Hi Sebastian,
One option worth looking at if you have some time is transferring your
content across to a Content Management System (CMS).
I had never used a CMS until I was asked to revue several of them for
a Government Department. After seeing them in operation I was really
impressed.
There are several open source ones available, even including some
excellent Australian ones like Mambo. Support an Australian CMS if you
possibly can as they are competitive with the rest.
The CMS that I evaluated was Plone. It is a python based CMS and runs
on Linux. Quite easy to install and set up.
Very quickly, I will explain what they do and how they work.
You can setup hierarchical folders and sub-folders to store your
documents. Maybe you might setup folders for clients.
For every document (file) you can add a description, comments and
other information.
The comments and descriptions you add are searchable. You should be
able to save your autocad files no problem.
A sophisticated search window will let you do easy searches.
Most CMS's allow you to attach previews, in png or jpeg format which
may or not be helpful. When searching.
From what I have seen, a CMS system like Plone or Mambo might just be
what you are looking for.
They really do offer incredible capabilities..
Sebastian Spiess wrote:
hi all,
I know this is not a 100% linux related question but it's open
source baby :-)
On our company network we have a daily growing number of documents
in lots of folders and stuff. Most of it is organised in project
folders and has reoccurring folder structures and file names.
We are working hard on giving it more and clearer structure but
sometimes it is still hard to find some files.
I want to suggest to install a search engine which will index our
existing files so that employees can crawl quickly though projects
history.
I've heard of the various desktop search engines like beagle,
tracker and google desktop but are there open source engines which
can be run on a server so that many can connect to it and search?
Sadly we are relying on MS office (2001), AutoCAD (R16 to 2008) and
other proprietary software in our daily work so those kind of
files would need to be indexed.
Does anyone has a idea, something I could investigate further? a
software name?
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