[MLO] Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

Hello

I am just revisiting how MLO task filtering works at core.  

To be honest I am finding it extremely hard to get my head around the exact 
distinctions between:
- Active 
- Available 
- Complete Tasks in Order
- Next Action 

When I first joined MLO 18 months ago I found the help files to be too hard 
to understand and I eventually only got there only by experiment! 
And now 18 months later I've rather forgotten the distinctions.

To save me (and anyone new) the time, has anyone done any good explainer 
videos yet?

Many thanks

J


PS. Fwiw, I want to create a view that shows all my Next Actions of formal 
MLO Projects *and* any Tasks that are not part of any Project. 
i.e. It needs show tasks that are not part of a Project but hide any tasks 
that are part of MLO Projects which are not the NEXT Action. 
Also I want to hide tasks by putting them into the future (e.g. using Start 
Date).

But I am now trying work out if there is a standard view that already does 
this... !










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[MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

UPDATE

Okay after spending time on experimentation, I think I have now worked out 
what each of the standard filters does.

But I can't work out how to create a view that just show Next Actions and 
tasks that are not part of a Project.

i.e. I am trying to compress the full complexity of complex project but at 
the same time not hide individual tasks that are not part of any formal 
project.

Any suggestions?

J


On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote:
>
> Hello
>
> I am just revisiting how MLO task filtering works at core.  
>
> To be honest I am finding it extremely hard to get my head around the 
> exact distinctions between:
> - Active 
> - Available 
> - Complete Tasks in Order
> - Next Action 
>
> When I first joined MLO 18 months ago I found the help files to be too 
> hard to understand and I eventually only got there only by experiment! 
> And now 18 months later I've rather forgotten the distinctions.
>
> To save me (and anyone new) the time, has anyone done any good explainer 
> videos yet?
>
> Many thanks
>
> J
>
>
> PS. Fwiw, I want to create a view that shows all my Next Actions of formal 
> MLO Projects *and* any Tasks that are not part of any Project. 
> i.e. It needs show tasks that are not part of a Project but hide any tasks 
> that are part of MLO Projects which are not the NEXT Action. 
> Also I want to hide tasks by putting them into the future (e.g. using 
> Start Date).
>
> But I am now trying work out if there is a standard view that already does 
> this... !
>
>
>
>
>
>
>
>
>
>
>

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[MLO] Suggestion: A "faded" stars

[J Smith]

Hello 


Like many of us, I suspect, at the start (or end) of every day, I like to 
choose what I need to focus on during the next 24 hours by giving each 
relevant task a Star so that it appears on the "Active Starred" view.

However when I go through all my tasks, rather than losing track of what 
was Starred *yesterday* completely, I would find it quite useful to still 
be able to "yesterday's" Stars.

So what I suggest is that instead of being binary on/off, that Stars are 
now given three possible values: On, Off and a new value "Dim".
i.e. With each successive click the star appears could 'cycle' around and 
appears 
bright ==> then faded ==> then disappears
 ==>  then bright ==> then faded ==> then disappears  (etc)

I suggest faded stars probably *should* still appear on the "Active 
Starred" view.
This would allow us to go into the "Active Starred" view,  select the all, 
and make the whole lot go faded and then just select the important Stars 
for today, without losing track of what was Starred yesterday.

Any takers?

J







 

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[MLO] Please help me organise MLO!

[tempo12341]

 

Hi guys,

 

I’m hoping you can help me.

 

I’m about to subscribe to a pro version for Windows and also subscribe on 
my phone. I manage a company of 25 people so I’m hoping this will help me 
push all of our projects forward. 

 

I’ve watched the videos and read the whole manual but, unless I’m being 
dim, I cannot see how I would mark a task/sub-task as ‘waiting on 
PERSON-ABC’, where PERSON-ABC would be one of my employees.

 

What I want is three different views:

1.   shows me all of the tasks, in their hierarchies – this is already 
catered for in Outline

2.   shows me all of my active tasks – i.e. things I can go and do 
right now – which is catered for in Active Tasks

3.   show me all tasks that don’t require action from me, but that I 
need to keep an eye on and ask ‘has this been done yet? - which is catered 
for by telling me to review an action every 3 days, say. 


I don’t want views 2 and 3 to be in the same place because I have circa 100 
tasks to track at any one time, but only 10 of those are things I’m going 
to be doing. 


The problem is that when I mark a task as requiring as review it does not 
remove it from active tasks, which means even though this task is being 
done by Person-ABC it is appearing as a task for me to complete.


CAn anyone help me with this please?


Thanks,

David

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Re: [MLO] Please help me organise MLO!

[John Smith]

Hi David

There will usually be several ways of doing almost anything you can think
of in MLO.   I only half understand your requirements but try:

A. Creating a dedicated folder at bottom of your list of all tasks for '3.'
and then moving the relevant tasks into it.

B. If you want to focus on specific task you could try
- making each one bold (Control/B)  or
- making each one highlighted (Control/H)
- giving each one a Star (Control/Shift/S)
If you use a Star you can filter on just them using the "Active Starred"
view

C. I don't use the review feature myself but if it helps, one way to make
things disappear on a temporary basis is to move it's start date into the
future (e.g. to move a task 5 days into the future, type: Alt/S 5 D)

D. Regarding getting specific people involved, I suggest creating a Context
with that person's name or initials.

Hope at least some of the above help  :)

J




On Fri, Apr 1, 2016 at 1:27 PM,  wrote:

> Hi guys,
>
>
>
> I’m hoping you can help me.
>
>
>
> I’m about to subscribe to a pro version for Windows and also subscribe on
> my phone. I manage a company of 25 people so I’m hoping this will help me
> push all of our projects forward.
>
>
>
> I’ve watched the videos and read the whole manual but, unless I’m being
> dim, I cannot see how I would mark a task/sub-task as ‘waiting on
> PERSON-ABC’, where PERSON-ABC would be one of my employees.
>
>
>
> What I want is three different views:
>
> 1.   shows me all of the tasks, in their hierarchies – this is
> already catered for in Outline
>
> 2.   shows me all of my active tasks – i.e. things I can go and do
> right now – which is catered for in Active Tasks
>
> 3.   show me all tasks that don’t require action from me, but that I
> need to keep an eye on and ask ‘has this been done yet? - which is catered
> for by telling me to review an action every 3 days, say.
>
>
> I don’t want views 2 and 3 to be in the same place because I have circa
> 100 tasks to track at any one time, but only 10 of those are things I’m
> going to be doing.
>
>
> The problem is that when I mark a task as requiring as review it does not
> remove it from active tasks, which means even though this task is being
> done by Person-ABC it is appearing as a task for me to complete.
>
>
> CAn anyone help me with this please?
>
>
> Thanks,
>
> David
>
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> 
> .
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[MLO] Re: Please help me organise MLO!

[robisme (Olivier R)]

Hi,
You may want to use contexts.
I could suggest one amongst a lot of possibilities:

- ad a context per Person: @A, @B, @C (your exemple)
- ad another context "@waiting for

for each task that is not assign to you specifically, set the context 
"@waiting for and a context @A or @B or @C

Then, build 2 views, :

1) [context contains "@waiting for"]
2) [context doesn't contain "@waiting for"]

make both view display task grouped by context

Can this help you ?




Le vendredi 1 avril 2016 14:41:42 UTC+2, tempo...@gmail.com a écrit :
>
> Hi guys,
>
>  
>
> I’m hoping you can help me.
>
>  
>
> I’m about to subscribe to a pro version for Windows and also subscribe on 
> my phone. I manage a company of 25 people so I’m hoping this will help me 
> push all of our projects forward. 
>
>  
>
> I’ve watched the videos and read the whole manual but, unless I’m being 
> dim, I cannot see how I would mark a task/sub-task as ‘waiting on 
> PERSON-ABC’, where PERSON-ABC would be one of my employees.
>
>  
>
> What I want is three different views:
>
> 1.   shows me all of the tasks, in their hierarchies – this is 
> already catered for in Outline
>
> 2.   shows me all of my active tasks – i.e. things I can go and do 
> right now – which is catered for in Active Tasks
>
> 3.   show me all tasks that don’t require action from me, but that I 
> need to keep an eye on and ask ‘has this been done yet? - which is catered 
> for by telling me to review an action every 3 days, say. 
>
>
> I don’t want views 2 and 3 to be in the same place because I have circa 
> 100 tasks to track at any one time, but only 10 of those are things I’m 
> going to be doing. 
>
>
> The problem is that when I mark a task as requiring as review it does not 
> remove it from active tasks, which means even though this task is being 
> done by Person-ABC it is appearing as a task for me to complete.
>
>
> CAn anyone help me with this please?
>
>
> Thanks,
>
> David
>
>

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Re: [MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[Dwight]

OK, we discussed this a few months ago but I don't think you were ready 
yet for that discussion.


Short answer: no, you cannot make a single view with the contents you 
want using MLO as currently implemented.


Long answer:
There are a lot of "standard" filters including Actions, Hierarchy, 
Completed, Text, Contexts, Flags, Start date and References. For the 
most part these are on or off, or involve a simple, one-dimensional set 
of choices. If you cannot accomplish what you want using these filters 
you can use the Advanced filters where you get to build complex tests 
with logical operations like OR AND & NOT, parentheses, and so on.


The filters you called Standard are probably the Action filters, with 
values All, Available, NextActions and Completed. These filters are very 
useful, covering the most commonly used subsets of task status. From 
time to time you need something that does not quite match up with the 
standard values, and then you need to go to the Advanced Filters to 
build exactly what you want. And here is the problem: There should be an 
advanced filter IsNextAction, but there isn't. You can only get next 
actions using the Actions filter, which does not allow for logical 
operations like OR. So you cannot build a view for Next Actions OR tasks 
not in a project. On the other hand, if it would help you, you can 
certainly build a view for next actions and a view for tasks not in a 
project, and display the two views side by side, or top over bottom.


So, your choices are
1. Request the implementation of an IsNextAction advanced filter and 
wait for it to be implemented
2. on a mobile device, create a half-screen widget for a Next Actions 
view and a half-screen widget for tasks not in a project and display 
them together on a single screen.
3. on Windows, create two workspaces, one locked to a Next Actions view 
and the other locked to a tasks-not-in-a-project view.  In 
tools>options>Behaviour turn on Allow Multiple Instances. Open two 
copies of MLO. In one, open the Next Actions workspace and in the other 
open the task-not-project workspace. Arrange the two windows on a single 
screen.


On 4/1/2016 7:25 AM, J Smith wrote:

UPDATE

Okay after spending time on experimentation, I think I have now worked 
out what each of the standard filters does.


But I can't work out how to create a view that just show Next Actions 
and tasks that are not part of a Project.


i.e. I am trying to compress the full complexity of complex project 
but at the same time not hide individual tasks that are not part of 
any formal project.


Any suggestions?

J


On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote:

Hello

I am just revisiting how MLO task filtering works at core.

To be honest I am finding it extremely hard to get my head around
the exact distinctions between:
- Active
- Available
- Complete Tasks in Order
- Next Action

When I first joined MLO 18 months ago I found the help files to be
too hard to understand and I eventually only got there only by
experiment!
And now 18 months later I've rather forgotten the distinctions.

To save me (and anyone new) the time, has anyone done any good
explainer videos yet?

Many thanks

J


PS. Fwiw, I want to create a view that shows all my Next Actions
of formal MLO Projects _and_ any Tasks that are not part of any
Project.
i.e. It needs show tasks that are not part of a Project but hide
any tasks that are part of MLO Projects which are not the NEXT
Action.
Also I want to hide tasks by putting them into the future (e.g.
using Start Date).

But I am now trying work out if there is a standard view that
already does this... !










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[MLO] Re: Suggestion: A "faded" stars

[robisme (Olivier R)]

Hi,
You have the possibility to group view by "starred date". Perhaps this 
might help you achieve your purpose?

Olivier


Le vendredi 1 avril 2016 14:08:18 UTC+2, J Smith a écrit :
>
>
>
> Hello 
>
>
> Like many of us, I suspect, at the start (or end) of every day, I like to 
> choose what I need to focus on during the next 24 hours by giving each 
> relevant task a Star so that it appears on the "Active Starred" view.
>
> However when I go through all my tasks, rather than losing track of what 
> was Starred *yesterday* completely, I would find it quite useful to still 
> be able to "yesterday's" Stars.
>
> So what I suggest is that instead of being binary on/off, that Stars are 
> now given three possible values: On, Off and a new value "Dim".
> i.e. With each successive click the star appears could 'cycle' around and 
> appears 
> bright ==> then faded ==> then disappears
>  ==>  then bright ==> then faded ==> then disappears  (etc)
>
> I suggest faded stars probably *should* still appear on the "Active 
> Starred" view.
> This would allow us to go into the "Active Starred" view,  select the all, 
> and make the whole lot go faded and then just select the important Stars 
> for today, without losing track of what was Starred yesterday.
>
> Any takers?
>
> J
>
>
>
>
>
>
>
>  
>
>

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[MLO] Re: Suggestion: A "faded" stars

[J Smith]

Hi Oliver

Yes, nice try... but not quite the same thing. 

For one thing it ends up meaning I need to create yet another View - and I 
already have too many views. 
For another the visual impact is different. 

I would agree though that whatever functionality is added to MLO at this 
point, it's crucial that doesn't end up getting in the way of what is 
already a very complicated feeling interface...
 
J



On Friday, 1 April 2016 18:51:39 UTC+1, robisme (Olivier R) wrote:
>
> Hi,
> You have the possibility to group view by "starred date". Perhaps this 
> might help you achieve your purpose?
>
> Olivier
>
>
> Le vendredi 1 avril 2016 14:08:18 UTC+2, J Smith a écrit :
>>
>>
>>
>> Hello 
>>
>>
>> Like many of us, I suspect, at the start (or end) of every day, I like to 
>> choose what I need to focus on during the next 24 hours by giving each 
>> relevant task a Star so that it appears on the "Active Starred" view.
>>
>> However when I go through all my tasks, rather than losing track of what 
>> was Starred *yesterday* completely, I would find it quite useful to still 
>> be able to "yesterday's" Stars.
>>
>> So what I suggest is that instead of being binary on/off, that Stars are 
>> now given three possible values: On, Off and a new value "Dim".
>> i.e. With each successive click the star appears could 'cycle' around and 
>> appears 
>> bright ==> then faded ==> then disappears
>>  ==>  then bright ==> then faded ==> then disappears  (etc)
>>
>> I suggest faded stars probably *should* still appear on the "Active 
>> Starred" view.
>> This would allow us to go into the "Active Starred" view,  select the 
>> all, and make the whole lot go faded and then just select the important 
>> Stars for today, without losing track of what was Starred yesterday.
>>
>> Any takers?
>>
>> J
>>
>>
>>
>>
>>
>>
>>
>>  
>>
>>

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Re: [MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

Dwight - my saviour. I was very much hoping you might show up.  :^)

1. How do I build a view for tasks that are not in a project?
I tried adding the Advanced filter of IsProject is false, but it only seems 
to remove the actual project name rows.

2. Please remind me how do I request a feature to be added?
i.e. IsNextAction to be added to the advanced filter. It seems as strange 
omission.

Many thanks

J










On Friday, 1 April 2016 16:50:20 UTC+1, Dwight Arthur wrote:
>
> OK, we discussed this a few months ago but I don't think you were ready 
> yet for that discussion.
>
> Short answer: no, you cannot make a single view with the contents you want 
> using MLO as currently implemented.
>
> Long answer:
> There are a lot of "standard" filters including Actions, Hierarchy, 
> Completed, Text, Contexts, Flags, Start date and References. For the most 
> part these are on or off, or involve a simple, one-dimensional set of 
> choices. If you cannot accomplish what you want using these filters you can 
> use the Advanced filters where you get to build complex tests with logical 
> operations like OR AND & NOT, parentheses, and so on.
>
> The filters you called Standard are probably the Action filters, with 
> values All, Available, NextActions and Completed. These filters are very 
> useful, covering the most commonly used subsets of task status. From time 
> to time you need something that does not quite match up with the standard 
> values, and then you need to go to the Advanced Filters to build exactly 
> what you want. And here is the problem: There should be an advanced filter 
> IsNextAction, but there isn't. You can only get next actions using the 
> Actions filter, which does not allow for logical operations like OR. So you 
> cannot build a view for Next Actions OR tasks not in a project. On the 
> other hand, if it would help you, you can certainly build a view for next 
> actions and a view for tasks not in a project, and display the two views 
> side by side, or top over bottom.
>
> So, your choices are
> 1. Request the implementation of an IsNextAction advanced filter and wait 
> for it to be implemented
> 2. on a mobile device, create a half-screen widget for a Next Actions view 
> and a half-screen widget for tasks not in a project and display them 
> together on a single screen.
> 3. on Windows, create two workspaces, one locked to a Next Actions view 
> and the other locked to a tasks-not-in-a-project view.  In 
> tools>options>Behaviour turn on Allow Multiple Instances. Open two copies 
> of MLO. In one, open the Next Actions workspace and in the other open the 
> task-not-project workspace. Arrange the two windows on a single screen.
>
> On 4/1/2016 7:25 AM, J Smith wrote:
>
> UPDATE 
>
> Okay after spending time on experimentation, I think I have now worked out 
> what each of the standard filters does.
>
> But I can't work out how to create a view that just show Next Actions and 
> tasks that are not part of a Project.
>
> i.e. I am trying to compress the full complexity of complex project but at 
> the same time not hide individual tasks that are not part of any formal 
> project.
>
> Any suggestions?
>
> J
>
>
> On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote: 
>>
>> Hello 
>>
>> I am just revisiting how MLO task filtering works at core.  
>>
>> To be honest I am finding it extremely hard to get my head around the 
>> exact distinctions between:
>> - Active 
>> - Available 
>> - Complete Tasks in Order
>> - Next Action 
>>
>> When I first joined MLO 18 months ago I found the help files to be too 
>> hard to understand and I eventually only got there only by experiment! 
>> And now 18 months later I've rather forgotten the distinctions.
>>
>> To save me (and anyone new) the time, has anyone done any good explainer 
>> videos yet?
>>
>> Many thanks
>>
>> J
>>
>>
>> PS. Fwiw, I want to create a view that shows all my Next Actions of 
>> formal MLO Projects *and* any Tasks that are not part of any Project. 
>> i.e. It needs show tasks that are not part of a Project but hide any 
>> tasks that are part of MLO Projects which are not the NEXT Action. 
>> Also I want to hide tasks by putting them into the future (e.g. using 
>> Start Date).
>>
>> But I am now trying work out if there is a standard view that already 
>> does this... !
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> -- 
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[MLO] Re: Suggestion: A "faded" stars

[robisme (Olivier R)]

Well,
Perhaps could you try the auto-formating feature.
Unfortunatly, there is no "starred date" condition, but there is a "last 
modified" you may use, in conjunction with the "starred" conditions. But it 
would also involve any modification, which is perhaps not exactly what you 
are seeking for.
MLO Team should add the already existing filter field "starred date" in the 
list of autoformating conditions.

Olivier

Le vendredi 1 avril 2016 21:15:39 UTC+2, J Smith a écrit :
>
> Hi Oliver
>
> Yes, nice try... but not quite the same thing. 
>
> For one thing it ends up meaning I need to create yet another View - and I 
> already have too many views. 
> For another the visual impact is different. 
>
> I would agree though that whatever functionality is added to MLO at this 
> point, it's crucial that doesn't end up getting in the way of what is 
> already a very complicated feeling interface...
>  
> J
>
>
>
> On Friday, 1 April 2016 18:51:39 UTC+1, robisme (Olivier R) wrote:
>>
>> Hi,
>> You have the possibility to group view by "starred date". Perhaps this 
>> might help you achieve your purpose?
>>
>> Olivier
>>
>>
>> Le vendredi 1 avril 2016 14:08:18 UTC+2, J Smith a écrit :
>>>
>>>
>>>
>>> Hello 
>>>
>>>
>>> Like many of us, I suspect, at the start (or end) of every day, I like 
>>> to choose what I need to focus on during the next 24 hours by giving each 
>>> relevant task a Star so that it appears on the "Active Starred" view.
>>>
>>> However when I go through all my tasks, rather than losing track of what 
>>> was Starred *yesterday* completely, I would find it quite useful to still 
>>> be able to "yesterday's" Stars.
>>>
>>> So what I suggest is that instead of being binary on/off, that Stars are 
>>> now given three possible values: On, Off and a new value "Dim".
>>> i.e. With each successive click the star appears could 'cycle' around 
>>> and appears 
>>> bright ==> then faded ==> then disappears
>>>  ==>  then bright ==> then faded ==> then disappears  (etc)
>>>
>>> I suggest faded stars probably *should* still appear on the "Active 
>>> Starred" view.
>>> This would allow us to go into the "Active Starred" view,  select the 
>>> all, and make the whole lot go faded and then just select the important 
>>> Stars for today, without losing track of what was Starred yesterday.
>>>
>>> Any takers?
>>>
>>> J
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>  
>>>
>>>

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Re: [MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

UPDATE:
Wait is MLO still using mlo.uservoice.com ?
https://groups.google.com/forum/#!topic/mylifeorganized/yuMS4kLY_JQ

(From memory I previously became disillusioned because it seems that voting 
on completely different software was using up my MLO universe votes!)



On Friday, 1 April 2016 20:33:55 UTC+1, J Smith wrote:
>
>
> Dwight - my saviour. I was very much hoping you might show up.  :^)
>
> 1. How do I build a view for tasks that are not in a project?
> I tried adding the Advanced filter of IsProject is false, but it only 
> seems to remove the actual project name rows.
>
> 2. Please remind me how do I request a feature to be added?
> i.e. IsNextAction to be added to the advanced filter. It seems as strange 
> omission.
>
> Many thanks
>
> J
>
>
>
>
>
>
>
>
>
>
> On Friday, 1 April 2016 16:50:20 UTC+1, Dwight Arthur wrote:
>>
>> OK, we discussed this a few months ago but I don't think you were ready 
>> yet for that discussion.
>>
>> Short answer: no, you cannot make a single view with the contents you 
>> want using MLO as currently implemented.
>>
>> Long answer:
>> There are a lot of "standard" filters including Actions, Hierarchy, 
>> Completed, Text, Contexts, Flags, Start date and References. For the most 
>> part these are on or off, or involve a simple, one-dimensional set of 
>> choices. If you cannot accomplish what you want using these filters you can 
>> use the Advanced filters where you get to build complex tests with logical 
>> operations like OR AND & NOT, parentheses, and so on.
>>
>> The filters you called Standard are probably the Action filters, with 
>> values All, Available, NextActions and Completed. These filters are very 
>> useful, covering the most commonly used subsets of task status. From time 
>> to time you need something that does not quite match up with the standard 
>> values, and then you need to go to the Advanced Filters to build exactly 
>> what you want. And here is the problem: There should be an advanced filter 
>> IsNextAction, but there isn't. You can only get next actions using the 
>> Actions filter, which does not allow for logical operations like OR. So you 
>> cannot build a view for Next Actions OR tasks not in a project. On the 
>> other hand, if it would help you, you can certainly build a view for next 
>> actions and a view for tasks not in a project, and display the two views 
>> side by side, or top over bottom.
>>
>> So, your choices are
>> 1. Request the implementation of an IsNextAction advanced filter and wait 
>> for it to be implemented
>> 2. on a mobile device, create a half-screen widget for a Next Actions 
>> view and a half-screen widget for tasks not in a project and display them 
>> together on a single screen.
>> 3. on Windows, create two workspaces, one locked to a Next Actions view 
>> and the other locked to a tasks-not-in-a-project view.  In 
>> tools>options>Behaviour turn on Allow Multiple Instances. Open two copies 
>> of MLO. In one, open the Next Actions workspace and in the other open the 
>> task-not-project workspace. Arrange the two windows on a single screen.
>>
>> On 4/1/2016 7:25 AM, J Smith wrote:
>>
>> UPDATE 
>>
>> Okay after spending time on experimentation, I think I have now worked 
>> out what each of the standard filters does.
>>
>> But I can't work out how to create a view that just show Next Actions and 
>> tasks that are not part of a Project.
>>
>> i.e. I am trying to compress the full complexity of complex project but 
>> at the same time not hide individual tasks that are not part of any formal 
>> project.
>>
>> Any suggestions?
>>
>> J
>>
>>
>> On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote: 
>>>
>>> Hello 
>>>
>>> I am just revisiting how MLO task filtering works at core.  
>>>
>>> To be honest I am finding it extremely hard to get my head around the 
>>> exact distinctions between:
>>> - Active 
>>> - Available 
>>> - Complete Tasks in Order
>>> - Next Action 
>>>
>>> When I first joined MLO 18 months ago I found the help files to be too 
>>> hard to understand and I eventually only got there only by experiment! 
>>> And now 18 months later I've rather forgotten the distinctions.
>>>
>>> To save me (and anyone new) the time, has anyone done any good explainer 
>>> videos yet?
>>>
>>> Many thanks
>>>
>>> J
>>>
>>>
>>> PS. Fwiw, I want to create a view that shows all my Next Actions of 
>>> formal MLO Projects *and* any Tasks that are not part of any Project. 
>>> i.e. It needs show tasks that are not part of a Project but hide any 
>>> tasks that are part of MLO Projects which are not the NEXT Action. 
>>> Also I want to hide tasks by putting them into the future (e.g. using 
>>> Start Date).
>>>
>>> But I am now trying work out if there is a standard view that already 
>>> does this... !
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> -- 
>> You received this message because you are subscribed to the Google Groups 
>> "MyLifeOrganized" group.
>> To unsubscribe from this group and stop receivi

[MLO] Re: Suggestion: A "faded" stars

[J Smith]

Interesting - if fractionally tortuous. I can't imagine many users will use 
that. 
Has anybody already requested that the MLO team add the "Starred Date" to 
the autoformating conditions?

J

On Friday, 1 April 2016 20:42:15 UTC+1, robisme (Olivier R) wrote:
>
> Well,
> Perhaps could you try the auto-formating feature.
> Unfortunatly, there is no "starred date" condition, but there is a "last 
> modified" you may use, in conjunction with the "starred" conditions. But it 
> would also involve any modification, which is perhaps not exactly what you 
> are seeking for.
> MLO Team should add the already existing filter field "starred date" in 
> the list of autoformating conditions.
>
> Olivier
>
> Le vendredi 1 avril 2016 21:15:39 UTC+2, J Smith a écrit :
>>
>> Hi Oliver
>>
>> Yes, nice try... but not quite the same thing. 
>>
>> For one thing it ends up meaning I need to create yet another View - and 
>> I already have too many views. 
>> For another the visual impact is different. 
>>
>> I would agree though that whatever functionality is added to MLO at this 
>> point, it's crucial that doesn't end up getting in the way of what is 
>> already a very complicated feeling interface...
>>  
>> J
>>
>>
>>
>> On Friday, 1 April 2016 18:51:39 UTC+1, robisme (Olivier R) wrote:
>>>
>>> Hi,
>>> You have the possibility to group view by "starred date". Perhaps this 
>>> might help you achieve your purpose?
>>>
>>> Olivier
>>>
>>>
>>> Le vendredi 1 avril 2016 14:08:18 UTC+2, J Smith a écrit :



 Hello 


 Like many of us, I suspect, at the start (or end) of every day, I like 
 to choose what I need to focus on during the next 24 hours by giving each 
 relevant task a Star so that it appears on the "Active Starred" view.

 However when I go through all my tasks, rather than losing track of 
 what was Starred *yesterday* completely, I would find it quite useful to 
 still be able to "yesterday's" Stars.

 So what I suggest is that instead of being binary on/off, that Stars 
 are now given three possible values: On, Off and a new value "Dim".
 i.e. With each successive click the star appears could 'cycle' around 
 and appears 
 bright ==> then faded ==> then disappears
  ==>  then bright ==> then faded ==> then disappears  (etc)

 I suggest faded stars probably *should* still appear on the "Active 
 Starred" view.
 This would allow us to go into the "Active Starred" view,  select the 
 all, and make the whole lot go faded and then just select the important 
 Stars for today, without losing track of what was Starred yesterday.

 Any takers?

 J







  



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Re: [MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[Dwight Arthur]

There has not been any announcement discontinuing UserVoice so I assume 
that it is still the best option available to users who are not members of 
the MLO Beta Test team.

Regarding a tasks-not-in-project view, try this advanced filter: 
ProjectName is empty
-Dwight

On Friday, April 1, 2016 at 4:50:18 PM UTC-4, J Smith wrote:
>
> UPDATE:
> Wait is MLO still using mlo.uservoice.com ?
> https://groups.google.com/forum/#!topic/mylifeorganized/yuMS4kLY_JQ
>
> (From memory I previously became disillusioned because it seems that 
> voting on completely different software was using up my MLO universe votes!)
>
>
>
> On Friday, 1 April 2016 20:33:55 UTC+1, J Smith wrote:
>>
>>
>> Dwight - my saviour. I was very much hoping you might show up.  :^)
>>
>> 1. How do I build a view for tasks that are not in a project?
>> I tried adding the Advanced filter of IsProject is false, but it only 
>> seems to remove the actual project name rows.
>>
>> 2. Please remind me how do I request a feature to be added?
>> i.e. IsNextAction to be added to the advanced filter. It seems as strange 
>> omission.
>>
>> Many thanks
>>
>> J
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> On Friday, 1 April 2016 16:50:20 UTC+1, Dwight Arthur wrote:
>>>
>>> OK, we discussed this a few months ago but I don't think you were ready 
>>> yet for that discussion.
>>>
>>> Short answer: no, you cannot make a single view with the contents you 
>>> want using MLO as currently implemented.
>>>
>>> Long answer:
>>> There are a lot of "standard" filters including Actions, Hierarchy, 
>>> Completed, Text, Contexts, Flags, Start date and References. For the most 
>>> part these are on or off, or involve a simple, one-dimensional set of 
>>> choices. If you cannot accomplish what you want using these filters you can 
>>> use the Advanced filters where you get to build complex tests with logical 
>>> operations like OR AND & NOT, parentheses, and so on.
>>>
>>> The filters you called Standard are probably the Action filters, with 
>>> values All, Available, NextActions and Completed. These filters are very 
>>> useful, covering the most commonly used subsets of task status. From time 
>>> to time you need something that does not quite match up with the standard 
>>> values, and then you need to go to the Advanced Filters to build exactly 
>>> what you want. And here is the problem: There should be an advanced filter 
>>> IsNextAction, but there isn't. You can only get next actions using the 
>>> Actions filter, which does not allow for logical operations like OR. So you 
>>> cannot build a view for Next Actions OR tasks not in a project. On the 
>>> other hand, if it would help you, you can certainly build a view for next 
>>> actions and a view for tasks not in a project, and display the two views 
>>> side by side, or top over bottom.
>>>
>>> So, your choices are
>>> 1. Request the implementation of an IsNextAction advanced filter and 
>>> wait for it to be implemented
>>> 2. on a mobile device, create a half-screen widget for a Next Actions 
>>> view and a half-screen widget for tasks not in a project and display them 
>>> together on a single screen.
>>> 3. on Windows, create two workspaces, one locked to a Next Actions view 
>>> and the other locked to a tasks-not-in-a-project view.  In 
>>> tools>options>Behaviour turn on Allow Multiple Instances. Open two copies 
>>> of MLO. In one, open the Next Actions workspace and in the other open the 
>>> task-not-project workspace. Arrange the two windows on a single screen.
>>>
>>> On 4/1/2016 7:25 AM, J Smith wrote:
>>>
>>> UPDATE 
>>>
>>> Okay after spending time on experimentation, I think I have now worked 
>>> out what each of the standard filters does.
>>>
>>> But I can't work out how to create a view that just show Next Actions 
>>> and tasks that are not part of a Project.
>>>
>>> i.e. I am trying to compress the full complexity of complex project but 
>>> at the same time not hide individual tasks that are not part of any formal 
>>> project.
>>>
>>> Any suggestions?
>>>
>>> J
>>>
>>>
>>> On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote: 

 Hello 

 I am just revisiting how MLO task filtering works at core.  

 To be honest I am finding it extremely hard to get my head around the 
 exact distinctions between:
 - Active 
 - Available 
 - Complete Tasks in Order
 - Next Action 

 When I first joined MLO 18 months ago I found the help files to be too 
 hard to understand and I eventually only got there only by experiment! 
 And now 18 months later I've rather forgotten the distinctions.

 To save me (and anyone new) the time, has anyone done any good 
 explainer videos yet?

 Many thanks

 J


 PS. Fwiw, I want to create a view that shows all my Next Actions of 
 formal MLO Projects *and* any Tasks that are not part of any Project. 
 i.e. It needs show tasks that are not part of a Project but hide any