intermediate/Advanced Users

[Steve Kunkel]

I like it. Thanks for posting it.   You do need a better microphone, but 
I'd say do more.

On Saturday, September 19, 2015 at 7:33:31 AM UTC-7, pottster wrote:
>
> Hi,
>
> I was thinking of creating a YouTube channel showing tutorials for MLO 
> Intermediate/Advanced users. There is a sample here 
> . I did it while ago. It's not finished and 
> the delivery needs improvement, but I was looking for some quick feedback 
> before I resume the idea. Do you feel it has any value? If so, what topics 
> should I cover? Quick tip videos or longer in depth videos?
>
> Cheers,
> Ken
>

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[MLO] MLO on Windows Tablets?

[Steve Kunkel]

I know this is somewhat off-topic, but I'm considering getting a Windows 
Tablet.  Maybe a Surface or something I don't know.  Is anyone using MLO on 
a WinTablet?  How is your experience?  Any pitfalls I should avoid? 
 There's quite a price range for the tablets...  Like anything from 70 USD 
to 1,800 USD!  Based on Amazon reviews it looks like the Windows RT 
devices can NOT install third-party apps, but instead can only install apps 
from the Windows Store.  Also, most of the reasonably priced ones have 
only 1Gig of RAM.  Is that enough to run MLO, as well as having Outlook 
open?   Also, can I use my Windows copy of MLO, or am I looking at another 
purchase? 

My current device is a Kindle Fire HD 7.  I'll probably x-post this on a 
couple different forums.  Thanks All.

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Re: [MLO] Bold, etc, in Notes ??

[Steve Kunkel]

Thanks for the clarification Dwight.
That's funny, I guess after a while a person sees the _markings_ and the 
brain just *changes *it.  ;-}

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[MLO] Re: Your advice on using MLO without calendar and reference material capabilities.

[Steve Kunkel]

I guess I'm sort'a glad that MLO doesn't try to do a calendar.  My calendar 
is Pimlical (from the GorillaHaven guy that did the old DateBk5 app for 
Palm).  It has an incredibly rich feature set (including letting me use my 
old DateBk5 icon set, LOL).  Annoyingly though, Pimlical is a Java app so 
it doesn't integrate well with other Windows apps.  If MLO *was *able to 
read/write the calendar database, then that would be awesome!  That 
wouldn't be that same as MLO having a calendar view though.  If MLO did 
have a calendar view, I'd be tempted to use it, then I'd miss out on the 
Pimlical features I like.  Or I'd just not use the MLO calendar -- that 
would make me bummed that I'm not utilizing MLO to it's maximum potential. 
 Or, even worse, I'd try to run both calendars.  Then I'd have two 
different calendars -- A Dave Alan no-no.  

Having said all that; I do have to admin that some integration with Outlook 
and/or Google Calendars would probably be a smart feature for Andrey and 
the MLO crew to add.  My own take on this, is that the way to go, would be 
to have the MLO flat lists and hierarchies (like it already does), but it 
would read the OL/gCal databases and embed the calendar items in with the 
other items.  If the item is altered in MLO, then the changes *MUST *show 
up in OL/gCal.  And vise-versa, of course.

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[MLO] Bold, etc, in Notes ??

[Steve Kunkel]

Hi All,
A couple of different times I've seen (in forum posts here) where people 
mention using markups like *bold* in the Notes field...  This doesn't seem 
to work for me.  Is this MLOwin that people are talking about?  Does the *bold 
*only show up in iPad or something?  (I only use Windows and Android.)

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Re: [MLO] Re: Hotkey question for MLO old-timers for Insert task above current selected task

[Steve Kunkel]

Yea, I don't know.  Looks like there was a blog post in 2013.  I was still 
using the Windows version up until a couple years ago when it started 
giving my problems.  Then I used Freeplane.  Now MLO, because it syncs with 
Android.  There are a couple of other old timey Bonsai users here on this 
forum too.  :-}

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Re: [MLO] Re: The MyLifeOrganized story. How your favorite task management app is made.

[Steve Kunkel]

Agreed.  Cool article Marina -- well written.  I was also was surprised 
what Andrey looks like.  Sheesh Andrey, you're just a kid!  Or maybe I'm 
just really old.  wink
User stories about workflow would be nice.  There have been some recent 
requests for video tutorials.  Maybe some pro-user workflow screencasts 
are in order(?)

Your article motivated me to finally (after 6 months) fill out the beta 
tester application form thing.  There was no confirmation message when I 
submitted it though, so I'm not sure if my internet connection was dropped. 
 Other applicants, Is this what you experienced?  Thanks All.  Happy coding 
and such.  -steve


 

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Re: [MLO] Re: Hotkey question for MLO old-timers for Insert task above current selected task

[Steve Kunkel]

Here we go... 
Insert type blah blah Enter, then Shift+Alt+UpArrow...

As a side note, my MLO prefs indicate that Ctrl+Alt+M is the key for manual 
sort.  However on my Lenovo R61, Ctrl+Alt+M+Up also seems to be the hotkey 
for flipping my screen display 180 degrees.  LOL.  

Also side note:  Did you used to use Natara Bonsai?  I think it might have 
had an actual command for insert above.

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[MLO] Re: Save the newbie - advise the best productivity books

[Steve Kunkel]

I guess I'll add 
http://www.amazon.com/How-Productivity-Ninja-Worry-Achieve/dp/1848316836
to the good books list.  

In many ways the productivity ninja approach is similar to Allen's GTD. 
 I think Allcot does a better job of tackling email overload though.  Also 
he puts a big emphasis on working with your own natural energy levels. 
 When energy levels are high, go into planning mode.  When energy levels 
are low, go into no-brainer production mode.  Also there are exercises at 
the end of each chapter, which is nice.  

Re the Kindle version:  You can get a free preview sampler which is the 
first part of the book.

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[MLO] Re: BUG! Rapd task entry closes without confirmation when shutting down PC

[Steve Kunkel]

 Hmmm...  Yes also confirmed here on Win 7.  If you close the MLO app, then 
 anything left in the RTE window is lost.  

It seems like it would be good to have preference Options in the RTE area 
to either
[ ] Commit contents on exit.
[ ] Save RTE contents on exit.  (And put them back in the window when it's 
opened next.)
Probably there will be a small performance hit.  

Somewhat related:
While checking this, I also noticed that the keyboard shortcut for the 
Rapid Task Entry tool does not show in the menu, like other shortcuts do... 

I'm not sure that either of these is a bug per se.  They are things that 
Andrey can maybe add to the todo list though.  :-}

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[MLO] Re: Hotkey question for MLO old-timers for Insert task above current selected task

[Steve Kunkel]

 Can you do plain old Arrow Up then Insert ?  

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[MLO] Re: Does anyone know if RTF is coming to MLO Windows any time soon?

[Steve Kunkel]

I'm glad to hear that RTF in notes is on the list.  It is something that I 
will definitely use.  For my own purposes, it's *bolding *and changing sizes, 
that I'll mostly use. 

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[MLO] MLO-Win, Would like no-due-date actions sorted below ones with due dates...

[Steve Kunkel]

Is this possible?  This is just a personal preference, but if I have a 
project with no due date, I'd like all of the corresponding Active Actions 
to be listed *after* any with due dates. 

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[MLO] Re: MLO-Win, Would like no-due-date actions sorted below ones with due dates...

[Steve Kunkel]

Update:  For now, I've just added dates to all of my active cases.  (Though 
some don't really have hard due dates.)  So no urgency on this topic.. 
 Still, I am curious if there is a way to do this :-)

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[MLO] Re: Thoughts on a Bubble Sort style tool to help with setting importance / urgency?

[Steve Kunkel]

Yea, it does sound like an interesting idea.  Another  similar thing that 
might be simpler to write code for...   When in help me rank mode just 
start clicking the different tasks one at a time, starting from most urgent 
to least urgent.  MLO could adjust the urgency accordingly (?)  I'm not 
sure that this feature would be compatible with the machine ranking that 
MLO does...  You'd have to use one or the other.

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[MLO] Re: Hack rule export?

[Steve Kunkel]

Hi Jimbo,
Thanks for the reply...  Yea, I guess I sorta' knew that was the answer. 
 :-)

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[MLO] Re: Why do inactive projects still appear on the to-do list?

[Steve Kunkel]

Cool video Al.  
The show hierarchy was optional right?  I think that Al just did that so 
that he could also show the Project status column in the video
You could set the hierarchy to No, show plain list and the inactive 
projects would still be hidden--yes? 

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[MLO] Re: Useful Icons and exported filters and auto-formatting for MLO

[Steve Kunkel]

Hey Steph!  Yep small world :-)

I hadn't even made the connection, but sure enough, your GTD Set is in the 
main library folder I posted to the IconMgr site.  It does look like the 
site is still open, by the way.  Though it doesn't get used for much 
anymore.  And yes, I do miss Bonsai :- (  The way that the Windows and Palm 
version mirrored each other is something that I've not seen in any other 
software--Android or otherwise.  

Anyway...  Here are some more icons.  
https://onedrive.live.com/redir?resid=25D1CAA152E3CBA1!65696authkey=!AHXFTeUdswLCLBsithint=file%2czip
(it's the one called *FatCow Redistributed.zip*)
These are NOT created by me.  They are the FatCow set from here.
http://www.fatcow.com/free-icons
You can read on their site that the icons are okay to share, etc.  

The icon images are not altered.  They are offered on the site as 16x16 and 
32x32.  They are nice because the 16x ones are not shrunk down versions 
of the 32x ones--they are separate images and look really sharp!  I wanted 
to have some 24x ones, so I resized the 32x ones.  Unfortunately, it gave 
them that supersampled blurry look blah.   So I'd recommend (in MLO) to 
use either the 16x or the 32x.  The set is HUGE.  Nearly 4000 different 
images.  So I'd recommend NOT trying to import them all into MLO!   
 Anyway, they are really designed for developers to use, so there are lots 
of toolbar-like images and file-type images.  Also there are a few hundred 
different flags.  There are also lots that will be useful for MLO outlines 
though!

The above-linked zip was too big to upload here (33.3 MB), so you'll have 
to get it from my shared OneDrive space.
Inside of it there are 4 zipped subfolders.  They are the complete set as 
16x, 24x, 32x, and a multi-size one that combines all three.  The 
combined ones are not needed for MLO, but will be nice if people like to 
customize their Windows folder icons, etc.  The single-sized ones are 
renamed with the pixel size appended, like some_icon-16.ico, so you can 
put low and high versions of the same image in MLO and still tel them 
apart.  
 -that's all.

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Re: [MLO] Re: Save the newbie - advise the best productivity books

[Steve Kunkel]

Amazon has some summaries of the classics, for Kindle at least.  Also do a good 
old Google search for Summary of xyz.  Try YouTube too...

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[MLO] Re: Workspace syncing to pinned tab...

[Steve Kunkel]

On Tuesday, February 3, 2015 at 2:17:17 PM UTC-8, Andrei Bacean wrote:

 Hi
 I have pinned my outline and moved it to the left too.
 It works for me.


Meh.  I sorta' wanted my Main Outline to be a bigger tab than the pinned 
items...  That's okay though.  Pinning it works too.  

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[MLO] Re: Nesting vs. Dependencies vs. Complete in order....

[Steve Kunkel]

Thanks for the awesome responses guys!  I wanted to reply to say 'thanks,' 
though I'll probably reply again to this thread once I've had more time to 
practice with my setup, and adjust it...   As you've suggested, it does 
appear that using Dependencies with Active Actions (as opposed to Next 
Actions) will be the way to go--for me at least.  The nesting idea won't 
work.  

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[MLO] Re: Save the newbie - advise the best productivity books

[Steve Kunkel]

 I see that 10 Natural Laws... was written way back in 1994. Has Smith 
 not learn anything  written an up update in the 20+ years since ?


Yea, it's a bit dated.  I think he has another book or two out, but I 
haven't ready them.  In retrospect, I guess one reason that this book had a 
big impact on me was because it was one of the first time-management books 
that I ever read; and I was at a point in my life where I needed to read 
it.  I do have to say though, that the wisdom in it is still valid.  The 10 
natural laws are, as one would gather from the name, timeless.   

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[MLO] Workspace syncing to pinned tab...

[Steve Kunkel]

Hi All,
I have two workspaces, Outline and To-Dos, and I like the ability to double 
click an item in To-Do and jump to the project in my Outline.  (see image)

https://lh3.googleusercontent.com/-Qyww7pOOho8/VNEtTNrhUSI/AY8/di-HZliNjQM/s1600/Screenshot%2B-%2B2_3_2015%2B%2C%2B12_16_20%2BPM.png
Unfortunately, since I pinned a couple of workspaces (i.e. the apple, 
phone, and calendar), MLO is jumping to those, rather than the main 
outline.  It jumps to whichever one is at the far left...  Does that make 
sense?  Can I tell it to jump to the Outline instead?

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[MLO] Re: MyLifeOrganized for Android v.2

[Steve Kunkel]

I have to agree, as one user stated, we purchased v1.   We didn't 
pre-purchase v2 with a guaranteed release date.   Still, a year is a long 
time for people to wait.  In the software game, a year is a lifetime.   
 Anyhoo...  MLO-A is nowhere near MLO-W, but it is still the best thing out 
there, IMHO.   My need is to do the bulk of my work on the desktop, but 
carry my notes and todos on my Kindle Fire HD, and sync the two.  Given 
those needs, my current MLO setup is superior to any I've tried (I mean 
since I had to give up on Palm and Bonsai [RIP] ).  

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[MLO] Re: How can I paste text in UPPERCASE ?

[Steve Kunkel]

On Wednesday, January 28, 2015 at 8:26:44 AM UTC-8, John Smith wrote:


 I rather like Ditto and am dragging my feet on leaving just in order to 
 paste in uppercase!|


  
Yea, don't replace Ditto with Dolphin Editor...  Dolphin is not a clipboard 
manager...  
I'm not a developer, but I'm guessing the MLO will detect any Windows font 
that you have installed.   So if you have an all-cap font, then maybe.   As 
you mentioned though, they are probably clunky-looking.  An all-cap font 
won't be crisp looking LIKE THIS TEXT HERE.

https://lh6.googleusercontent.com/-Z9ibc2Id9UY/VMlNvtBSpAI/AYk/IJkf5iZPkNA/s1600/Screenshot%2B-%2B1_28_2015%2B%2C%2B12_59_27%2BPM.png
Which is It will look like this. in Ballonist SF font.

Side note though:  If you're a clipboard manager user...   It's been a 
while since I used Ditto.  I'm pretty sure ArsClip will paste all caps. 
 For a long time I have been using Clipboard Help+Spell.  It has some nice 
customization formatting presets (that's part of the reason that I didn't 
need Dolphin installed).See image:

https://lh3.googleusercontent.com/-JfXrj6DS2dk/VMlNA7xuNBI/AYc/kyj6u3PWIZ4/s1600/Screenshot%2B-%2B1_28_2015%2B%2C%2B12_45_02%2BPM.png

CH+S is donationware so you'll get nagged to donate a couple times.  It's 
a decent app.  Worth a donation.  Or eventually, you CAN get it free.  
Similar to Dwight's warning in another thread though:  Don't burn all your 
time trying to find the perfect tool.. ;-)

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[MLO] Re: How can I paste text in UPPERCASE ?

[Steve Kunkel]

On Wednesday, January 28, 2015 at 12:53:52 PM UTC-8, Andrei Bacean wrote:


 *if the uppercase text is very important, then it's not a problem to do it 
 manually :)*


Good point!   :-) 

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[MLO] Useful link to MLO Shortcuts - (better than the MLO's own Help pages) - Wanna help maintain this?

[Steve Kunkel]

Cool wiki by the way!

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[MLO] Useful link to MLO Shortcuts - (better than the MLO's own Help pages) - Wanna help maintain this?

[Steve Kunkel]

Maybe it would be good if MLO had a feature to generate a text report of all 
its own keyboard shortcuts.  I already have customized several.  XYplorer lets 
you do this.  You can generate a cheat sheet. It's nice.

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[MLO] Nesting vs. Dependencies vs. Complete in order....

[Steve Kunkel]

Hi All,
I have a question about how best to feed the subtasks of a project into 
my Next Actions list...
The scenario is that I'm a school psychologist and this is my setup for 
completing educational reevaluations for special needs kids.  
I can almost use the Complete subtasks in order option that is in 
Properties  General.  But the problem is that not ALL of the subtasks need 
to be competed in order.
see image:

https://lh4.googleusercontent.com/-ONcds7lSG-w/VMF0lhAEdHI/AYM/ovLWcYSGpds/s1600/Screenshot%2B-%2B1_22_2015%2B%2C%2B2_06_57%2BPM.png
The first Sample Student uses a hierarchy to feed the sequential parts. 
 As you can see, email teachers and record review can be done at any 
time but testing and report-writing can't happen until parent is contacted, 
etc.  

The annoying part about the nesting example is that the nested items are 
sortof in reverse order  That is, call parent is the very first thing 
to do, but it is at the bottom...  Also, maybe there will be other 
unforeseen disadvantages of having dozens of multi-level nests in my 
outline(?).  In that regard, the bottom Sample Student is better because 
the tasks are all children of the Student project, and because the items 
are shown in logical order in the outline view.  The problem with the 
dependency setup is that I'm affraid that if I need to add other tasks in 
there (e.g. observe student in class) or take some out, then it might 
disrupt the chain of dependencies, and there really no visual indication 
of what item is dependent on what... 

Hence the dilemma.. Which technique to use ...  Which would you guys use? 
 Are there any unforeseen factors that might throw me a curve ball later??  
Thanks in advance, for any tips. :) 

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[MLO] Re: Save the newbie - advise the best productivity books

[Steve Kunkel]

 Hi Marina!  

I'm a newbie too here at MLO, but I've been a student of time-management 
for a long time.

The biggest game-changing book for me was *10 Natural Laws of Successful 
Time and Life Management* by Hyrum Smith. 

After that I read* 7 Habits of Highly Successful People* by Steven Covey. 
 I had seen 7 Habits in books stores for years, but had avoided it.  It was 
so popular that I expected it to be a bunch of superficial pop-psychology 
junk.  But in fact it is an excellent book.  I highly recommend it...to 
everyone!
I think that Smith and Covey actually are religious folks, and that is 
often a turn-off for me, but they both do a really good job about keeping 
that out of their books.  Really there's no church content at all and 
they're not preachy.

*Time-Management form the Inside-Out* (Julia Morgenstern) is decent.  Not a 
game changer but worth reading.

And, obviously, folks need to read *Getting Things Done* by David Allen.  

Smith and Covey help us focus on things that are wholistically important, 
for lack of a better term--but Allen gives us real world nuts and bolt 
tools that will make or break us. 
Side Note:  There is going to be a 2015 edition of David Allen's book... 
 You can pre-order the Kindle edition on Amazon... I'm not sure about the 
paper version though.  


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[MLO] Re: How can I paste text in UPPERCASE ?

[Steve Kunkel]

There's a cool little utility called* Dolphin Text Editor Menu*.  Free and 
seems to be bug/junk free.  I had in running in the background for a couple 
months...  Never had problems with it, but also never used it very often, 
so I stopped having it stay running in the background all the time.  Uses 
about 28 MB of RAM running in the background, so it's not too much of a 
resource hog.

Anyhow, I just tried it on a new MLO task, and it seems to work fine. (see 
image below).


https://lh5.googleusercontent.com/-YHOM2xYrnbY/VMFd66ssG7I/AX4/Jl_ux2q-CkU/s1600/Screenshot%2B-%2B1_22_2015%2B%2C%2B12_29_01%2BPM.png

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[MLO] Re: Feature Request: We need a 'Forced' Next Action to allow more than one Next Action per large project

[Steve Kunkel]

This sounds like the same topic as a posted yesterday
https://groups.google.com/forum/#!topic/mylifeorganized/q72R-R5RR7I

MLO have several different option for this, which is nice.  Seems like it 
would be good if your could group several sibling tasks, then have the 
items of each group fed to the NA list one at a time...  (Maybe?)

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[MLO] Remove Contexts from this Outline?

[Steve Kunkel]

Thanks!

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[MLO] Remove Contexts from this Outline?

[Steve Kunkel]

Hi All,  Total MLO n00b here...
I started putting my case files into an outline and then found a ton of 
@Contexts that I don't plan to use.  
I think I must've accidently started with a GTD template rather than a 
blank outline (?)
Is it possible to cull the list of contexts so that it only includes the 
ones I put in there?  
Either globally or just this outline is fine.  Also, I use Win 7 and 
Android on KindleFHD, wifi syncing, if that matters.
Thanks All.

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