Emailing committers@ with a note in the email to ask PMCs to pass along the survey to their own communities would get it all done in one email.
On Tue, 29 Oct 2019 at 11:49, Patricia Shanahan <[email protected]> wrote: > > If I am going to get more than one e-mail that is essentially on the > same subject, I would greatly prefer them to be completely and obviously > identical. That way, I can quickly trash all except one, and tell > Thunderbird they are junk so I won't see any that show up later. > > If you space them out and vary them enough that Thunderbird does not > recognize them as duplicates of the first message they will waste more > of my time. If I were not already interested in diversity, that would > make me less likely to complete the survey. > > > On 10/29/2019 9:10 AM, Gris Cuevas wrote: > > Hi folks, > > > > We are just planning to send two emails, one to committers@ and one to > > members@ with a link to the survey. I will write these emails to be > > different so it doesn't feel like a repetition. I will also space them, so > > people who receive both see the second one as a reminder, and not spam. > > > > In these emails I will ask PMCs to voluntarily share the link of the survey > > in their user@ and dev@ lists if they wish. > > > > I'm also going to ask to some projects for support directly. > > > > The key here is that the messages will be different and spaced, so they > > serve as reminders and don't feel spammy. > > > > G > > > > On 2019/10/29 11:03:52, "Kevin A. McGrail" <[email protected]> wrote: > >> Definitely should not be sending to private emails. > >> > >> What we need is to simply use survey software and load in all apache.org > >> email addresses from an export. > >> > >> This is an official ASF project and as such is not spam. Then email > >> directly. No use of lists at all. > >> > >> And ask all pmcs to promote it and request others who are not formally > >> committers to submit. > >> > >> Regards, KAM > >> > >> On Tue, Oct 29, 2019, 03:03 Daniel Gruno <[email protected]> wrote: > >> > >>> I would favor sending emails to the various dev@ and users@ lists over > >>> trying to gather the private email addresses of people, which is quite > >>> outside the remit of D&I. Those addresses can be obtained on an opt-in > >>> basis for later surveys. I'd much rather we live with a couple of > >>> duplicated messages for those subscribes to a lot of lists than using > >>> PII we have no right to grab. > >>> > >>> On 10/29/19 3:51 AM, Kenneth Knowles wrote: > >>>> I will show my ignorance of email here... > >>>> > >>>> When I receive the same email via a collection of mailing lists, my email > >>>> client (GMail) deduplicates them and shows me a single message. This is > >>>> actually a source of confusion when the lists have different levels of > >>>> privilege/privacy... > >>>> > >>>> So if we do a first round to collect which lists PMCs approve and then > >>> send > >>>> a single email to all lists, will that not work? I truly do not know the > >>>> answer to this question. > >>>> > >>>> I do think we should avoid direct-to-person emails. > >>>> > >>>> Kenn > >>>> > >>>> On Mon, Oct 28, 2019 at 7:25 PM Austin Bennett < > >>> [email protected]> > >>>> wrote: > >>>> > >>>>> Patricia, > >>>>> > >>>>> That seems a straight forward infra/other issue. Naively, seems someone > >>>>> could iterate through all the relevant lists and then deduplicate emails > >>>>> (wouldn't catch all - in instance that you have different email > >>> addresses > >>>>> in different lists -- but probably would reduce lots of duplicate > >>>>> messaging). Though, invites the question if direct messages might get > >>>>> caught by spam while messages to specific lists wouldn't. I would be > >>> happy > >>>>> to do this for the sake of reducing email to many, should it be deemed > >>> the > >>>>> sensible solution and granted the needed access to do so. > >>>>> > >>>>> Cheers, > >>>>> Austin > >>>>> > >>>>> > >>>>> On Mon, Oct 28, 2019 at 4:10 PM Patricia Shanahan <[email protected]> wrote: > >>>>> > >>>>>> One danger that I don't know how to solve: In trying to reach as many > >>>>>> people as possible you will bombard many of us with multiple e-mails. I > >>>>>> am subscribed to [email protected], members@, committers@, two PMC > >>>>>> private lists, and the corresponding dev@lists. I'm going to get > >>> about 7 > >>>>>> copies, and some people are subscribed to a lot more than 2 projects. > >>>>>> > >>>>>> > >>>>>> On 10/28/2019 3:49 PM, Griselda Cuevas wrote: > >>>>>>> Hi folks, > >>>>>>> > >>>>>>> I'm back from my leave and ramping up on this project. > >>>>>>> > >>>>>>> First of all, I want to say THANK YOU Katia for stepping in and > >>> helping > >>>>>>> move the project forward with very little friction. To be a new > >>>>>> contributor > >>>>>>> to our community you have helped us achieve tremendous progress. Also > >>>>>> thank > >>>>>>> you Justin for supporting Katia and providing her with advice. > >>>>>>> > >>>>>>> I want to also thank everyone who has contributed with feedback, > >>>>> advice, > >>>>>>> revisions and support. > >>>>>>> > >>>>>>> I caught up with Katia and we decided on the following path forward: > >>>>>>> 1) Draft emails as per Sally's suggestions in this thread > >>>>>>> 2) Partner with Sally to send final message with survey to members@ & > >>>>>>> committers@ > >>>>>>> 3) Promote survey in social media and other channels to capture > >>>>>>> non-committer participation (draft from ideas shared in this thread) > >>>>>>> 4) Run survey for 1 month after initial publication > >>>>>>> > >>>>>>> I will also be following up with the working group and Bitergia to > >>>>> catch > >>>>>> up > >>>>>>> with the rest of the project. > >>>>>>> > >>>>>>> Cheers, > >>>>>>> G > >>>>>>> > >>>>>>> On Mon, 28 Oct 2019 at 14:47, Kenneth Knowles <[email protected]> > >>> wrote: > >>>>>>> > >>>>>>>> Not sure if there was followup that makes this email obsolete. If so, > >>>>>>>> apologies. > >>>>>>>> > >>>>>>>> Both Justin & Shane have proposed ways for the survey to reach a > >>> wider > >>>>>>>> audience than committers@. I think both of their ideas avoid any > >>>>>>>> unsolicited email. I think expanded reach is very important. For the > >>>>>>>> survey* results I presented at ApacheCon NA, inclusion of > >>>>> non-committers > >>>>>>>> was key to many insights. > >>>>>>>> > >>>>>>>> What do you think of their ideas? Any other ideas? > >>>>>>>> > >>>>>>>> Kenn > >>>>>>>> > >>>>>>>> *survey of people at Google who self-identified as using or > >>>>>> contributing to > >>>>>>>> ASF projects > >>>>>>>> > >>>>>>> > >>>>>> > >>>>>> -- > >>>>>> This email has been checked for viruses by AVG. > >>>>>> https://www.avg.com > >>>>>> > >>>>>> > >>>>> > >>>> > >>> > >>> > >> -- Matt Sicker <[email protected]>
