Re: General Ledger

On 2/25/2018 2:06 PM, Dave H wrote: Thanks for explaining the distinction Michael. So I take from all this that the General Journal/General Ledger distinction is an historical distinction no longer in real use with the advent of computerised accounting software. No, that wasn't quite what I

Re: General Ledger

On 2/24/2018 4:54 PM, Dave H wrote: Well from my point of view that is confusing. Nobody in my world refers to a "General Journal" we refer to the "General Ledger" and we do journals :-) I've never actually heard the term general journal used anywhere before until this discussion over the

Re: Purpose of Accounting Period? Benefit to closing books?

On 2/22/2018 4:21 PM, Dan Carpenter wrote: Adrien, general accounting principles close the books at the end of the fiscal year. This process in most accounting software updates the Equity with the profit or loss balances and then zeros the income and expense accounts to begin fresh for the

Re: 2.6.19: find source of imbalance in reconciled accounts

On 2/13/2018 12:43 PM, Rich Shepard wrote: I'm puzzled how I can find the source of the imbalance at the bottom of the 2017 trial balance report when both the checking and saving accounts reconcile with the bank's records (as of today). The trial balance period is 1 Jan 2017 through 31 Dec

Re: Recording non-cash donations

On 2/13/2018 10:56 AM, Rich Shepard wrote: Hi all, For tax purposes non-cash donations of goods and services are deductible. I would like to track those as an account (or off-setting accounts) in gnucash and do not find how best to do this in the guide or help docs. I'm open to

Re: Installation

On 2/12/2018 10:08 AM, David Carlson wrote: Johnathan, GnuCash may or may not play well with various cloud storage services because of it's insistence (in current releases) on keeping it's automatic backups in the same folder as the data file. Just so understood why it makes sense (to me)

Re: Installation

On 2/11/2018 10:04 PM, Jonathan Ames wrote: Thanks, all, for advice. Just not happening, though. I can see the latest file in a directory, but get "file not found" when clicking on it. By now, a lot of lost work. Am I correct in assuming that unlike commercial software, gnucash doesn't save

Re: One account for both Income and Expenses possible?

On 2/11/2018 9:03 AM, Robert Heller wrote: At Sun, 11 Feb 2018 08:15:56 +0100 Jeff Abrahamson wrote: ... transfer "money" from the vegetable account to a bank account (income when you sell vegetables) and when you transfer money from a bank account to the vegetable account (an

Re: RFP: Generic Comparison Report

On 2/10/2018 12:52 PM, Adrien Monteleone wrote: David, As I noted in another thread, I'm interested in tackling this. I have a few other ideas I want to try as well. (multi-step Income Statement and Analytic/Activity style Income Statement) Let me jump in hear a moment. The "standard report"

Re: How to relate Transfer Sales to Cash to Customer?

On 2/8/2018 4:00 PM, Greg Feneis wrote: I suspect Gnu Cash needs a point of sale (POS) module to handle this functionality. I think not exactly a module withing gnucash. What gnucash would need is the ability to accept a feed from a (typical) POS system. Whether a POS system is practical as

Re: Keeping track of sales and expenses for a specific craft show

On 2/7/2018 12:22 PM, C M Reinehr wrote: Ravenkwill, I would suggest setting up your chart of accounts to record the revenues & expenses and then use the notes field of each entry to identify the specific craft show. Later, you can then use the notes field as a filter when running profit &

Re: Copying transactions from an account to the general ledger

On 2/6/2018 12:15 PM, Mike Donovan wrote: Having recorded many transactions to the cash account, I would like to copy these to the GL (which has no transactions currently) and then use the GL for recording all future transactions. Can this be done? Thanks. Sent from Mail for Windows 10

Re: Future allocated money vs Budgets

On 2/4/2018 1:21 AM, Christopher Lam wrote: Looks nice. My main concern with these "shadow accounts" is that they will, by default, be counted in the Net worth reports, income reports, etc, and must be manually deselected every time. In my view budget allocations are technically "outside the

Re: Subaccounts [WAS Re: Future allocated money vs Budgets]

On 1/28/2018 8:11 PM, Matt Graham wrote: When you look at what liabilities really are, Adrien and I concluded on this thread that this situation (segmenting money for future) is really using a separate asset account. After all - creating a liability INCREASES your cash available.

Re: Subaccounts [WAS Re: Future allocated money vs Budgets]

On 1/27/2018 10:25 PM, Matt Graham wrote: Nice! It seems like we are getting somewhere. I am convinced that the process we think of budgeting where we are saving up for something is really a case of segmenting money within a sub-account. And it looks like Gnucash is already happy with this

Re: Accuracy / Rounding issues - Difference between gnucash and broker account

On 1/27/2018 4:54 PM, Pawel Wocjan wrote: Hi, Are there some general guidelines how to choose accuracy for fractional shares/price etc? Has anybody experience such minor discrepancies between his/her broker account and gnucash? Thank you for your help, Pawel There is no way to do this

Re: Filtered account report

On 1/16/2018 6:07 PM, AC wrote: Yes except that's not how things started or ended up. Many of the transactions are from before GnuCash so they are historical records that imported that way. Second, I really wasn't paying attention to the interest in any way other than to record it for record

Re: Filtered account report

On 1/16/2018 3:04 AM, AC wrote: Thanks but not exactly simple in my case as there are over 1000 transactions to the loan interest expense account. The report was mainly for my own curiosity which is why I'd rather use an algorithmic method to generate the report. This is an important point

Re: Year end issues

Let's discuss this (and possible options) First, you need to understand what "close the books" does do and what is does not do. It creates a transaction (or transactions) to zero out income and expense accounts to equity. It does NOT remove transactions and so will not make your file smaller.

Re: Double Entry of Informal "Loan" & Repayment

On 1/14/2018 1:57 PM, Keith Lewis wrote: I'm new to GC, longtime Quicken user. This is a double-entry accounting question rather than a GC question-hope that's okay in this mailing list. I made a purchase for a gift w credit card and used expenses:gifts to balance. Afterwards, a friend wanted

Re: Correcting Opening Balances

On 1/13/2018 5:17 PM, David Carlson wrote: Did you check the transactions as you imported them to weed out duplicates and correct errors? If not, I would suggest starting over to get at least reasonably close to a good starting point. Also, this is a case where the solution to the problem more

Re: Collecting payments from others then remitting to one vendor

On 1/12/2018 8:48 PM, Christopher Lam wrote: You could do liability accounts for each utility bill but I like the concept of 'kitty funds' which gives you/them a real-time view of monies owed by whom. I would make the choice (asset accounts or liability accounts) depending on whether they

Re: Income Statement report to show loan paydown amount?

On 1/9/2018 1:40 PM, Tj Junior wrote: Wondering if this is possible, the income statement appears to be the closest I've been able to find. Looking to find a summary of income and expenses summarized (e.g total over 1 year rather than by transaction), but I'd like it to show what's paid towards

Re: How to deal with RRSP's (Canada)

On 1/5/2018 1:05 AM, David T. via gnucash-user wrote: David— I see where you are coming from on this. For reference, I accept your 5 assumptions; I believe they are accurate for many US retirement accounts as well. . I guess, from a philosophical perspective, the question really is:

Re: Check Register view disappeared; how do I get it back?

On 1/3/2018 1:38 PM, Dave Orsinger wrote: Hi, I asked this basic question several days ago and still haven't found a solution. I was starting with gnucash on a very basic, personal level. I was entering data in the basic "check" register. When taking a break, I accidentally "x'd" the check

Re: Company sponsored stock plan

On 1/1/2018 4:01 PM, Klaus Dahlke wrote: Stop --- this advice depends on jurisdiction (in the US, the contributions if "pretax" are taxed only at distribution time many years down the road). But there may be other complications. The employer contribution is usually "conditional" becoming

Re: Company sponsored stock plan

On 12/30/2017 4:39 PM, Klaus Dahlke wrote: Hi Wolfgang, I have modeled a comparable plan as follows: first of all, I record my salary only net. Salary is what is posted to my bank account after all deductions. I you don't participate in such plan, posting is straight forward, e.g.: Bank <->

Re: 2018?

On 12/30/2017 3:54 PM, Kelly Sandwell wrote: What do I need to do to use your gnucash in 2018? I have used it this year (2017) and I am very impressed. I don't know much about accounting but my tax preparer was very happy with the reports I showed him a month ago. Thanks, Kelly Sandwell

Re: Church Use of GNUCash

On 12/22/2017 3:30 PM, Mike or Penny Novack wrote: On 12/22/2017 1:56 PM, Aaron Laws wrote: Excellent; thank you. One more question: Something which I forgot to ask: Does the organization have another bank account besides the checking account? If the organization has a savings account

Re: Church Use of GNUCash

On 12/22/2017 1:56 PM, Aaron Laws wrote: Excellent; thank you. One more question: Assets:Chequingx Liabilities:Organ Fundx Then some expense: Expense:Organ x Assets:Chequing x But then how is the encumbrance relieved? << an adjustment transaction is

Re: Church Use of GNUCash

On 12/20/2017 2:40 PM, jcnw wrote: I am setting up our church books on GNUCash and wonder how to handle restricted funds. For example if a member makes a donation to The Organ Fund I do accounting for non-profits and so can help. There is more than one way to handle this, and factors which

Re: Invoice & Bill Posting Date Issues Across Multiple Periods

I have zero experience with gnucash's invoicing system. Nevertheless I think in this conversation dates may be confused. When I receive an invoice, say for a visit to the doctor, there are SEVERAL dates involved. a) The date the service was performed. b) The effective date of the invoice

Re: New User to GnuCash

On 12/14/2017 5:23 PM, Alex Aycinena wrote: On Thu, Dec 14, 2017 at 2:10 PM, Jack Slater wrote: How could that be? I’m paying from Checking. That’s a debit is it not? If not then everything I’ve learned in 59 years is wrong! On Dec 14, 2017, at 4:08 PM, Alex Aycinena

Re: New User to GnuCash

On 12/14/2017 2:10 PM, Jack Slater wrote: I think I get what your saying and at this point (a) I have no clue how to manage/edit/adjust what I have to that type of structure nor (b) do I know enough yet to feel confident in making any changes! LOL.. I'm reconciling my November statement as we

Re: Cannot edit opening balance

On 12/11/2017 3:17 AM, David T. via gnucash-user wrote: I would suggest reading section 4.4 of the tutorial, where the issue regarding handling starting balance problems is addressed directly. David I would also suggest learning how to CORRECT errors, which in formal accounting is not done

Re: entries

On 12/10/2017 7:33 PM, Christine via gnucash-user wrote: Whenever I have a DR and a CR the summary shows that although it balances all the amounts are showing as negative. Does anyone know what I have done wrong here as I cant work it out. Christine My suspicion is that you are entering

Re: Invoice & Bill Posting Date Issues Across Multiple Periods

On 12/9/2017 7:38 PM, Adrien Monteleone wrote: Thanks Maf., But it seems the entire invoice posts together on the posting date, not by line-item date. I just double checked several of them that crossed period boundaries. I’m in the U.S., not sure what the specific rules are on invoice time

Re: Enhancement Request for GNUcash

Most of us reading this are having more than a little difficulty understanding for WHAT you are asking. To whom it may concern, Given how limited and un-free our monetary system is nowadays, I think GNUcash would make a great tool for the following freedoms below: What does the free or unfree

Re: Unable to open 2nd set of accounts on one MacBook Pro

On 11/25/2017 11:41 AM, David T. via gnucash-user wrote: John, I know you and the other developers are doing huge service to the rest of us with your work. I truly wish I had the skills that allowed me to help with this; years of attempts have shown me that this is beyond me, however. Thank

Re: Unable to open 2nd set of accounts on one MacBook Pro

On 11/24/2017 10:24 AM, D wrote: Michael, your "shortcuts" are essentially the command line entry I provided. The OP could put that in a text file and make it executable on a Mac, for sure. It's a little more involved to set up. They are both still methods to work around a default behavior

Re: Unable to create liability account under expense account

On 11/23/2017 10:07 PM, Suresh Saragadam wrote: Hi Buddha, Thanks for the reply,Now I understood may be it is not a general accounting practice. To my requirement i am not required to record double entry, I know that i am spending from my pocket there is no need for income or profit and loss

Re: Unable to open 2nd set of accounts on one MacBook Pro

On 11/24/2017 12:25 AM, David T. via gnucash-user wrote: This has long been an issue with GnuCash on the Mac, such that most of us have simply gotten used to it. I will add something to the wiki FAQ shortly. It has been entered as a bug (https://bugzilla.gnome.org/show_bug.cgi?id=761024

Re: Unable to create liability account under expense account

On 11/23/2017 2:17 PM, Suresh Saragadam wrote: I am working on a small construction work where i need to record my expenses for both material and men (labour) i am purchasing cement on credit(Loan) that is accounts payable i.e. liability Here i need to create liability account for cement under

Re: Could not obtain the lock

On 11/20/2017 9:49 PM, moi...@web.net wrote: No, the files are not "Read-Only". My username for Windows??? Yes, it is different on the new computer. Does that matter? In general, yes, and not only for gnucash. Would affect ALL situations were a path name was saved because the path name is

Re: Two different sets of accounts

On 11/20/2017 9:14 PM, Jean-David Beyer wrote: On 11/20/2017 09:47 AM, Mike or Penny Novack wrote: I have an additional solution, practical since I am the administrator of this computer. I have my own private accounts, and if I am logged into my machine as me, if I run GnuCash, I get those

Re: Bank reconciliation

On 11/13/2017 1:14 PM, Cam Ellison wrote: On 13/11/17 09:45 AM, David Goodenough wrote: Does no-one else have this problem? I have dealt with this by setting up a separate Asset account for receiving payments, similar to what you have. When a payment is received, it goes into this

Re: GNU Cash Transactions - Wiped Out

On 11/9/2017 3:39 PM, Roy Molepo wrote: Greetings I have been using GNU Cash and processed transactions for 12 months. Today when I opened the Program all my processed transactions have been wiped out / disappeared. All balances are now ZEROS. How can I recover my processed transactions? Help

Re: Vendor Bill - Invoice Entries

On 10/15/2017 10:08 PM, DaveC49 wrote: Hi, The facilities you are requesting are likely to require an inventory management system. At present Gnucash is an accounting package and currently does not incorporate any features for inventory management. As far as i know there are no plans to

Re: Cash Basis Reports

On 9/28/2017 5:20 AM, Warner Losh wrote: I'm converting from quickbooks. In quickbooks, it was super simple to have a 'cash basis' system, and still keep track of the monies owed using things like invoices and accounts receivable. In the US, business smaller than a certain size can be on a cash

Re: How to deal with the cash flow and the credit card.

On 9/24/2017 8:31 PM, R. Victor Klassen wrote: Folks, I think the original poster is looking at how to forecast cash flow. Given the credit cards have different due dates, and assuming they are paid on their due date, does the account from which they are paid have enough in it for the

Re: Transaction Report - Subtotaling on Description? (Based on Previous Threads)

On 9/4/2017 5:17 PM, aegross wrote: This post is more-or-less for the elders of the forumthose who have a lot of experience with GC and double-entry accounting Was reporting on charitable giving for the current year, using the Transaction Report. Tried to determine how to subtotal on

Re: Version Migration

I'm accomplishing that part by writing the sqlite3 file to Dropbox, which etc. etc. (other discussion of backups) I have no familiarity with "small" version implementations of SQL << in my working days, it was mainframe SQL under the DB2 database manger >> Are folks saying that sqlite3

Re: GnuCash

On 8/14/2017 4:50 AM, Maf. King wrote: On Sunday, 13 August 2017 21:49:51 BST Nick Major wrote: Hi Can you import previous history from TAS Books into GnuCash? No idea about TAS Books - if you can get the data from TAS into either QIF or CSV then probably will be importable into GC with few

Re: Printing reports without spliting text across pages

On 8/8/2017 8:47 PM, Jeffrey Black wrote: The last post I can find on this is from 2013, and there were no satisfactory answers then. Does anyone know how or of a utility that will allow me to print reports without the text splitting in half across page breaks? PDF does not work and besides I

Re: Methods to Track Gift Cards and Similar Items

On 7/31/2017 4:24 PM, Paul W. wrote: On the one hand, these items are a form of income. As such, I could track them as income. On the other hand, I use these items they way I use a credit card to make purchases. As such, I could track them as a credit card. Are there other hands with

Re: Copying many transactions

On 7/24/2017 12:50 PM, Derek Atkins wrote: azalea4va writes: This is essentially what I resorted to. Since gnucash does not support export to anything but a CSV file, I wrote a shell script to extract information from the gnucash xml file and output to a GIF file. As a

Re: Unsubcribe

On 7/24/2017 7:50 AM, Ashwin A wrote: Request you to unsubscribe agentash...@gmail.com from the mailing lists OR you can follow these instructions because "mailman" can be sent orders with batch commands: "you can also use email to make such changes. For more info, send a message to the

Re: Flash Drive

On 7/18/2017 3:31 AM, David T. via gnucash-user wrote: As I understand those links, portableapps.com works on these other operating systems by using Wine, a virtual windows emulator. So, you'd install a windows emulator on your linux machine (125mb) in order to run gnucash as a portable app on

Re: mixing business and personal

On 7/11/2017 3:03 AM, Gio Bacareza wrote: Hi, I have used gnucash initially to track household expenses. So my flatmate and I would contribute. We track what the transactions are for and also keep track of contributions so we know that we both contribute equally. Now that we are also going

Re: how to balance a loan to a director against expenses made by him?

On 7/11/2017 12:57 AM, DaveC49 wrote: Hi, The most direct transaction to record this is: Debit Credit Liability:DirectorsBusiness Expenses Asset:LoansToDirector . The

Re: Archiving Records To Improve Performance

On 7/8/2017 12:14 PM, Michael Luderitz wrote: I have been using Gnucash for over 5 years, accumulating all the data in a single file name. Opening the file and saving it has become more and more time consuming. Is there a way to archive the prior years so that only one or two years are carried

Re: deleting .log files gnucash financial

On 7/3/2017 2:29 PM, Carl Hofinga wrote: My file dates go back to January 2014. The Preference shows to delete these files in 30 days but that does not happen. Is there a faster way of deleting these files then one by one? Yes, IF you have your books (and so all these log files) in a

Re: File signatures??

On 6/28/2017 9:40 AM, m...@considine.net wrote: Hi, I think this is the right venue to ask this question. If not, I can hopefully get a pointer to where else to turn. I need to figure out what - if any - file signatures could be used to identify gnucash data files. The need arises from a

Re: Tracking Primary Residences

On 6/25/2017 5:07 PM, Leo Bolta wrote: Excellent! I'll try tracking the property with periodic valuations in on a "off books" set of books as you suggest. Question: I assume that I'll still need to enter an "Opening Balance" of the property in my standard booking system, and so by what

Re: Tracking Primary Residences

On 6/25/2017 2:18 PM, Leo Bolta wrote: Why to track a primary residence may not make sense to an accountant but everyone's situation may be different. For example, one may live in a peak demand area and it may one day prove to be a timely decision to moving into less popular area, where prices

Re: assistance request

On 6/21/2017 11:00 AM, Cathy Hobart wrote: Good morning. One of our groups was using GnuCash to keep their accounting records. The treasurer has left and turned over electronic records to me. However, I have been unable to use the software to access the backups he made. Would someone be

Re: Transfer query.

On 6/13/2017 2:00 PM, Eric Coates wrote: "Credit" and "Debit" are technical terms that accountants use in a way somewhat different from "real" people. As a way of understanding this it may help to think that "ordinary" people tend to think in terms of how a transaction affects them,

Re: New PC

On 6/7/2017 7:34 AM, Edwin Humphreys wrote: I have GnuCash on an old PC, which I am now replacing. I can download GnuCash onto the new PC, but how do I transfer my old finance details? I have found nothing about this in your documentation or FAQs. Thank you, Dwin Tudor You neglected to say

Re: Reconciling an account

On 6/5/2017 8:08 PM, EngineInstitute wrote: Colin, When this happens it should be a cake walk right? Not for me. I check off all of the credits and debits and compare their totals (reflected on the bottom) with the statement and everything is in order yet I am faced with a difference of

Re: Reconciling an account

On 6/3/2017 6:51 PM, EngineInstitute wrote: I am having problems reconciling an account. The starting balance agrees with the statement but ending balance does not. OK so I changed the ending balance to the correct one in the initial dialog box. I then went on to the next task of checking all of

Re: (no subject)

On 6/2/2017 12:45 PM, Mick Hartzell wrote: Eneko, Remember this: In accounting Debits must equal Credits. . Assets = Debt + Equity. Mick It will perhaps be better if we do not oversimplify, using assumptions that might be wrong. A debt is a liability, but a liability is not

Re: Profit and loss/Cash Flow reporting question

On 5/31/2017 4:13 PM, Martijn Heuts wrote: Good afternoon and thank you for your answer.So I understand now that the cash flow report and P can be different and you explained why. I owe a business loan to the previous owner (owner financed). I made a payment to her and I was thinking this

Re: Issues with Jobs and Purchase Orders.

On 5/30/2017 8:54 AM, Dr. David Kirkby (Kirkby Microwave Ltd) wrote: On 30 May 2017 at 12:26, Mike or Penny Novack <stepbystepf...@dialup4less.com <mailto:stepbystepf...@dialup4less.com>> wrote: I was not referring to meetings among the people designing/writing/testing the new

Re: Issues with Jobs and Purchase Orders.

On 5/29/2017 10:45 PM, Bruce Danielson wrote: I agree Dave, and getting that done in 100 hours I think is optimistic. Realistically I think it is probably well beyond the scope of “free” software. If the developers ever considered offering a “Pro” version of GnuCash, on a pay per license

Re: How to close a financial year & how to keep 'earmarked' funds

On 5/25/2017 11:49 AM, Maf. King wrote: Copying to list... On Thursday, 25 May 2017 16:33:39 BST you wrote: Maf thanks so much!!! Helpful certainly. But I don’t understand IIRC, YMMV and HTH. Side by side reports, etc. I can't really advise you on that as I do not try to do that sort of

Re: How to close a financial year & how to keep 'earmarked' funds

On 5/25/2017 11:05 AM, Anita Graves wrote: I am astounded at the amount of help you dear people offer! Thank you very much. ... My only reason for wanting to ‘close’ the books was in order to properly carry forward any account balances. In my case, I had some advanced fund balances in

Re: How to close a financial year

On 5/24/2017 10:56 PM, doncram wrote: Thank you to David T. and to Michael D Novack and others for observations on closing. Ideas from these and other comments that I can look for in past ("annual") discussions oughta be incorporated into documentation. Some notes while this is fresh:

Re: Need a static version of GNUCash

On 5/13/2017 3:13 AM, Liz wrote: On Thu, 11 May 2017 16:37:52 -0700 (PDT) parabolic quadrate wrote: Hi everybody I need to have a pure static version of GNUCash (64bit Linux) You've had a few answers. Could I ask some more questions? Why do you need a static GnuCash? What

Re: Need a static version of GNUCash

On 5/12/2017 6:49 AM, John Ralls wrote: On May 11, 2017, at 7:37 PM, parabolic quadrate wrote: Hi everybody I need to have a pure static version of GNUCash (64bit Linux) Why? << explain your need >> As John told you, gnucash uses loadable modules. Back in my working

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