Somebody I know uses Open Source Alfresco document management with a
commercial canon scanner.
But there is a lot of techie setup and server overhead and sometimes
paper and drawers are in certain ways just easier and cheaper.
basically tech by itself ... a software program or a digital tool ...
isn't an answer without the tech skills and overhead that set it up, do
the training of users and maintain it thereafter.
db
Tony B wrote:
Okay, so we have a whole honking *file cabinet* full of paper
documents that need to be scanned and put online. This is not going to
be an easy task.
But you're skipping all the way to almost the end of the project and
asking about databases. Long before you worry about a db you need to
figure out how to scan the stuff. Most commercial scanners will come
with some sort of document management app. I think.
Monumental task, not for a database app at all. What you want is a
sheet-fed scanner with document management software. I dunno, but
here's a random link via a search for "sheet fed document management":
http://ask-leo.com/fujitsu_scansnap_a_fast_sheetfed_document_scanner.html
On Fri, Jun 19, 2009 at 1:06 PM, Constance Warner<cawar...@his.com> wrote:
It's like this: I was visiting the offices of a small nonprofit dedicated to
promoting civic activism and getting out the vote. One of the staff members
gestured towards a filing cabinet and some banker boxes and said, "We'd like
to get these [documents] organized and have a way to get these out to our
field organizers when they want them and when we need to send them." They'd
been using fax, U.S. mail, and hand carrying the documents in the past.
Right now, most of the documents aren't even in electronic format. They
have basic computers, of course, but neither they nor their field organizers
can afford the latest electronic bells and whistles (no iPhones, for
example). A lot of small nonprofits are like that.
So I was trying to offer them a few basic suggestions. FileMaker Pro would
be nice for them to use to index their documents, because it's easy to use
and, once it's set up properly, it's practically crash-proof. On the other
hand, it's expensive. Base is free, but I've never used it (and neither has
anybody else I know). Somebody else--not me--will be doing the work for
this nonprofit, but these are very nice people and I wanted to offer them a
few signposts.
They're really brilliant, politically; they just haven't had the time to get
really computer savvy, or the money for the latest computers, webmasters, or
IT workers.
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