Thanks Adrien. I think option 1 sounds best as it is one client with multiple jobs.
> On Jun 26, 2019, at 12:52 PM, Adrien Monteleone > <adrien.montele...@lusfiber.net> wrote: > > You have at least 2 options I can think of at the moment: > > #1 - continue to issue credit notes in your system, but don’t send them out > or pay them with a check. When you have the next positive invoice, ‘pay’ a > portion (or all) of that invoice with the credit note. Simply process a > payment, select the credit note line and an invoice line you want to apply it > to in the top part of the window. GnuCash will offset the invoice with the > credit note for you. If the credit note is more than the invoice, it will > retain the left over as remaining AR credit to be used on subsequent > invoices. You can see the customer’s balance any time either by looking at an > AR aging report, or a Customer Report. Outstanding credit notes appear in the > Invoices Due Reminder window. > > #2 - If your client regularly pays in advance based on an estimate and you > invoice later, instead of applying the payment to an invoice, apply it to a > Liabilities:Customer Deposits account. Then when you create and post the > final invoice, process a payment for it from this account. You could keep a > separate deposit account for each customer but that might get tedious. You > can run a report on the account sorted by payee to show that info and even > keep that report open in a tab if desired, choosing to refresh it as needed. > If this might only happen for pre-paid expenses, then you can still use this > method, but only for the pre-paid expense part, which you could (or not) > choose to invoice separately. > > Regards, > Adrien > >> On Jun 26, 2019, at 1:46 PM, Eric Rathhaus office <e...@ewrlaw.com> wrote: >> >> Hi - I have a client for whom I have many jobs. On some of these jobs, the >> client prepaid expenses that I did not use. In the past, I’ve always >> created a credit note for a refund and sent the client a check. However, my >> client prefers instead that I credit this amount towards future work. I’m >> not sure how to accomplish this cleanly. I could keep a running total of >> the amount and discount from the total prepayment until it’s used up. But >> this seems clunky and maybe not the best practice. Any other suggestions on >> how to account for the refund against future work? >> >> Kind regards, >> >> Eric W. Rathhaus > > > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
