Re: document sprawl
When talking about duplicates... Try Easy Duplicate Finder www.easyduplicatefinder.com I ran it on one file server and found that users had ~35gb of *identicle* files. Now to convince them that they don't NEED 5 copies of the same files. What's interesting, is that running that app showed me its only a handful of users that are really bad for it. Cheers, Cameron ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
Great if you want to spend $30. If you'd rather spend that $30 on something else, go here, because all of these are free: http://doubles.sourceforge.net/ http://www.digitalvolcano.co.uk/content/duplicate-cleaner http://www.clonespy.com/?Download http://www.techsupportalert.com/best-free-duplicate-file-detector.htm Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.comBLOCKED::mailto:%20jra...@eaglemds.com www.eaglemds.comBLOCKED::http://www.eaglemds.com/ From: Cameron [mailto:cameron.orl...@gmail.com] Sent: Wednesday, December 08, 2010 4:53 PM To: NT System Admin Issues Subject: Re: document sprawl When talking about duplicates... Try Easy Duplicate Finder www.easyduplicatefinder.comhttp://www.easyduplicatefinder.com/ I ran it on one file server and found that users had ~35gb of *identicle* files. Now to convince them that they don't NEED 5 copies of the same files. What's interesting, is that running that app showed me its only a handful of users that are really bad for it. Cheers, Cameron ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.commailto:listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin Any medical information contained in this electronic message is CONFIDENTIAL and privileged. It is unlawful for unauthorized persons to view, copy, disclose, or disseminate CONFIDENTIAL information. This electronic message may contain information that is confidential and/or legally privileged. It is intended only for the use of the individual(s) and/or entity named as recipients in the message. If you are not an intended recipient of this message, please notify the sender immediately and delete this material from your computer. Do not deliver, distribute or copy this message, and do not disclose its contents or take any action in reliance on the information that it contains. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
Re: document sprawl
that is a good thought. We've discussed that, but we don't have projects that end like that , tend to more have ongoing things. i'd love to run a dedupe and and then pitch the extra copies, but then people wouldn't know where to find anything because they wouldn't remember where they put the originals. welcome to the machine. I 'm grateful for all the feedback on this topic and glad to know that I'm not the only one facing some of these challenges. Google.com Learn it. Live it. Love it. On Sun, Dec 5, 2010 at 21:54, Ken Schaefer k...@adopenstatic.com wrote: A couple of things I could think of... Implement a product that does disk de-dupe? For project related work, incorporate document clean up into the project shutdown phase - make the manager responsible for putting the final versions of documents into whatever your master repository is Cheers Ken -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Saturday, 4 December 2010 6:45 AM To: NT System Admin Issues Subject: RE: document sprawl They ignore the warnings. Been there, done that, got the t-shirt. They would rather blame their inability to get work done on lack of storage rather than the fact they didn't clean up all of their old stuff to begin with. This is an old battle. One I'm weary of fighting. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:34 PM To: NT System Admin Issues Subject: RE: document sprawl We think you can automatically send them warnings when they are close to their quotas. You also have leverage to negotiate with them at that point - an extra 10% increase in exchange for deleting old files, and you know what the quota was before, and can tell whether they are fulfilling their end of the agreement. Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 5:26 PM To: NT System Admin Issues Subject: RE: document sprawl Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:14 PM To: NT System Admin Issues Subject: RE: document sprawl A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise
Re: document sprawl
Why would the extra copies disappear on a dedup solution? The file markers would exist in multiple places but the common blocks would only be written to disk once, leaving just the individual blocks as extra usage. For a file duplicated many times you'd use only (n-(n-1)+(small amount for descriptors)) of space to host the duplicates. That sounds like it would free quite a bit of disk for you while also allowing your users to continue in their set ways. Jack Kramer Computer Systems Specialist University Relations, Michigan State University w: 517-884-1231 / c: 248-635-4955 From: S Powell powe...@gmail.commailto:powe...@gmail.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 12:24:12 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Subject: Re: document sprawl that is a good thought. We've discussed that, but we don't have projects that end like that , tend to more have ongoing things. i'd love to run a dedupe and and then pitch the extra copies, but then people wouldn't know where to find anything because they wouldn't remember where they put the originals. welcome to the machine. I 'm grateful for all the feedback on this topic and glad to know that I'm not the only one facing some of these challenges. Google.com Learn it. Live it. Love it. On Sun, Dec 5, 2010 at 21:54, Ken Schaefer k...@adopenstatic.commailto:k...@adopenstatic.com wrote: A couple of things I could think of... Implement a product that does disk de-dupe? For project related work, incorporate document clean up into the project shutdown phase - make the manager responsible for putting the final versions of documents into whatever your master repository is Cheers Ken -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.commailto:pmaglin...@scvl.com] Sent: Saturday, 4 December 2010 6:45 AM To: NT System Admin Issues Subject: RE: document sprawl They ignore the warnings. Been there, done that, got the t-shirt. They would rather blame their inability to get work done on lack of storage rather than the fact they didn't clean up all of their old stuff to begin with. This is an old battle. One I'm weary of fighting. -Original Message- From: VIPCS [mailto:vi...@stny.rr.commailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:34 PM To: NT System Admin Issues Subject: RE: document sprawl We think you can automatically send them warnings when they are close to their quotas. You also have leverage to negotiate with them at that point - an extra 10% increase in exchange for deleting old files, and you know what the quota was before, and can tell whether they are fulfilling their end of the agreement. Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.commailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 5:26 PM To: NT System Admin Issues Subject: RE: document sprawl Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full. -Original Message- From: VIPCS [mailto:vi...@stny.rr.commailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:14 PM To: NT System Admin Issues Subject: RE: document sprawl A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.commailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.commailto:2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.commailto:don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.commailto:don.gu...@prufoxroach.com
RE: document sprawl
That's a great idea in theory, but aside from NetApp, are there any big time players who are doing primary storage de-duplication at the byte or block level? Generally when people talk about de-dupe, they are talking about secondary storage and backup mechanisms. Sure there has been talk about sub-file dedupe in primary storage for years, but who is really doing it yet? Single Instance Store in Server 2003 and 2008 will help, but the files have to be identical in size and content (name and date/time stamp can be different). However, even then, it is (from my understanding) only really available in Storage Server 2003/2008 which I believe is only available bundled as an appliance from an OEM. Real (IMHO, anyway) deduplication happens at the byte or block level, keeping only unique bits and pieces of differing files. If I have 100 copies of a power point and only change one name on the last page, then I get 1 copy of the power point, and only the blocks of data that comprise the name changes on the remaining 99 copies. SIS won't do that; in that example, you'd still have 100 copies of the file. De-dupe would do that, but like I said, aside from NetApp, who is really doing sub-file dedupe on primary storage right now? http://blogs.techrepublic.com.com/datacenter/?p=2913tag=content;leftCol http://searchstorage.techtarget.co.uk/tip/0,289483,sid181_gci1518522,00.html Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.comBLOCKED::mailto:%20jra...@eaglemds.com www.eaglemds.comBLOCKED::http://www.eaglemds.com/ From: Kramer, Jack [mailto:jack.kra...@ur.msu.edu] Sent: Monday, December 06, 2010 12:55 PM To: NT System Admin Issues Subject: Re: document sprawl Why would the extra copies disappear on a dedup solution? The file markers would exist in multiple places but the common blocks would only be written to disk once, leaving just the individual blocks as extra usage. For a file duplicated many times you'd use only (n-(n-1)+(small amount for descriptors)) of space to host the duplicates. That sounds like it would free quite a bit of disk for you while also allowing your users to continue in their set ways. Jack Kramer Computer Systems Specialist University Relations, Michigan State University w: 517-884-1231 / c: 248-635-4955 From: S Powell powe...@gmail.commailto:powe...@gmail.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 12:24:12 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Subject: Re: document sprawl that is a good thought. We've discussed that, but we don't have projects that end like that , tend to more have ongoing things. i'd love to run a dedupe and and then pitch the extra copies, but then people wouldn't know where to find anything because they wouldn't remember where they put the originals. welcome to the machine. I 'm grateful for all the feedback on this topic and glad to know that I'm not the only one facing some of these challenges. Google.com Learn it. Live it. Love it. On Sun, Dec 5, 2010 at 21:54, Ken Schaefer k...@adopenstatic.commailto:k...@adopenstatic.com wrote: A couple of things I could think of... Implement a product that does disk de-dupe? For project related work, incorporate document clean up into the project shutdown phase - make the manager responsible for putting the final versions of documents into whatever your master repository is Cheers Ken -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.commailto:pmaglin...@scvl.com] Sent: Saturday, 4 December 2010 6:45 AM To: NT System Admin Issues Subject: RE: document sprawl They ignore the warnings. Been there, done that, got the t-shirt. They would rather blame their inability to get work done on lack of storage rather than the fact they didn't clean up all of their old stuff to begin with. This is an old battle. One I'm weary of fighting. -Original Message- From: VIPCS [mailto:vi...@stny.rr.commailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:34 PM To: NT System Admin Issues Subject: RE: document sprawl We think you can automatically send them warnings when they are close to their quotas. You also have leverage to negotiate with them at that point - an extra 10% increase in exchange for deleting old files, and you know what the quota was before, and can tell whether they are fulfilling their end of the agreement. Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.commailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 5:26 PM To: NT System Admin Issues Subject: RE: document sprawl Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full
Re: document sprawl
Linux filesystems – SDFS – and Zettabyte stand out as good examples of dedup filesystems. There's also no reason a linux server can't act as a SMB host. Jack Kramer Computer Systems Specialist University Relations, Michigan State University w: 517-884-1231 / c: 248-635-4955 From: Raper, Jonathan - Eagle jra...@eaglemds.commailto:jra...@eaglemds.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 15:11:01 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Subject: RE: document sprawl That’s a great idea in theory, but aside from NetApp, are there any big time players who are doing primary storage de-duplication at the byte or block level? Generally when people talk about de-dupe, they are talking about secondary storage and backup mechanisms. Sure there has been talk about sub-file dedupe in primary storage for years, but who is really doing it yet? Single Instance Store in Server 2003 and 2008 will help, but the files have to be identical in size and content (name and date/time stamp can be different). However, even then, it is (from my understanding) only really available in Storage Server 2003/2008 which I believe is only available bundled as an appliance from an OEM. Real (IMHO, anyway) deduplication happens at the byte or block level, keeping only unique bits and pieces of differing files. If I have 100 copies of a power point and only change one name on the last page, then I get 1 copy of the power point, and only the blocks of data that comprise the name changes on the remaining 99 copies. SIS won’t do that; in that example, you’d still have 100 copies of the file. De-dupe would do that, but like I said, aside from NetApp, who is really doing sub-file dedupe on primary storage right now? http://blogs.techrepublic.com.com/datacenter/?p=2913tag=content;leftCol http://searchstorage.techtarget.co.uk/tip/0,289483,sid181_gci1518522,00.html Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.comBLOCKED::mailto:%20jra...@eaglemds.com www.eaglemds.comBLOCKED::http://www.eaglemds.com/ From: Kramer, Jack [mailto:jack.kra...@ur.msu.edu] Sent: Monday, December 06, 2010 12:55 PM To: NT System Admin Issues Subject: Re: document sprawl Why would the extra copies disappear on a dedup solution? The file markers would exist in multiple places but the common blocks would only be written to disk once, leaving just the individual blocks as extra usage. For a file duplicated many times you'd use only (n-(n-1)+(small amount for descriptors)) of space to host the duplicates. That sounds like it would free quite a bit of disk for you while also allowing your users to continue in their set ways. Jack Kramer Computer Systems Specialist University Relations, MichiganState University w: 517-884-1231 / c: 248-635-4955 From: S Powell powe...@gmail.commailto:powe...@gmail.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 12:24:12 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.commailto:ntsysadmin@lyris.sunbelt-software.com Subject: Re: document sprawl that is a good thought. We've discussed that, but we don't have projects that end like that , tend to more have ongoing things. i'd love to run a dedupe and and then pitch the extra copies, but then people wouldn't know where to find anything because they wouldn't remember where they put the originals. welcome to the machine. I 'm grateful for all the feedback on this topic and glad to know that I'm not the only one facing some of these challenges. Google.com Learn it. Live it. Love it. On Sun, Dec 5, 2010 at 21:54, Ken Schaefer k...@adopenstatic.commailto:k...@adopenstatic.com wrote: A couple of things I could think of... Implement a product that does disk de-dupe? For project related work, incorporate document clean up into the project shutdown phase - make the manager responsible for putting the final versions of documents into whatever your master repository is Cheers Ken -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.commailto:pmaglin...@scvl.com] Sent: Saturday, 4 December 2010 6:45 AM To: NT System Admin Issues Subject: RE: document sprawl They ignore the warnings. Been there, done that, got the t-shirt. They would rather blame their inability to get work done on lack of storage rather than the fact they didn't clean up all of their old stuff to begin with. This is an old battle. One I'm weary of fighting. -Original Message- From: VIPCS [mailto:vi...@stny.rr.commailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:34 PM To: NT System Admin Issues Subject: RE: document sprawl We think you can automatically send them
RE: document sprawl
If you get RedHat, you can buy support contracts from them. Several other distributions offer commercial support as well. From: Raper, Jonathan - Eagle [mailto:jra...@eaglemds.com] Sent: Monday, December 06, 2010 4:33 PM To: NT System Admin Issues Subject: RE: document sprawl Jack - All due respect to you and to Linux, as I know it is a solid OS, but how easy is it to find rock solid trusted Linux support for shops that have only windoze skills? And I dont mean simple administration support. I mean, My entire SAN just went down and it is costing me $10,000 an hour to be down, and I have no Linux skills in house because the last guy that knew Linux was just downsized last month by an accountant before we had a chance to cross-train and all of his documentation was stored on the SAN. HELP! Wed love to expand our internal skill sets with Linux knowledge, but up until recently, we havent had much time to breathe, let alone play around with Linux. As for Zettabyte, it looks like they are only a backup solution. Is this the right site? http://www.zettabytestorage.com/ Even if they do offer primary storage, 8 TB is their upper end. I (and many others on this list) are already beyond that; even fully de-duped, that would not last my organization much longer. Regardless, it appears that the Zettabyte product is geared toward backup. Im talking about PRIMARY storage de-dupe, not backup de-dupe. Again, Id like to know the names of big time players who are doing primary storage de-duplication at the byte or block level, EMC, Commvault, Hitachi Data Systems, etc. Is there anyone aside from NetApp? Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com From: Kramer, Jack [mailto:jack.kra...@ur.msu.edu] Sent: Monday, December 06, 2010 3:32 PM To: NT System Admin Issues Subject: Re: document sprawl Linux filesystems SDFS and Zettabyte stand out as good examples of dedup filesystems. There's also no reason a linux server can't act as a SMB host. Jack Kramer Computer Systems Specialist University Relations, Michigan State University w: 517-884-1231 / c: 248-635-4955 From: Raper, Jonathan - Eagle jra...@eaglemds.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 15:11:01 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com Subject: RE: document sprawl Thats a great idea in theory, but aside from NetApp, are there any big time players who are doing primary storage de-duplication at the byte or block level? Generally when people talk about de-dupe, they are talking about secondary storage and backup mechanisms. Sure there has been talk about sub-file dedupe in primary storage for years, but who is really doing it yet? Single Instance Store in Server 2003 and 2008 will help, but the files have to be identical in size and content (name and date/time stamp can be different). However, even then, it is (from my understanding) only really available in Storage Server 2003/2008 which I believe is only available bundled as an appliance from an OEM. Real (IMHO, anyway) deduplication happens at the byte or block level, keeping only unique bits and pieces of differing files. If I have 100 copies of a power point and only change one name on the last page, then I get 1 copy of the power point, and only the blocks of data that comprise the name changes on the remaining 99 copies. SIS wont do that; in that example, youd still have 100 copies of the file. De-dupe would do that, but like I said, aside from NetApp, who is really doing sub-file dedupe on primary storage right now? http://blogs.techrepublic.com.com/datacenter/?p=2913tag=content;leftCol http://searchstorage.techtarget.co.uk/tip/0,289483,sid181_gci1518522,00.html Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com From: Kramer, Jack [mailto:jack.kra...@ur.msu.edu] Sent: Monday, December 06, 2010 12:55 PM To: NT System Admin Issues Subject: Re: document sprawl Why would the extra copies disappear on a dedup solution? The file markers would exist in multiple places but the common blocks would only be written to disk once, leaving just the individual blocks as extra usage. For a file duplicated many times you'd use only (n-(n-1)+(small amount for descriptors)) of space to host the duplicates. That sounds like it would free quite a bit of disk for you while also allowing your users to continue in their set ways. Jack Kramer Computer Systems Specialist University Relations, MichiganState University w: 517-884-1231 / c: 248-635-4955 From: S Powell powe...@gmail.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 12:24:12 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com
Re: document sprawl
1) He might have meant ZFS - it contains block level dedupe for primary storage - http://en.wikipedia.org/wiki/ZFS#Deduplication 2) SANs are usually appliances, especially at the $10k/hour shops, so if your SAN is down, call your vendor. 3) If you have built your own SAN with Linux, and you didn't get the documentation done before you put it into production, you deserve your fate. Ditto for downsizing your linux guy in a shop where a mission-critical app is in the hands of one person. But I take your meaning - it just makes 3) that much more important - don't put anything into production for which you don't have support. Kurt On Mon, Dec 6, 2010 at 13:32, Raper, Jonathan - Eagle jra...@eaglemds.com wrote: Jack - All due respect to you and to Linux, as I know it is a solid OS, but how easy is it to find rock solid trusted Linux support for shops that have only windoze skills? And I don’t mean simple administration support. I mean, “My entire SAN just went down and it is costing me $10,000 an hour to be down, and I have no Linux skills in house because the last guy that knew Linux was just downsized last month by an accountant before we had a chance to cross-train and all of his documentation was stored on the SAN. HELP!” We’d love to expand our internal skill sets with Linux knowledge, but up until recently, we haven’t had much time to breathe, let alone play around with Linux. As for Zettabyte, it looks like they are only a backup solution. Is this the right site? http://www.zettabytestorage.com/ Even if they do offer primary storage, 8 TB is their upper end. I (and many others on this list) are already beyond that; even fully de-duped, that would not last my organization much longer. Regardless, it appears that the Zettabyte product is geared toward backup. I’m talking about PRIMARY storage de-dupe, not backup de-dupe. Again, I’d like to know the names of “big time” players who are doing primary storage de-duplication at the byte or block level, EMC, Commvault, Hitachi Data Systems, etc. Is there anyone aside from NetApp? Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com From: Kramer, Jack [mailto:jack.kra...@ur.msu.edu] Sent: Monday, December 06, 2010 3:32 PM To: NT System Admin Issues Subject: Re: document sprawl Linux filesystems – SDFS – and Zettabyte stand out as good examples of dedup filesystems. There's also no reason a linux server can't act as a SMB host. Jack Kramer Computer Systems Specialist University Relations, Michigan State University w: 517-884-1231 / c: 248-635-4955 From: Raper, Jonathan - Eagle jra...@eaglemds.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 15:11:01 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com Subject: RE: document sprawl That’s a great idea in theory, but aside from NetApp, are there any big time players who are doing primary storage de-duplication at the byte or block level? Generally when people talk about de-dupe, they are talking about secondary storage and backup mechanisms. Sure there has been talk about sub-file dedupe in primary storage for years, but who is really doing it yet? Single Instance Store in Server 2003 and 2008 will help, but the files have to be identical in size and content (name and date/time stamp can be different). However, even then, it is (from my understanding) only really available in Storage Server 2003/2008 which I believe is only available bundled as an appliance from an OEM. Real (IMHO, anyway) deduplication happens at the byte or block level, keeping only unique bits and pieces of differing files. If I have 100 copies of a power point and only change one name on the last page, then I get 1 copy of the power point, and only the blocks of data that comprise the name changes on the remaining 99 copies. SIS won’t do that; in that example, you’d still have 100 copies of the file. De-dupe would do that, but like I said, aside from NetApp, who is really doing sub-file dedupe on primary storage right now? http://blogs.techrepublic.com.com/datacenter/?p=2913tag=content;leftCol http://searchstorage.techtarget.co.uk/tip/0,289483,sid181_gci1518522,00.html Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com From: Kramer, Jack [mailto:jack.kra...@ur.msu.edu] Sent: Monday, December 06, 2010 12:55 PM To: NT System Admin Issues Subject: Re: document sprawl Why would the extra copies disappear on a dedup solution? The file markers would exist in multiple places but the common blocks would only be written to disk once, leaving just the individual blocks as extra usage. For a file duplicated many times you'd use only (n-(n-1
RE: document sprawl
DING! DING! DING! Kurt wins the prize! It was a silly and (hopefully) preposterous example, but you got the point. If it isn't one of the major players, how good will the support be when you need it most? Of the major players, who of them are doing block/byte level de-dupe? (and notice that I didn't say that I downsized the Linux guy - I knew how valuable he was, but the accountant doing the downsizing didn't ask me until it was too late...) :-) Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com -Original Message- From: Kurt Buff [mailto:kurt.b...@gmail.com] Sent: Monday, December 06, 2010 4:56 PM To: NT System Admin Issues Subject: Re: document sprawl 1) He might have meant ZFS - it contains block level dedupe for primary storage - http://en.wikipedia.org/wiki/ZFS#Deduplication 2) SANs are usually appliances, especially at the $10k/hour shops, so if your SAN is down, call your vendor. 3) If you have built your own SAN with Linux, and you didn't get the documentation done before you put it into production, you deserve your fate. Ditto for downsizing your linux guy in a shop where a mission-critical app is in the hands of one person. But I take your meaning - it just makes 3) that much more important - don't put anything into production for which you don't have support. Kurt On Mon, Dec 6, 2010 at 13:32, Raper, Jonathan - Eagle jra...@eaglemds.com wrote: Jack - All due respect to you and to Linux, as I know it is a solid OS, but how easy is it to find rock solid trusted Linux support for shops that have only windoze skills? And I don't mean simple administration support. I mean, My entire SAN just went down and it is costing me $10,000 an hour to be down, and I have no Linux skills in house because the last guy that knew Linux was just downsized last month by an accountant before we had a chance to cross-train and all of his documentation was stored on the SAN. HELP! We'd love to expand our internal skill sets with Linux knowledge, but up until recently, we haven't had much time to breathe, let alone play around with Linux. As for Zettabyte, it looks like they are only a backup solution. Is this the right site? http://www.zettabytestorage.com/ Even if they do offer primary storage, 8 TB is their upper end. I (and many others on this list) are already beyond that; even fully de-duped, that would not last my organization much longer. Regardless, it appears that the Zettabyte product is geared toward backup. I'm talking about PRIMARY storage de-dupe, not backup de-dupe. Again, I'd like to know the names of big time players who are doing primary storage de-duplication at the byte or block level, EMC, Commvault, Hitachi Data Systems, etc. Is there anyone aside from NetApp? Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com From: Kramer, Jack [mailto:jack.kra...@ur.msu.edu] Sent: Monday, December 06, 2010 3:32 PM To: NT System Admin Issues Subject: Re: document sprawl Linux filesystems - SDFS - and Zettabyte stand out as good examples of dedup filesystems. There's also no reason a linux server can't act as a SMB host. Jack Kramer Computer Systems Specialist University Relations, Michigan State University w: 517-884-1231 / c: 248-635-4955 From: Raper, Jonathan - Eagle jra...@eaglemds.com Reply-To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com Date: Mon, 6 Dec 2010 15:11:01 -0500 To: NT System Admin Issues ntsysadmin@lyris.sunbelt-software.com Subject: RE: document sprawl That's a great idea in theory, but aside from NetApp, are there any big time players who are doing primary storage de-duplication at the byte or block level? Generally when people talk about de-dupe, they are talking about secondary storage and backup mechanisms. Sure there has been talk about sub-file dedupe in primary storage for years, but who is really doing it yet? Single Instance Store in Server 2003 and 2008 will help, but the files have to be identical in size and content (name and date/time stamp can be different). However, even then, it is (from my understanding) only really available in Storage Server 2003/2008 which I believe is only available bundled as an appliance from an OEM. Real (IMHO, anyway) deduplication happens at the byte or block level, keeping only unique bits and pieces of differing files. If I have 100 copies of a power point and only change one name on the last page, then I get 1 copy of the power point, and only the blocks of data that comprise the name changes on the remaining 99 copies. SIS won't do that; in that example, you'd still have 100 copies of the file. De-dupe would do that, but like I said, aside from NetApp, who is really doing sub-file dedupe on primary storage right now? http
RE: document sprawl
A couple of things I could think of... Implement a product that does disk de-dupe? For project related work, incorporate document clean up into the project shutdown phase - make the manager responsible for putting the final versions of documents into whatever your master repository is Cheers Ken -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Saturday, 4 December 2010 6:45 AM To: NT System Admin Issues Subject: RE: document sprawl They ignore the warnings. Been there, done that, got the t-shirt. They would rather blame their inability to get work done on lack of storage rather than the fact they didn't clean up all of their old stuff to begin with. This is an old battle. One I'm weary of fighting. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:34 PM To: NT System Admin Issues Subject: RE: document sprawl We think you can automatically send them warnings when they are close to their quotas. You also have leverage to negotiate with them at that point - an extra 10% increase in exchange for deleting old files, and you know what the quota was before, and can tell whether they are fulfilling their end of the agreement. Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 5:26 PM To: NT System Admin Issues Subject: RE: document sprawl Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:14 PM To: NT System Admin Issues Subject: RE: document sprawl A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click
document sprawl
Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email... J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com mailto:don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
Re: document sprawl
In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.comwrote: I’d be interested in a solution to this. Been fighting it for years to no avail, other than running a “data inventory” program (such as TreeSize) and doing a manual compare. Don’t forget all of the email attachments saved along with the original email… J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com *From:* S Powell [mailto:powe...@gmail.com] *Sent:* Friday, December 03, 2010 11:17 AM *To:* NT System Admin Issues *Subject:* document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
Re: document sprawl
I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I’d be interested in a solution to this. Been fighting it for years to no avail, other than running a “data inventory” program (such as TreeSize) and doing a manual compare. Don’t forget all of the email attachments saved along with the original email… J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
Re: document sprawl
Cost of allocating employees to cleanup documents likely exceeds the cost to expand disk space. However, the cost of fulfilling a discovery request by retaining files you shouldn't be keeping any longer is probably greater than the cost of allocating employees. As with all things, YMMV. On Fri, Dec 3, 2010 at 12:16 PM, Stephen Wimberly swimbe...@gmail.comwrote: I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I’d be interested in a solution to this. Been fighting it for years to no avail, other than running a “data inventory” program (such as TreeSize) and doing a manual compare. Don’t forget all of the email attachments saved along with the original email… J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
Re: document sprawl
Ten years ago we operated all file shares from a single 100 GB drive array, but used only about 30% of that. (Almost exact!) Now we have three file servers and a total of about 9 TB available and are using about 3 TB of actual user data, although some shares are replicated via DFS Replication so that's a guess without even looking. (so you and I are running neck and neck here!) Of course we also had only one web server, now we have four. Same with SQL Servers, used to be one and now that is five. They just sprout like weeds! On Fri, Dec 3, 2010 at 12:19 PM, Holstrom, Don dholst...@nbm.org wrote: Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
At one client (55 users) I simply have a ROBOCOPY job that moves files not modified in 5 years to an archive read-only location (cheap 1TB NAS)- that way they can move 'em back to another location modify if necessary, or just took at them. They don't get backed up offsite (cloud) either. These files have their own drive letter (O: for Old!) but otherwise retain the same folder structure, and if they find they need some files for archival purposes and backed up they go into excluded-from-archive-action folders on the production drive(s). Crude, but works well and the customer is satisfied with the results as it was communicated to them what was happening, and why (mainly to not pay the storage for the cloud backup). 1TB RAID1 NAS drives are cheap enough for small clients to justify. Alternative #2 is RAID1 eSATA attached to some box, also inexpensive. There are certainly more eloquent tools and methods, but this is a very inexpensive down-and-dirty fix. Dave From: Don Guyer [mailto:don.gu...@prufoxroach.com] Sent: Friday, December 03, 2010 8:25 AM To: NT System Admin Issues Subject: RE: document sprawl I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email... :) Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.commailto:don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.commailto:listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.commailto:listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
Wow... you had 32 gigs? When I started here (almost 12 years ago), we had maybe 4 Gigs of raw storage on our ONE NT4 HP Netserver E30, and MAYBE 5 gigs of raw storage on our RS6000. Now, we have many, many Terabytes of data (I'm not the storage admin, so I can't even tell you how much right now for sure), de-duped at the source and backed up to a remote EMC Avamar 8Tb Array... Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 12:19 PM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin Any medical information contained in this electronic message is CONFIDENTIAL and privileged. It is unlawful for unauthorized persons to view, copy, disclose, or disseminate CONFIDENTIAL information. This electronic message may contain information that is confidential and/or legally
Re: document sprawl
see and I thought you would have moved them to the X: drive so people could look thought their wait for it ... X:files HA! but that is not a bad idea ... but I'd look at making it more like 1 year. Google.com Learn it. Live it. Love it. On Fri, Dec 3, 2010 at 09:27, David Lum david@nwea.org wrote: At one client (55 users) I simply have a ROBOCOPY job that moves files not modified in 5 years to an archive read-only location (cheap 1TB NAS)– that way they can move ‘em back to another location modify if necessary, or just took at them. They don’t get backed up offsite (cloud) either. These files have their own drive letter (O: for Old!) but otherwise retain the same folder structure, and if they find they need some files for archival purposes and backed up they go into excluded-from-archive-action folders on the production drive(s). Crude, but works well and the customer is satisfied with the results as it was communicated to them what was happening, and why (mainly to not pay the storage for the cloud backup). 1TB RAID1 NAS drives are cheap enough for small clients to justify. Alternative #2 is RAID1 eSATA attached to some box, also inexpensive. There are certainly more eloquent tools and methods, but this is a very inexpensive down-and-dirty fix. Dave *From:* Don Guyer [mailto:don.gu...@prufoxroach.com] *Sent:* Friday, December 03, 2010 8:25 AM *To:* NT System Admin Issues *Subject:* RE: document sprawl I’d be interested in a solution to this. Been fighting it for years to no avail, other than running a “data inventory” program (such as TreeSize) and doing a manual compare. Don’t forget all of the email attachments saved along with the original email… J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com *From:* S Powell [mailto:powe...@gmail.com] *Sent:* Friday, December 03, 2010 11:17 AM *To:* NT System Admin Issues *Subject:* document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
Right. 5 years is a pretty easy selling point so you might start with 5 and get the process perfected/users comfortable with it, then cinch up the timeline later. David Lum // SYSTEMS ENGINEER NORTHWEST EVALUATION ASSOCIATION (Desk) 971.222.1025 // (Cell) 503.267.9764 From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 9:50 AM To: NT System Admin Issues Subject: Re: document sprawl see and I thought you would have moved them to the X: drive so people could look thought their wait for it ... X:files HA! but that is not a bad idea ... but I'd look at making it more like 1 year. Google.com Learn it. Live it. Love it. On Fri, Dec 3, 2010 at 09:27, David Lum david@nwea.orgmailto:david@nwea.org wrote: At one client (55 users) I simply have a ROBOCOPY job that moves files not modified in 5 years to an archive read-only location (cheap 1TB NAS)- that way they can move 'em back to another location modify if necessary, or just took at them. They don't get backed up offsite (cloud) either. These files have their own drive letter (O: for Old!) but otherwise retain the same folder structure, and if they find they need some files for archival purposes and backed up they go into excluded-from-archive-action folders on the production drive(s). Crude, but works well and the customer is satisfied with the results as it was communicated to them what was happening, and why (mainly to not pay the storage for the cloud backup). 1TB RAID1 NAS drives are cheap enough for small clients to justify. Alternative #2 is RAID1 eSATA attached to some box, also inexpensive. There are certainly more eloquent tools and methods, but this is a very inexpensive down-and-dirty fix. Dave From: Don Guyer [mailto:don.gu...@prufoxroach.commailto:don.gu...@prufoxroach.com] Sent: Friday, December 03, 2010 8:25 AM To: NT System Admin Issues Subject: RE: document sprawl I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email... :) Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.commailto:don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.commailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.commailto:listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.commailto:listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.commailto:listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.commailto:listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read
RE: document sprawl
10 years ago we had 1T of data, now we have 18T (and planning to upgrade our storage next year). -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 11:19 AM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
Re: document sprawl
I have no idea how much data we had 5 years ago, but that's when we implemented two EMC CX700s. We've since added a CX4-960 and have allocated over 55TB of space. - Sean On Fri, Dec 3, 2010 at 10:07 AM, Maglinger, Paul pmaglin...@scvl.comwrote: 10 years ago we had 1T of data, now we have 18T (and planning to upgrade our storage next year). -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 11:19 AM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
We have some 3, 4, and 6GB hard drives if anyone wants them for the cost of shipping. However, some of them have bad blocks (and they have been wiped using gdisk). And Jeffrey has a 40MB (that's MB, not GB) hard drive installed in his Amiga 1200 (currently mothballed), and an 800MB drive in an external case he uses for data storage with his Amiga emulator on his Windows 7 desktop system (and about a dozen 100MB zip disks, as well). Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 2:07 PM To: NT System Admin Issues Subject: RE: document sprawl 10 years ago we had 1T of data, now we have 18T (and planning to upgrade our storage next year). -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 11:19 AM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint
RE: document sprawl
I've got a (still functioning) 10Mb Hard Drive in my DEC Rainbow 100A with 1 whole Meg of RAM, and two 5.25 floppy drives. :-) Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 5:02 PM To: NT System Admin Issues Subject: RE: document sprawl We have some 3, 4, and 6GB hard drives if anyone wants them for the cost of shipping. However, some of them have bad blocks (and they have been wiped using gdisk). And Jeffrey has a 40MB (that's MB, not GB) hard drive installed in his Amiga 1200 (currently mothballed), and an 800MB drive in an external case he uses for data storage with his Amiga emulator on his Windows 7 desktop system (and about a dozen 100MB zip disks, as well). Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 2:07 PM To: NT System Admin Issues Subject: RE: document sprawl 10 years ago we had 1T of data, now we have 18T (and planning to upgrade our storage next year). -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 11:19 AM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana
RE: document sprawl
A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: Id be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Dont forget all of the email attachments saved along with the original email J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
Re: document sprawl
well that won't quite cut it... i've got a user who believes that she _NEEDS_ 3-4 copies of this document in different places or else she won't know what is going on... User edcation only goes so far, as if they refuse to get with the plan, I'm right back where I started... What I'm looking for is a velvet wrapped sledgehammer ^_^ to force a bit of complience and stop people from saving Doc1 to My docs; My docs\work in process; my docs\stuff i'm working on; my docs\this is really important and then worring that they won't be able to find that damn doc1. along those lines... Gee a WHOLE 4Gb drive? really? WOW I might be able to store 1 whole DVD ISO on that... ^_^ My thumb drive is 32 sheesh... Google.com Learn it. Live it. Love it. On Fri, Dec 3, 2010 at 14:14, VIPCS vi...@stny.rr.com wrote: A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I’d be interested in a solution to this. Been fighting it for years to no avail, other than running a “data inventory” program (such as TreeSize) and doing a manual compare. Don’t forget all of the email attachments saved along with the original email… J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally
RE: document sprawl
Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:14 PM To: NT System Admin Issues Subject: RE: document sprawl A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
RE: document sprawl
Old hard drives can be mildly entertaining to watch work with the lid off. I'm sure they'll go fairly quick, but I've read and written 5GB without a top once. Also fun to scratch the platter on a running drive. And don't get me started on the fun magnets. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:02 PM To: NT System Admin Issues Subject: RE: document sprawl We have some 3, 4, and 6GB hard drives if anyone wants them for the cost of shipping. However, some of them have bad blocks (and they have been wiped using gdisk). And Jeffrey has a 40MB (that's MB, not GB) hard drive installed in his Amiga 1200 (currently mothballed), and an 800MB drive in an external case he uses for data storage with his Amiga emulator on his Windows 7 desktop system (and about a dozen 100MB zip disks, as well). Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 2:07 PM To: NT System Admin Issues Subject: RE: document sprawl 10 years ago we had 1T of data, now we have 18T (and planning to upgrade our storage next year). -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 11:19 AM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email
RE: document sprawl
We think you can automatically send them warnings when they are close to their quotas. You also have leverage to negotiate with them at that point - an extra 10% increase in exchange for deleting old files, and you know what the quota was before, and can tell whether they are fulfilling their end of the agreement. Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 5:26 PM To: NT System Admin Issues Subject: RE: document sprawl Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:14 PM To: NT System Admin Issues Subject: RE: document sprawl A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage
RE: document sprawl
Just don't shove the rare earth magnets up your nose! :-) I was at a Christian youth conference (DCLA, for anyone familiar) a few years back where they were selling (among many, many other things of varying significance) magnetic flashing LED ear rings about 3/8 in diameter. They looked really cool, until a kid decided to make one into a nose ring. Well, that in and of itself was fine, except for the fact that they then got the bright idea to put one on the other nostril... Needless to say, I'm sure it did not end comfortably, but I do know that it did end in the ER. Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians Associates, PA jra...@eaglemds.com www.eaglemds.com -Original Message- From: Crawford, Scott [mailto:crawfo...@evangel.edu] Sent: Friday, December 03, 2010 5:28 PM To: NT System Admin Issues Subject: RE: document sprawl Old hard drives can be mildly entertaining to watch work with the lid off. I'm sure they'll go fairly quick, but I've read and written 5GB without a top once. Also fun to scratch the platter on a running drive. And don't get me started on the fun magnets. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:02 PM To: NT System Admin Issues Subject: RE: document sprawl We have some 3, 4, and 6GB hard drives if anyone wants them for the cost of shipping. However, some of them have bad blocks (and they have been wiped using gdisk). And Jeffrey has a 40MB (that's MB, not GB) hard drive installed in his Amiga 1200 (currently mothballed), and an 800MB drive in an external case he uses for data storage with his Amiga emulator on his Windows 7 desktop system (and about a dozen 100MB zip disks, as well). Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 2:07 PM To: NT System Admin Issues Subject: RE: document sprawl 10 years ago we had 1T of data, now we have 18T (and planning to upgrade our storage next year). -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 11:19 AM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful
RE: document sprawl
They ignore the warnings. Been there, done that, got the t-shirt. They would rather blame their inability to get work done on lack of storage rather than the fact they didn't clean up all of their old stuff to begin with. This is an old battle. One I'm weary of fighting. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:34 PM To: NT System Admin Issues Subject: RE: document sprawl We think you can automatically send them warnings when they are close to their quotas. You also have leverage to negotiate with them at that point - an extra 10% increase in exchange for deleting old files, and you know what the quota was before, and can tell whether they are fulfilling their end of the agreement. Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 5:26 PM To: NT System Admin Issues Subject: RE: document sprawl Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:14 PM To: NT System Admin Issues Subject: RE: document sprawl A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown 2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer don.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody /Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive. shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful
Re: document sprawl
The magnets in them are great for the fridge, you can hold a lot of papers with just one. They are also fun to use to mess with people, heh, take that magnet off that file cabinet will you?. On 12/3/2010 5:28 PM, Crawford, Scott wrote: Old hard drives can be mildly entertaining to watch work with the lid off. I'm sure they'll go fairly quick, but I've read and written 5GB without a top once. Also fun to scratch the platter on a running drive. And don't get me started on the fun magnets. -Original Message- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:02 PM To: NT System Admin Issues Subject: RE: document sprawl We have some 3, 4, and 6GB hard drives if anyone wants them for the cost of shipping. However, some of them have bad blocks (and they have been wiped using gdisk). And Jeffrey has a 40MB (that's MB, not GB) hard drive installed in his Amiga 1200 (currently mothballed), and an 800MB drive in an external case he uses for data storage with his Amiga emulator on his Windows 7 desktop system (and about a dozen 100MB zip disks, as well). Sincerely, Jeffrey and Mary Jane Harris VIPCS -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 2:07 PM To: NT System Admin Issues Subject: RE: document sprawl 10 years ago we had 1T of data, now we have 18T (and planning to upgrade our storage next year). -Original Message- From: Holstrom, Don [mailto:dholst...@nbm.org] Sent: Friday, December 03, 2010 11:19 AM To: NT System Admin Issues Subject: RE: document sprawl Me too. When I arrived here eight years ago, we had 32 gigs of data. Now we have over 2 TBs... Just buy larger servers... -Original Message- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it encourage spring cleaning! but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown2jbr...@gmail.com wrote: In regards to email, we were able to establish a retention policy that messages in the Inbox, Sent Items, and Deleted Items folders are all deleted after 90 days. Exchange mailbox manager allowed to do that weekly. Don't manage other folders. Not perfect, but it helped. On Fri, Dec 3, 2010 at 10:25 AM, Don Guyerdon.gu...@prufoxroach.com wrote: I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a data inventory program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email. J Don Guyer Systems Engineer - Information Services Prudential, Fox Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody/Dr. Nick I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their Recycle Bin as their archive.shudder we have users that will keep tens of copies of the same document in various locations around their My Documents; as well as in tens of locations within our shared folders on the network ... User education only goes so far when it comes to please don't do that as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/ ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ http
