JimW,
Do you catalog your records? What system do
you use to find a certain record in your holdings?
Could there be duplicate records?
The reason I ask is that it seems you might
have several copies the same record. For
example: you might have more than one individual
on the same page of a census record. You
might not have noticed both individuals at the first
time you saw the census record. So you record
one source, make a copy, file it, etc. Then maybe
next year while researching another individual, you
come upon the same record for the other individual,
record it, copy it, file it, etc. Did your system
show you that you already had this record in
your holdings?
To prevent duplication you must catalog all
records. Otherwise you will have multiple copies
of the same record. Then when you find
a second individual on a previously used record,
you can use the first record for both individuals.
How did you catalog your records?
JimS
[EMAIL PROTECTED]
PS: You tried every system? Anyone believes that
and have some ocean front property to sell you
in sunny Arizona, USA.
Jim Winfrey wrote:
I have tried every system ever dreamed of and all of them are clumsy
and cumbersome to use. Several years ago, I started using sequential
numbers for each document. I put the document in sheet protectors and
file them by the sequential number. I use the same number in my
Legacy database so it tracks back. I did add a step a couple of years
ago. I scan the original document and "file" the scanned copy on my
computer using the sequential number followed by enough of a
description to let me know what the document is. I added this step so
that I was not continually handling the originals but it had other
advantages. I can sort on the PC by number, by individual or by
subject and it makes it very easy to locate everything. I even give a
number to gedcom files that I take data from.
Jim
On 9/2/05, gociao <[EMAIL PROTECTED]> wrote:
Delice fox wrote:
I am just wondering how you all organise your hard copy records? I have
2 ringbinder files full of Legacy printouts, certificates, letters etc &
want to organise them so I can find what I want easily.
Should I put all the certificates together, letters together for
instance or keep the families separate/
Thanks for any help.
I, too, use a 3-ring binder with archival quality sheet protectors. I've
assigned an ID number to each individual in my direct line and labeled
the sheet protectors accordingly. I put the birth/baptism hardcopy in
the first protector and marriage, passenger, census, death, records in
subsequent protectors. Knowing the person's ID number points you right
to the correct place in the binder. Works for me.
Jerry
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