RE: Dumb question - Contacts
The delete key is your friend for errors or useless addresses in your NK2 file. When a bad or obsolete address shows up in the autofill, just use the arrow key to highlight the bad one and hit the delete key. Gone until the next time you type the whole thing in. Bill From: Steve Szabo [mailto:steve...@gmail.com] Sent: Wednesday, March 18, 2009 4:38 PM To: MS-Exchange Admin Issues Subject: RE: Dumb question - Contacts We have contact info all over the place, so you can eventually find it g. We each have our own contacts in Outlook's contact folder, of which mine is probably the most extensive with regard to clients and vendors. We also have a public folder called Clients, and one called Vendors (oh, we are so original) and under these are subfolders of each client and vendor we have had email communication with. When we went to Exch2007, we just migrated everything over, and create new public folders as needed. You are definitely asking for trouble if the auto-complete is the only address book. I just gave myself a new (used really-there is no such thing as a new machine in our environment unless it is for a client) and left my *.NK2 file behind. Too many errors and useless addresses in it. Was glad to be rid of it, but now, I need to remember enough of the address for the contact search to kick in with any degree of accuracy. A couple of weeks, and I'll have a decent list from my new *.NK2 file. You'll need to get your people using their Outlook Contact folders at least-they are good for lots of things, not only e-mail addresses, but physical addresses, phone numbers, notes for that person, etc. If necessary, though I have never found it to be so, you can create a public folder of contacts as well, for those contacts that everyone needs. \\Steve// From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: Wednesday, March 18, 2009 12:58 PM To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
Yes, I know that. I just don't do it often enough, and, after a while, it seems that every batch of those addresses listed has an error or no longer needed address in it. \\Steve// From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] Sent: Thursday, March 19, 2009 11:11 AM To: MS-Exchange Admin Issues Subject: RE: Dumb question - Contacts The delete key is your friend for errors or useless addresses in your NK2 file. When a bad or obsolete address shows up in the autofill, just use the arrow key to highlight the bad one and hit the delete key. Gone until the next time you type the whole thing in. Bill From: Steve Szabo [mailto:steve...@gmail.com] Sent: Wednesday, March 18, 2009 4:38 PM To: MS-Exchange Admin Issues Subject: RE: Dumb question - Contacts We have contact info all over the place, so you can eventually find it g. We each have our own contacts in Outlook's contact folder, of which mine is probably the most extensive with regard to clients and vendors. We also have a public folder called Clients, and one called Vendors (oh, we are so original) and under these are subfolders of each client and vendor we have had email communication with. When we went to Exch2007, we just migrated everything over, and create new public folders as needed. You are definitely asking for trouble if the auto-complete is the only address book. I just gave myself a new (used really-there is no such thing as a new machine in our environment unless it is for a client) and left my *.NK2 file behind. Too many errors and useless addresses in it. Was glad to be rid of it, but now, I need to remember enough of the address for the contact search to kick in with any degree of accuracy. A couple of weeks, and I'll have a decent list from my new *.NK2 file. You'll need to get your people using their Outlook Contact folders at least-they are good for lots of things, not only e-mail addresses, but physical addresses, phone numbers, notes for that person, etc. If necessary, though I have never found it to be so, you can create a public folder of contacts as well, for those contacts that everyone needs. \\Steve// From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: Wednesday, March 18, 2009 12:58 PM To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so.. We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
What about an OU in AD for just contacts? They then show up in the GAL From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: 18 March 2009 16:58 To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. __ This email has been scanned by the MessageLabs Email Security System. __ __ This electronic mail message and any attached files contain information intended for the exclusive use of the person(s) to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any viewing, copying, disclosure or distribution of this message or its contents may be subject to legal restriction or sanction. If you have received this message in error, please notify the sender immediately by electronic mail and delete the original message and any attachments without retaining any copies. _ ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
I make sure to backup the nk2 files (nk2 file are where those 'auto-fills' are stored, people hate losing those), and use public folders for official shared contacts. (Our mobiles phones can access the public folders, so that's a big bonus for us). There are some utilities out there that can merge/extract info from the nk2's as well. -Sam From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: Wednesday, March 18, 2009 11:58 AM To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
Evan, don't be down on yourself, I bought 1000+ shares of our stock last July at a screaming deal, and we filed chapter 11 2 weeks ago. Foolishness is in the eyes of the beholder (In my case the wife is the beholder and she told me not to do it last year BAMMM) Depending on the number of contacts, you could create contact objects in AD and then create a custom address book that shows just the contacts. This would also have them show up in the general GAL and have them available for mobile devices. You could script this type of thing (though way easier after your upgrade to 2007). As for Public Folders, they are no longer de-emphasized so that solution would still technically be an option. Good luck, -troy -Original Message- From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: Wednesday, March 18, 2009 9:58 AM To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
Re: Dumb question - Contacts
Public folders still exist in E2K7, and don't appear to be going away. MS would like everyone to abandon them and move to Sharepoint solutions, but the public folders are still a very simple solution David On Wed, Mar 18, 2009 at 9:57 AM, Evan Brastow ebras...@automatedemblem.comwrote: Been a while since I’ve made a fool of myself* and I hate to disappoint my fans, so…. We’re running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples’ “address book” has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I’m growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people’s Outlook configurations, but then I’ve also heard that public folders don’t exist in E2K7, which I may upgrade to at some point, so I’m not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. -- David _ A heart well prepared for adversity in bad times hopes, and in good times fears for a change in fortune. Horace (Ancient Roman Poet. 65 BC-8 BC) ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
+1 I have an OU called Non-Staff Contacts. They show up in the users global address list just like staff do. From: Doige, Clayton [mailto:clayton.do...@cme-net.com] Sent: Wednesday, March 18, 2009 12:59 PM To: MS-Exchange Admin Issues Subject: RE: Dumb question - Contacts What about an OU in AD for just contacts? They then show up in the GAL From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: 18 March 2009 16:58 To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. __ This email has been scanned by the MessageLabs Email Security System. __ __ This electronic mail message and any attached files contain information intended for the exclusive use of the person(s) to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any viewing, copying, disclosure or distribution of this message or its contents may be subject to legal restriction or sanction. If you have received this message in error, please notify the sender immediately by electronic mail and delete the original message and any attachments without retaining any copies. _ ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
+1 And delegate it to a Secretary and teach her how to right click copy. From: Paul Everett [mailto:evere...@leementalhealth.org] Sent: Wednesday, March 18, 2009 1:33 PM To: MS-Exchange Admin Issues Subject: RE: Dumb question - Contacts +1 I have an OU called Non-Staff Contacts. They show up in the users global address list just like staff do. From: Doige, Clayton [mailto:clayton.do...@cme-net.com] Sent: Wednesday, March 18, 2009 12:59 PM To: MS-Exchange Admin Issues Subject: RE: Dumb question - Contacts What about an OU in AD for just contacts? They then show up in the GAL From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: 18 March 2009 16:58 To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. __ This email has been scanned by the MessageLabs Email Security System. __ __ This electronic mail message and any attached files contain information intended for the exclusive use of the person(s) to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any viewing, copying, disclosure or distribution of this message or its contents may be subject to legal restriction or sanction. If you have received this message in error, please notify the sender immediately by electronic mail and delete the original message and any attachments without retaining any copies. _ ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
GAL - with mail enabled external contacts if necessary. From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: Wednesday, March 18, 2009 9:58 AM To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
We have contact info all over the place, so you can eventually find it g. We each have our own contacts in Outlook's contact folder, of which mine is probably the most extensive with regard to clients and vendors. We also have a public folder called Clients, and one called Vendors (oh, we are so original) and under these are subfolders of each client and vendor we have had email communication with. When we went to Exch2007, we just migrated everything over, and create new public folders as needed. You are definitely asking for trouble if the auto-complete is the only address book. I just gave myself a new (used really-there is no such thing as a new machine in our environment unless it is for a client) and left my *.NK2 file behind. Too many errors and useless addresses in it. Was glad to be rid of it, but now, I need to remember enough of the address for the contact search to kick in with any degree of accuracy. A couple of weeks, and I'll have a decent list from my new *.NK2 file. You'll need to get your people using their Outlook Contact folders at least-they are good for lots of things, not only e-mail addresses, but physical addresses, phone numbers, notes for that person, etc. If necessary, though I have never found it to be so, you can create a public folder of contacts as well, for those contacts that everyone needs. \\Steve// From: Evan Brastow [mailto:ebras...@automatedemblem.com] Sent: Wednesday, March 18, 2009 12:58 PM To: MS-Exchange Admin Issues Subject: Dumb question - Contacts Been a while since I've made a fool of myself* and I hate to disappoint my fans, so.. We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
RE: Dumb question - Contacts
I think as long as you are upgrading from an earlier version of Exchange that had PF's you will still get PF's. Personally I think it's rather short sighted (read that as STUPID) to get rid of PF's as they are a very easy way to share information (such as this list) without having to build a completely separate infrastructure for SharePoint. But I'm just a stupid SA. Obviously the people in the vacuum at MS know better. John H. Matteson, Jr. Systems Administrator/ITT Systems Forward Operating Base Orgun-E Afghanistan DSN - 318 431 8001 VoSIP - (308) 431 - Iridium SatPhone - 717.633.3823 Roshain Mobile - 079 - 736 - 3832 So much of what we call management consists in making it difficult for people to work. -- Peter Drucker From: David [mailto:blazer...@gmail.com] Sent: Wednesday, March 18, 2009 10:01 PM To: MS-Exchange Admin Issues Subject: Re: Dumb question - Contacts Public folders still exist in E2K7, and don't appear to be going away. MS would like everyone to abandon them and move to Sharepoint solutions, but the public folders are still a very simple solution David On Wed, Mar 18, 2009 at 9:57 AM, Evan Brastow ebras...@automatedemblem.com wrote: Been a while since I've made a fool of myself* and I hate to disappoint my fans, so We're running a pretty small environment.. Exchange Server 2003 Enterprise and maybe 20 users. For years, peoples' address book has consisted of just using the auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But now, I'm growing more and more concerned about that technique and would like an easy and reliable way to have a central repository of contacts that everyone can use and update. My question is, what is everyone doing? I would assume a public folder that contains contacts and then is assigned as an address book in people's Outlook configurations, but then I've also heard that public folders don't exist in E2K7, which I may upgrade to at some point, so I'm not sure how to proceed. So, is there a third party solution that people know of and use, or is it just a public folder filled with contacts? Thanks, Evan * on this list, anyway. -- David _ A heart well prepared for adversity in bad times hopes, and in good times fears for a change in fortune. Horace (Ancient Roman Poet. 65 BC-8 BC) ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja~
