I don't want to steal JL's thunder, but he has an excellent filing plan described on his site. He makes reference to the MRIN filing system that Geoff Rasmussen teaches. There is a link to Geoff's tutotial within JL's blog
http://www3.telus.net/Jgen/2006-10-20-mrin_digital_filing.shtml I'd also recommend, if you're relatively new to this, that you read some of the other items regarding organization, on his site. Good ideas to be found there, as well as technical help. If you haven't used the Legacy training videos, they are also worth the price you pay for them. I refer back to them often for help and remediation! You might also check this user group's archives and search for "lumpers and splitters." There are definitely two different schools of thought when it comes to entering your sources. You just have to choose which one works best for you. Good luck, Bob. Dede Holden On Sun, Apr 6, 2008 at 6:24 AM, <[EMAIL PROTECTED]> wrote: > Cathy - you are one of the folks I believe really understands the Legacy > program and I appreciate your responses. I've only been using Legacy for a > couple of months, but am finding so many ways to use it, I wonder why I never > tried it before. BTW- I really appreciate the 'copy to clipboard' suggestion > of a few days ago - it really speeded up data entry when similar data affects > multiple folks. > > As with all programs, I am 'self-educating' with the help of the net. Could > you shed some light on the sentence on page 109 of the manual that states > 'FILE ID ... you can enter a file number to reference .... in your research > folder'? Not knowing for sure how this works, I set up a 'research folder' > in the Legacy--> Data file (along with storing my Genealogy Photos there) > into which I have dumped all sorts of items - lately downloaded census > copies. Could you suggest a way to number these files. I initially entitle > them as '1870 US Federal Census for Joe Smith'. I then entitled it in the > File ID as 'Kirby' and it affects dozens of my entries. So when I add the > File ID as 'Kirby', the program keeps multiple entries of it in the File ID > area. Is this normal? Also, is there a recommended (better) > numbering/identification method to associate the census title I initially > assigned and the File ID? Again, I presume that the 'Kirby +1' (1880 US > Federal Census for Joe Smith) is additional data within the same parameters > as my 'Kirby' would be when I have multiple source documents I want to > include. > > Also, is adding the census as an event an overkill when I print out a > 'book'?? The data prints out for each of the census years I made into an > event. > > I hope some of this makes sense since it is a multi-question problem and I'm > trying to figure out an acceptable model to use. > > Bob > > ---- Cathy <[EMAIL PROTECTED]> wrote: > > ============= > Hi Jan, > > I think you are getting confused because you are calling everything > associated with Legacy "Legacy". You need to distinguish between the > program and the data files you create using it - both Family Files > (.fdb) and Backup files (.zip) (and many others with your Family File > name and a different extension that you can let the program look after). > > Family Files will have an icon with the Legacy logo on it so that may > be the source of your confusion. Only the program gets called > "Legacy." You don't normally have a backup of the program - it's > useless as programs need to be installed, not copied - though you may > keep the Installation file on your flash drive or elsewhere in case > you need to reinstall when you don't have quick access to the > internet to download a new copy. > > When you get a dialogue window looking for a file to open or restore > OR to save a new Family File or a backup, get into the habit of > checking that the Look in: or Save in: folder is the correct one. If > not you have to navigate to the right one. > As Ron says, Legacy usually remembers the last place used, but > sometimes needs to be reminded. > > Now you say you've opened Legacy and gone to File > Restore and there > are no files showing in the box. This means that it isn't at the > right folder and you have to look for the folder with the backup in > it. It doesn't matter if that is on the flash drive, the hard drive > or a CD you've made. Legacy will still open it and save it as a > Family File wherever you tell it to. (You can't tell it to save it as > a Family File on a CD.) > > Cheers, > Cathy > > At 10:17 PM 5/04/2008, you wrote: > > >Hi Cathy, > > > >Before I go any further, I thought I'd better check to make sure I > >do the right thing in the first paragraph. Do you mean that I > >should be opening the Legacy that is on my desktop and going to > >File>Restore rather than trying to use the Legacy back up that is on > >my flash drive? I was using the Legacy I had just backed up to my > >flash drive and going to File>Restore. Now, I've just tried going to > >my Legacy program that is on the desk top and I went to File>Restore > >and I clicked to close my family files and then a window came up > >"Select a Backed up Family File to Restore". In "Look in:" it has > >Temporary Directory 3 for Stitz_2008-ap4.zip and nothing in the big > >box or in the file name box. I'm not sure what to do at this point. > > > >I have now unticked "Hide extensions for known file types" that you > >mentioned. I have XP and haven't made any Temporary Directories. > > > >Jan > > > > > >>Hi Jan, > >> > >>See below > >> > >>At 08:50 AM 5/04/2008, you wrote: > >> > >>>I just backed up my Legacy to a flash drive and wanted to test it, > >>>so I went to the Legacy Website where I went to tips. I was > >>>trying to follow the steps but am having some problems. Here is > >>>what I've done: > >>> > >>>I put in the flash drive and clicked on the zipped folder > >>>Stitz_2008-ap4. The window came up with 3 choices - Stitz Family, > >>>Stitz Family.FG, and Stitz Family.TC and I clicked on Stitz Family > >>>and got a window with Error-Would you like to Try It Again? and I > >>>clicked Yes and Legacy opened. > >> > >>Don't click on the file - open Legacy and go to File > Restore > >>Family File and navigate to the right folder to find your backup. > >> > >>>I went to File>Restore Family File and then clicked "yes" to close > >>>all Family Files. Then "Select a Backup Family File to Restore" > >>>came up and I selected the flash drive in the "Look in" box. A > >>>zipped folder Stitz_2008-ap4 was a choice in the big box but it > >>>doesn't say".zip" after it like the instructions said. When I > >>>highlight it, it appears in the File Name box also without the > >>>.zip (Is this a problem? How would I fix it?) > >> > >>The .zip is missing because Windows hides known file type > >>extensions unless you tell it not to. In My Computer see the Tools > >>menu - Folder Options - View tab and untick Hide extensions for > >>known file types. Now that's in Windows XP but I guess the same > >>options are in Vista even if in a slightly different place. I think > >>you are using Vista as you keep talking about Temporary Directories > >>2 etc which I haven't encountered - or have you made these folders? > >> > >>>I clicked OPEN and "Enter a Name to Restore the Family File as" > >>>came up. "Save in" says Temporary Directory 2 for > >>>Stitz_2008-ap4.zip and the large box says Stitz Family, File Name > >>>says Stitz Family and Save as Type says "Legacy [*.fdb]". Should > >>>I leave all of this like it is? > >>> > >>>The instructions say to click OK but there is a SAVE and when I > >>>click that a window comes up Family File Already Exists and my > >>>choices are Rename, Overwrite and Cancel. What should I chose? > >> > >>Save and OK do the same thing. When you are testing a backup you > >>need to provide a different name - I just add the same date that > >>I've added to the backup name. You don't want to overwrite or > >>you'll have nothing to compare with AND, if it doesn't work for > >>some reason, then you've wiped out your real Family File. > >> > >>>Any help would be appreciated as I would like to make sure I am > >>>backing up to a flash drive correctly and that I would be able to > >>>restore from it should I need to. > >>> > >>>Jan Stitz > >>>[EMAIL PROTECTED] > >> > >>If you are using Vista, did you follow the instructions for > >>installing Legacy on a Vista computer found at: > >>http://www.legacyfamilytree.com/helpWindowsVista.asp > >> > >>Cathy Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
