[Evergreen-general] next meeting of the Evergreen Project board

[Katie Greenleaf Martin via Evergreen-general]

Hello all,

 The Evergreen Project Board will be meeting Thursday, March 20 at 11 a.m. PT / 
1 p.m. CT / 2 p.m. ET.
 The agenda and connection details for the meeting are at  
https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2024-03-21
 This meeting is public and community members are encouraged to attend.
 Thanks!
Katie
TEP Secretary



[cid:image001.png@01DA7AE4.ED999B10]Katie Greenleaf Martin (she/her), Executive 
Director
Pennsylvania Integrated Library System (PaILS) | SPARK
(717) 873-9461 | k...@sparkpa.org
support.sparkpa.org | 
supp...@sparkpa.org

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[Evergreen-general] 2023 New Evergreen Members for Annual Report

[Frasur, Ruth via Evergreen-general]

Hello all,

I am helping to compile information for the 2023 Evergreen Community Annual 
Report. One of my tasks is to gather the names of as many new Evergreen 
libraries as possible. Some of you have already received emails from me.  If 
not, it's not because you're not important.  It's because I have gaps in my 
knowledge.

If your library started using the Evergreen ILS in 2023, please let me know.

Ruth Frasur Davis (she/they)
Coordinator
Evergreen Indiana Library Consortium
Evergreen Community Development Initiative
Indiana State Library
140 N. Senate Ave.
Indianapolis, IN 46204
(317) 232-3691

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Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Joan Kranich via Evergreen-general]

Hi Eva,

Thank you for the Part suggestion.  That has been suggested by some of our
librarians.  The problem is that C/W MARS uses a lot of Parts.  We use
Parts for our periodical issues which are added as items, travel guides and
things with parts.  We also use Parts for DVD sets that are separated into
multiple items.  This becomes complicated.  All suggestions are welcome tho
so we can determine the best path forward.

Joan

On Wed, Mar 20, 2024 at 1:14 PM Cerninakova Eva via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

>
> Have you considered using the functionality for parts? I believe this
> would make it possible to keep one record and at the same time allow
> patrons to choose paperback or hardcover when placing hold
>
>
>
>
>
>
>
> Mgr. Eva Cerniňáková, Ph.D.
> vedoucí Knihovny Jabok
>
> Jabok - Vyšší odborná škola sociálně pedagogická a teologická
> +420 211 222 409
> cer...@jabok.cz
> knihovna.jabok.cz
> Salmovská 8, Praha 2, 120 00
>
>
>
>
>
>
>
> Dne st 20. 3. 2024 18:09 uživatel Tiffany Little via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> napsal:
>
>> PINES uses the same record if everything else about the item is the same
>> aside from the binding.
>>
>>
>> https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases
>>
>>
>> [image: logo with link to Georgia Public Library Service website]
>> 
>>
>> Tiffany Little
>>
>> *PINES Bibliographic Projects Manager*
>>
>> --
>>
>> Georgia Public Library Service
>>
>> 2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341
>>
>> (404) 235-7161 | tlit...@georgialibraries.org
>>
>> [image: logo with link to Georgia Public Library Service Facebook page]
>> [image: logo with link to
>> Georgia Public Library Service Instagram page]
>> [image: logo with link to
>> Georgia Public Library Service LinkedIn page]
>> [image:
>> logo with link to Georgia Public Library Service Threads page]
>> 
>>
>> Join our email list  for
>> stories of Georgia libraries making an impact in our communities.
>>
>>
>> On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general <
>> evergreen-general@list.evergreen-ils.org> wrote:
>>
>>> Evergreen Indiana uses separate records if the paperback and hardcover
>>> are dramatically different in terms of pagination/additional contents.  We
>>> use the same record is the main difference is just the cover type.
>>>
>>>
>>>
>>> Ruth Frasur Davis (she/they)
>>>
>>> Coordinator
>>>
>>> *Evergreen Indiana Library Consortium*
>>>
>>> *Evergreen Community Development Initiative*
>>>
>>> Indiana State Library
>>>
>>> 140 N. Senate Ave.
>>>
>>> Indianapolis, IN 46204
>>>
>>> (317) 232-3691
>>>
>>>
>>>
>>> *From:* Evergreen-general <
>>> evergreen-general-boun...@list.evergreen-ils.org> *On Behalf Of *Terran
>>> McCanna via Evergreen-general
>>> *Sent:* Wednesday, March 20, 2024 1:01 PM
>>> *To:* Evergreen Discussion Group <
>>> evergreen-general@list.evergreen-ils.org>
>>> *Cc:* Terran McCanna 
>>> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
>>> Records
>>>
>>>
>>>
>>>  This is an EXTERNAL email. Exercise caution. DO NOT open
>>> attachments or click links from unknown senders or unexpected email. 
>>> --
>>>
>>> PINES uses separate records.
>>>
>>>
>>>
>>> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
>>> evergreen-general@list.evergreen-ils.org> wrote:
>>>
>>> Good afternoon Joan,
>>>
>>>
>>>
>>> Like you, our bibliographic records can contain both paperback and
>>> hardcover versions of a book.  We actually encourage this, as well, as part
>>> of our cataloging best practices to try and cut down on duplicate records
>>> and to make sure that as many items as possible are available for patrons
>>> on a single record.  There will be instances, however, where we suggest
>>> using a separate record, but that is usually based on the content of the
>>> book, not whether it is paperback or hardcover.
>>>
>>>
>>>
>>> The majority of our member libraries are fine with this, but we do
>>> occasionally receive requests to separate paperbacks and hardcovers,
>>> because some libraries have patrons who only want one or the other.  One
>>> recommendation we have made is for libraries to use call numbers and/or
>>> shelving locations to identify if a specific item is paperback.  For
>>> example, one member library puts "Apb" for "Adult Paperback" at the
>>> beginning of the call numbers for mass market paperback books.
>>>
>>>
>>>
>>> This may not help patrons as much when placing holds, because they
>>> cannot place item level holds, but it allows staff to easily identify a
>>> paperback version so 

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Joan Kranich via Evergreen-general]

Hi Tiffany,

Thank you for the link to your documentation.

And thanks everyone for your really helpful responses!  I appreciate it.

Joan


On Wed, Mar 20, 2024 at 1:09 PM Tiffany Little via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> PINES uses the same record if everything else about the item is the same
> aside from the binding.
>
>
> https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases
>
>
> [image: logo with link to Georgia Public Library Service website]
> 
>
> Tiffany Little
>
> *PINES Bibliographic Projects Manager*
>
> --
>
> Georgia Public Library Service
>
> 2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341
>
> (404) 235-7161 | tlit...@georgialibraries.org
>
> [image: logo with link to Georgia Public Library Service Facebook page]
> [image: logo with link to
> Georgia Public Library Service Instagram page]
> [image: logo with link to
> Georgia Public Library Service LinkedIn page]
> [image:
> logo with link to Georgia Public Library Service Threads page]
> 
>
> Join our email list  for
> stories of Georgia libraries making an impact in our communities.
>
>
> On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> wrote:
>
>> Evergreen Indiana uses separate records if the paperback and hardcover
>> are dramatically different in terms of pagination/additional contents.  We
>> use the same record is the main difference is just the cover type.
>>
>>
>>
>> Ruth Frasur Davis (she/they)
>>
>> Coordinator
>>
>> *Evergreen Indiana Library Consortium*
>>
>> *Evergreen Community Development Initiative*
>>
>> Indiana State Library
>>
>> 140 N. Senate Ave.
>>
>> Indianapolis, IN 46204
>>
>> (317) 232-3691
>>
>>
>>
>> *From:* Evergreen-general <
>> evergreen-general-boun...@list.evergreen-ils.org> *On Behalf Of *Terran
>> McCanna via Evergreen-general
>> *Sent:* Wednesday, March 20, 2024 1:01 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general@list.evergreen-ils.org>
>> *Cc:* Terran McCanna 
>> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
>> Records
>>
>>
>>
>>  This is an EXTERNAL email. Exercise caution. DO NOT open attachments
>> or click links from unknown senders or unexpected email. 
>> --
>>
>> PINES uses separate records.
>>
>>
>>
>> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
>> evergreen-general@list.evergreen-ils.org> wrote:
>>
>> Good afternoon Joan,
>>
>>
>>
>> Like you, our bibliographic records can contain both paperback and
>> hardcover versions of a book.  We actually encourage this, as well, as part
>> of our cataloging best practices to try and cut down on duplicate records
>> and to make sure that as many items as possible are available for patrons
>> on a single record.  There will be instances, however, where we suggest
>> using a separate record, but that is usually based on the content of the
>> book, not whether it is paperback or hardcover.
>>
>>
>>
>> The majority of our member libraries are fine with this, but we do
>> occasionally receive requests to separate paperbacks and hardcovers,
>> because some libraries have patrons who only want one or the other.  One
>> recommendation we have made is for libraries to use call numbers and/or
>> shelving locations to identify if a specific item is paperback.  For
>> example, one member library puts "Apb" for "Adult Paperback" at the
>> beginning of the call numbers for mass market paperback books.
>>
>>
>>
>> This may not help patrons as much when placing holds, because they cannot
>> place item level holds, but it allows staff to easily identify a paperback
>> version so they can place an item hold for the patron.  Staff would just
>> have to encourage patrons to come to them to place the hold, so the staff
>> can place the item level hold for the patron.
>>
>>
>>
>> It is admittedly not a perfect solution, but because we have combined
>> paperbacks and hardcovers on single records for so long, trying to split
>> them up now would simply be unfeasible.  And even if we began instructing
>> catalogers to use separate records moving forward, that would still leave
>> countless existing records in the catalog with both paperbacks and
>> hardcovers on them.
>>
>>
>>
>> *William C. Szwagiel*
>>
>> NC Cardinal Project Manager
>>
>> State Library of North Carolina
>>
>> william.szwag...@ncdcr.gov | 919.814.6721
>>
>> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>> 

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Cerninakova Eva via Evergreen-general]

Have you considered using the functionality for parts? I believe this would
make it possible to keep one record and at the same time allow patrons to
choose paperback or hardcover when placing hold







Mgr. Eva Cerniňáková, Ph.D.
vedoucí Knihovny Jabok

Jabok - Vyšší odborná škola sociálně pedagogická a teologická
+420 211 222 409
cer...@jabok.cz
knihovna.jabok.cz
Salmovská 8, Praha 2, 120 00







Dne st 20. 3. 2024 18:09 uživatel Tiffany Little via Evergreen-general <
evergreen-general@list.evergreen-ils.org> napsal:

> PINES uses the same record if everything else about the item is the same
> aside from the binding.
>
>
> https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases
>
>
> [image: logo with link to Georgia Public Library Service website]
> 
>
> Tiffany Little
>
> *PINES Bibliographic Projects Manager*
>
> --
>
> Georgia Public Library Service
>
> 2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341
>
> (404) 235-7161 | tlit...@georgialibraries.org
>
> [image: logo with link to Georgia Public Library Service Facebook page]
> [image: logo with link to
> Georgia Public Library Service Instagram page]
> [image: logo with link to
> Georgia Public Library Service LinkedIn page]
> [image:
> logo with link to Georgia Public Library Service Threads page]
> 
>
> Join our email list  for
> stories of Georgia libraries making an impact in our communities.
>
>
> On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> wrote:
>
>> Evergreen Indiana uses separate records if the paperback and hardcover
>> are dramatically different in terms of pagination/additional contents.  We
>> use the same record is the main difference is just the cover type.
>>
>>
>>
>> Ruth Frasur Davis (she/they)
>>
>> Coordinator
>>
>> *Evergreen Indiana Library Consortium*
>>
>> *Evergreen Community Development Initiative*
>>
>> Indiana State Library
>>
>> 140 N. Senate Ave.
>>
>> Indianapolis, IN 46204
>>
>> (317) 232-3691
>>
>>
>>
>> *From:* Evergreen-general <
>> evergreen-general-boun...@list.evergreen-ils.org> *On Behalf Of *Terran
>> McCanna via Evergreen-general
>> *Sent:* Wednesday, March 20, 2024 1:01 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general@list.evergreen-ils.org>
>> *Cc:* Terran McCanna 
>> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
>> Records
>>
>>
>>
>>  This is an EXTERNAL email. Exercise caution. DO NOT open attachments
>> or click links from unknown senders or unexpected email. 
>> --
>>
>> PINES uses separate records.
>>
>>
>>
>> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
>> evergreen-general@list.evergreen-ils.org> wrote:
>>
>> Good afternoon Joan,
>>
>>
>>
>> Like you, our bibliographic records can contain both paperback and
>> hardcover versions of a book.  We actually encourage this, as well, as part
>> of our cataloging best practices to try and cut down on duplicate records
>> and to make sure that as many items as possible are available for patrons
>> on a single record.  There will be instances, however, where we suggest
>> using a separate record, but that is usually based on the content of the
>> book, not whether it is paperback or hardcover.
>>
>>
>>
>> The majority of our member libraries are fine with this, but we do
>> occasionally receive requests to separate paperbacks and hardcovers,
>> because some libraries have patrons who only want one or the other.  One
>> recommendation we have made is for libraries to use call numbers and/or
>> shelving locations to identify if a specific item is paperback.  For
>> example, one member library puts "Apb" for "Adult Paperback" at the
>> beginning of the call numbers for mass market paperback books.
>>
>>
>>
>> This may not help patrons as much when placing holds, because they cannot
>> place item level holds, but it allows staff to easily identify a paperback
>> version so they can place an item hold for the patron.  Staff would just
>> have to encourage patrons to come to them to place the hold, so the staff
>> can place the item level hold for the patron.
>>
>>
>>
>> It is admittedly not a perfect solution, but because we have combined
>> paperbacks and hardcovers on single records for so long, trying to split
>> them up now would simply be unfeasible.  And even if we began instructing
>> catalogers to use separate records moving forward, that would still leave
>> countless existing records in the catalog with both paperbacks and
>> hardcovers on them.
>>
>>
>>
>> *William C. Szwagiel*
>>
>> NC Cardinal Project Manager
>>
>> State Library of North Carolina
>>
>> 

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Joan Kranich via Evergreen-general]

Hi Elizabeth,

When we place a meta record hold all of print that is not large print has
the format book so we would need to add formats.  This is a
good consideration that I've been thinking about.

Thank you for your help.

Joan

On Wed, Mar 20, 2024 at 1:06 PM Elizabeth Davis via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> Hello
>
>
>
> PaILS uses the same record for hardcover and trade paper editions.  We
> encourage a separate record for mass market paperback.  I’d have to test it
> but would the multi-format hold work for instances where you have records
> for the hardcover and one for the paperback?
>
>
>
>
>
>
>
> *Elizabeth Davis* (she/her), *Support & Project Management Specialist*
>
> *Pennsylvania Integrated Library System **(PaILS) | SPARK*
>
> (717) 256-1627 | elizabeth.da...@sparkpa.org
> 
> support.sparkpa.org | supp...@sparkpa.org
>
>
>
> *From:* Evergreen-general <
> evergreen-general-boun...@list.evergreen-ils.org> *On Behalf Of *Terran
> McCanna via Evergreen-general
> *Sent:* Wednesday, March 20, 2024 1:01 PM
> *To:* Evergreen Discussion Group  >
> *Cc:* Terran McCanna 
> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
> Records
>
>
>
> PINES uses separate records.
>
>
>
> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> wrote:
>
> Good afternoon Joan,
>
>
>
> Like you, our bibliographic records can contain both paperback and
> hardcover versions of a book.  We actually encourage this, as well, as part
> of our cataloging best practices to try and cut down on duplicate records
> and to make sure that as many items as possible are available for patrons
> on a single record.  There will be instances, however, where we suggest
> using a separate record, but that is usually based on the content of the
> book, not whether it is paperback or hardcover.
>
>
>
> The majority of our member libraries are fine with this, but we do
> occasionally receive requests to separate paperbacks and hardcovers,
> because some libraries have patrons who only want one or the other.  One
> recommendation we have made is for libraries to use call numbers and/or
> shelving locations to identify if a specific item is paperback.  For
> example, one member library puts "Apb" for "Adult Paperback" at the
> beginning of the call numbers for mass market paperback books.
>
>
>
> This may not help patrons as much when placing holds, because they cannot
> place item level holds, but it allows staff to easily identify a paperback
> version so they can place an item hold for the patron.  Staff would just
> have to encourage patrons to come to them to place the hold, so the staff
> can place the item level hold for the patron.
>
>
>
> It is admittedly not a perfect solution, but because we have combined
> paperbacks and hardcovers on single records for so long, trying to split
> them up now would simply be unfeasible.  And even if we began instructing
> catalogers to use separate records moving forward, that would still leave
> countless existing records in the catalog with both paperbacks and
> hardcovers on them.
>
>
>
> *William C. Szwagiel*
>
> NC Cardinal Project Manager
>
> State Library of North Carolina
>
> william.szwag...@ncdcr.gov | 919.814.6721
>
> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
> 
>
> 109 East Jones Street  | 4640 Mail Service Center
>
> Raleigh, North Carolina 27699-4600
>
> The State Library is part of the NC Department of Natural & Cultural
> Resources.
>
> *Email correspondence to and from this address is subject to the North
> Carolina Public Records Law and may be disclosed to third parties.*
>
>
> --
>
> *From:* Evergreen-general <
> evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan
> Kranich via Evergreen-general 
> *Sent:* Wednesday, March 20, 2024 12:43 PM
> *To:* Evergreen Discussion Group  >
> *Cc:* Joan Kranich 
> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records
>
>
>
> *CAUTION:* External email. Do not click links or open attachments unless
> verified. Report suspicious emails with the Report Message button located
> on your Outlook menu bar on the Home tab.
>
>
>
> Hi,
>
>
>
> In C/W MARS a bibliographic record may contain items for paperback and for
> hardcover.  We have had some recommendations to separate paperback items
> from hardcover items.
>
>
>
> This is a change on the cataloging side but also with how holds would be
> filled.
>
>
>
> Do any of you use separate bibliographic records for paperback vs.
> hardcover or do you have another workflow to make it easy 

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Terran McCanna via Evergreen-general]

My apologies, we do *sometimes* - lol - see Tiffany's response for detail :D


On Wed, Mar 20, 2024 at 1:08 PM Joan Kranich  wrote:

> Hi Terran,
>
> Thank you!
>
> We're thinking separate records will need more work to make the record
> specifically for paperback.  We are considering this.
>
> Joan
>
> On Wed, Mar 20, 2024 at 1:01 PM Terran McCanna via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> wrote:
>
>> PINES uses separate records.
>>
>> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
>> evergreen-general@list.evergreen-ils.org> wrote:
>>
>>> Good afternoon Joan,
>>>
>>> Like you, our bibliographic records can contain both paperback and
>>> hardcover versions of a book.  We actually encourage this, as well, as part
>>> of our cataloging best practices to try and cut down on duplicate records
>>> and to make sure that as many items as possible are available for patrons
>>> on a single record.  There will be instances, however, where we suggest
>>> using a separate record, but that is usually based on the content of the
>>> book, not whether it is paperback or hardcover.
>>>
>>> The majority of our member libraries are fine with this, but we do
>>> occasionally receive requests to separate paperbacks and hardcovers,
>>> because some libraries have patrons who only want one or the other.  One
>>> recommendation we have made is for libraries to use call numbers and/or
>>> shelving locations to identify if a specific item is paperback.  For
>>> example, one member library puts "Apb" for "Adult Paperback" at the
>>> beginning of the call numbers for mass market paperback books.
>>>
>>> This may not help patrons as much when placing holds, because they
>>> cannot place item level holds, but it allows staff to easily identify a
>>> paperback version so they can place an item hold for the patron.  Staff
>>> would just have to encourage patrons to come to them to place the hold, so
>>> the staff can place the item level hold for the patron.
>>>
>>> It is admittedly not a perfect solution, but because we have combined
>>> paperbacks and hardcovers on single records for so long, trying to split
>>> them up now would simply be unfeasible.  And even if we began instructing
>>> catalogers to use separate records moving forward, that would still leave
>>> countless existing records in the catalog with both paperbacks and
>>> hardcovers on them.
>>>
>>> *William C. Szwagiel*
>>>
>>> NC Cardinal Project Manager
>>>
>>> State Library of North Carolina
>>>
>>> william.szwag...@ncdcr.gov | 919.814.6721
>>>
>>> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>>>
>>> 109 East Jones Street  | 4640 Mail Service Center
>>>
>>> Raleigh, North Carolina 27699-4600
>>>
>>> The State Library is part of the NC Department of Natural & Cultural
>>> Resources.
>>>
>>> *Email correspondence to and from this address is subject to the North
>>> Carolina Public Records Law and may be disclosed to third parties.*
>>>
>>>
>>> --
>>> *From:* Evergreen-general <
>>> evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan
>>> Kranich via Evergreen-general 
>>> *Sent:* Wednesday, March 20, 2024 12:43 PM
>>> *To:* Evergreen Discussion Group <
>>> evergreen-general@list.evergreen-ils.org>
>>> *Cc:* Joan Kranich 
>>> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover
>>> Records
>>>
>>> CAUTION: External email. Do not click links or open attachments unless
>>> verified. Report suspicious emails with the Report Message button located
>>> on your Outlook menu bar on the Home tab.
>>>
>>> Hi,
>>>
>>> In C/W MARS a bibliographic record may contain items for paperback and
>>> for hardcover.  We have had some recommendations to separate paperback
>>> items from hardcover items.
>>>
>>> This is a change on the cataloging side but also with how holds would be
>>> filled.
>>>
>>> Do any of you use separate bibliographic records for paperback vs.
>>> hardcover or do you have another workflow to make it easy for staff and
>>> patrons to place holds to be filled by one format vs. the other?
>>>
>>> Thank you.
>>>
>>> Joan
>>>
>>> --
>>>
>>> Joan Kranich (she/her/hers)
>>> Library Applications Manager, C/W MARS, Inc.
>>>
>>> --
>>>
>>> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org
>>>
>>> [image: icon] 508-755-3323 x 1
>>>
>>> --
>>>
>>> Email correspondence to and from this address may be subject to the
>>> North Carolina Public Records Law and may be disclosed to third parties by
>>> an authorized state official.
>>> ___
>>> Evergreen-general mailing list
>>> Evergreen-general@list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general
>>>
>> ___
>> Evergreen-general mailing list
>> Evergreen-general@list.evergreen-ils.org
>> 

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Tiffany Little via Evergreen-general]

PINES uses the same record if everything else about the item is the same
aside from the binding.

https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases


[image: logo with link to Georgia Public Library Service website]


Tiffany Little

*PINES Bibliographic Projects Manager*

--

Georgia Public Library Service

2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341

(404) 235-7161 | tlit...@georgialibraries.org

[image: logo with link to Georgia Public Library Service Facebook page]
[image: logo with link to
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On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> Evergreen Indiana uses separate records if the paperback and hardcover are
> dramatically different in terms of pagination/additional contents.  We use
> the same record is the main difference is just the cover type.
>
>
>
> Ruth Frasur Davis (she/they)
>
> Coordinator
>
> *Evergreen Indiana Library Consortium*
>
> *Evergreen Community Development Initiative*
>
> Indiana State Library
>
> 140 N. Senate Ave.
>
> Indianapolis, IN 46204
>
> (317) 232-3691
>
>
>
> *From:* Evergreen-general <
> evergreen-general-boun...@list.evergreen-ils.org> *On Behalf Of *Terran
> McCanna via Evergreen-general
> *Sent:* Wednesday, March 20, 2024 1:01 PM
> *To:* Evergreen Discussion Group  >
> *Cc:* Terran McCanna 
> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
> Records
>
>
>
>  This is an EXTERNAL email. Exercise caution. DO NOT open attachments
> or click links from unknown senders or unexpected email. 
> --
>
> PINES uses separate records.
>
>
>
> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> wrote:
>
> Good afternoon Joan,
>
>
>
> Like you, our bibliographic records can contain both paperback and
> hardcover versions of a book.  We actually encourage this, as well, as part
> of our cataloging best practices to try and cut down on duplicate records
> and to make sure that as many items as possible are available for patrons
> on a single record.  There will be instances, however, where we suggest
> using a separate record, but that is usually based on the content of the
> book, not whether it is paperback or hardcover.
>
>
>
> The majority of our member libraries are fine with this, but we do
> occasionally receive requests to separate paperbacks and hardcovers,
> because some libraries have patrons who only want one or the other.  One
> recommendation we have made is for libraries to use call numbers and/or
> shelving locations to identify if a specific item is paperback.  For
> example, one member library puts "Apb" for "Adult Paperback" at the
> beginning of the call numbers for mass market paperback books.
>
>
>
> This may not help patrons as much when placing holds, because they cannot
> place item level holds, but it allows staff to easily identify a paperback
> version so they can place an item hold for the patron.  Staff would just
> have to encourage patrons to come to them to place the hold, so the staff
> can place the item level hold for the patron.
>
>
>
> It is admittedly not a perfect solution, but because we have combined
> paperbacks and hardcovers on single records for so long, trying to split
> them up now would simply be unfeasible.  And even if we began instructing
> catalogers to use separate records moving forward, that would still leave
> countless existing records in the catalog with both paperbacks and
> hardcovers on them.
>
>
>
> *William C. Szwagiel*
>
> NC Cardinal Project Manager
>
> State Library of North Carolina
>
> william.szwag...@ncdcr.gov | 919.814.6721
>
> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
> 
>
> 109 East Jones Street  | 4640 Mail Service Center
>
> Raleigh, North Carolina 27699-4600
>
> The State Library is part of the NC Department of Natural & Cultural
> Resources.
>
> *Email correspondence to and from this address is subject to the North
> Carolina Public Records Law and may be disclosed to third parties.*
>
>
> --
>
> *From:* Evergreen-general <
> 

Re: [Evergreen-general] Paperback vs. Hardcover Records

[Lindsay Stratton via Evergreen-general]

We also combine different editions and formats like paperback and hardcover
on bib records, to reduce "duplicate" records and to make title holds
simpler, and also get regular requests to separate paperbacks.

However, we are also now using Aspen discovery which groups formats by
default, and the different formats/editions are much easier to
differentiate than in other public catalogs.

I'm beginning to wonder if separating formats/editions is a better approach
now that we have better tools for display.

Lindsay

*Lindsay Stratton*
*Systems Librarian*
Westchester Library System
570 Taxter Rd., 4th Floor
Elmsford, NY 10523
lstrat...@wlsmail.org


On Wed, Mar 20, 2024 at 12:43 PM Joan Kranich via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> Hi,
>
> In C/W MARS a bibliographic record may contain items for paperback and for
> hardcover.  We have had some recommendations to separate paperback items
> from hardcover items.
>
> This is a change on the cataloging side but also with how holds would be
> filled.
>
> Do any of you use separate bibliographic records for paperback vs.
> hardcover or do you have another workflow to make it easy for staff and
> patrons to place holds to be filled by one format vs. the other?
>
> Thank you.
>
> Joan
>
> --
>
> Joan Kranich (she/her/hers)
> Library Applications Manager, C/W MARS, Inc.
>
> --
>
> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org
>
> [image: icon] 508-755-3323 x 1
> ___
> Evergreen-general mailing list
> Evergreen-general@list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general
>
___
Evergreen-general mailing list
Evergreen-general@list.evergreen-ils.org
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Joan Kranich via Evergreen-general]

Hi Terran,

Thank you!

We're thinking separate records will need more work to make the record
specifically for paperback.  We are considering this.

Joan

On Wed, Mar 20, 2024 at 1:01 PM Terran McCanna via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> PINES uses separate records.
>
> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> wrote:
>
>> Good afternoon Joan,
>>
>> Like you, our bibliographic records can contain both paperback and
>> hardcover versions of a book.  We actually encourage this, as well, as part
>> of our cataloging best practices to try and cut down on duplicate records
>> and to make sure that as many items as possible are available for patrons
>> on a single record.  There will be instances, however, where we suggest
>> using a separate record, but that is usually based on the content of the
>> book, not whether it is paperback or hardcover.
>>
>> The majority of our member libraries are fine with this, but we do
>> occasionally receive requests to separate paperbacks and hardcovers,
>> because some libraries have patrons who only want one or the other.  One
>> recommendation we have made is for libraries to use call numbers and/or
>> shelving locations to identify if a specific item is paperback.  For
>> example, one member library puts "Apb" for "Adult Paperback" at the
>> beginning of the call numbers for mass market paperback books.
>>
>> This may not help patrons as much when placing holds, because they cannot
>> place item level holds, but it allows staff to easily identify a paperback
>> version so they can place an item hold for the patron.  Staff would just
>> have to encourage patrons to come to them to place the hold, so the staff
>> can place the item level hold for the patron.
>>
>> It is admittedly not a perfect solution, but because we have combined
>> paperbacks and hardcovers on single records for so long, trying to split
>> them up now would simply be unfeasible.  And even if we began instructing
>> catalogers to use separate records moving forward, that would still leave
>> countless existing records in the catalog with both paperbacks and
>> hardcovers on them.
>>
>> *William C. Szwagiel*
>>
>> NC Cardinal Project Manager
>>
>> State Library of North Carolina
>>
>> william.szwag...@ncdcr.gov | 919.814.6721
>>
>> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>>
>> 109 East Jones Street  | 4640 Mail Service Center
>>
>> Raleigh, North Carolina 27699-4600
>>
>> The State Library is part of the NC Department of Natural & Cultural
>> Resources.
>>
>> *Email correspondence to and from this address is subject to the North
>> Carolina Public Records Law and may be disclosed to third parties.*
>>
>>
>> --
>> *From:* Evergreen-general <
>> evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan
>> Kranich via Evergreen-general 
>> *Sent:* Wednesday, March 20, 2024 12:43 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general@list.evergreen-ils.org>
>> *Cc:* Joan Kranich 
>> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records
>>
>> CAUTION: External email. Do not click links or open attachments unless
>> verified. Report suspicious emails with the Report Message button located
>> on your Outlook menu bar on the Home tab.
>>
>> Hi,
>>
>> In C/W MARS a bibliographic record may contain items for paperback and
>> for hardcover.  We have had some recommendations to separate paperback
>> items from hardcover items.
>>
>> This is a change on the cataloging side but also with how holds would be
>> filled.
>>
>> Do any of you use separate bibliographic records for paperback vs.
>> hardcover or do you have another workflow to make it easy for staff and
>> patrons to place holds to be filled by one format vs. the other?
>>
>> Thank you.
>>
>> Joan
>>
>> --
>>
>> Joan Kranich (she/her/hers)
>> Library Applications Manager, C/W MARS, Inc.
>>
>> --
>>
>> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org
>>
>> [image: icon] 508-755-3323 x 1
>>
>> --
>>
>> Email correspondence to and from this address may be subject to the North
>> Carolina Public Records Law and may be disclosed to third parties by an
>> authorized state official.
>> ___
>> Evergreen-general mailing list
>> Evergreen-general@list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general
>>
> ___
> Evergreen-general mailing list
> Evergreen-general@list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general
>


-- 

Joan Kranich (she/her/hers)
Library Applications Manager, C/W MARS, Inc.

--

[image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org

[image: icon] 508-755-3323 x 1

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Kate Coleman via Evergreen-general]

Missouri Evergreen made a change from separate records to allowing both on
one record about 5 years ago. We had many of the same reasonings that Will
outlined, especially duplicate records (or what seem to be duplicated to
the patrons) in the catalog. We did have libraries that felt that it was
still worth separating them, but when it came down to the amount of patrons
to whom it was important versus how much work and clutter it caused, it was
simply not justified anymore.

Our rule is if the *content* is the same, it can be placed together. We
have  +/- 10 page and +/- 3 cm. rulesw. Mass markets are never put on the
same record as hardovers, and of course if there is a different
illustrator, narrator, foreword, etc., they get their own records.




On Wed, Mar 20, 2024 at 12:01 PM Terran McCanna via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> PINES uses separate records.
>
> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
> evergreen-general@list.evergreen-ils.org> wrote:
>
>> Good afternoon Joan,
>>
>> Like you, our bibliographic records can contain both paperback and
>> hardcover versions of a book.  We actually encourage this, as well, as part
>> of our cataloging best practices to try and cut down on duplicate records
>> and to make sure that as many items as possible are available for patrons
>> on a single record.  There will be instances, however, where we suggest
>> using a separate record, but that is usually based on the content of the
>> book, not whether it is paperback or hardcover.
>>
>> The majority of our member libraries are fine with this, but we do
>> occasionally receive requests to separate paperbacks and hardcovers,
>> because some libraries have patrons who only want one or the other.  One
>> recommendation we have made is for libraries to use call numbers and/or
>> shelving locations to identify if a specific item is paperback.  For
>> example, one member library puts "Apb" for "Adult Paperback" at the
>> beginning of the call numbers for mass market paperback books.
>>
>> This may not help patrons as much when placing holds, because they cannot
>> place item level holds, but it allows staff to easily identify a paperback
>> version so they can place an item hold for the patron.  Staff would just
>> have to encourage patrons to come to them to place the hold, so the staff
>> can place the item level hold for the patron.
>>
>> It is admittedly not a perfect solution, but because we have combined
>> paperbacks and hardcovers on single records for so long, trying to split
>> them up now would simply be unfeasible.  And even if we began instructing
>> catalogers to use separate records moving forward, that would still leave
>> countless existing records in the catalog with both paperbacks and
>> hardcovers on them.
>>
>> *William C. Szwagiel*
>>
>> NC Cardinal Project Manager
>>
>> State Library of North Carolina
>>
>> william.szwag...@ncdcr.gov | 919.814.6721
>>
>> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>>
>> 109 East Jones Street  | 4640 Mail Service Center
>>
>> Raleigh, North Carolina 27699-4600
>>
>> The State Library is part of the NC Department of Natural & Cultural
>> Resources.
>>
>> *Email correspondence to and from this address is subject to the North
>> Carolina Public Records Law and may be disclosed to third parties.*
>>
>>
>> --
>> *From:* Evergreen-general <
>> evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan
>> Kranich via Evergreen-general 
>> *Sent:* Wednesday, March 20, 2024 12:43 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general@list.evergreen-ils.org>
>> *Cc:* Joan Kranich 
>> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records
>>
>> CAUTION: External email. Do not click links or open attachments unless
>> verified. Report suspicious emails with the Report Message button located
>> on your Outlook menu bar on the Home tab.
>>
>> Hi,
>>
>> In C/W MARS a bibliographic record may contain items for paperback and
>> for hardcover.  We have had some recommendations to separate paperback
>> items from hardcover items.
>>
>> This is a change on the cataloging side but also with how holds would be
>> filled.
>>
>> Do any of you use separate bibliographic records for paperback vs.
>> hardcover or do you have another workflow to make it easy for staff and
>> patrons to place holds to be filled by one format vs. the other?
>>
>> Thank you.
>>
>> Joan
>>
>> --
>>
>> Joan Kranich (she/her/hers)
>> Library Applications Manager, C/W MARS, Inc.
>>
>> --
>>
>> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org
>>
>> [image: icon] 508-755-3323 x 1
>>
>> --
>>
>> Email correspondence to and from this address may be subject to the North
>> Carolina Public Records Law and may be disclosed to third parties by an
>> authorized state official.
>> 

Re: [Evergreen-general] Paperback vs. Hardcover Records

[Millissa Macomber via Evergreen-general]

We have a mix of separate records and single records. We use Aspen though
and if they are in separate records in Evergreen (and they group
correctly), Aspen shows the different editions to patrons who then can
place a hold for a specific copy.

-
Millissa


On Wed, Mar 20, 2024 at 9:43 AM Joan Kranich via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> Hi,
>
> In C/W MARS a bibliographic record may contain items for paperback and for
> hardcover.  We have had some recommendations to separate paperback items
> from hardcover items.
>
> This is a change on the cataloging side but also with how holds would be
> filled.
>
> Do any of you use separate bibliographic records for paperback vs.
> hardcover or do you have another workflow to make it easy for staff and
> patrons to place holds to be filled by one format vs. the other?
>
> Thank you.
>
> Joan
>
> --
>
> Joan Kranich (she/her/hers)
> Library Applications Manager, C/W MARS, Inc.
>
> --
>
> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org
>
> [image: icon] 508-755-3323 x 1
> ___
> Evergreen-general mailing list
> Evergreen-general@list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general
>
___
Evergreen-general mailing list
Evergreen-general@list.evergreen-ils.org
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Frasur, Ruth via Evergreen-general]

Evergreen Indiana uses separate records if the paperback and hardcover are 
dramatically different in terms of pagination/additional contents.  We use the 
same record is the main difference is just the cover type.

Ruth Frasur Davis (she/they)
Coordinator
Evergreen Indiana Library Consortium
Evergreen Community Development Initiative
Indiana State Library
140 N. Senate Ave.
Indianapolis, IN 46204
(317) 232-3691

From: Evergreen-general  On 
Behalf Of Terran McCanna via Evergreen-general
Sent: Wednesday, March 20, 2024 1:01 PM
To: Evergreen Discussion Group 
Cc: Terran McCanna 
Subject: Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

 This is an EXTERNAL email. Exercise caution. DO NOT open attachments or 
click links from unknown senders or unexpected email. 

PINES uses separate records.

On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general 
mailto:evergreen-general@list.evergreen-ils.org>>
 wrote:
Good afternoon Joan,

Like you, our bibliographic records can contain both paperback and hardcover 
versions of a book.  We actually encourage this, as well, as part of our 
cataloging best practices to try and cut down on duplicate records and to make 
sure that as many items as possible are available for patrons on a single 
record.  There will be instances, however, where we suggest using a separate 
record, but that is usually based on the content of the book, not whether it is 
paperback or hardcover.

The majority of our member libraries are fine with this, but we do occasionally 
receive requests to separate paperbacks and hardcovers, because some libraries 
have patrons who only want one or the other.  One recommendation we have made 
is for libraries to use call numbers and/or shelving locations to identify if a 
specific item is paperback.  For example, one member library puts "Apb" for 
"Adult Paperback" at the beginning of the call numbers for mass market 
paperback books.

This may not help patrons as much when placing holds, because they cannot place 
item level holds, but it allows staff to easily identify a paperback version so 
they can place an item hold for the patron.  Staff would just have to encourage 
patrons to come to them to place the hold, so the staff can place the item 
level hold for the patron.

It is admittedly not a perfect solution, but because we have combined 
paperbacks and hardcovers on single records for so long, trying to split them 
up now would simply be unfeasible.  And even if we began instructing catalogers 
to use separate records moving forward, that would still leave countless 
existing records in the catalog with both paperbacks and hardcovers on them.


William C. Szwagiel

NC Cardinal Project Manager

State Library of North Carolina

william.szwag...@ncdcr.gov | 919.814.6721

https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal

109 East Jones Street  | 4640 Mail Service Center

Raleigh, North Carolina 27699-4600

The State Library is part of the NC Department of Natural & Cultural Resources.

Email correspondence to and from this address is subject to the North Carolina 
Public Records Law and may be disclosed to third parties.




From: Evergreen-general 
mailto:evergreen-general-boun...@list.evergreen-ils.org>>
 on behalf of Joan Kranich via Evergreen-general 
mailto:evergreen-general@list.evergreen-ils.org>>
Sent: Wednesday, March 20, 2024 12:43 PM
To: Evergreen Discussion Group 
mailto:evergreen-general@list.evergreen-ils.org>>
Cc: Joan Kranich mailto:jkran...@cwmars.org>>
Subject: [External] [Evergreen-general] Paperback vs. Hardcover Records

CAUTION: External email. Do not click links or open attachments unless 
verified. Report suspicious emails with the Report Message button located on 
your Outlook menu bar on the Home tab.

Hi,

In C/W MARS a bibliographic record may contain items for paperback and for 
hardcover.  We have had some recommendations to separate paperback items from 
hardcover items.

This is a change on the cataloging side but also with how holds would be filled.

Do any of you use separate bibliographic records for paperback vs. hardcover or 
do you have another workflow to make it easy for staff and patrons to place 
holds to be filled by one format vs. the other?

Thank you.

Joan

--

[https://lh7-us.googleusercontent.com/ZQr4WGP3h4koRDsog_XgO4yyjl3zMIYNeK4G5qYIsR56oBs3WwQ2MiQI0sbmeVm6MF-WHyxuibj-CSWnvm4LjbvvnVUEWXurZq8GzoSabV-J1RHScmgeZ6QPw2dC3IIpCswbXFg2XxwuYaSvXwvnzWw]

Joan Kranich (she/her/hers)
Library Applications Manager, C/W MARS, Inc.



[icon]jkran...@cwmars.org | [icon] 

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Elizabeth Davis via Evergreen-general]

Hello

PaILS uses the same record for hardcover and trade paper editions.  We 
encourage a separate record for mass market paperback.  I’d have to test it but 
would the multi-format hold work for instances where you have records for the 
hardcover and one for the paperback?



[cid:image003.png@01DA7AC7.5A0FDAC0]Elizabeth Davis (she/her), Support & 
Project Management Specialist
Pennsylvania Integrated Library System (PaILS) | SPARK
(717) 256-1627 | 
elizabeth.da...@sparkpa.org
support.sparkpa.org | 
supp...@sparkpa.org

From: Evergreen-general  On 
Behalf Of Terran McCanna via Evergreen-general
Sent: Wednesday, March 20, 2024 1:01 PM
To: Evergreen Discussion Group 
Cc: Terran McCanna 
Subject: Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

PINES uses separate records.

On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general 
mailto:evergreen-general@list.evergreen-ils.org>>
 wrote:
Good afternoon Joan,

Like you, our bibliographic records can contain both paperback and hardcover 
versions of a book.  We actually encourage this, as well, as part of our 
cataloging best practices to try and cut down on duplicate records and to make 
sure that as many items as possible are available for patrons on a single 
record.  There will be instances, however, where we suggest using a separate 
record, but that is usually based on the content of the book, not whether it is 
paperback or hardcover.

The majority of our member libraries are fine with this, but we do occasionally 
receive requests to separate paperbacks and hardcovers, because some libraries 
have patrons who only want one or the other.  One recommendation we have made 
is for libraries to use call numbers and/or shelving locations to identify if a 
specific item is paperback.  For example, one member library puts "Apb" for 
"Adult Paperback" at the beginning of the call numbers for mass market 
paperback books.

This may not help patrons as much when placing holds, because they cannot place 
item level holds, but it allows staff to easily identify a paperback version so 
they can place an item hold for the patron.  Staff would just have to encourage 
patrons to come to them to place the hold, so the staff can place the item 
level hold for the patron.

It is admittedly not a perfect solution, but because we have combined 
paperbacks and hardcovers on single records for so long, trying to split them 
up now would simply be unfeasible.  And even if we began instructing catalogers 
to use separate records moving forward, that would still leave countless 
existing records in the catalog with both paperbacks and hardcovers on them.


William C. Szwagiel

NC Cardinal Project Manager

State Library of North Carolina

william.szwag...@ncdcr.gov | 919.814.6721

https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal

109 East Jones Street  | 4640 Mail Service Center

Raleigh, North Carolina 27699-4600

The State Library is part of the NC Department of Natural & Cultural Resources.

Email correspondence to and from this address is subject to the North Carolina 
Public Records Law and may be disclosed to third parties.




From: Evergreen-general 
mailto:evergreen-general-boun...@list.evergreen-ils.org>>
 on behalf of Joan Kranich via Evergreen-general 
mailto:evergreen-general@list.evergreen-ils.org>>
Sent: Wednesday, March 20, 2024 12:43 PM
To: Evergreen Discussion Group 
mailto:evergreen-general@list.evergreen-ils.org>>
Cc: Joan Kranich mailto:jkran...@cwmars.org>>
Subject: [External] [Evergreen-general] Paperback vs. Hardcover Records

CAUTION: External email. Do not click links or open attachments unless 
verified. Report suspicious emails with the Report Message button located on 
your Outlook menu bar on the Home tab.

Hi,

In C/W MARS a bibliographic record may contain items for paperback and for 
hardcover.  We have had some recommendations to separate paperback items from 
hardcover items.

This is a change on the cataloging side but also with how holds would be filled.

Do any of you use separate bibliographic records for paperback vs. hardcover or 
do you have another workflow to make it easy for staff and patrons to place 
holds to be filled by one format vs. the other?

Thank you.

Joan

--

[https://lh7-us.googleusercontent.com/ZQr4WGP3h4koRDsog_XgO4yyjl3zMIYNeK4G5qYIsR56oBs3WwQ2MiQI0sbmeVm6MF-WHyxuibj-CSWnvm4LjbvvnVUEWXurZq8GzoSabV-J1RHScmgeZ6QPw2dC3IIpCswbXFg2XxwuYaSvXwvnzWw]

Joan Kranich (she/her/hers)
Library Applications Manager, C/W 

Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Joan Kranich via Evergreen-general]

Hi Will,

Thank you for your suggestions and very helpful details!

Some of our libraries indicate paperback in the call number.  The shelving
location is an interesting thought because we can filter by the location.

Joan

On Wed, Mar 20, 2024 at 12:57 PM Szwagiel, Will <
william.szwag...@dncr.nc.gov> wrote:

> Good afternoon Joan,
>
> Like you, our bibliographic records can contain both paperback and
> hardcover versions of a book.  We actually encourage this, as well, as part
> of our cataloging best practices to try and cut down on duplicate records
> and to make sure that as many items as possible are available for patrons
> on a single record.  There will be instances, however, where we suggest
> using a separate record, but that is usually based on the content of the
> book, not whether it is paperback or hardcover.
>
> The majority of our member libraries are fine with this, but we do
> occasionally receive requests to separate paperbacks and hardcovers,
> because some libraries have patrons who only want one or the other.  One
> recommendation we have made is for libraries to use call numbers and/or
> shelving locations to identify if a specific item is paperback.  For
> example, one member library puts "Apb" for "Adult Paperback" at the
> beginning of the call numbers for mass market paperback books.
>
> This may not help patrons as much when placing holds, because they cannot
> place item level holds, but it allows staff to easily identify a paperback
> version so they can place an item hold for the patron.  Staff would just
> have to encourage patrons to come to them to place the hold, so the staff
> can place the item level hold for the patron.
>
> It is admittedly not a perfect solution, but because we have combined
> paperbacks and hardcovers on single records for so long, trying to split
> them up now would simply be unfeasible.  And even if we began instructing
> catalogers to use separate records moving forward, that would still leave
> countless existing records in the catalog with both paperbacks and
> hardcovers on them.
>
> *William C. Szwagiel*
>
> NC Cardinal Project Manager
>
> State Library of North Carolina
>
> william.szwag...@ncdcr.gov | 919.814.6721
>
> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>
> 109 East Jones Street  | 4640 Mail Service Center
>
> Raleigh, North Carolina 27699-4600
>
> The State Library is part of the NC Department of Natural & Cultural
> Resources.
>
> *Email correspondence to and from this address is subject to the North
> Carolina Public Records Law and may be disclosed to third parties.*
>
>
> --
> *From:* Evergreen-general <
> evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan
> Kranich via Evergreen-general 
> *Sent:* Wednesday, March 20, 2024 12:43 PM
> *To:* Evergreen Discussion Group  >
> *Cc:* Joan Kranich 
> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records
>
> CAUTION: External email. Do not click links or open attachments unless
> verified. Report suspicious emails with the Report Message button located
> on your Outlook menu bar on the Home tab.
>
> Hi,
>
> In C/W MARS a bibliographic record may contain items for paperback and for
> hardcover.  We have had some recommendations to separate paperback items
> from hardcover items.
>
> This is a change on the cataloging side but also with how holds would be
> filled.
>
> Do any of you use separate bibliographic records for paperback vs.
> hardcover or do you have another workflow to make it easy for staff and
> patrons to place holds to be filled by one format vs. the other?
>
> Thank you.
>
> Joan
>
> --
>
> Joan Kranich (she/her/hers)
> Library Applications Manager, C/W MARS, Inc.
>
> --
>
> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org
>
> [image: icon] 508-755-3323 x 1
>
> --
>
> Email correspondence to and from this address may be subject to the North
> Carolina Public Records Law and may be disclosed to third parties by an
> authorized state official.
>


-- 

Joan Kranich (she/her/hers)
Library Applications Manager, C/W MARS, Inc.

--

[image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org

[image: icon] 508-755-3323 x 1
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Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Terran McCanna via Evergreen-general]

PINES uses separate records.

On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
evergreen-general@list.evergreen-ils.org> wrote:

> Good afternoon Joan,
>
> Like you, our bibliographic records can contain both paperback and
> hardcover versions of a book.  We actually encourage this, as well, as part
> of our cataloging best practices to try and cut down on duplicate records
> and to make sure that as many items as possible are available for patrons
> on a single record.  There will be instances, however, where we suggest
> using a separate record, but that is usually based on the content of the
> book, not whether it is paperback or hardcover.
>
> The majority of our member libraries are fine with this, but we do
> occasionally receive requests to separate paperbacks and hardcovers,
> because some libraries have patrons who only want one or the other.  One
> recommendation we have made is for libraries to use call numbers and/or
> shelving locations to identify if a specific item is paperback.  For
> example, one member library puts "Apb" for "Adult Paperback" at the
> beginning of the call numbers for mass market paperback books.
>
> This may not help patrons as much when placing holds, because they cannot
> place item level holds, but it allows staff to easily identify a paperback
> version so they can place an item hold for the patron.  Staff would just
> have to encourage patrons to come to them to place the hold, so the staff
> can place the item level hold for the patron.
>
> It is admittedly not a perfect solution, but because we have combined
> paperbacks and hardcovers on single records for so long, trying to split
> them up now would simply be unfeasible.  And even if we began instructing
> catalogers to use separate records moving forward, that would still leave
> countless existing records in the catalog with both paperbacks and
> hardcovers on them.
>
> *William C. Szwagiel*
>
> NC Cardinal Project Manager
>
> State Library of North Carolina
>
> william.szwag...@ncdcr.gov | 919.814.6721
>
> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>
> 109 East Jones Street  | 4640 Mail Service Center
>
> Raleigh, North Carolina 27699-4600
>
> The State Library is part of the NC Department of Natural & Cultural
> Resources.
>
> *Email correspondence to and from this address is subject to the North
> Carolina Public Records Law and may be disclosed to third parties.*
>
>
> --
> *From:* Evergreen-general <
> evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan
> Kranich via Evergreen-general 
> *Sent:* Wednesday, March 20, 2024 12:43 PM
> *To:* Evergreen Discussion Group  >
> *Cc:* Joan Kranich 
> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records
>
> CAUTION: External email. Do not click links or open attachments unless
> verified. Report suspicious emails with the Report Message button located
> on your Outlook menu bar on the Home tab.
>
> Hi,
>
> In C/W MARS a bibliographic record may contain items for paperback and for
> hardcover.  We have had some recommendations to separate paperback items
> from hardcover items.
>
> This is a change on the cataloging side but also with how holds would be
> filled.
>
> Do any of you use separate bibliographic records for paperback vs.
> hardcover or do you have another workflow to make it easy for staff and
> patrons to place holds to be filled by one format vs. the other?
>
> Thank you.
>
> Joan
>
> --
>
> Joan Kranich (she/her/hers)
> Library Applications Manager, C/W MARS, Inc.
>
> --
>
> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org
>
> [image: icon] 508-755-3323 x 1
>
> --
>
> Email correspondence to and from this address may be subject to the North
> Carolina Public Records Law and may be disclosed to third parties by an
> authorized state official.
> ___
> Evergreen-general mailing list
> Evergreen-general@list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general
>
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Re: [Evergreen-general] [External] Paperback vs. Hardcover Records

[Szwagiel, Will via Evergreen-general]

Good afternoon Joan,

Like you, our bibliographic records can contain both paperback and hardcover 
versions of a book.  We actually encourage this, as well, as part of our 
cataloging best practices to try and cut down on duplicate records and to make 
sure that as many items as possible are available for patrons on a single 
record.  There will be instances, however, where we suggest using a separate 
record, but that is usually based on the content of the book, not whether it is 
paperback or hardcover.

The majority of our member libraries are fine with this, but we do occasionally 
receive requests to separate paperbacks and hardcovers, because some libraries 
have patrons who only want one or the other.  One recommendation we have made 
is for libraries to use call numbers and/or shelving locations to identify if a 
specific item is paperback.  For example, one member library puts "Apb" for 
"Adult Paperback" at the beginning of the call numbers for mass market 
paperback books.

This may not help patrons as much when placing holds, because they cannot place 
item level holds, but it allows staff to easily identify a paperback version so 
they can place an item hold for the patron.  Staff would just have to encourage 
patrons to come to them to place the hold, so the staff can place the item 
level hold for the patron.

It is admittedly not a perfect solution, but because we have combined 
paperbacks and hardcovers on single records for so long, trying to split them 
up now would simply be unfeasible.  And even if we began instructing catalogers 
to use separate records moving forward, that would still leave countless 
existing records in the catalog with both paperbacks and hardcovers on them.


William C. Szwagiel

NC Cardinal Project Manager

State Library of North Carolina

william.szwag...@ncdcr.gov | 919.814.6721

https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal

109 East Jones Street  | 4640 Mail Service Center

Raleigh, North Carolina 27699-4600

The State Library is part of the NC Department of Natural & Cultural Resources.

Email correspondence to and from this address is subject to the North Carolina 
Public Records Law and may be disclosed to third parties.




From: Evergreen-general  on 
behalf of Joan Kranich via Evergreen-general 

Sent: Wednesday, March 20, 2024 12:43 PM
To: Evergreen Discussion Group 
Cc: Joan Kranich 
Subject: [External] [Evergreen-general] Paperback vs. Hardcover Records

CAUTION: External email. Do not click links or open attachments unless 
verified. Report suspicious emails with the Report Message button located on 
your Outlook menu bar on the Home tab.

Hi,

In C/W MARS a bibliographic record may contain items for paperback and for 
hardcover.  We have had some recommendations to separate paperback items from 
hardcover items.

This is a change on the cataloging side but also with how holds would be filled.

Do any of you use separate bibliographic records for paperback vs. hardcover or 
do you have another workflow to make it easy for staff and patrons to place 
holds to be filled by one format vs. the other?

Thank you.

Joan

--

[https://lh7-us.googleusercontent.com/ZQr4WGP3h4koRDsog_XgO4yyjl3zMIYNeK4G5qYIsR56oBs3WwQ2MiQI0sbmeVm6MF-WHyxuibj-CSWnvm4LjbvvnVUEWXurZq8GzoSabV-J1RHScmgeZ6QPw2dC3IIpCswbXFg2XxwuYaSvXwvnzWw]

Joan Kranich (she/her/hers)
Library Applications Manager, C/W MARS, Inc.



[icon] jkran...@cwmars.org | [icon] 
www.cwmars.org

[icon] 508-755-3323 x 1



Email correspondence to and from this address may be subject to the North 
Carolina Public Records Law and may be disclosed to third parties by an 
authorized state official.
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[Evergreen-general] Paperback vs. Hardcover Records

[Joan Kranich via Evergreen-general]

Hi,

In C/W MARS a bibliographic record may contain items for paperback and for
hardcover.  We have had some recommendations to separate paperback items
from hardcover items.

This is a change on the cataloging side but also with how holds would be
filled.

Do any of you use separate bibliographic records for paperback vs.
hardcover or do you have another workflow to make it easy for staff and
patrons to place holds to be filled by one format vs. the other?

Thank you.

Joan

-- 

Joan Kranich (she/her/hers)
Library Applications Manager, C/W MARS, Inc.

--

[image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org

[image: icon] 508-755-3323 x 1
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Re: [Evergreen-general] Bug Squashing Week Starts Now!

[Linda Jansová via Evergreen-general]

Thank you very much, Blake!

Linda

On 3/20/24 15:50, Blake Graham-Henderson via Evergreen-general wrote:

Linda,

The Czech language is now available in the OPAC. Sorry I missed that!
-Blake-
Conducting Magic
Will consume any data format
MOBIUS

On 3/19/2024 12:15 PM, Linda Jansová via Evergreen-general wrote:

Hi Blake,

Thank you very much!

I have just found out that you have switched on some other languages 
(including Czech) in the staff client which is great :-)!


I was just wondering - do you think you could also add those other 
languages to the OPAC?


It is always useful to be able to check on things in both places :-)...

Linda

On 3/19/24 17:43, Blake Graham-Henderson via Evergreen-general wrote:

All,

I just finished a second server for testing. Those of you that may 
have looked at the spreadsheet before now may not realize there's a 
new set of bugs to test on bugsquash2!


Many of the included bugs require some server-side config changes. 
For SIP/auth proxy. I'm happy to make changes to the config as 
needed. Please contact me separately to work out the details. 
(bugsquash1 also has several bugs installed that still need testing)


A nod to Bill Erickson for his work on Redis. I've included that 
infrastructure on both bugsquash.mobiusconsortium.org and 
bugsquash2.mobiusconsortium.org. As a little extra credit, they are 
also running PostgreSQL 15.


These are included on bugsquash2:

Typo in Library Setting Description for "How to set default owning 
library for auto-created line item items" 
https://bugs.launchpad.net/evergreen/+bug/2028095 

Default Phone Number and SMS Number example and regex 
https://bugs.launchpad.net/evergreen/+bug/2035396 

Stripe Payment Intents and Duplicate Charges 
https://bugs.launchpad.net/evergreen/+bug/2057948 

Some field labels in angularized Acquisition interface are not shown 
translated 
https://bugs.launchpad.net/evergreen/+bug/1968087 

Dynamic staff portal doesn't work well in non-English languages 
https://bugs.launchpad.net/evergreen/+bug/2037426 

add STRING_AGG transform to reporter 
https://bugs.launchpad.net/evergreen/+bug/2020914 

Possible to bypass holds placement limits via direct API calls 
https://bugs.launchpad.net/evergreen/+bug/1017990 

SIP patron part level holds respond blank 
https://bugs.launchpad.net/evergreen/+bug/1525394 

SIP Return Screen Message OK 
https://bugs.launchpad.net/evergreen/+bug/1613335 

Install directory hardcoded in web client build and tests 
https://bugs.launchpad.net/evergreen/+bug/1662297 

Long browse entries cause index row size error 
https://bugs.launchpad.net/evergreen/+bug/1695911 

Remaining chunk/bundle work 
https://bugs.launchpad.net/evergreen/+bug/1710293 

auth_proxy, native login fails when LDAP unavailable 
https://bugs.launchpad.net/evergreen/+bug/1715396 

Long-frozen holds skew hold queue position calculation 
https://bugs.launchpad.net/evergreen/+bug/1744341 

webstaff: EXPAND_WEB_IMPORTS = 0 no longer works 
https://bugs.launchpad.net/evergreen/+bug/1770212 

Add a support script for importing patrons 
https://bugs.launchpad.net/evergreen/+bug/1786524 

AuthProxy native login fails if username begins with a number 
https://bugs.launchpad.net/evergreen 


/+bug/1828456 

Re: [Evergreen-general] Bug Squashing Week Starts Now!

[Blake Graham-Henderson via Evergreen-general]

Linda,

The Czech language is now available in the OPAC. Sorry I missed that!

-Blake-
Conducting Magic
Will consume any data format
MOBIUS

On 3/19/2024 12:15 PM, Linda Jansová via Evergreen-general wrote:

Hi Blake,

Thank you very much!

I have just found out that you have switched on some other languages 
(including Czech) in the staff client which is great :-)!


I was just wondering - do you think you could also add those other 
languages to the OPAC?


It is always useful to be able to check on things in both places :-)...

Linda

On 3/19/24 17:43, Blake Graham-Henderson via Evergreen-general wrote:

All,

I just finished a second server for testing. Those of you that may 
have looked at the spreadsheet before now may not realize there's a 
new set of bugs to test on bugsquash2!


Many of the included bugs require some server-side config changes. 
For SIP/auth proxy. I'm happy to make changes to the config as 
needed. Please contact me separately to work out the details. 
(bugsquash1 also has several bugs installed that still need testing)


A nod to Bill Erickson for his work on Redis. I've included that 
infrastructure on both bugsquash.mobiusconsortium.org and 
bugsquash2.mobiusconsortium.org. As a little extra credit, they are 
also running PostgreSQL 15.


These are included on bugsquash2:

Typo in Library Setting Description for "How to set default owning 
library for auto-created line item items" 
https://bugs.launchpad.net/evergreen/+bug/2028095 

Default Phone Number and SMS Number example and regex 
https://bugs.launchpad.net/evergreen/+bug/2035396 

Stripe Payment Intents and Duplicate Charges 
https://bugs.launchpad.net/evergreen/+bug/2057948 

Some field labels in angularized Acquisition interface are not shown 
translated 
https://bugs.launchpad.net/evergreen/+bug/1968087 

Dynamic staff portal doesn't work well in non-English languages 
https://bugs.launchpad.net/evergreen/+bug/2037426 

add STRING_AGG transform to reporter 
https://bugs.launchpad.net/evergreen/+bug/2020914 

Possible to bypass holds placement limits via direct API calls 
https://bugs.launchpad.net/evergreen/+bug/1017990 

SIP patron part level holds respond blank 
https://bugs.launchpad.net/evergreen/+bug/1525394 

SIP Return Screen Message OK 
https://bugs.launchpad.net/evergreen/+bug/1613335 

Install directory hardcoded in web client build and tests 
https://bugs.launchpad.net/evergreen/+bug/1662297 

Long browse entries cause index row size error 
https://bugs.launchpad.net/evergreen/+bug/1695911 

Remaining chunk/bundle work 
https://bugs.launchpad.net/evergreen/+bug/1710293 

auth_proxy, native login fails when LDAP unavailable 
https://bugs.launchpad.net/evergreen/+bug/1715396 

Long-frozen holds skew hold queue position calculation 
https://bugs.launchpad.net/evergreen/+bug/1744341 

webstaff: EXPAND_WEB_IMPORTS = 0 no longer works 
https://bugs.launchpad.net/evergreen/+bug/1770212 

Add a support script for importing patrons 
https://bugs.launchpad.net/evergreen/+bug/1786524 

AuthProxy native login fails if username begins with a number 
https://bugs.launchpad.net/evergreen 


/+bug/1828456 
teach SIP driver how to use open-ils.auth_proxy 

[Evergreen-general] Bug Squashing Week: Mid-Week Update

[Terran McCanna via Evergreen-general]

Hi everyone!

Bug Squashing Week is going strong, thanks to all of you who have already
participated in testing, reporting, tagging, building, and committing!

So far there have been:

   - 15 bug fixes fully tested and signed off
   - 15 committed to core Evergreen.
   - 19 new or updated proposed fixes
   - 5 new bugs reported
   - and 80 testing comments / tags / bug updates added

There are still 37 proposed fixes / features loaded onto test servers that
need to be fully tested out, so if you have a little time this week, please
pick one and put it through its paces!

As always, if you're not sure how to test or provide feedback, feel free to
contact me off list.

Happy Squashing!
Terran


[image: logo with link to Georgia Public Library Service website]


Terran McCanna, PINES Program Manager

--

Georgia Public Library Service

2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341

(404) 235-7138 | tmcca...@georgialibraries.org

https://help.georgialibraries.org | h...@georgialibraries.org

[image: logo with link to Georgia Public Library Service Facebook page]
[image: logo with link to
Georgia Public Library Service Instagram page]
[image: logo with link to
Georgia Public Library Service LinkedIn page]
[image:
logo with link to Georgia Public Library Service Threads page]

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