Patricia- I tried your numbering scheme and I ran into questions almost immediately...How do you number your children? How do you number your siblings? What about multiple spouses?
In your scheme, I would be M1, my husband P1... would our children by M1/P1-1 and M1/P1-2? Then my in-laws would be P2 and P3 what about 2nd and 3rd spouses? Then my 1st brother in law, P2/3-2? and what is his wife's number? 2nd brother in law, P2/3-3... Children P2/3-2-1 and P2/3-2-2 I understand I think. Thanks in advance for the help, Sondra ----- Original Message ----- From: "Patricia" <[EMAIL PROTECTED]> To: <[email protected]> Sent: Friday, September 02, 2005 2:57 PM Subject: RE: [LegacyUG] organising records > I make hard copy of all my records and keep them in a cabinet in hanging > files. Each family is kept in a plastic sleeve. Their records consist of > a Family Group Sheet and copies of any relevant certificates and other > important material relating to that family. All unmarried children stay > with the family. When a member is married he/she gets his own Family > Group Sheet in his own plastic sleeve. > > I tried filing according to surname but as the files grew it didn't work > out well. So I started giving each person on my database a user number. > I think I read somewhere about the method of numbering (the Ahnentafel > system I think) but I'm not sure that I haven't adapted it from what I > read. As I'm researching two families - my husband's and my own, I > prefix each number with either R or P to represent our names. My husband > is R1 and I am P1. I have two drawers in my filing cabinet. The R's go > in one and the Ps in the other. Our parents are R2/3 or P2/3, our four > grandparents 4/5 and 6/7, our eight great-grandparents 8/9 10/11 12/13 > 14/15, our sixteen gr-gr-grandparents 16/17 18/19 etc - always with R > or P in front. Each generation doubles the number - 2 becomes 4, 3 > becomes 6 and so on. > > Unless a child of a couple is a direct ancestor of No 1 they are > assigned a number according to their parental number and their order of > birth e.g. the children of couple number 4/5 would be 4/5-1, 4/5-2, > 4/5-3 and so on. The children of couple 4/5-3 would be numbered > 4/5-3-1, 4/5-3-2 and so on. > > Within my cabinet drawer, the first two hanging files hold all the > direct ancestors. The second file holds the descendants of those - that > is all the families with a #/#-#. The next file holds the descendants of > the previous file - that is all families with a -#/#-#-# (4/5-3-2) and > so one. In some cases I have up to 7 digits after the main number. It > may seem complicated, but it works fine for me and I can find things > easily. > > I enter the person's User ID into the field in their personal > information and have organised things so it shows in Family View. It > prints out on each Family Group sheet. At the top of the sheet I've > changed the heading to read HusbUID][CR][WifeUID][CR]Family Group > Record for [CoupleNames] > - that is Husbands User ID, carriage return, wife's User ID, carriage > return, Family Group Record for etc > > A person's lineage can be traced right back following the numbers, the > last digit in the number being their birth order. Remove that digit and > you have their parents number. Remove that digit and you have their > grandparents number and so on. > > If it seems too complicated it's because I haven't explained it well - > it really is a very simple and a very useful way to file many hundreds > of files. I have over 3000 individuals on my database and nearly 900 > families - all connected. I'd like to hear how other people cope with > their filing as there are probably better ways than mine out there. > Regards Patricia > > -----Original Message----- > From: [EMAIL PROTECTED] > [mailto:[EMAIL PROTECTED] On Behalf Of > Delice fox > Sent: 03 September 2005 07:59 > To: [EMAIL PROTECTED] > Subject: [LegacyUG] organising records > > > I am just wondering how you all organise your hard copy records? I have > 2 ringbinder files full of Legacy printouts, certificates, letters etc & > want to organise them so I can find what I want easily. > Should I put all the certificates together, letters together for > instance or keep the families separate/ > Thanks for any help. > > > Legacy User Group Etiquette guidelines can be found at: > http://www.LegacyFamilyTree.com/Etiquette.asp > > To find past messages, please go to our searchable archives at: > http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ > > To unsubscribe please visit: > http://www.legacyfamilytree.com/LegacyLists.asp Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
