You’re welcome. That would work for existing excess pre-payments that were already applied to an existing invoice. But for future such cases, probably option #3 would be the simplest unless you really need to issue credit notes for some reason.
I guess otherwise, it is a personal preference. Regards, Adrien > On Jun 26, 2019, at 5:36 PM, Eric Rathhaus (general) <rathhaus_...@yahoo.com> > wrote: > > Thanks Adrien. I think option 1 sounds best as it is one client with > multiple jobs. > >> On Jun 26, 2019, at 12:52 PM, Adrien Monteleone >> <adrien.montele...@lusfiber.net> wrote: >> >> You have at least 2 options I can think of at the moment: >> >> #1 - continue to issue credit notes in your system, but don’t send them out >> or pay them with a check. When you have the next positive invoice, ‘pay’ a >> portion (or all) of that invoice with the credit note. Simply process a >> payment, select the credit note line and an invoice line you want to apply >> it to in the top part of the window. GnuCash will offset the invoice with >> the credit note for you. If the credit note is more than the invoice, it >> will retain the left over as remaining AR credit to be used on subsequent >> invoices. You can see the customer’s balance any time either by looking at >> an AR aging report, or a Customer Report. Outstanding credit notes appear in >> the Invoices Due Reminder window. >> >> #2 - If your client regularly pays in advance based on an estimate and you >> invoice later, instead of applying the payment to an invoice, apply it to a >> Liabilities:Customer Deposits account. Then when you create and post the >> final invoice, process a payment for it from this account. You could keep a >> separate deposit account for each customer but that might get tedious. You >> can run a report on the account sorted by payee to show that info and even >> keep that report open in a tab if desired, choosing to refresh it as needed. >> If this might only happen for pre-paid expenses, then you can still use this >> method, but only for the pre-paid expense part, which you could (or not) >> choose to invoice separately. >> >> Regards, >> Adrien >> >>> On Jun 26, 2019, at 1:46 PM, Eric Rathhaus office <e...@ewrlaw.com> wrote: >>> >>> Hi - I have a client for whom I have many jobs. On some of these jobs, the >>> client prepaid expenses that I did not use. In the past, I’ve always >>> created a credit note for a refund and sent the client a check. However, >>> my client prefers instead that I credit this amount towards future work. >>> I’m not sure how to accomplish this cleanly. I could keep a running total >>> of the amount and discount from the total prepayment until it’s used up. >>> But this seems clunky and maybe not the best practice. Any other >>> suggestions on how to account for the refund against future work? >>> >>> Kind regards, >>> >>> Eric W. Rathhaus >> >> >> _______________________________________________ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> If you are using Nabble or Gmane, please see >> https://wiki.gnucash.org/wiki/Mailing_Lists for more information. >> ----- >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. > > _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
