REMINDER: Call for Presentations for GUADEC 2015
Hi everyone; this is a reminder that the CfP for GUADEC 2015 is still open, but the submission period will end on May 3rd. GUADEC is the annual conference of the GNOME community, held in Europe since 2000. GNOME is a free software project which drives user interfaces of many GNU/Linux-powered devices, ranging from smartphones to laptops and personal media centers. GUADEC is the world's largest gathering of users and developers who are involved with the free desktop and mobile user interfaces. GUADEC is expected to draw hundreds of attendees who will discuss and direct the future of the GNOME project. Developers, artists, translators, users, and representatives from government, education, and businesses, and anyone else who shares an interest are welcome. GUADEC 2015 will be held for the first time in Gothenburg, Sweden. The conference will be held August 7th to August 9th, with extra days afterwards available after the core conference days for hackfests and meetings. The schedule of the conference mirrors the ongoing development of the GNOME project: * Design of the core user experience (core applications, shell, toolkit) * Design of the developer experience (tools, documentation, services) * Integration and extension of the operating system plumbings into the core UX * Application development and deployment * Integration of web technologies into the GNOME user experience * Improving the user experience on different form factors * Outreach to new contributors * Organization and governance of the project Submissions that do not fit into these categories are also welcome, provided that they are relevant or inspirational to the GNOME community. The Call for Participation for GUADEC 2015 has the following timeline: 1. Sunday, May 3rd: Deadline for submission of abstracts 2. Sunday, May 17th: Notification of speakers 3. August 7th to 9th: The conference takes place in Gothenburg, Sweden Please submit your proposals before May 3rd through the online submission system available on the GUADEC website, available at: https://www.guadec.org. On behalf of the GUADEC papers committee, Emmanuele Bassi -- https://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: foundation application..
Hi; On 22 February 2015 at 13:08, Magdalen Berns m.be...@thismagpie.com wrote: On the face of it this seems to be purely about reducing paper work for the membership committee (i.e. fewer applications means less work for them). On the face of it, this statement is fairly offensive for the membership committee. You've read the email that Andrea sent about the reasons of the membership committee, and I'm sure there's no part of that email that says that the buffer period is there to reduce the committee's workload. I'm sure that's not your intention, but you should probably find a better way to word it. Ciao, Emmanuele. -- https://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
hi Jeff; On 5 February 2015 at 06:26, Jeff Fortin Tam nekoh...@gmail.com wrote: If the majority of the people on the list here tell me Seriously, drop *everything* else, freeze everything until you get the ED, then I can consider that course of action. We are your elected officials after all. the board should never have to make this decision, nor should the foundation membership put the board in this position; putting everything on hold for the ED search would be irresponsible. I sincerely hope nobody is suggesting this course of action. this kind of situations is why the board is empowered by the bylaws to create a committee for the ED search. since the ED search also means answering the questions what is the ED's job description anyway and how much can we pay this person are part of the remit of this committee. the board would then interact with the committee without having the burden to discuss the issue every single time, draining resources away from the day-to-day needs of a complex foundation like GNOME. forming the ED search committee is going to be slightly problematic: the board will need to find reliable, trustworthy people with enough time on their hands for the job. this is probably a good time to get the ball rolling, and start asking the membership for help in this delicate time and for this goal. arguably, this should have been set up right at the end of the previous board's term/beginning of this board's term, but I suspect that the GroupOn issue threw a massive spanner in everybody's timetable. ciao, Emmanuele. -- https://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Agenda for board meeting on January 9th
hi; On 8 January 2015 at 14:29, Magdalen Berns m.be...@thismagpie.com wrote: I would like to ask the board to consider discussing establishing democratically elected formal roles so that those with specific interests can support the BoD carry out their work more effectively and strengthen the infrastructure of GNOME: (I suspect these roles may already exist but I am not sure whether they are elected roles or not or who currently manages them) Secretary Treasurer these roles already exist, and are generally assigned to the elected directors during the first board meeting. currently, Andrea Veri is the secretary (hence why he sends the minutes of the board meetings), and the treasurer is Ekaterina Gerasimova. you can see the various roles and who holds them on the wiki: https://wiki.gnome.org/FoundationBoard/ (Although I am aware that there are teams who focus on some of these areas already, I am not sure if the following formal roles exist to manage those teams, at this time:) Publicity and Campaigns Events and Socials Research and Development Diversity and Equality Outreach and Engagement most of these roles are covered by the Engagement (née Marketing team) and by local teams. I'm not sure what Research Development means. if it's a technological role, then everything we do is, broadly speaking, research and development. if you mean research and development as exploring fund raising options and venues, then it would be the primary role of an executive director. I'd very much like to see a team devoted to event planning and sponsoring, working with local teams where necessary, but mostly driving the organization of conferences like GUADEC, GNOME.Asia, and the GNOME Summit. I'm not entirely sure why these should be democratically elected. I personally prefer very much a culture of do-ocracy, where those who show up and do the work get to decide what and how to do it, as opposed to various instances of backseat driving that we've all experienced on various mailing lists. we have various teams that operate as emanations of the Foundation itself, but they tend to work as special interest groups or as infrastructure-related groups. ciao, Emmanuele. -- https://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Agenda for board meeting on January 9th
hi; On 12 January 2015 at 16:55, Magdalen Berns m.be...@thismagpie.com wrote: these roles already exist, and are generally assigned to the elected directors during the first board meeting. Seems a bit unorthodox, but as long as they're willing and able to manage the additional workload I can't see anything wrong with that. :-) it's not really unorthodox, as it's part of the Foundation's bylaws — see Article X here: http://www.gnome.org/wp-content/uploads/2012/02/bylaws.pdf The officers of the Corporation shall be a Chairman of the Board (if appointed by the Board), a President, one or more Vice Presidents (the number thereof to be determined by the Board), a Secretary, a Treasurer and such other officers as may be elected in accordance with the provisions of this Article X. in particular, by 10.2: The officers of the Corporation, except such officers as may b e app ointed in accordance with the provisions of Section 10.3 or Section 10.5 of this Article X, shall be chosen annually by the Board. the officers do not strictly need to be directors, i.e. the Board may appoint anybody to hold those offices after a vote, but it's the Board that votes, not the general membership of the Foundation; the members of the Foundation elect the Board, though. currently, Andrea Veri is the secretary (hence why he sends the minutes of the board meetings), and the treasurer is Ekaterina Gerasimova. you can see the various roles and who holds them on the wiki: https://wiki.gnome.org/FoundationBoard/ Thanks for the information. I notice that there is no contact information for any of the teams or links to indicate who they are and what their currently working on. It seems unlikely that someone would easily be able to figure out how to help them out. that's indeed a missing bit of information, but in general any communication with the Board should go through bo...@gnome.org. we could create aliases for all the officers that go through bo...@gnome.org, so that stuff is tracked. I'm not sure what Research Development means. if it's a technological role, then everything we do is, broadly speaking, research and development. As far as I am aware, nobody does any statistical research at GNOME. What informs strategic decisions? we don't do statistical research to decide what to work on. we're a volunteer-driver project, and volunteer work is not fungible — i.e. even if we did do statistical research and determined strategic decisions, we'd still need somebody to volunteer to implement them, and we could not rely on those decisions in a timely manner, thus defeating the whole point. what we usually do is rely, for technical direction, on the maintainers that comprise the larger GNOME ecosystem; what they want to work on, what kind of directions they want to impel to the project. we have special interest groups that drive various aspects of the project — accessibility, documentation, internationalization, etc. — as well as other entities that work on the infrastructure and outreach. finally, we have the board, which is concerned with the overall ability of the project to sustain itself financially, as well as protect itself legally. I'd very much like to see a team devoted to event planning and sponsoring, working with local teams where necessary, but mostly driving the organization of conferences like GUADEC, GNOME.Asia, and the GNOME Summit. Would the events team not be in charge of that stuff? yes, that would be the role of a more formally defined events team, but right now the events team is usually any local team organizing an event, plus the travel committee, plus the board of directors, plus the engagement team. I'm not entirely sure why these should be democratically elected. I personally prefer very much a culture of do-ocracy, where those who show up and do the work get to decide what and how to do it, as opposed to various instances of backseat driving that we've all experienced on various mailing lists. I can't really comment on the examples you're thinking of, since it is not clear what you're referring to . However, I would have thought that in general people would be inclined to vote for those who they felt were most qualified to fill a role or they wouldn't vote at all. Like a democracy, a do-acracy only really works for the benefit of everyone if there is equal access to the same information and opportunities from the outset. then we really need to get better at sharing information. :-) still, I'm not sure holding official elections for points of contacts for various teams, adding election terms and bylaws for each team lead, as well as the administrative overhead that it entails is going to do us any good. at a certain point, election fatigue creeps in. we could use the mechanism provided us by the bylaws, and have the board elect various officers, like it is empowered to do. that would keep the overhead low, while improving the accountability.
Re: OPW; Where does the 500$ for each GSoC goes?
On 16 September 2014 16:09, Alexandre Franke alexandre.fra...@gmail.com wrote: On Tue, Sep 16, 2014 at 12:54 PM, Fabiano Fidêncio fabi...@fidencio.org wrote: I do believe GNOME Foundation should have a clear (and well documented) way for people raising their questions wrt how the GNOME Foundation's money is spent. I *do* understand it's keep private for security reasons and, just to be more than clear, I am *not* questioning this. What I'm questioning is: Could the Foundation provide a way for the members to check whatever they want to check wrt this topic? http://www.gnome.org/foundation/reports/ is a bit outdated, but it exists. minor correction: it's not really outdated. the foundation publishes the reports for the previous fiscal year, as it's required by law. answering questions on the current fiscal year is *complicated*, at least until the budget is being prepared, i.e. this October. ciao, Emmanuele. -- http://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: OPW; Where does the 500$ for each GSoC goes?
hi Sébastien; On 14 September 2014 13:07, Sébastien Wilmet swil...@gnome.org wrote: On Sat, Sep 13, 2014 at 08:54:14AM -0700, Greg KH wrote: Is there some specific objection you have with GNOME handling interns of projects that are not specific to GNOME? That is another problem. What Philip Van Hoof said is that GNOME should focus less on outreach, and more on software. If our software is excellent, including our developer experience, the outreach will be done by itself, automatically. GNOME is already a well-known free desktop, it shouldn't be needed to spend lots of money on marketing. I honestly don't think either you or Philip are aware of how outreach works in the context of free software. everything we do as a Foundation *is* outreach — including our software, since we do make a social and political statement with its license. unfortunately, that's not enough. the GNOME Foundation needs to make even more effort at fund raising than it is doing now, in order to sustain its operations and their expansion. if we ever wanted to hire a software developer working full time on GNOME on the Foundation's pay roll, we'd have to spend *a lot* of money on that. we raised 40 thousand dollars on a part time system administrator, and that's a fraction of the cost of a full time developer. For the GNOME Foundation, or other similar organizations, it is different in my opinion. It seems that the GNOME Foundation spends money on outreach. It *is* possible for the GNOME Foundation to decide to spend less money on outreach, and more money on something else, for example on the developer experience. the Foundation spends money on outreach because it's demonstrably the most convenient and effective way to increase the user base and, thus, the contributors to the project. it's also the cheapest, so to speak, because it increases the volunteers working on the project in a much more efficient way than hiring developers to work on single aspects of GNOME. do you have any number on how to hire developers to work on GNOME on the Foundation's budget and cash reserves? have you factored in the administrative cost of having 1 or 2 full time employees working on software development? ciao, Emmanuele. -- http://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: OPW; Where does the 500$ for each GSoC goes?
On 14 September 2014 16:34, Sébastien Wilmet swil...@gnome.org wrote: On Sun, Sep 14, 2014 at 03:29:35PM +0200, Alberto Ruiz wrote: I have a question, please explain me how outreach is mutually exclusive with creating great software? The thing is that we can and we should do both things, create great software and make an effort to do contribution outreach. Because we are a community project, and community projects can't exist without contributions. Software doesn't write itself. In the GNOME Annual Report 2013, the Finance section reads: GNOME sponsored two [OPW] interns in 2013, one in the 5th round and one in the 6th round of the program. So that's at least $11,000 spent directly by the GNOME Foundation on outreach. no, we actually spent 10 thousand US dollars on paying the interns to actually do their job, and had an additional 1000 US dollars earmarked for travel allowance of those two interns. *that*, in turn, was part of a larger outreach effort to improve the chances of having more volunteers contributing to GNOME. When a GNOME developer launches a fundraising campaign, like for Pititi or soon for Builder, the GNOME Foundation could help financially these projects. we do: we handle the administrative side of those fund raisers, which is not negligible. we increase visibility of those efforts, by having the engagement team contribute to them. Or the GNOME Foundation could organize regularly call for bids so that an _experienced_ developer can be paid to work on something important for GNOME. which we already do, for the accessibility team for instance. we haven't had any other team propose this kinds of bids. In my opinion, this would have a bigger impact than sponsoring beginners (because yes, most GSoC or OPW interns _are_ beginners in GNOME when they start the program). they are not mutually exclusive, as you can see; we already do both OPW and GSoC *and* what you listed as potential efforts. I *strongly* suggest you contact the engagement team and you inform yourself on the efforts made by the Foundation over the past 10 years. talking to the people involved in this efforts, instead of taking at face value uninformed drivel from people not even tangentially related to the GNOME Foundation offers you a better chance at making informed contributions to the Foundation itself. ciao, Emmanuele. -- http://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Mission Statement
I completely agree with Máirín. yes, the OPW is imposing on the administration of our finances some strain; the correct solution is not to just get rid of it, but figure out a way to get more resources for handling that side. it's a matter of fundraising, but it can be done. the point Ryan made about engagement and pushback from parts of the larger F/L/OSS community is the one I understand the least. I'd really prefer more people went out defending the OPW program, and all the good that it generates, than have the foundation lose its resolve, and distance itself from one of the most successful things we as a community have achieved in terms of community outreach. ciao, Emmanuele. On 6 August 2014 17:05, Máirín Duffy du...@fedoraproject.org wrote: On 08/06/2014 11:57 AM, Ryan Lortie wrote: I was disappointed (but not completely surprised) to learn that, although OPW has expanded to many projects beyond GNOME, GNOME is left handling all of the money for all participants at all organisations. This hasn't only exposed us to substantial financial risks; it has caused actual financial problems for the project. This year, GNOME temporarily ceased funding of hackfests in order to recover from the cashflow problems caused by the size of OPW. I'm sensing a general lack of information in your post (which should absolutely be provided to you) about the program and its affect on GNOME and its finances, so I thought it would be worth pointing out that GNOME does charge a per-intern administrative fee to each non-GNOME project participating in OPW. So GNOME is far from taking on this extremely helpful and beneficial work without compensation. I also came to appreciate during conversations at GUADEC the amount of time which members of the engagement team, the board, and others are spending fighting against harmful and distracting messaging from various corners of the net, and how much OPW has become involved in some of the stranger criticisms being leveled toward us. It's no secret that OPW is controversial, even within the project. I feel at the very least, it is a distraction from what should be our core goals. Do you understand that the many -isms that negatively impact GNOME and open source in general do not disappear when you sweep them under the rug? These are not problems that can just be washed away from disengaging OPW from GNOME. I think that the time has come to split OPW out from the GNOME foundation. I can't resist saying this: I think GNOME has a lot of problems, and OPW is most certainly NOT one of them. ~m ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- http://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Mission Statement
hi; On 6 August 2014 19:49, Michael Hill mdhil...@gmail.com wrote: crippling weight [citation needed]. This hasn't only exposed us to substantial financial risks; it has caused actual financial problems for the project. This year, GNOME temporarily ceased funding of hackfests in order to recover from the cashflow problems caused by the size of OPW. -- Ryan Lortie Result: day to day operations of the Foundation disrupted. the disruption has been put in place to recover reserves that we burned through; those reserves were burned through because of a reduction in the cash flow of the Foundation in general — i.e. our finances have been shrinking for the past few years. the OPW was an expenditure to make up for invoices not being paid, but *any* expenditure (hackfest, conferences, travel assistance) could have caused the freeze. in general, the freeze that has less to do with OPW and more with our own issues in tracking payments and invoices, and handling our own accounting. the whole issue could have just as easily happened if we didn't have OPW, to be fair. in a way, the OPW growth and this whole finance situation has forced the board to get a better handle on the foundation's own funding and processes, to streamline them, document them, and track them. now that things are tracked properly the remaining effect of the OPW growth is the administrative burden on our own administrative infrastructure; that still needs to be fixed, and it would be good to have ideas on how to increase our volunteer base. we also still need to build up cash reserves, so that we can unfreeze the expenditures of the foundation. ciao, Emmanuele. -- http://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Mission Statement
hi Andre; On 7 August 2014 00:13, Andre Klapper ak...@gmx.net wrote: Currently there seems to be a mismatch between GNOME's mission statement and OPW activities (doing program administration for other projects). if that were the case, then we ought to stop handling funds for all the other projects for which we currently do handle funds: • Gimp • GStreamer • PulseAudio (for GSoC) • PiTiVi (fund raising) so if we want to discuss this perceived discrepancy, then we should frame it in a more general context than the mere OPW. ciao, Emmanuele. -- http://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Groupon @ Phoronix
as explained during the AGM at GUADEC, yes: the board is exploring legal venues, but the board cannot be more specific because of that. ciao, Emmanuele. On 31 July 2014 16:38, meg ford meg...@gmail.com wrote: On Thu, Jul 31, 2014 at 1:56 AM, Olav Vitters o...@vitters.nl wrote: http://www.phoronix.com/scan.php?page=news_itempx=MTc1MjI | Hopefully the GNOME Foundation and others will be able to extrude | their forces in clearing up this odd and unfortunate situation. Has GNOME's legal counsel contacted Groupon about the trademark violation? I haven't read the law, iirc we need to assert that we own the trademark or we can lose it because we fail to police. Meg -- Regards, Olav ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- http://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board meeting of June 3, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140603 = Minutes for Tuesday, June 3rd, 2014, 16:00 UTC = == Next meeting == * Tuesday, June 17th, 2014, 16:00 UTC == Attending == * Marina Zhurakhinskaya * Joanmarie Diggs * Ekaterina Gerasimova * Emmanuele Bassi * Rosanna Yuen * Sriram Ramkrishna === Regrets === * Andreas Nilsson * Tobias Mueller === Missing === == Board Meeting Agenda == * Monthly financial update * We have received various adboard and outreach payments * USD 361k in cash reserves * Just over half is earmarked * This allows to send out reimbursements for West Coast hackfest and DX hackfest * Should be possible to increase the travel budget for GUADEC to EUR 30k * Reimbursements: * '''VOTE''': early reimbursement for GNOME.Asia for Sammy Fung: $400: +1 Kat, Marina, Joanie, Sri, Emmanuele * West coast hackfest reimbursements * Need to get all the details and receipts for the attendees * Delegating back to the Travel Committee * Updated proposal from the Travel Committee to the board: https://wiki.gnome.org/Travel/wip/Events * '''VOTE''': Approve the proposal from the Travel Committee: +1 Kat, Marina, Joanie, Emmanuele, Sri * Events * GUADEC 2014 * '''VOTE''': Rosanna's flight (USD 1900): +1 Kat, Marina, Joanie, Emmanuele * Hotel, internet connection reimbursements are under operational expenses for Rosanna * Board/adboard meeting dates * Proposal for board meeting on the 24th July (Thursday) * Proposal for adboard meeting on the 25th July (Friday) * Local organizers are okay with the dates * Need the dates to check with the candidates for the elections * '''ACTION''': Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC * Contract with LiLo * Time sensitive * Needs final review from the board * '''ACTION''': All board directors to vote on the contract with LiLo on board-list * Organisation * Papers * Emmanuele wants to thank Allan, Kat, David, and the other members of the papers committee for picking up the task * Travel * Proposal to increase travel budget from €15000 to €3 (standard travel budget) * '''VOTE''': Increase the budget for GUADEC travel to EUR 30k: +1 Kat, Marina, Sri, Joanie, Emmanuele * No extra money from GSoC towards interns * No budget from Google this year * Google allocates a maximum of USD 5000 per organization per year * In 2013 we funded 21 GSoC interns, and ended up getting $10K from Google, which took up our allowance for two years * Evince hackfest * Pre-GUADEC * USD 1767.96 requested by two interns from the GUADEC budget * A donation of $840 will be made to the Foundation to cover the costs of this hackfest * '''VOTE''': USD 840 to sponsor Christian Persch, José Aliste and Juanjo Marín: +1 Marina, Kat, Emmanuele, Sri, Joanie * GNOME.Asia * Reports * Good outreach for users, not just developers and then encouraging them to apply for sponsorship to attend GUADEC * We need more outreach for getting non-coding contributors in Asia into the Foundation * The proportion of foundation members attending GUADEC/GNOME summits is higher than that attending GNOME.Asia * Even if the amount of contributions is comparable * Outreach in both directions is harder because of the disconnect between western and eastern social services * It would be good to have a greater presence of the Asian community leaders on the engagement team * Increase the visibility of the eastern contributors * Preliminary estimate that $2500 is left over * Good news, it has been a cost-effective conference * Increases the chances for outreach * We have great potential for expansion of the community * OPW * Intern payments: board review of which ones can be sent and which ones cannot be sent yet for the upcoming round * We sent out a purchase order to Intel, but it got re-routed towards a different session * We also had issues with the Intel online system for submitting PO * Mozilla were invoiced late for round 5, but they did pay for round 6, 7, and 8 * They haven't paid yet for round 5 * '''ACTION''': Marina to follow up with Mozilla for the payment for OPW round 5 * We received payments for the current round, but we're still waiting for the money for a previous round * We will have to front the payment for the interns * '''VOTE''': Unblock payments for OPW interns sponsored by Intel and Mozilla: +1 Marina, -1 Kat, Emmanuele and Joanie abstain * '''ACTION''': Marina to request for the vote to be finished on the mailing list. * Reach out from SourceForge to the Foundation * Emmanuele was contacted by a rep from SourceForge * There's the possibility of partnering and generate additional income for the Foundation * '''ACTION''': Emmanuele to send the SorceForge information to board-list * Potential meeting
Minutes of the Board meeting of June 17, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140617 = Minutes for Tuesday, June 17th, 2014, 16:00 UTC = == Next meeting == * Tuesday, July 1st, 2014, 16:00 UTC == Attending == * Joanmarie Diggs * Ekaterina Gerasimova * Emmanuele Bassi * Rosanna Yuen * Andreas Nilsson * Tobias Mueller (connection issues towards the later end of the call) === Regrets === * Marina Zhurakhinskaya * Sriram Ramkrishna === Missing === == Board Meeting Agenda == * Trademark request * Carol Hanson wants to print a one-off t-shirt design that includes the GNOME logo, for personal use * Cafepress raised the issue of the trade mark * We should put Karen and Pam in the loop * '''ACTION''': Kat to contact Karen and Pam about the trademark use request from Carol Hanson * GUADEC invitation letters * There is the issue of invitation letters for GUADEC for non-members going through the foundation * We need to keep proper records of who sends and who gets invitation letters * It also depends on who is sending the invitation letters for GUADEC: either LiLo (the legal entity organising GUADEC) or the Foundation itself * LiLo is involved on behalf of the foundation, so the Board will have to vote on every invitation letter in order to record the details for the future * '''VOTE''': Record every request for visa invitation letters: +1 Kat, Joanie, Andreas, Emmanuele * Coordinators for the invitation letters: Marina, Srini, and other foundation members * Events * GNOME.Asia * Leftover funds: USD 5000 * We should use these funds for direct GUADEC travel sponsorship of foundation members from China * It would be more expensive to have those funds transferred back to the foundation and then used for sponsorship * GUADEC 2014 * Report from the team meeting yesterday * Accommodation and venue are sorted * Presentations: we had late cancellations from speakers * We have a pool to pick speakers from * We can also expand the lightning talks slots, or leave them open for last minute submissions directly at the conference * Travel committee: does not need a budget extension * Allan asked if there can be an increase in sponsorship for speakers if that is an issue for attendance * The travel committee should be able to handle that on a case by case basis * Dates of the board/adboard meetings at GUADEC * Proposed dates: 24/7 and 25/7 * We don't have consensus on the dates yet * Further discussion on the mailing list * Privacy campaign * Stef won't be able to coordinate, but will be able to work as an advisor * Open a proposal period on foundation-list * OPW * OPW travel sponsorship * We should ask for a report/blog post for all the sponsored interns * '''VOTE''': Request a report/blog post for OPW interns sponsored for travel: unanimous * Visa fees reimbursements * To be discussed further on the board list * Next meeting: July 1st * New board directors will attend and vote * Old board directors will attend in advisory capacity * Current officers will maintain their role until the hand over meeting at GUADEC == Discussed on the mailing list == * Privacy campaign == Completed Actions == * Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC * Kat to propose the meeting for June 10th on board-list == Pending action items == * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements * All board directors to vote on the contract with LiLo on board-list * Andreas to put together a GNOME supporter card for our donors * Andreas, Joanie to draft thank you letters to our donors * Andreas to investigate the GNOME gifts situation * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send the SorceForge information to board-list * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Marina to contact the GNOME.Asia local team on their current budget * Marina to follow up with Mozilla for the payment for OPW round 5 * Marina to request for the vote to be finished on the mailing list. * Tobi to continue pursuing the fund collection in Europe * Tobi to draft a new WHS agreement after the feedback from the board * Tobi to talk to Andrea to move the !PayPal data extraction scripts
Minutes of the Board Meeting of April 22nd, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140422 = Minutes for Tuesday, April 22nd, 2014, 16:00 UTC = == Next Meeting == * Tuesday, May 6th, 2014, 16:00 UTC == Attending == * Andreas Nilsson * Marina Zhurakhinskaya * Tobias Mueller * Joanmarie Diggs * Ekaterina Gerasimova * Sriram Ramkrishna * Emmanuele Bassi * Rosanna Yuen == Board Meeting Agenda == * Accounting * Budget/accounts * USD 280k in invoices sent in April * adboard fees have been sent * USD 130k adboard invoiced * USD 20k adboard paid * cheques for the OPW: USD 50k * donations: USD 17k * more than what we usually get in a year * great response from the community * various 1k donations * new donors * need to write thank you letters for the donors * Rosanna usually adds a quick thank you notes when sending a gift * would be nice to have a proper thank you note * '''ACTION''': Andreas and Joanie to draft thank you letters to our donors * would be nice to have that note ready for the GNOME.Asia Summit as Tobi is working with the local team to send gifts to our donors * how much money do we have? * donations will cover our running costs for 3 months * only one OPW payment was sent for this round; the other ones are back payments * last meeting, Marina proposed that interns that OPW income for the upcoming round is pooled to pay interns * after discussions off line before this meeting, they decided to scrap the idea and pay interns only if their sponsor is in good standing and has paid the sponsorship for the upcoming round * we should have a donation page on the OPW website as well * we used to have a donation page there but we never really promoted it * Friends of GNOME donations are going to require time and effort from Zana to work on the gifts * it'll take some time to get through the queue * should we try offloading the gifts to one of our merchandise partners? * we did try with Stormy to get Amazon to handle tees and stickers, but it was fairly expensive * we never asked one of the stores we already use for GNOME merchandise * '''ACTION''' (very low priority): Zana to check the inventory of merch she has in storage * Bradley/Conservancy offered his time to handle OPW if the Foundation gets overwhelmed by it * last resort option, but good to have a backup * we may need to hire somebody to handle OPW administration * we don't have enough resources for a hire * in the meantime we must engage the OPW volunteers to take pressure off of Zana * current plan: * contracts * website maintainance * maybe help with the financial/admin side * Marina, Karen, and Zana did a great job in handling the OPW administrivia, as well as hunting down status of the invoices, over the last two weeks * we need to build reserves for the OPW operative expenses * we can use donations to build both reserves for making payments and for operative expenses * Tax return * due date for filing: approx 3 weeks * bookkeeper to fill the tax return and sent it to Joanie * '''ACTION''': Kat and rest of the board to review the tax return form once it's ready * Handling money for other organisations * we haven't kept good records for the agreements in a formal location * most of them were handled and iterated via email * Kat and Zana have been moving this information to a wiki page * we still need to find out some of the historical information for some deals, like the one with GIMP * the board would like to thank Kat for the hard work in handling the financial issues of the foundation * Upcoming events * GUADEC 2014 * Karen was drafting a contract for the local organisation that handles the GUADEC financials * somebody will have to take over this task * '''ACTION''': Tobi to follow up with Alexandre and Karen about the contract for the GUADEC local organisation * we need to start looking for sponsors * can we ask the OPW sponsors? * it'd be too ambitious to have a full OPW presence at GUADEC * many sponsors/interns are from the US * may be worth asking OPW general sponsors that are not on the adboard * add a new sponsorship tier for adboard that only covers GUADEC/GNOME.Asia * GNOME.Asia * the local team sent their budget * the Foundation approved USD 15k for general expenditures of the event * Google has a combined sponsorship for GNOME.Asia and GUADEC * there is a discrepancy between the budget advanced by GNOME and the one provided by the GNOME.Asia organisers * the budgeted expense from the Foundation is USD 15k, offset by the sponsor fees * we need more sponsors for GNOME.Asia * '''ACTION''': Tobi to follow up the GNOME.Asia budget issue with the local organisers * Upcoming hackfests * extending the term of the next board's term * hand over at GUADEC * up to 4 board meetings (June and July) overlap
Re: Current state of Foundation finances
hi Alberto; you can donate to the GNOME Foundation through the Friends of GNOME program: https://www.gnome.org/friends/ which is also linked directly and prominently from the www.gnome.org landing page. ;-) ciao, Emmanuele. On 13 April 2014 16:31, Alberto Ruiz ar...@gnome.org wrote: So, the FAQ has a call for donations, however I can't find how to donate anywhere, the closest thing I can find is making a PayPal donation to GIMP :-) 2014-04-13 15:40 GMT+02:00 Allan Day allanp...@gmail.com: David King amigad...@amigadave.com wrote: ... Don't we have reserves though? We should have 6 months of operating expenses as reserves. I should leave maybe this to Kat and other board members but I'm recently enough gone that I can answer - the Foundation has adequate reserves for GNOME's ordinary operations but not for OPW, and the program has ramped up really quickly while the Foundation is still very small. That is not correct according to: https://wiki.gnome.org/FoundationBoard/CurrentBudgetFAQ#What_is_the_problem.3F That section states The Foundation does not have any cash reserves right now. Blunt statements like this aren't very helpful, and they send a really bad message. It's easy to read this line and think the worst. Clearly we do have protected reserves - which we are preserving by the freeze on sponsorship repayments. The extra reserves that we usually have are expected to recover, and there is a plan in place to ensure this happens. Can we try and clarify this on the wiki please? Allan ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- Cheers, Alberto Ruiz ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Distribution Naming System
hi; On 6 April 2014 20:35, Sébastien Wilmet swil...@gnome.org wrote: On Sun, Apr 06, 2014 at 07:17:59PM +0200, Alberto Ruiz wrote: systemd, CoreOS, LLVM, OpenStack, LibreOffice, GitLab... there are so many interesting problems and critical to software freedom being solved outside of the GNU umbrella these days. GNOME is still a GNU project, but GNOME doesn't highlight that. On the GNOME homepage, we could have something like GNOME, the GNU desktop. And GTK+, the GNU widget toolkit, etc. With a paragraph explaining the GNU philosophy, and links to the GNU website and articles. I think that yes: the GNOME website should link back to the GNU website in the about section. care to file a bug? whether or not we should add the GNU desktop/widget toolkit I leave to the engagement team. We can also upgrade our software licences to the GPLv3 and LGPLv3. we as in...? basically all parts of the GNOME stack are licensed under (L)GPLv2 or later already, and some of it are under (L)GPLv3 or later. even if we don't take the or later at face value, re-licensing our platform is going to be impossible: we don't have copyright assignment (for a lot of good reasons) and in some cases some contributors do not exist any more, making the re-licensing effort a non-starter. on top of that, the v2 has given us the widest adoption possible, and unlike other entities we cannot re-license dual-license for commercial work. I personally don't want to see the ecosystem of companies using GNOME technologies dwindle even more. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Is there GNU/Linux distribution which includes always latest gnome 3
okay, can we please stop this pointless thread on foundation-list? the name of distributions and whether or not it conforms to the requests of the GNU project has nothing to do with the GNOME project or the GNOME Foundation. if you want to propose a name change, or want to raise the issue of the name of the Arch distribution, feel free to send an email to their project mailing list. ciao, Emmanuele. On 3 April 2014 19:05, Yosef Or Boczko yosef...@gnome.org wrote: Btw, in the name of my system there is GNU/Linux credit: $ uname -a Linux yoseforb 3.14.0-1-ARCH #1 SMP PREEMPT Tue Apr 1 23:08:28 CEST 2014 x86_64 GNU/Linux Regards, Yosef Or Boczko בתאריך ה', אפר 3, 2014 בשעה 9:06 PM, Karen Sandler ka...@gnome.org כתב: On 2014-04-03 04:28, Ali/amjjawad wrote: Arch is a variant of the GNU/Linux system, so please let's not call it Arch Linux. Calling the whole system Linux is, in effect, giving Torvalds credit for our work, so we get no credit for it. See http://www.gnu.org/gnu/linux-and-gnu.html [1] and http://www.gnu.org/gnu/gnu-linux-faq.html [2], plus the history in http://www.gnu.org/gnu/the-gnu-project.html [3]. Since Arch is a version of GNU/Linux, the right term is Arch GNU/Linux. As many people on this list know, I too prefer the term GNU/Linux, and it's been GNOME's official policy to use the term. FWIW, I try to avoid this problem by referring to the project as just Arch. karen ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: New challenge
hi Karen; I'd like to thank you for your great, indispensable work over the past few years. your enthusiasm and involvement in GNOME have been incredible and inspiring. I wish you all the luck in the world as the Conservancy ED: they are incredibly lucky to have you. having you on the board and on the engagement team would be great for GNOME. ciao, Emmanuele / with only his hat of Foundation member on. On 31 March 2014 16:56, Karen Sandler ka...@gnome.org wrote: Hi Foundation members, I've posted some news on my blog. Working as the GNOME Foundation Executive Director has been an incredible experience for me and GNOME has made some impressive progress in my time at the Foundation. I'm proud of where the GNOME community is and think it's time for me to hand the reins over to someone new. Today I am announcing my new position as the Software Freedom Conservancy Executive Director. As many of you know, I have been volunteering with Conservancy for some time, having co-founded it when I was at SFLC. It is an important organization where I think I can make a difference, and GNOME is in good hands. The current board of directors continues to impress me with their commitment and varied skillset and I know they will continue to lead the organization well. There's a more detailed discussion of this change on my blog at gnomg.org but of course, I have no intention of leaving GNOME. I plan to announce my candidacy for the board when the call comes out, I'll stay on as pro bono counsel, and of course I'll continue volunteering in other ways. The Conservancy has also agreed to partner with GNOME, so that I can help to run the Outreach Program for Women with Marina. I'm excited for my new role and am glad I can continue to work with you in so many ways. karen ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of March 11th, 2014
hi; On 25 March 2014 12:43, Richard Stallman r...@gnu.org wrote: [[[ To any NSA and FBI agents reading my email: please consider]]] [[[ whether defending the US Constitution against all enemies, ]]] [[[ foreign or domestic, requires you to follow Snowden's example. ]]] Indeed. We agreed that we need a clear privacy policy before we do anything - this will explain exactly what data is being sent, who it is being sent to, how the data will be used (and not used), and so on. I think that the writing of this document will help to clarify these issues and open them up to debate. How and where data will be used is the second question. The first question is whether to collect the data. without going into existential philosophy, we can assume we already answered positively to that question, given that we're discussing the collection of data. we need proper guidelines to regulate the collection of data in case *anybody* decides to collect user metrics; if nobody actually collects data then we're safe anyway. What is the data in question, and why propose to collect it? that was actually the second question I asked, and the current answer, as explained by Richard Hughes, is: • the installed and removed applications • a hash of the IP address leaving asing the NSA, FBI, CIA, GCHQ, and other malevolent actors, at some point we need users to be able to tell us what they use, what they want, and what they like. if it's strictly opt in, and if there's the option to revoke this privilege at any time, then we should be safe. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board Meeting of March 11th, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140311 = Minutes for Tuesday, March 11th, 2014, 17:00 UTC = == Next Meeting == * Tuesday, March 20th, 2014, 16:00 UTC == Attending == * Andreas Nilsson * Marina Zhurakhinskaya * Tobias Mueller * Joanmarie Diggs * Sriram Ramkrishna * Ekaterina Gerasimova === Regrets === * Emmanuele Bassi * Karen Sandler * Rosanna Yuen == Board Meeting Agenda == * Privacy issues regarding GNOME Software statistics reporting * The GNOME Software statistics configuration moved to GNOME Control Center * https://bugzilla.gnome.org/show_bug.cgi?id=725912 * The change to send usage stats to distros by default was intentional * Bastien suggested this be explicitly asked/presented to users in GNOME Initial Setup * No further action seems to have taken place * Will it be done in time for 3.12? * GNOME Software has a policy about how the data will be used: * [[https://git.gnome.org/browse/gnome-software/tree/doc/privacy-policy.html]] * But the data collection is not done by GNOME; it is done by distros. * Karen was consulted in #board since she is not able to attend today's meeting * She would want to get Bastien's solution in for 3.12 * Failing that, we should put something in the release notes * Conclusions: * Users should opt-in * Distros should provide their policy privacy to the user * Ask the Release Team if we can block against this being added in GNOME Initial Setup * '''ACTION''': Kat will reach out to gnome-software maintainers * '''ACTION''': Kat will email the Release Team * '''ACTION''': Karen will look at these issues from a legal standpoint * SXSW (South by South-West) travel report from Sri * Sri and Karen attended * Karen had a talk on Friday. While most of the sessions at SXSW seem to be not very well attended, there was a good amount of press coming out of it, including an article in Le Monde, in addition to the SXSW blogpost leading up to it with a very broad readership. * Advertised the talk via social media * Interest in OPW; another related to the medical field * had a GNOME event but it could be organized better, we need to organize the event well in advance and use multiple ways of advertising it, including posters and eventbrite. * Got a couple of new potential volunteers, and some interest in the west coast hackfest * Promotion of OPW by EFF, Rackspace, and Wordpress. Karen has several new fundraising leads for OPW. * Most people Sri spoke with knew what GNOME was, Free Software, etc. * Sri gave an interview that has since appeared in a blog post * [[http://evolver.fm/2014/03/08/sxsw-pitivi-aims-to-bring-real-video-editing-to-linux/]] * Karen's articles are: * [[http://www.lemonde.fr/technologies/article/2014/03/08/et-si-les-implants-medicaux-etaient-sous-licence-libre_4379783_651865.html]] * [[http://southxmrm.tumblr.com/post/78924379894/today-i-had-a-chance-to-meet-with-the-incredible]] * Karen also did a couple of other interviews, including one on about the remote session with Snowden where usability of free software was directly discussed. * In general, they think it was a really good experience * Difference: We are not preaching to a choir at SXSW, but people are quite savvy * Somewhat expensive conference. We need to partner with others like FSF, KDE, and others. Free Software tent? Karen has talked with people at a few other companies and orgs about having a free and open pavilion * If done again: Plan the event further ahead of time and promote it in fliers distributed around the venue. Maybe a team of people, perhaps rent a house to save money * Outstanding reimbursements * Reimbursement of sponsorship for FOSSASIA 2014 * Kat reviewed the receipts. Only the taxi receipts appear to be missing. * '''ACTION''': Kat will email Rosanna to make the payment and check the reimburment possibility of the taxi. * Doc hackfest not yet submitted, but should be done by the end of today * Financial follow up on OPW * '''ACTION''': Marina will follow up with Rosanna * GUADEC 2015 bids and deadlines * Oliver Propst submitted a bid on behalf of the Gothenburg GUADEC 2015 organizing committee to both the Board list and the Foundation Announce list * https://mail.gnome.org/archives/foundation-announce/2014-March/msg7.html * This is the only bid received thus far * Should we make another announcement, set a deadline, etc.? * '''ACTION''': Kat will check with the Italian team to verify that they do not plan to submit a bid * Upcoming hackfests * Developer Experience Hackfest * Allan has invited David King to join the hackfest ~$350 for travel + ~270 for accommodations * '''VOTE''': Andreas, Sri, Tobi, Joanie, Marina: +1; Kat abstains * Venue and date not secured * The original venue was not available for the date chosen * Options: Change the date and/or the venue * May have associated cost changes
Minutes of the Board meeting of March 20th, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140320 = Minutes for Tuesday, March 20th, 2014, 15:30 UTC = == Next Meeting == * Tuesday, March 25th, 2014, 16:00 UTC == Attending == * Andreas Nilsson * Marina Zhurakhinskaya * Tobias Mueller * Joanmarie Diggs * Ekaterina Gerasimova * Karen Sandler * Rosanna Yuen * Emmanuele Bassi === Regrets === === Missing === * Sriram Ramkrishna == Board Meeting Agenda == * gnome-software privacy resolution * Kat reached out to maintainers by IRC * they understand the issue and are happy to either resolve the bug or revert the sharing setting to off by default * https://bugzilla.gnome.org/show_bug.cgi?id=725912 * https://bugzilla.gnome.org/show_bug.cgi?id=726234 * the setting was reverted * Outstanding reimbursements * LibreGraphics/GIMP * We have been not keeping up to speed * We are also getting involved with more organizations * The responsivity should get better when more people can access the bank account * We are still cheaper than any other option, in terms of fees * But we need to get better * The workflow is still pretty cumbersome for Rosanna * It's all based on email * It's easy to get lost or overwhelmed * The wiki works better * We need to get a single page for tracking reimbursements for organizations that we're holding money for * Approvals should also go on the same page * We need to keep a record * As long as it falls without our remit, we don't really need to vote on it * Just minute it * Money is tracked in the GNUcash file * The process on that is not really great, but there are no great options out there * The board should have a person responsible * Either the treasurer or the secretary * '''ACTION''': Kat to contact the GIMP developers for allocating the money for the event at LGM * GUADEC 2015 (Italian) bid officially dropped out * Gotheburg is the only bid left * Upcoming hackfests * Developer Experience Hackfest * Location officially moved to Berlin * Munich was not going to be as cheap * New attendees: Zeeshan Ali and Alexandre Franke * Addendum to the budget: USD 1000 (total) * '''VOTE''': Add USD 1000 to the DX hackfest budget: +1 Marina, Andreas, Joanie, Tobi; Kat and Emmanuele abstain * Voted on the mailing list: advance the sponsorship reimbursement for Sindhu * Upcoming events * GUADEC 2014 * Kat reached out to Liberix to transfer leftover funds from GUADEC 2013 to the 2014 organizers * GNOME.Asia * Travel committee * Event organizers are not happy about the new amount of work * We are also not great at process * Receipt collection * Tracking of reimbursements and personal details == Discussed on the mailing list == * Sindhu asked to get her sponsorship in advance of the DX hackfest * '''VOTE''': +1 from Kat, Andreas, Marina, Joanie * Request for funding to restock the North American Event Box == Completed Actions == * Kat will check with the Italian team to verify that they do not plan to submit a 2015 GUADEC bid * Kat will reach out to gnome-software maintainers about privacy * Reached out by IRC: maintaners understand the issue and are happy to either resolve the bug or revert the sharing setting to off by default * Setting is off and removed from the UI until 3.14 * Kat will email Rosanna to make the reimbursement for FOSSAsia and check the reimburment possibility of the taxi == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Karen to write the Privacy policy for GNOME services * Karen to review the agreement for the fund collection in EU * Kat to contact the GIMP developers for allocating the money for the event at LGM * Sri to investigate better uses of adsense/adwords on the GNOME websites * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure * Marina will follow up with Rosanna on OPW finances update * Kat will email the Release Team on behalf of the board to express the board's concern regarding gnome-software * Karen will look at gnome-software privacy issues from a legal standpoint -- W
Re: Minutes of the Board Meeting of March 11th, 2014
hi all; I am less interested in where the toggle lives[0] than who is storing the data, and what kind of data it is. the first question regards *where* is the data going to be sent and/or stored: the GNOME Foundation cannot run a web service with user credentials for everyone on the Internet, for a variety of reasons already discussed when we decided to host an OwnCloud instance on gnome.org[1]. ratings from the 500-odd members of the Foundation would clearly be worse than useless (let's just say that it wouldn't be a credible sample of our users), so hosting this stuff just for the foundation is clearly a no go. if we're asking downstream distributors to host this service then we'll have to ensure that they are complying with a privacy policy that we define, which is going to be interesting when it comes to the legal side. the other question regards *what* is actually being communicated: if it's not just a case of application ratings and comments, but of actual user metrics[2] then we're going to have to do a lot in terms of anonymisation of the collected data, as well as comply with a ton of data retention laws around the planet. also, and this is related to who is going to store this data, how do we get metrics back? in which form? who is going to analyse it? it would be good to have a discussion about these two points, more than debating the initial state of the settings key. ciao, Emmanuele. [0] with my GNOME community member hat on: I implicitly trust all the people involved in this; not just because I pride myself of considering them friends, but also because I know they are known to have high moral standing in the community. I also happen to daily run other code that they wrote, and if all else fails, I have access to the code in question. erring on the side of precaution is fine, but I'm starting from a position of trust, and I strongly ask that everybody do so, to avoid the thread degenerating into a flame war.[3] [1] https://mail.gnome.org/archives/desktop-devel-list/2014-February/msg00120.html [2] which applications have been launched, how have they been launched, duration of interaction with the shell and applications, maybe web pages visited, number of searches in the shell, etc. [3] and now, with my director hard hat on: I consider that a fair warning. flames shan't be tolerated, and we'll drop the hammer of moderation *hard* if that happens. On 24 March 2014 15:47, Allan Day allanp...@gmail.com wrote: Luc Pionchon pionchon@gmail.com wrote: ... I think that this is not enough: The user is not always the one who does the initial setup. Also the initial setup may have happened long ago, who will remember what he selected during initial setup? I think we want this to be off by default, and have initial setup turn it on after checking with the user. That way it won't get turned on if initial setup isn't used for some reason. Allan -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board meeting of March 20th, 2014
oh, I apologize: I clearly heard the wrong name on the phone. I'm fixing the minutes on the wiki. ciao, Emmanuele. On 24 March 2014 20:27, Alexandre Franke alexandre.fra...@gmail.com wrote: On Mon, Mar 24, 2014 at 3:31 PM, Emmanuele Bassi eba...@gmail.com wrote: * Upcoming hackfests * Developer Experience Hackfest […] * New attendees: Zeeshan Ali and Alexandre Franke I'm not attending. That should read Aleksander Morgado. -- Alexandre Franke ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: internal engagement
hi Germán; On 4 March 2014 19:24, Germán Póo-Caamaño g...@gnome.org wrote: Just an example after reading the minutes recently sent: = Minutes for Tuesday, December 10th, 2013, 16:00 UTC = [...] * We should also ask on foundation-list for ideas * '''ACTION''': ... to reach out to foundation-list for ideas from the foundation members regarding the privacy campaign funds = Minutes for Tuesday, January 21th, 2013, 15:00 UTC = [...] * Status and plan for the security and privacy campaign's money * ... asked around generally for ideas * Not much feedback I don't see in the archives (December 2013-March 2014) a mail to foundation-list asking for ideas for the privacy campaign (please, correct me if I am wrong). So, it should not be strange that there was Not much feedback. that's my mistake in the minutes: the asked around was referring to the wiki page (https://wiki.gnome.org/Foundation/PrivacyCampaign2013) we set up after the announcement of the privacy campaign results at GUADEC, as well as informal polling of maintainers and contributors of security-related projects; for instance, Andreas reached out to Stef Walters about potential ideas, but that happened only recently. to be fair, I think asking for concrete proposals on foundation-list would be a terrible mistake: desktop-devel would probably be more effective — in fact, the first proposal of the privacy campaign, which included potential work areas, was sent to desktop-devel: https://mail.gnome.org/archives/desktop-devel-list/2012-December/msg00077.html How is that none of the directors noticed this to fix it? I was honestly convinced that Karen did send an email (I do remember the discussions at various meetings quite vividly), but it's probably the result of me discussing this stuff off and on in various venues (IRC, email, social networks) that I may just have been confused. I apologise for that. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes for the Board meeting of November 26th, 2013
[apologies for the late publishing of minutes; the last minutes of 2013 and early 2014 were delayed by me being sick, and then not catching up with the latest batch] wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131126 = Minutes for Tuesday, November 26th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, December 10th, 2013, 16:00 UTC == Attending == * Andreas Nilsson * Marina Zhurakhinskaya * Emmanuele Bassi * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs === Regrets === * Rosanna Yuen * Karen Sandler (travelling) === Missing === * Sriram Ramkrishna == Board Meeting Agenda == * Status and plan for the security and privacy campaign's money * We raised a good deal of money from the Privacy campaign * USD 20,000 * We need a good plan for getting these to use * Ideas on the wiki: https://wiki.gnome.org/Foundation/PrivacyCampaign2013 * Should we start a call for bids? * Need to identify projects * Fund interns? * Design team * Clear deliverables * Companies (bids) and people (bounties) * '''ACTION''': Emmanuele to contact Stef Walter and the design team for ideas for the Privacy campaign actions * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * Still in progress and blocking on budget * Proposed Hackfests * There are at least three hackfests being planned which will require funding. * US West Coast hackfest (systemd, wayland, graphics stack); no budget or set dates yet * WebKit hackfest (Igalia offices), 30 people (5 from GNOME); EUR 5050, mid-December * Documentation hackfest in January * We are still blocked by the missing budget * We came under budget in terms of hackfests last year * We really need a budget to have a clear idea of how much expenses we can take * '''VOTE''': Fund WebKit hackfest attendance for GNOME Foundation members to the amount of EUR 5050 (USD ~6800): +1 Emmanuele, Tobi, Marina, Andreas; abstained: Kat, Joanie * '''ACTION''': Joanie to contact the WebKit hackfest organisers to communicate the decision of the board * Reimbursements * Some reimbursement for GIMP and GUADEC sponsored travel are late and we need to look into what happened. * Payment was sent 20 days ago * Kat to check with the people asking for reimbursement * GUADEC sponsorship brochure. * In preparation for next years conference, we need to be out in good time with the sponsorship brochure in order to make it easier for companies interested in sponsoring the event be able to plan their budget for 2014 properly. * What is the status of this? * GUADEC 2014 local team is organising a meeting to discuss the state of the brochure, among other things * '''ACTION''': Andreas to attend the GUADEC 2014 team meeting and check the state of the sponsorship brochure * Go through action items and their status. * We have a number of ongoing action items for Foundation IRC meeting, photography policy etc. * Check the status of those. * Upcoming Advisory Board Agenda * Karen sent an email to the adboard with the proposed date and time * Waiting for feedback * To be discussed on board-list and adboard-list == Discussed on the mailing list == * OPW funding. Marina asked if we could sponsor 2 slots +1 extra in case we didn't find a sponsor to fund the 3rd one. * +1 from Emmanuele, Joanie, Andreas, Sri, Marina, to sponsor the 2 slots from the Foundation. * -1 from Kat because we cannot allocate the money without a budget for 2013-2014, the programme discriminates against a group based on gender (which may discourage participation from that group) and the organisation process is not documented, which is not sustainable * +1 from Marina, Sri, Emmanuele * -1 from Andreas, Joanie, Kat due to budget for the coming year being unknown at this moment and because 5500 usd could be spent elsewhere. * Tie due to the fact that we're missing the ruling vote. In the end we got corporate backing for the 3rd spot. * Marina responded to Kat that providing opportunities for under-represented, disadvantaged groups is not discrimination. There are many paid opportunities for all types of work in free software and people who already have these positions or are applying for them are mostly men. Google Code-In for 13-18 year olds has coding, quality assurance, design, documentation, and outreach tasks, but among last year's 20 grand prize winners, there was only one girl. GNOME should make an effort to participate in Google Code-In next year, because we should have many ways of encouraging all new contributors. We can also have an Outreach Program for Documentation Writers, and any such similar program that raises awareness about contributing to free software among people with certain skills, but doesn't reach out to a disadvantaged group specifically. On the subject of documentation, there is a lot of documentation on the wiki, and Marina will document what one needs to do in the yearly cycle
Minutes for the Board meeting of December 10th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131210 = Minutes for Tuesday, December 10th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, January 7th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Karen Sandler * Marina Zhurakhinskaya * Emmanuele Bassi * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs === Regrets === === Missing === * Sriram Ramkrishna == Board Meeting Agenda == * Next meeting * Skip December 24th * Proposed date: January 7th * Karen is travelling for Linux Conf Au * Other days: December 31st, January 2nd * Status and plan for the security and privacy campaign's money * Karen talked to Jacob Applebaum * Jacob expressed interest in implementing Tor support in GNOME * Karen is connecting Jacob with Matthias Clasen from the release-team * We should also ask on foundation-list for ideas * '''ACTION''': Karen to reach out to foundation-list for ideas from the foundation members regarding the privacy campaign funds * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * Still in progress and blocking on budget * Upcoming Hackfests * Portland hackfest * https://wiki.gnome.org/Events/Hackfests/WestCoastSummit2014 * Documentation hackfest * https://wiki.gnome.org/Hackfests/WinterDocs2014 * ~$7500 requested by attendees * Travel costs are still fluctuating * '''VOTE''': Fund documentation hackfest for USD 6000: +1 Joanie, Marina, Tobi, Emmanuele, Andreas; Kat abstains * State of the gnucash file/budget * Rosanna is reconstructing the file * Bank and website issues have been blocking updates * An updated version has been sent to Kat * Missing two adboard fees, we are chasing them * Outstanding reimbursements * Check if we have any outstanding reimbursements and what the status is of those. * Kat checked with GIMP and all the reimbursements arrived * New request from GIMP is being processed * Reimbursement for Sindhu has been returned and Rosanna is going to process it * General OPW update * 31 participants * Marina has started a document on the wiki for logging the OPW coordination process and progress * GNOME * 3 interns * Documentation * Chinese Translation * Getting Things GNOME! * We managed to get enough funds raised even with last minute issues * GNOME Asia Summit update * May 24-25th * Beijing * Venue is not free, but low cost * May be co-located with OpenSUSE conference * Sent the sponsorship brochure * GUADEC 2014 update * A little behind schedule * Sponsorship brochure draft is progressing * Missing sponsorship levels * Learn from last year * Should be out early January * Should formalise the deadline for bids for GUADEC 2015 * Upcoming Advisory Board * Agenda * Wayland update * New adboard members * GNOME.Asia dates and venue * OPW round * FOSDEM face to face meeting * Quick update on Behnam Esfahbod (volunteering) and Andrea Veri's latest work for the foundation. * Andrea took down the World of GNOME forums due to massive amount of spam * Behnam started working, so he had to reduce volunteer time * Andrea's contract is coming up * We should check how much funds we still have from the sysadmin drive * QA/panel/presentation of the Board at FOSDEM * Organisers of the Cross-Desktop room expressed interest * To be discussed on the list * Deadline for submission is on Sunday == Completed Actions == * Joanie to ask Karen to report on board-list about the World of GNOME Forums * Joanie to ask Karen to report on board-list about handling the Pitivi funds * Joanie to ask Karen to report on board-list about the Upcoming Adboard meeting * Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) * Rosanna to set up an account for Kat to access the Foundation's PayPal * Rosanna to check if the reimbursement for Sindhu has been returned * Marina to ask Behnam to (regularly) report on his state and work == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Kat to create a private wiki page on the web services accounts holders and passwords
Minutes for the Board meeting of January 21st, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140121 = Minutes for Tuesday, January 21th, 2013, 15:00 UTC = == Next Meeting == * Tuesday, February 4th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Karen Sandler * Marina Zhurakhinskaya * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs == Board Meeting Agenda == * Pitivi campaign * Karen is following up with the Pitivi maintainers * The campaign scope is a bit unclear * Is it an official campaign? * Is is an endorsed campaign? * Different constraints between official and endorsed * Official campaigns are handled through the Foundation's infrastructure * Should we manage the campaign money? * The Foundation would be able to handle the money and hire the Pitivi maintainers as contractors * If we host the campaign on our infrastructure then we should also handle the money from the campaign * Improvements in Pitivi trickle down to GStreamer * Advisory board members are interested in the platform evolution and improvements * '''ACTION''': Karen to follow up with the Pitivi maintainers for their campaign * Status and plan for the security and privacy campaign's money * Karen asked around generally for ideas * Not much feedback * We should do what we did for the accessibility campaign * Create a call for bids with broad points * Get proposals and bids for them * Outstanding reimbursements * What is the status of the payments for the Mono Hackfest? * Receipts received from the organisers * Board needs to review them and authorise the reimbursement * '''ACTION''': Andreas and Emmanuele to review the Mono hackfest receipts * Any other pending reimbursements? * Soon we will have the documentation hackfest receipts * We should have a centralised place for the pending reimbursements, including which ones have been authorised by the board * Minutes and mailing list archives are not easy to use/parse * Use a private wiki page, like we do for the travel committee * General budget status * No budget yet * Bank account data is mostly up to date * PayPal account data is still not up to date * '''ACTION''': Karen, Kat, and Rosanna to have a meeting to finish the budget and tax information * Rosanna has been working on collating the tax-related data * Upcoming events * FOSDEM and Adboard meeting * Attendance: Sri, Tobi, Emmanuele, Kat * Discussion on GNOME technology and platform * Especially GTK * Points of discussion * How do we improve the feedback from non-GNOME users of GTK * Avoid disenfranchisement of non-GNOME users/platforms * Create a meeting place to get feedback and give a voice to non-GNOME/non-Linux users of the GNOME core platform * GNOME Asia * Confirmed to be co-locating with OpenSUSE * Tobi found a convenient flight for Beijing * Tobi has been helping out organising the event, and would represent the board * Kat submitted talks and wants to wait for approval for sponsorship * Travel sponsorship should go through the GNOME Asia team * GUADEC 2014 * '''ACTION''': Emmanuele to contact the local organisers for the status of the papers committee and CfP * West Coast Hackfest * Located in Portland * Buy in from kernel and plumbing developers * Apps sandboxing, GNOME Shell, and Wayland are the focus * Beginning of March * May get corporate funding from Intel * Travel report from Karen about Linux Conf Australia * Interested in the Outreach program * Karen had a couple of interviews * Fedora desktop group is pivoting on UX for developers * We should improve GNOME visibility at Fedora events == Completed Actions == * Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * Karen to circulate a new draft of the OPW mentor/student contracts == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Andreas and Emmanuele to review the Mono hackfest receipts * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Kat to create a private wiki page on the web services accounts holders a nd passwords * Allan and Kat decided to go for a private git account instead for security reasons * Karen to write the Privacy policy
Minutes for the Board meeting of February 4th, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140204 = Minutes for Tuesday, February 4th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, February 18th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Karen Sandler * Marina Zhurakhinskaya * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs === Regrets === === Missing === == Board Meeting Agenda == * Pitivi campaign * Karen drafted out an agreement * Standard contractor agreement, with a few tweaks like adding an authorized representative to show independence from OpenCreed for profit motives * Pitivi developers have brought up some comments and questions * Karen is working with them to improve the wording of the agreement * Status and plan for the security and privacy campaign's money * The board is reaching out to members of the community to go over the ideas on the wiki * More ideas are welcome * Outstanding reimbursements * Status of Dia GNOME reimbursements? * Andreas is going over the receipts this week * Any other pending reimbursements? * Documentation hackfest (soon) * FOSDEM (soon) * Kat created a private wiki page with the list of pending reimbursements for Rosanna to subscribe to * https://wiki.gnome.org/Travel/Private/Reimbursements (PRIVATE) * Mid-point batch of payments for OPW has been sent * General budget status * State of finance up to October is almost done * Status of 2013 Tax forms * Data gathering * We have asked for an extension * Common practice, nothing special * We have time until May * Upcoming events * GNOME Asia * The original plan was to co-locate with openSUSE conference * It is possible that GNOME.Asia is going to be stand-alone * GUADEC 2014 * Sponsorship brochure is done * The brochure is going to be sent once the website is up * The CfP is also blocking on the website * Website should be up soon * West Coast Hackfest * Venue is still undecided * Conference center in Portland * Discount rate for hotel * Other option (to maximize attendance) * San Francisco * Near Linux Foundation collaboration summit and Red Hat developers conf * Travel report from FOSDEM * Karen met with the Debian packages for GNOME and asked the current state of Debian * The Debian packagers feel demotivated by the current situation * They agreed to blog more on the issue * The Debian packagers asked for a technical position from the GNOME project for the use of systemd * Maybe have a joint statement with KDE as they moved to systemd as well * Involve other environments like XFCE * '''ACTION''': Karen and Emmanuele to draft a common/cross-desktop position on systemd * Karen talked to a Red Hat representative about funding * Ask the release team for a report on the state of the project * Keep the board updated * '''ACTION''': Sri to reach out to the release team for a report on the state of the project == Discussed on the mailing list == * GCompris switch to QML for iOS and Android support * The maintainer graciously informed the board beforehand * Effects on GSoC * GTK does not support Android and iOS, and there's no current effort for that; Bruno's effort alone would not be sufficient * Qt/QML has commercial interest to support those platforms == Completed Actions == * Karen to circulate a new draft of the OPW mentor/student contracts * Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * Karen to call for ideas for privacy work related bids at GUADEC and by blog/email to foundation-announce == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Karen to write the Privacy policy for GNOME services * Karen and Tobi to continue pursuing the fund collection in Europe * Karen and Emmanuele to draft a common/cross-desktop position on systemd * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to reach out to the release team for a report on the state of the project * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME
Minutes for the Board meeting of February 18th, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140218 = Minutes for Tuesday, February 18th, 2014, 16:00 UTC = == Next Meeting == * Tuesday, February 25th, 2014, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Karen Sandler * Marina Zhurakhinskaya * Emmanuele Bassi * Tobias Mueller * Joanmarie Diggs * Sriram Ramkrishna * Ekaterina Gerasimova === Regrets === === Missing === == Board Meeting Agenda == * Pitivi contract * Pitivi has a termination clause in the contract, for cause (in case the Foundation breaches the contract) * the Foundation has two termination clauses * termination for cause * termination based on Foundation's judgement * the second clause was introduced as a safety * Pitivi hackers asked to remove it * the Foundation should drop the latter clause * it's not very likely that we're ever going to use it * The Board discussed the direction of the GNOME Foundation and possibilities for the future == Discussed on the mailing list == == Completed Actions == * Rosanna to check if the reimbursement for Sindhu has been returned == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Karen to write the Privacy policy for GNOME services * Karen and Tobi to continue pursuing the fund collection in Europe * Sri to investigate better uses of adsense/adwords on the GNOME websites * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes for the Board meeting of February 25th, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140225 = Minutes for Tuesday, February 25th, 2014, 17:00 UTC = == Next Meeting == * Monday, March 3rd, 2014, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Karen Sandler * Marina Zhurakhinskaya * Emmanuele Bassi * Tobias Mueller * Joanmarie Diggs * Sriram Ramkrishna * Ekaterina Gerasimova === Regrets === === Missing === == Board Meeting Agenda == * GNOME and Fedora in PERU 2014 * Funding for t-shirts and banners * Julita requested USD 400 * Should we set aside funding for a South American event box? * '''ACTION''': Kat to ask South American events organisers for the Foundation to sponsor an event box * Expected cost: USD 1000 to USD 2500 * https://wiki.gnome.org/Foundation/Grants/EventsBox * '''VOTE''': USD 400 allocated for funding GNOME and Fedora in Peru 2014: unanimous * '''ACTION''': Kat to inform Julita of the funding approval for the GNOME and Fedora in Peru 2014 * Next meeting * Scheduled for Monday, March 3rd, 16:00 UTC == Completed Actions == * Kat to inform Julita of the funding approval for the GNOME and Fedora in Peru 2014 == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Karen to write the Privacy policy for GNOME services * Karen and Tobi to continue pursuing the fund collection in Europe * Sri to investigate better uses of adsense/adwords on the GNOME websites * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes for the Board meeting of March 3rd, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140303 = Minutes for Monday, March 3rd, 2014, 16:00 UTC = == Next Meeting == * Tuesday, March 11th, 2014, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Karen Sandler * Marina Zhurakhinskaya * Emmanuele Bassi * Tobias Mueller * Joanmarie Diggs * Sriram Ramkrishna * Ekaterina Gerasimova === Regrets === === Missing === == Board Meeting Agenda == * Give higher PayPal privileges to the treasurer * Avoid the bottleneck in case Rosanna is not available * '''ACTION''': Kat to ask Rosanna to increase her privileges on the PayPal account * For the bank account we need somebody based in the US * Karen already has access to the bank account * Hand over of the PayPal account from old treasurer to new treasurer should be part of the process * Sponsorship requests * https://wiki.gnome.org/Events/Hackfests/WestCoastSummit2014 * USD 5187.52 in total * accommodation: USD 670 * travel: USD 4417 * Sri is still working to get sponsorship from Intel * possibly for a local event * There are various potential attendees that are not foundation members * They have asked for membership * '''ACTION''': Sri to talk to the membership team to get a report on the applications of Kay and David * '''VOTE''': Sponsorship for the attendees to the West Coast Summit that are members of the foundation: unanimous * The board should give a poster/postcard as a thank you for Endless Mobile for hosting the hackfest at their offices * https://wiki.gnome.org/Hackfests/DeveloperExperience2014 * USD 13068 total * accommodation: USD 4356 * travel: USD 8712 * note: Jon McCann asked to have his reimbursement earlier in order to book the travel * Kat and Emmanuele are on the attendees list * '''VOTE''': Sponsorship for the travel for the DX hackfest: +1 Andreas, Marina, Tobi, Sri, Joanie; Kat and Emmanuele abstain * '''ACTION''': Andreas to notify Allan and Alberto of the approval of the budget for the DX hackfest * Next meeting * Tuesday, March 11th 2014, 16:00 UTC * GNOME.Asia * Previous years we allocated USD 15,000 * Offset by sponsorship * '''VOTE''': Allocate USD 15,000 for GNOME.Asia: unanimous * '''ACTION''': Tobi, Karen to notify the GNOME.Asia organisers of the budget allocated * Report from the first QA team meeting * Attendees from: SUSE, Fedora * Centralisation of the QA work, as opposed to delegating it downstream * QA team as an entry point for new contributors * Decisions took during the meeting * UI automation * GSoC project == Discussed on the mailing list == * Ask Tiffany Yau to work on event planning * former OPW intern * enjoys event planning * Sri wants to get her on board for GUADEC == Completed Actions == * Karen to send an email to the board for a confcall with engagement team for strategising the press == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Andreas to notify Allan and Alberto of the approval of the budget for the DX hackfest * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Karen to write the Privacy policy for GNOME services * Karen and Tobi to continue pursuing the fund collection in Europe * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to talk to the membership team to get a report on the applications of Kay and David * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure * Tobi, Karen to notify the GNOME.Asia organisers of the budget allocated -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes for the Board meeting of March 3rd, 2014
hi Stormy; On 4 March 2014 15:14, Stormy Peters stormy.pet...@gmail.com wrote: On Tue, Mar 4, 2014 at 3:16 AM, Emmanuele Bassi eba...@gmail.com wrote: == Board Meeting Agenda == * Give higher PayPal privileges to the treasurer * Avoid the bottleneck in case Rosanna is not available * '''ACTION''': Kat to ask Rosanna to increase her privileges on the PayPal account If Rosanna was there, why is this an action item? that was just me being overzealous with the action items; it shouldn't have been one. * For the bank account we need somebody based in the US If the bank requires this, that's one thing, but otherwise I don't think the person needs to be US based. I think the general opinion was that you needed a US zip code, but Zana should be able to check if that's the case. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes for the Board meeting of February 18th, 2014
hi Germán; On 4 March 2014 20:05, Germán Póo-Caamaño g...@gnome.org wrote: On Tue, 2014-03-04 at 10:15 +, Emmanuele Bassi wrote: wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140218 = Minutes for Tuesday, February 18th, 2014, 16:00 UTC = == Next Meeting == * Tuesday, February 25th, 2014, 16:00 UTC [...] * The Board discussed the direction of the GNOME Foundation and possibilities for the future May any of the directors elaborate more about the outcome of this discussion? there is no outcome per se, right now, as the discussion is pretty much informal and still ongoing (as you may have noticed). some of the discussion was free flowing/mindstorming, some of it was rambling, some of it was more structured: engagement (internal and external), technical direction, fund raising, membership benefits, roles of the directors. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board meeting of October 29th, 2013
hi all; On 25 November 2013 15:48, Emily Gonyer emilyyr...@gmail.com wrote: As Dave pointed out, back a few yrs ago, people who were using only portions of GNOME were happily included in the GNOME family. But now GNOME insists on drawing utterly arbitrary and constantly shifting lines in the sand as to what constitutes 'GNOME'. Its ridiculous. Its spiteful, and above all its counter productive. okay, let's take a moment, and stop this thread now, before somebody gets hurt, or before somebody accidentally says what they really are thinking in a manner that escalates this to flame war. Karen is on holiday at the moment. Karen is also the right person to give a proper frame of reference to this discussion. let's wait until she comes back, and we can resume this discussion, hopefully with *cooler* heads and with the proper amount of decorum we expect from the GNOME foundation's mailing list. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board meeting of November 12th, 2013
[sorry for the delay: nurse duty at home turned into sick birthday and weekend.] wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131112 = Minutes for Tuesday, November 12th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, November 26th, 2013, 16:00 UTC == Attending == * Marina Zhurakhinskaya * Emmanuele Bassi * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs === Regrets === * Andreas Nilsson * Sriram Ramkrishna * Karen Sandler === Missing === * Rosanna Yuen == Board Meeting Agenda == * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do. * http://data.bls.gov/timeseries/CWURSA0?output_view=pct_12mths * Blocking on the budget * We may have enough coverage for the next 5 years, but we are missing actual figures * GUADEC and hackfest may be over budget * Income from adboard fees should be able to cover the needed amount * Decision should be deferred until we have a proper budget * Reimbursements * GIMP * Last GIMP reimbursements were 6 months late, we must do much better than that * The treasurer should be kept into the loop with a reminder every month * Michael Schumacher sent a series of ideas for improving the process * Joanie has been working on a series of ideas of her own on the wiki * '''ACTION''': Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * GUADEC * Sindhu has not received hers, can Rosanna verify that it has not been returned? * '''ACTION''': Rosanna to check if the reimbursement for Sindhu has been returned * The account number was missing from the payment instructions. How can problems like this be avoided? * Updating the GNUcash file should make these things apparent in the future * Scheduling an IRC Foundation meeting * '''ACTION''': Emmanuele to send a proposal to foundation-list about possible IRC meetings * GNOME Asia Summit update * Co-hosting with the SUSE conference is not on the table any more * But we may be able to co-host with the Fedora conference in Asia * Behnam Esfahbod volunteering with the Foundation * Should we get some form of report? * Either email to the board, or blog on Planet GNOME * Every couple of weeks would be adequate * '''ACTION''': Marina to ask Behnam to (regularly) report on his state and work * Budget (October 2013/September 2014) * Karen/Marina report on OPW income and expenses for next year * Could the Foundation sponsor 2/3 interns? * We should get around 30 interns in total for the last 2013 round ($250×30=$7500 for administration) * Kat needs up-to-date accounts/gnucash file * budget is 6 weeks late * World of GNOME Forums hosting * '''ACTION''': Joanie to ask Karen to report on board-list about the World of GNOME Forums * Handling Pitivi funds * '''ACTION''': Joanie to ask Karen to report on board-list about handling the Pitivi funds * Upcoming Advisory Board Agenda * '''ACTION''': Joanie to ask Karen to report on board-list about the adboard meeting status * Post-release teams meeting * From the minutes of the September 3rd board meeting * At the Board QA one of the proposals was to have a regularly scheduled meeting between the various teams involved in the release process * An effort similar to the reports for the AGM and the annual reports, but for the benefit of collaboration between teams * Emmanuele proposed to have a post-mortem after the development cycle ends * Conference call or IRC meeting between teams discussing what went right and what went wrong during the cycle * Maybe blue sky planning for the next one * Emmanuele is contacting various members of the release, design, engagement, a11y, i18n, and docs teams * Seems that the idea is getting buy-in * '''ACTION''': Emmanuele to draft a date and time for the post-release meeting == Completed Actions == * Rosanna to set up an account for Kat to access the Foundation's PayPal * Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed * Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Emmanuele to draft a date and time for the post-release meeting * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events
Minutes of the Board meeting of October 29th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131029 = Minutes for Tuesday, October 29th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, November 12th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs * Karen Sandler === Regrets === * Marina Zhurakhinskaya == Board Meeting Agenda == * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do. * http://data.bls.gov/timeseries/CWURSA0?output_view=pct_12mths * Kat has still not received the relevant financials information. * To be discussed on board-only * Scheduling an IRC Foundation meeting * Joanie had a long talk with Alejandro Piñeiro who subsequently sent the following email to the Release Team mailing list * https://mail.gnome.org/archives/release-team/2013-October/msg00075.html * There has been no response to that message. * '''ACTION''': Karen to contact Matthias Clasen and ask for feedback on a meeting with the release team * Contract details for OPW mentors * Karen to send the updated draft to board list for review * Behnam Esfahbod volunteering with the Foundation * Behnam started working on the website for the OPW application process * Bonus for Andrea Veri * Andrea bought a new laptop for his work on GNOME after his old died * 80% of his work on GNOME infrastructure is done on the laptop and that without one Andrea would have to cut back his time * Kat suggest letting Andrea expense the laptop * A bonus would be not tax exempt so it would cover a minimal part of the laptop * '''VOTE''': set aside USD 1100 for either a bonus or a reimbursement for Andrea Veri's laptop expense: unanimous * '''ACTION''': Karen to communicate to Andrea the decision of the board on the laptop expense and ask him for his preferred option * Long term: we should have a hardware budget * Sponsorship request for Día GNOME for USD 2390.00 * see https://wiki.gnome.org/Hackfests/DiaGNOME2013 * USD 1050 for travel, USD 560 for accommodation * 4 foundation members, 3 non-foundation members * we should be able to cover everyone * USD 400 for t-shirts * they will sell them * USD 450 for stickers/banners * used for other events * USD 300 for coffee break/snacks * the Chilean GNOME users group managed to get USD ~670 in sponsorships * total: USD 2090 * '''VOTE''': Expense USD 2090 for the Día GNOME event: unanimous * We don't usually sponsor food/drinks, so we should ask to get a sponsor * '''ACTION''': Kat to communicate with the Día GNOME organisers the approval of the expense * GNOME Paypal account * Can Rosanna set up an account for Kat? If Rosanna doesn't have time, can someone else do it? (See minutes from the 1st of Oct) * Account set up now * Budget * Karen/Marina on OPW income and expenses * Kat needs up-to-date accounts/gnucash file * Budget is 4 weeks late * World of GNOME Forums hosting * Currently unmaintained * SPAM infested * Two issues: * Need a team of people that keeps them working * Should we have forums on gnome.org infrastructre? * We should probably ask to close the existing forums * Decide what kind of forums we want to have on our infrastructure * Part of the engadgement team * '''ACTION''': Karen to reach out to the World of GNOME owners and decide what to do with their forums * Handling Pitivi funds * Approached by Jeff about two years ago, the board at the time reviewed Fiscal Sponsorship Guidelines * Was put on hold * Pitivi would like GNOME to handle money for * GSoC/OPW * Fundraising * Hackfests * Similar to what we already do for PulseAudio, GStreamer, GIMP * the Foundation should be at least able to handle the Pitivi GSoC funds, given the urgent timetable * Pitivi would like to have a fundraising campaign * in order to fund a full time developer for a year * the Foundation would be responsible for handling the contractor, and delegate to the Pitivi developers the handling of the contract deliverables * '''ACTION''': Karen to send to Jeff the list of roles that the Foundation can assume as fiscal sponsor * Needs to get a better handle on the software tracking for our fiscal sponsorships * '''VOTE''': Have the Foundation handle the GSoC money for Pitivi: unanimous * '''ACTION''': Karen to communicate to Jeff the decision of the Board to handle the GSoC money for Pitivi * Upcoming Advisory Board Agenda * Last meeting: GUADEC * Ideas for the agenda * Introduction of the two new advisory board members: Linux Foundation, PIA * Updates from the Foundation * Software rendering progress * Debian, systemd, Wayland integration * AppData * potential date: last week of November
Minutes of the Board meeting of October 15th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131015 = Minutes for Tuesday, October 15th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, October 29th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Karen Sandler * Marina Zhurakhinskaya * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller === Regrets === * Ekaterina Gerasimova * Joanmarie Diggs === Missing === == Board Meeting Agenda == * GUADEC travel reimbursements are three weeks overdue now. * Zana is working on the list * Contract details for OPW * There are some feedback from mentors with regards to the contracts that got introduced last round. * Karen, Marina and Kat had a meeting going over the feedback and see what could be improved. * No progress * Karen sent possible changes to the non-board person that expressed doubts or concerns, but still hasn't gotten a reply * Not time sensitive, but it needs to be done before the next round of OPW starts * '''ACTION''': Karen to circulate a new draft of the OPW mentor/student contracts * Montreal Summit travel report * Around 40 attendees * 6 students attended from the Western New England university along with a professor * They want to revive the Mousetrap project (mouse assistive technology) as part of their year's university project, they had great support and made a lot of progress * Sessions could have been better organised to allow for newcomers * Karen met the president of Savoir-Faire Linux, SFL interviewed Karen and then Karen interviewed them * Good feedback * The sponsors helped with the venue, parties, and refreshments: Canonical, Red Hat, SFL * Work was accomplished on notifications, a11y, developer experience, etc. * GNOME Asia Summit update * Still in the planning stage * We received a bid, but we also got two proposals for co-locating the summit with other conferences and communities * Local community should evaluate the options * Behnam Esfahbod volunteering with the Foundation * Behnam is waiting for a new job to start in 2014 and has free volunteer time until the end of the year * 24 hours per week * Tasks * investigate OPW application tracking using a local instance of the Google Summer of Code software * Infrastructure issues * Need to check if Behnam is a Foundation member, and have his blog syndacated on the Planet == Completed Actions == * Karen to ask on foundation-list if somebody wants to work with Gitorious.org to create a GNOME mirror there * Karen to check with Rosanna if a 30 day turnaround fits in to her travel reimbursement workflow * Karen and Joanie to manage the bulk hotel booking for the Montreal Summit * Karen, Kat, Marina, Andreas to discuss the OPW contract issues during the board's work session == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Kat to contact Cesar Fabian Orcoon Chipana to add a way to file a reimbursement complaint to the future travel commitee form * Kat to notify Anton Belka the decision on his GUADEC reimbursement * Karen to write the Privacy policy for GNOME services * Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * Karen to call for ideas for privacy work related bids at GUADEC and by blog/email to foundation-announce * Karen and Tobi to continue pursuing the fund collection in Europe * Karen to circulate a new draft of the OPW mentor/student contracts * Sri to investigate better uses of adwords on the GNOME websites * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure * Rosanna to set up an account for Kat to access the Foundation's PayPal -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes for the Board meeting of October 1st, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131001 = Minutes for Tuesday, October 1st, 2013, 16:00 UTC = == Next Meeting == * Tuesday, October 15th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Joanmarie Diggs * Karen Sandler * Ekaterina Gerasimova * Marina Zhurakhinskaya * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller == Board Meeting Agenda == * Adopting a photography policy for GNOME events. * '''ACTION''': Joanie and Karen to meet and discuss about the photography policy for GNOME events * Scheduling an IRC Foundation meeting * 3.10 has been released * Joanie pinged the release-team today in response to the discussion during the meeting * Contract details for OPW * There are some feedback from mentors with regards to the contracts that got introduced last round. * Karen, Marina and Kat had a meeting going over the feedback and see what could be improved. * Update regarding the issue * Made some progress, but some issues are still pending * Main issue: responsibility for mentors and for the organisation * Linux Kernel community and Wikimedia are enthusiastic about the next round of OPW * Already have potential interns and projects lined up * Next OPW round: December * The decision on the contract must be reached by that time * Travel reimbursement time frame request form Michael Hill * Continue discussion from last meeting and action items * The travel committee's will get notifications in case of delays * There will be automatic escalation to the board in case of further delays * Rosanna needs a week in average to process the reimbursements * In general we should guarantee 30 days between request and reimbursement * '''ACTION''': Rosanna to set up an account for Kat to access the Foundation's PayPal * Travel for Montreal Summit status * USD 2500 is the expected expense for travel assistance of 3 people * The Foundation reserved a block of rooms * Expected room cost is USD 135 per night per room * '''VOTE''': authorise the budget for the Montreal summit: +1 Andreas, Marina, Sri, Emmanuele, Tobi, Kat; Joanie abstains (due to possible conflict of interest with respect to the attendees seeking sponsorship) * Kat's vote is under the provision that sponsored attendees are aware that they will only be reimbursed for receipts that are sent to the board, and that Emily's is made aware that in addition to her gas expenses, only half of her lodging expenses will be covered. * GNU 30th Anniversary GNOME happenings. * We had a GNOME room at the event * 30/40 people attending * Demo and newcomers introduction * We also had a GNOME users dinner * 15 people attending * Good feedback * VOTE: GUADEC travel reimbursement for Anton Belka * Anton expensed fuel but has no receipt * USD 100 in two expenses: one by card (with card statement), and one done in cash * We need proof for our bookkeeping * We should only approve the expense paid by card (USD 55) * '''VOTE''': reimburse Anton Belka the USD 55 he paid by card: unanimous * '''ACTION''': Kat to notify Anton Belka the decision on his GUADEC reimbursement * Budget for the new financial year * Kat needs the latest GNUcash file to check the numbers * Also, updated numbers from Marina for the OPW * Expected hackfests and events should also be communicated to the treasurer == Completed action items == * Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Kat to create a private wiki page on the web services accounts holders and passwords * Kat to contact Cesar Fabian Orcoon Chipana to add a way to file a reimbursement complaint to the future travel commitee form * Kat to notify Anton Belka the decision on his reimbursement * Karen to write the Privacy policy for GNOME services * Karen to carry on the discussion to explore the offer from Wau-Holland-Stiftun for collecting funds in Europe for us * Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * Karen to call for ideas for privacy work related bids at GUADEC and by blog/email to foundation-announce * Karen to ask on foundation-list if somebody wants to work with Gitorious.org to create a GNOME mirror there * Karen and Tobi to continue pursuing the fund collection in Europe * Karen to check with Rosanna if a 30 day turnaround fits in to her travel reimbursement workflow * Karen
Minutes of the Board meeting - September 17th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130917 = Minutes for Tuesday, September 17th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, October 1st, 2013, 16:00 UTC == Attending == * Andreas Nilsson * Joanmarie Diggs * Karen Sandler * Ekaterina Gerasimova * Marina Zhurakhinskaya * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller === Regrets === * Rosanna Yuen == Board Meeting Agenda == * Adopting a photography policy for GNOME events. * No update * Karen volunteers to help Joanie * Social media accounts * Allan suggested that we should use a more secure way of storing the passwords than the wiki and one which can be kept up-to-date * The passwords will be stored in a private (to board and select Engagement Team members) git account and will be encrypted * The Git repository is accessible by specific people based on SSH key which will be assigned to select people * Update about Private Internet Access joining the advisory board. * Tobi wrote a quote for the PR * Karen sent the quote and material up to PIA for review * We should be able to announce it soon * Travel reimbursement time frame request form Michael Hill * Reimbursement should happen within a specified time period, for example 2 weeks after receipts are sent in * The travel committee takes a week to process the reimbursement * This leaves another week to wire the reimbursement * This does not take into account eventual delays in the wire transfer * Should we bump that time to 30 days? * Companies usually have 30 days * Foundations/event organisers have longer turnarounds * How will this affect the new process for small events? * We are late with reimbursements * We should probably have somebody else have access to PayPal but we need somebody in the US for cheques * In case there are holdups or delays or too many reimbursements * Alternatively, we should use PayPal as much as possible * There is an issue of fees with PayPal * The treasurer should have access to the PayPal account, in order to check if the PayPal fees present a technical issue, and also to help process reimbursements * We should have a formal process to notify the foundation that the reimbursement has not been wired * Send an email to board@ or to Karen? * '''ACTION''': Kat to contact Cesar Fabian Orcoon Chipana to add a way to file a reimbursement complaint to the future travel commitee form * '''ACTION''': Karen to check with Rosanna if a 30 day turnaround fits in to her travel reimbursement workflow * New travel sponsorship process for small events * Update for Montreal Summit * We should get actual numbers in terms of attendance and travel sponsorship before amending or revisiting the travel sponsorship for the Summit * If we want to do bulk room booking then we need to get information on the attendees accommodation * September 26th is the deadline for asking for travel assistance * '''ACTION''': Karen and Joanie to manage the bulk hotel booking for the Montreal Summit * The board should establish a travel funding committee for the Summit - the board assigns the authority to Joanie and Karen, subject to the approval of Kat * The committee should meet on September 27th in order to process the travel assistance requests * Womens Outreach Program * New round is coming up * General status update * Open up applications on October 1st. Closing on November 1st. Dec 10th - March 10th * Wiki page has been updated: https://wiki.gnome.org/OutreachProgramForWomen * We probably need some way to integrate applications tracking within the Wordpress installation for the OPW website * Maybe have the website changes be a project for the next OPW round * The board needs to check if we need to allocate funding for this round of the OPW * We should have at least one intern * We saved money from the previous cycle * It would be good to discuss some questions around the contracts for the mentors * '''ACTION''': Karen, Kat, Marina, Andreas to discuss the OPW contract issues during the board's work session == Completed Actions == * Karen to ask on foundation-list if somebody wants to work with Gitorious.org to create a GNOME mirror there == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed * Kat to create a private wiki page on the web services accounts holders and passwords * Kat to contact Cesar
Minutes of the Board meeting of August 20, 2013
[note: sorry for the delay] wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130820 = Minutes for August 20th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, September 3nd, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Joanmarie Diggs * Karen Sandler * Ekaterina Gerasimova === Regrets === * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller === Missing === * Marina Zhurakhinskaya No quorum was achieved due to summer holidays. == Board Meeting Agenda == * GUADEC 2015 bids * Italy announced a couple of hours too late. * Is the board ok with still allowing the Italian bid? (Note: board members involved in other bids must recuse themselves) * '''VOTE''': The board votes to allow the Italian bid, despite missing the deadline (but by less than 24 hours): +1 Joanie, Emmanuele (list), Sri (list), Tobi (list); abstain due to conflict of interest: Andreas and Ekaterina. * '''ACTION''': Karen will tell Andrea of the Board's decision. * Github mirror * use of the trademark * concerns that there is no Free/Libre alternative * one of the biggest problems seems to be the use of the word official * related topic: previous complaint about mirroring of bugzilla bugs in Google * proposal: GNOME mirror * should the Board ask Alberto to not use the word official? * A vote on this matter seems to be called for * '''ACTION''': Kat will email the board-list to call for a vote * '''ACTION''': Karen will ask Andrea how much work it would be to maintain a mirror on Gitorious (or a similar service) * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do. * http://data.bls.gov/timeseries/CWURSA0?output_view=pct_12mths * This topic should be discussed on the board-only list * '''ACTION''': Andreas will raise this topic on board-only * Quick GUADEC post-mortem * What went well? * Really positive feeling and good press especially given the press prior to the event. * Videos came out fast. * What went wrong? * Professional networking event - is it appropriate to continue having it, and if so, can we improve it? * Minor issues: Could have communicated better with local team, but this was not serious. * Really scratched up the floors, damaging some of the floor waxing. We may need to pay for this (up to $2000). * AdBoard meeting date less than ideal: People were quite tired at the end of the event. * What do we need to stay on top of for next year? * Finalizing sponsorship brochure in a timely fashion. * Get the call for papers, and confirmation/rejection notifications out sooner. * Give more thought to the format and content of the AdBoard meeting. * .NET hackfest * Sponsorship request for $4000, after other sponsorships that they have arranged. * They have done two previous hackfests, porting apps to Gtk# * https://wiki.gnome.org/Hackfests/dotNET2013 * Miscommunication about the status and our decision to the event organizers * Current hackfest budget suggests we can afford this comfortably * Requested funds for non-Foundation members: $811 * '''VOTE''': +1 Andreas, Kat, Emmanuele (by proxy, assigned to Karen); Abstain: Joanie. * '''ACTION''': Joanie will call for an URGENT vote on the board-list for the members who were not present at today's meeting * Adopting a photography policy for GNOME events. * It was suggested on board-list that we adopt a photography policy for bigger GNOME events. * This topic will be discussed at the next meeting. * Scheduling an IRC Foundation meeting * At the Board QA the board promised to do a Foundation IRC meeting. * Needs an agenda and a date. * '''ACTION''': Joanie will follow up with the Release Team about the Board QA discussion about their role. * Collecting funds in Europe update * Tobias and Karen responded to WHS * Sysadmin update * We should ask Andrea to blog about his work and/or send his email updates to the Foundation list * '''ACTION''': Karen will get in touch with Andrea to communicate more broadly to the Foundation about his work * possible trademark violation to assess. * Another software project is using the name GNOME * http://www.prweb.com/releases/2013/7/prweb10889727.htm * Justin replied that Rope Grey can't help us this time but Karen has contacted SFLC. * Montreal Summit * Travel sponsorship * '''ACTION''': Kat to get back to Ryan * Travel Committee, Delegation, Budgets, etc. * Reimbursements: can we take on the fees from Paypal payments? * Doing it via PayPal adds some overhead with respect to the workflow. * Our new bank has told Rosanna that transfers with them will be cheaper, but how much remains to be seen. == Discussed on the mailing list == * Legal implications of having LastFm authentication on GOA * [gnome.org
plans for FOSDEM 2014?
hi all; I know that the FOSDEM organisers haven't sent out the email for booths and/rooms yet, but I just wanted to ask well in advance if we had volunteers for either. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Announcing GNOME's official GitHub mirror
hi Christophe; On 15 August 2013 10:38, Christophe Fergeau t...@gnome.org wrote: 2013/8/15 Alberto Ruiz ar...@gnome.org: Why did I choose github? Because that's where everybody is these days. Because we have nothing to lose by mirroring our repos there and we have a lot to gain. Promoting the non-free github while a free alternative exists (gitorious) is a big loss in my opinion. in my experience (work-related and not), the amount of times Gitorious is down, or immeasurably slow, are more than the times it's actually serving Git repositories — so I wouldn't so readily position it as an alternative, free or otherwise. also, if the goal here is to capture occasional contributors that already have a GitHub presence, then having a clone on any other service is pretty much pointless. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Announcing GNOME's official GitHub mirror
hi; On 15 August 2013 11:38, Alexandre Franke alexandre.fra...@gmail.com wrote: On Thu, Aug 15, 2013 at 12:16 PM, Debarshi Ray rishi...@lostca.se wrote: Speaking as someone who has a Gitorious account and not a GitHub one, what will you gain by opting out? It won't stop someone from cloning your code on GitHub. This way you atleast have a canonical tree on GitHub where you can see what people are doing with your stuff. I agree that people are free to take code and copy it there. This doesn't mean that we should make it easy for them. I thought that making it easy for them to take the code and copy it was the entire point of using a distributed version control system. actually, I was pretty sure that this was the whole point of having free access to the software source code in the first place. Actually, the fact that we have to ask to opt out is an issue in itself. We shouldn't even have to. This should have been opt in from the start. People (maintainers and commiters in this case) shouldn't have to fight to get back what you have taken away from them. considering that this is a mirroring system of a distributed version control system, I'm puzzled as to what has been lost. you still have all your rights to the software you maintain and commit to, and you still have the right to push your work to more than one repository. care to elaborate a bit more on this? ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board meeting of July 31st, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130731 = Minutes for Meeting of July 31st, 2013, UTC = == Next Meeting == * Tuesday, August 13th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Joanmarie Diggs * Tobias Mueller * Karen Sandler * Shaun !McCance (remote) * Ekaterina Gerasimova * Marina Zhurakhinskaya * Sriram Ramkrishna * Emmanuele Bassi * Bastien Nocera * Seif Lotfy (remote) == Board Meeting Agenda == * Board roles * what should be changed in the board structure and processes in order to improve them? * the board should be more active on the list and IRC * should use the meetbot to have a log of the actions and topics on IRC * we need to modify the bot to not publish the logs to a public location * Sri will ask Andrea to check the bot * Karen would like to have better guidelines and boundaries for independent action of the ED from the board * signature authority for authorising small disbursements without board discussion * time-critical decisions that should not require an emergency meeting to get a vote * up to USD 500: direct approval from the ED * up to USD 1000: ED with additional approval from the treasurer * immediate notification on the board list and 24 hours for objections * '''VOTE''': Allow Karen to authorize time-sensitive expenses without requiring a vote from the board: unanimous * We should also allow board directors can authorize small expenses using the same model * up to USD 250: direct approval of a board director * up to USD 500: needs two directors approval * immediate notification on the board list and 24 hours for objections * '''VOTE''': Allow board directors to authorize expenses without requiring a full vote: +1 Emmanuele, Tobi, Kat, Andreas, Marina; -1 Joanie * we should improve the reporting of the ED activities * publish the public items on Planet * send the annotated version of the status to board-list * we should have a vice-secretary when the secretary is absent/ill/travelling * the vice-president could cover the secretary's role * notifying the board of topics for discussion is complicated and opaque * tracking items across private mailing lists is hard * we should have a wiki page open for suggestions * the agenda should be published the week before the meeting * the minutes for the previous meeting should be published in the off-week * directors should review the minutes between the meeting and publishing * positions on the board * president: Andreas volunteered. '''VOTE''': Andreas to be president: unanimous, Andreas was also thanked for his service over the past year. * vice-president: Joanie volunteered. '''VOTE''': Joanie to be vice-president: unanimous, Bastien was also thanked for his service over the past year. * secretary: Emmanuele volunteered. '''VOTE''': Emmanuele to be secretary: unanimous, Emmanuele was also thanked for his service over the past year. * treasurer: Kat volunteered. '''VOTE''': Kat to be treasurer: unanimous, Shaun was also thanked for his service over the past years. * Agenda for AGM * Pants * Team reports * Upcoming events * GNOME Summit in Montreal * GNOME.asia * GUADEC 2014 * Last keynote slot: board QA panel * Karen will moderate the panel * '''ACTION''': Karen will send and email to foundation-list for questions for the board QA at GUADEC * New advisory board member * The Linux Foundation has joined the GNOME advisory board * Karen drafted the PR and it will be announced at the GUADEC opening * Advisory board agenda * Presentations and discussions * Topics to be raised with the adboard * OPW * ZaReason * adboard meeting at FOSDEM 2014 * 20k privacy money * Suggestion for using the campaign money * Location services for GNOME * We need resources on GNOME servers * cache for geo names * IP geolocation * we need to integrate them with the desktop * we need to host those services outside of the US to maintain/guarantee privacy * Other suggestion: call for bids, modelled on the a11y one * narrow down the call for bids options * we can use part of the money to sponsor 1 or 2 interns for the next round of outreach pro * '''ACTION''': Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * '''ACTION''': Karen to call for ideas for privacy work related bids at GUADEC and by blog/email to foundation-announce * https://wiki.gnome.org/FoundationBoard/PrivacyCampaign2013 * Finances * So far, we're mildly in the black * We are missing some adboard invoices * Critical areas * Need to update the PayPal donations * GUADEC sponsorship decreased * Expenses * Higher than budgeted * We are still tight on resources, but we have reserves * We should write off some of the receivables we still have pending * Do we have the right amount of financial controls? * We have three
Minutes of the Board meeting for April 30th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130430 = Minutes for Meeting of April 30th, 2013 = == Next Meeting == * Tuesday, May 14th, 2013, 15:00 UTC == Attending == * Rosanna Yuen * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Tobias Mueller * Karen Sandler * Seif Lotfy * Joanmarie Diggs joining late to recuse herself from the discussions about the a11y bid === Regrets === === Missing === * Emmanuele Bassi == Board Meeting Agenda == * A11y bid - VOTE * The committee of volunteers (John Walicki, Mike Gorse, Juanjo Marin, David Bolter and Joseph Scheuhammer) has recommended approving the single bid received from Igalia, without renewing the call for bids. Igalia has been responsive about providing answers to follow up questions. * '''VOTE''': approve the a11y bid: +1 Bastien, Andreas, Seif, Shaun, Tobias * Joanie not participating in this portion of meeting * Thanks to all who participated in the evaluation of bids * '''ACTION''': Karen to notify Igalia of the approval of their a11y bid and discuss steps to get work under way * Joanie joined the meeting * Events * GUADEC 2013 * Update on GUADEC 2013 * The sponsorship requests are ongoing. Karen is starting to ping people more more aggressivley. * Contract for video services in the works. * GUADEC agreement (draft) between Liberix and GNOME Foundation. * Letters of invitation for people needing Visa's. * '''ACTION''': Karen will coordinate with Robert and Florian to make sure that the right person send the letter of invitation to those who need it. * GNOME.Asia Summit * Update on GNOME Asia Summit * Waiting for confirmation on specific sponsors. * In general things are moving along well. * Upcoming Boston Summit * Portland is one suggested location. That location might increase travel costs, but nobody else from the other location have stepped up yet. * '''ACTION''': Karen will reach out to people from Boston and Montreal to see if they are interested in organizing the summit * NET + GNOME Hackfest 2013: * David Nielsen sent an e-mail to the board asking for help with a .NET GNOME 3 Hackfest in October. * They are talking with sponsors, but would appreciate help with that from the board too. * '''ACTION''': Karen can talk to potential sponsors for the dotNet + GNOME Hackfest. * Other upcoming events * Marketing hackfest * Maps hackfest * Evaluation of GNOME instance of Etherpad. * This is the third meeting using Etherpad. Any feedback? Should we continue using it? * slow but better than Gobby which crashes * Thanks to Andrea for setting it up! * '''ACTION''': Andreas to add the Etherpad link to the FoundationBoardPrivate wiki page * Annual Report * Adboard meeting * Our last adboard meeting was in early February, it's time to start schedule the next one. * Suggested date is May 17th * Ideas for topics. * Testing/OSTree * User testing * Possibly Extensions? * '''ACTION''': Karen will reach out to Colin and ask if he wants to present code testing in GNOME using OSTree during the adboard meeting. * Accounting Software fundraiser for Free Software organizations. * Free Software Conservancy are raising money to create a accounting software for free software organizations and wants a endorsement from the GNOME Foundation. * Will be specifically aimed towards organizations * Feedback from Rosanna regarding GNUCash. * Import from paypal is currenty a issue. * Impossible to create a invoice in a foreign currency. * In general GNUCash works fairly all right for our purposes today. * '''ACTION''': Rosanna, Shaun and Karen to write up a report of the current pros and cons of GNUCash. * '''ACTION''': Karen to make sure Bradley from Concervacy is in contact wiht the GNUCash developers * '''VOTE''': +1 Joanie, Shaun, Andreas, Bastien, Tobi on the condition that the GNUCash developers are consulted * Code of conduct * Travel Committee, Delegation, Budgets, etc. * Joanie put together her thoughts on the issue in a lenghty e-mail. * We need a secure way to handle bank account information. * '''ACTION''': Joanie to send a shorter version of her proposal to the travel committee to board-list. * Collecting funds in Europe * No updates right now * Womens outreach update * Karen put together some ground rules for the programs. * GNOME currently have funds for two interns. * Sysadmin and CiviCRM update == Discussed on the mailing list == * RMS e-mailed the board about possible missing license notice in gnome-shell, Andreas pointed him to the git tree where the license file is. * Andrea Veri gave an update on his weekly items as a sysadmin. * Vincent Untz e-mailed and asked for meeting minutes from the last couple of meeting. Emmanuele promised to send them to the foundation list as soon as possible. * Tobias Mueller e-mailed the board and proposed a schedule
Minutes for the Board meeting of May 14th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130514 = Minutes for Meeting of May 14th, 2013, 15:00 UTC = == Next Meeting == * Tuesday, May 28th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Seif Lotfy * Tobias Mueller * Karen Sandler === Regrets === * Joanmarie Diggs == Board Meeting Agenda == * A11y work * We accepted a bid, now we want to get some publicity out * Karen wrote a contract based on the previous ones and sent it to Igalia for signing * We should announce that the bid has been approved * We should have a better PR campaign when the work has been completed * Events * GUADEC 2013 * Update on GUADEC 2013 * Two keynotes finalized, remaining two are top priority * Final round of acceptance / rejection emails will be sent soon * Need to improve the web presence * When will we have the face to face Board and Advisory Board meeting * We shall ask the advisory board when they want to have it. * The board meeting is probably better to be had before the adboard meeting * What is the status of a contract for video services? * New contract has been updated after our recommendations * Letters of invitation for people needing Visa's. * Karen wanted to coordinate with Robert and Florian to make sure that the right person send the letter of invitation to those who need it. Has that been done? * Karen sent them a template, will update after the next GUADEC meeting * Upcoming Boston Summit * Karen wanted to reach out to people from Boston and Montreal to see if they are interested in organizing it. Is anyone interested? * Montreal seem to have organizers selected * dotNET + GNOME Hackfest 2013: * https://live.gnome.org/Hackfests/dotNET2013 * David Nielsen sent an e-mail to the board asking for help with a .NET GNOME 3 Hackfest in October. * They are talking with sponsors, but would appreciate help with that from the board too. * Karen wanted to talk to potential sponsors. Has any sponsor returned yet? * They've already secured some corporate sponsorship but not having much luck finding additional sponsors * Budget estimate is USD 5000 * The attendees are not all foundation members * The board would like to see an updated budget and proposal * '''ACTION''': Karen to send an email to David Nielsen for an update on the dotNET hackfest proposal (done) * Other upcoming events * Marketing hackfest * Karen proposed a Marketing hackfest: https://live.gnome.org/Hackfests/Marketing2013 * Do we approve the 4500 USD? * Karen is still waiting for an answer from SFLC to use their space for the hackfest * There are various fallbacks in place * Updated budget to USD 5500 to cover eventual increased flight costs * '''VOTE''': Approve the marketing hackfest budget of USD 5500: +1 Bastien, Tobi, Shaun, Seif, Emmanuele; Andreas abstains * '''ACTION''': Karen to notify marketing team regarding the hackfest approval (done) * Maps hackfest * https://live.gnome.org/Maps/HackfestSpring2013 * Needs moving page to the right location * There is a venue * Only one person would require travel assistance * Evaluation of GNOME instance of Etherpad. * slow but better than Gobby which crashes * Andreas wanted to fix the wiki. * Adboard meeting * Our last adboard meeting was in early February, it's time to start schedule the next one. * Suggested date is May 17th * Have we agreed on this now? * We need to create and send out an agenda. Potential topics are * Testing/OSTree * Karen wanted to reach out to Colin and ask if he wants to present code testing in GNOME using OSTree. Has he responded yet? * Colin is prepared to participate. * GUADEC meeting schedule * Zareason * '''ACTION''': Karen to send the agenda for the adboard meeting * Potential future topics * User testing * Extensions * Annual Report * Andreas is currently working on picking up the designs * Close to completion * Accounting Software fundraiser for Free Software organizations. * Free Software Conservancy are raising money to create a accounting software for free software organizations and wants a endorsement from the GNOME Foundation. * Still in the preliminary stages * Rosanna, Shaun and Karen wanted to write up a report of the current pros and cons of GNUCash. * Travel Committee, Delegation, Budgets, etc. * Joanie put together her thoughts on the issue in a lenghty e-mail. * She also sent a shorter version of her proposal to the travel commitee and board-list * Organizers should be responsible, but we still need somebody to take point in talking with the organizers * Discussion continues on the mailing list * Collecting funds in Europe * Karen and Tobias are blocking to write a Memorandum Of Understanding * Sysadmin and CiviCRM update * Andrea has been
Minutes of the Board meeting of May 28th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130528 = Minutes for Meeting of May 28th, 2013, 15:00 UTC = == Next Meeting == * Tuesday, June 11th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Seif Lotfy (late) * Joanmarie Diggs === Regrets === * Rosanna Yuen * Tobias Mueller * Karen Sandler == Board Meeting Agenda == * GUADEC 2013 * Update on GUADEC 2013 * 3 keynotes confirmed. The 4th is still pending. * Papers commitee are waiting for people confirming * '''ACTION''': Emmanuele to send an email reminding accepted speakers to confirm presence, and to contact the travel committee for sponsorship * Letters of invitation for people needing visas. * GUADEC Travel Budget * Germán via the Travel Commitee asked what the travel budget for GUADEC 2013 will be. * Previous years: EUR 30,000 * Currently running under budget * '''ACTION''': Shaun to look at the budget for an extra allocation for the travel committee * '''VOTE''': Allocate EUR 30,000 for the travel committee for travel sponsorship: unanymous * '''ACTION''': Joanie to contact travel commitee about the allocated budget for travel sponsorship * Board and Adboard meetings at GUADEC * We need to decide on the days and time for the board and adboard meetings at GUADEC based on availability of board members and adboard feedback. * Constraints: * Avoid core days, to prevent collisions with talks * Possibly avoid extra days, to prevent collisions with BoF sessions * Possible dates: Tuesday, July 30 (Board) and Wednesday, July 31 (Adboard) * Possible venue: Red Hat offices in Brno, needs confirmation with local team * '''ACTION''': Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback * '''ACTION''': Andreas to contact the local team for securing the venue for the board and adboard meetings at GUADEC * Montreal Summit * We received a offer from Ryan Lortie to hold the summit at the Montreal Canonical offices. * Space requirements are usually small for the summit attendance * But we usually need more smaller rooms for breakaway sessions * We also have volunteers from the community, but no word on a venue * We can also check with Collabora if they can help securing the university venue that we had two years ago * '''ACTION''': Andreas to contact Ryan to coordinate with the local volunteers for securing a venue in Montreál for the summit by August * '''ACTION''': Seif to contact Collabora to ask if they can help with securing a venue in Montreál for the summit * NET + GNOME Hackfest 2013: * David Nielsen sent an e-mail to the board asking for help with a .NET GNOME 3 Hackfest in October. * They are talking with sponsors, but would appreciate help with that from the board too. * No further update * Maps hackfest budget request * Requested travel sponsorship of 263 USD for one person. * '''VOTE''': Allocate 263 USD for the Maps hackfest travel sponsorship: unanymous * '''ACTION''': Andreas to contact Zeeshan to notify the travel sponsorship approval for the Maps hackfest * Donated hardware * Intel OTC donated 6 Chrome Pixels to GNOME to work on high resolution display support * Another Pixel has been donated by Brion Vibber * The laptops have been sent to Shell and toolkit developers * The Board wishes to thank Intel and Brion for their donations * Annual Report update * Andreas is still working on the design * We should be able to hand it out to the adboard meeting at GUADEC * Travel Committee, Delegation, Budgets, etc. * Joanie put together her thoughts on the issue in a lenghty e-mail. She also sent a shorter version of her proposal to the travel committee. * Short version: have travel organized by each event organizer * Budget requests go directly to the board * Bank details should only be seen by Rosanna * Discussed on the mailing list * Discussion still ongoing * We are still waiting for more feedback after GUADEC * Reworking the travel policy before GUADEC would be problematic * Latest update to the proposal: have a single responsible for interfacing the board with the event organizers that require travel assistance * Not to handle travel requests per se, mostly to act as a point of contact * '''ACTION''': Joanie to draft a new travel assistance form to replace the current one * Sysadmin and CiviCRM update * General maintenance * Treasurer * Shaun is not running again * Kat is volunteering to take the position if she is elected * Shaun and Kat may meet after the elections have been finalized but before the official appointment * Shaun would like to handle the transition in person, if possible, to give Kat an overview of the budget process * Should probably involve Karen to check for legal/bylaws objections == Discussed on the mailing list == * Debashi Ray reached out to the board asking
Minutes of the Board meeting of June 11th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130611 = Minutes for Meeting of June 11th, 2013, 15:00 UTC = == Next Meeting == * Tuesday, June 25th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Bastien Nocera * Andreas Nilsson * Joanmarie Diggs * Tobias Mueller * Seif Lotfy (late) * Karen Sandler === Regrets === * Shaun !McCance (leave early) == Board Meeting Agenda == * GUADEC 2013 * Update on GUADEC 2013 * Canonical is joining as silver sponsors * Intel declined, but they are still interested in sponsoring GNOME * GUADEC Travel Budget * Last meeting we allocated 30,000 EUR in travel for GUADEC. Was this enough? * We have room in the budget for extensions * '''ACTION''': Joanie, Karen to contact the travel committee if they need more funding * Board and Adboard meetings at GUADEC * Adboard members have raised issues for a meeting before the GUADEC start date! * New proposed date for the adboard meeting: August 5th * Board meeting would be on the 31st of July, instead of July 30th. * '''ACTION''': Karen to notify the new board members that there could be a change in the board and adboard meeting dates * CfP for Birds of a Feather (BoF) sessions and Lightning Talks (LT) has been opened * We should open the bids process for GUADEC 2015 * '''ACTION''': Karen to draft the call for bids for GUADEC 2015 * '''ACTION''': Karen to schedule meeting with Strasbourg team during GUADEC * Montreal Summit * We are still on the lookout for a location. The local team have been in contact with several organizations and things look bright. * Ryan contacted the Canonical office manager, but has received no reply yet * The local team has been scouting for a location * Travel report of GNOME.Asia and LinuxCon Japan from Karen * http://blogs.gnome.org/gnomg/2013/06/10/long-overdue-report-of-the-gnome-asia-summit-2013/ * GNOME.Asia Well-organized, attendance was a bit lower than expected, but very enthusiastic * Tobi was voted the best speaker of the event * Karen was able to talk to various adboard members during LinuxCon * Good feedback for the marketing team * Permission to use GNOME in short film. * Stephen van Vuuren e-mailed the board and asked for permission to use GNOME as a prop in a short film. * It's not a copyright issue, more of a trademark one since copyrights are freely licensed * Unless it's disparaging GNOME, usage should be granted through the the license we use * '''VOTE''': Permission to use the GNOME trademark in a short film such that it is not disparaging to GNOME or its mark: +1 Seif, Andreas, Joanie, Bastien, Emmanuele, Tobi * '''ACTION''': Karen to notify Stephen van Vuuren of the decisions to grant him the permission to use the GNOME trademark in his short film * Hardware donation announcement. * The GNOME Foundation recieved hardware donations in the form of 6 Chromebooks from Intel and a individual donor. * We should announce this on gnome.org and other appropriate channels. * Karen drafted a PR, it's now being reviewed by Intel's PR department * There is a draft news item for the a11y of documents bid from Igalia * OSTree questions from Colin Walters. * Colin sent a series of questions to board-list after the OSTree report during the adboard meeting * Is the gnome-ostree project an appropriate use of The GNOME brand? * GNOME server resources and administrator time? * Is gnome-ostree an official product of GNOME? * Licensing issues * '''ACTION''': Karen to answer Colin's questions on the ostree usage of, and impact on, the GNOME branch * Annual Report update * Done * Andreas sent the draft to marketing-list for review * '''ACTION''': Andreas to send the draft of the annual report to the board list for review * Accounting Software fundraiser for Free Software organizations. * We are waiting for the end of the fund raising campaign * Collecting funds in Europe update * Karen drafted a MOU and Tobi is reviewing that * Sysadmin and CiviCRM update * No new updates * '''ACTION''': Karen to pick up the discussion from the last email exchange on CiviCRM * New board handover * A new board have been elected. How should the handover be handled? * New board is confirmed on June 18th * For the next meeting, June 25th, the new board members will be invited but won't be able to vote * After July 1st, the old board members will be invited to the meeting, but won't be able to vote * '''ACTION''': Andreas to contact the new board members and invite them to the June 25th board meeting == Discussed on the mailing list == * Etherpad status. * The Etherpad instance was acting weird during the last two meetings and Andrea have been looking into it. * Exception to renewals during elections. * Board meeting dates == Completed Actions == * Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback * Andreas
Minutes for the Board meeting of June 25th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130625 = Minutes for Meeting of June 25th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, July 9th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Joanmarie Diggs * Tobias Mueller * Karen Sandler * Shaun McCance * Ekaterina Gerasimova * Marina Zhurakhinskaya * Sriram Ramkrishna * Seif Lotfy === Regrets === * Emmanuele Bassi * Bastien Nocera == Board Meeting Agenda == * Welcome new board! * Welcome Ekaterina, Marina and Sriram to the board! * Karen presented the obligations of being a director - the duty of care and the duty of loyalty. Karen recommended that directors use personal not employment email addresses in their capacity of directors. Karen also gave an overview of the obligations of officers. * Karen discussed the conflict of interest policy. * Sri mentioned that employees may have the obligation to notify their employer * Presentation of the different officers roles. * Andreas presented his duties as President. * Karen summarized the Vice President role * Andreas discussed the Secretary role * Shaun presented his duties as Treasurer (and also Rosanna's duties as bookkeeper/administrator) * The signing authority of the officers was also discussed. * GUADEC 2013 - In person board meeting - was scheduled for July 30, proposed moving it to the 31st. * Regular meeting time, will stay on Tuesdays but at 16:00 UTC, one hour later than the previous time * Update on GUADEC 2013 * Igalia is coming in at the silver level * '''ACTION''': Karen will continue to follow up GUADEC sponsorship with potential sponsors * Board and Adboard meetings at GUADEC * Montreal Summit * We are still on the lookout for a location. The local team have been in contact with several organizations and things look bright. * '''ACTION''': Karen will follow up on the status of the Montreal summit with the local team * Hardware donation announcement. * The GNOME Foundation recieved hardware donations in the form of 6 Chromebooks from Intel and a individual donor. * '''ACTION''': Kat will take a picture of a donated laptop * '''ACTION''': Karen will publish the announcement of the donated hardware * Annual Report update * Outreach Yearbook * '''ACTION''': Marina will follow up with Daniel about the outreach yearbook == Completed Actions == * Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback * Andreas to contact the local team for securing the venue for the board and adboard meetings at GUADEC * Andreas to contact Zeeshan to notify the travel sponsorship approval for the Maps hackfest * Andreas to contact Ryan to coordinate with the local volunteers for securing a venue in Montreál for the summit by August * Emmanuele to send an email reminding accepted speakers to confirm presence, and to contact the travel committee for sponsorship * Joanie to contact travel committee about the allocated budget for travel sponsorship * Karen to carry on the discussion to explore the offer from Wau-Holland-Stiftun for collecting funds in Europe for us. == New Action Items == * Karen will continue to follow up GUADEC sponsorship with potential sponsors * Karen will follow up on the status of the Montreal summit with the local team * Kat will take a picture of a donated laptop * Karen will publish the announcement of the donated hardware * Marina will follow up with Daniel about the outreach yearbook -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board meeting of July 9th, 2013
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130709 = Minutes for Meeting of July 9th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, July 23rd, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Joanmarie Diggs * Tobias Mueller * Karen Sandler * Shaun !McCance * Ekaterina Gerasimova * Marina Zhurakhinskaya * Sriram Ramkrishna * Emmanuele Bassi * Bastien Nocera === Missing === * Seif Lotfy == Board Meeting Agenda == * GUADEC 2013 * Update on GUADEC 2013 * We are currently slightly in the red for the event * But everything is getting into its place * We're missing a fourth keynote * All teams are going to be pretty busy for giving out a keynote * A proposal is to have the Board do a panel * Possibly after the AGM so we can incorporate feedback from the AGM * In 2012 we didn't have time for feedback during the AGM * The AGM is also used for the team reports * We should prepare some slides and notes * '''ACTION''': Andreas to prepare some slides and notes for a board panel at GUADEC * Karen is going to send to Joanie details for networking events at GUADEC * Board and Adboard meetings at GUADEC * Board meeting: July 31, 10am until we drop from exhaustion * Adboard meeting: August 5, 10am to 6pm * '''ACTION''': Karen to send to adboard-list the date and time for the advisory board meeting * Should we invite Katie from Zareason to attend the adboard meeting? * She could take about what is she looking for from GNOME * Facilitate discussion with our adboard members * '''ACTION''': Karen to propose to Katie from Zareason to join the adboard meeting * Call for GUADEC 2015 bids * Call for bids is ready to go live * '''ACTION''': Karen to publish the call for bids for GUADEC 2015 * Montreal Summit * We have a confirmed venue: Savoire-Faire offices in Montreal * We should announce the summit soon * Hardware donation announcement. * The GNOME Foundation recieved hardware donations in the form of 6 Chromebooks from Intel and a individual donor. * We have a whole set of press releases, so if we announce it now it would get lost * Annual Report update * '''ACTION''': Andreas to contact the GUADEC local team to check if we can print the annual report in Brno * How many copies should we print? * Not many took a copy in 2012 * But we only had only two at the AGM * ~30 copies could be a good number * Depends on how many copies we can distribute and/or take back with us * Continue the discussion on the mailing list * Travel Committee, Delegation, Budgets, etc. * We should use the Montreal summit as a testbed for the changes in the travel committee policies * Collecting funds in Europe update * Tobi and Karen need to draft a potential deal to propose * Sysadmin and CiviCRM update * CiviCRM to be discussed at the board meeting at GUADEC * Possible trademark violation to assess. * Another software project is using the name GNOME * http://www.prweb.com/releases/2013/7/prweb10889727.htm * The software is from an academic institution * It's a software of general interest * It could be a trademark violation * We don't want to be aggressive with it * But we may have to send a letter to protect the trademark against abuse in the future * '''VOTE''': Should Karen draft and send a letter for the GNOME trademark violation: unanimous * '''ACTION''': Karen to draft and send a letter to inform the Stevens Institute of Technology of the GNOME trademark violation == Discussed on the mailing list == * GNOME bugzilla is being harvested by google groups * a user is forwarding all bugmail to a Google group * draft call for GUADEC 2015 bids * OPW contracts * Sending merchanice for the openSUSE Conference for a community volunteer to sell. == Completed Actions == * Kat will take a picture of a donated laptop * Karen will publish the announcement of the donated hardware == New Action Items == * Andreas to prepare some slides and notes for a board panel at GUADEC * Karen to send to adboard-list the date and time for the advisory board meeting * Karen to propose to Katie from Zareason to join the adboard meeting * Andreas to contact the GUADEC local team to check if we can print the annual report in Brno * Karen to draft and send a letter to inform the Stevens Institute of Technology of the GNOME trademark violation -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: GNOME Foundation Board candidacy: Emmanuele Bassi
[I'm removing a couple of addresses from the Cc:] hi Zeeshan; On 20 May 2013 14:04, Zeeshan Ali (Khattak) zeesha...@gnome.org wrote: Hi Emmanuele, On Sat, May 18, 2013 at 12:09 PM, Emmanuele Bassi eba...@gmail.com wrote: name: Emmanuele Bassi email: ebassi (at) gnome.com affiliation: Endless Mobile I have been a GNOME contributor for the past 10 years, and served as secreatry on the board of directors for the past two years. Same question as for Seif: Could you kindly provide a brief summary of your work/contributions as board member in the past year? It would greatly help the members in deciding to vote for you. that's an absolutely fair question — I was distinctively succinct. my role in the Board, this year like last year, has been the Secretary; I've kept the minutes for the meeting conference calls every two weeks, as well as the advisory board meetings (if I could travel), and the face to face meetings at GUADEC. the minutes have been published on the wiki and on foundation-announce — though, in the last couple of months I had to travel more than I expected to last year, or even in January, so I skipped a couple of meetings and the minutes took a bit longer to be edited and published. last year, Tobi all but took over the handling of the Friends of GNOME duties from me: he's been *awesome*, and has done a lot to improve the automation of this incredibly time-consuming task. make sure to buy him a beer at GUADEC. I'll be the first to admit that I've done less than I intended to do when I submitted my candidacy last year; I did stay as the secretary, and managed to get the role more under control after spending a year learning how to actually do it. :-) I have also been working with the GUADEC local teams, both in my role as chair of the papers committee for GUADEC 2013 and as a director of the Foundation. if I am re-elected, I plan to continue working in the administrivia of the board meetings: it's something that I actually enjoy doing, and I'm sure it frees up time for other directors as well; I want to keep interacting with the advisory board members (both during the official adboard meetings and offline) so that we are always engaged in a meaningful conversation as to where GNOME is going, and what it needs to get there; and, finally, I want to help the GUADEC local teams interact with the Foundation's board — especially in the transition between the 2013 team and the 2014 one. hope this answers your question. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Question to GNOME Foundation Board candidates
hi Fabiana; On 20 May 2013 15:22, Fabiana Simões fabianapsim...@gmail.com wrote: We have a number of candidates running for a second term, and knowing what were these candidates' contributions to the Foundation in the past year is quite important for me as a voter. However, as per Zeeshan's questions, I find it hard to follow the Board's progress and accomplishments. I would like to know what are your ideas on improving the visibility of the Board's actions, and communication to Foundation members. you have definitely a point, here. during the last term, Andreas and I followed the suggestion from this mailing list to send the agenda prior to the meeting. sadly, this has fallen a bit on the wayside — but I think it's something that we should strive for it this term. another thing that we (and me personally, if I am re-elected) commit to is the timely publication of the minutes; for every meeting there are a certain number of items that are set to be private, and thus have to be edited out of the minutes prior to publishing. this, obviously, takes time, and it's a process that can have mistakes; you may have noticed that I left a couple of private items in the public minutes here and there. :-) nevertheless, whoever ends up as a secretary needs to ensure that time to do editing and review of the minutes is taken into account. a month ago or so, we finally switched from gobby to an etherpad instance running on gnome.org; this has facilitated immensely my work — the gobby server we had only allowed for limited editing capabilities (no undo!) and it was a pretty high barrier to entry. etherpad has other interesting issues, but it has proven to be much more up to the task. thanks go to Andreas Nilsson and Andrea Veri for setting it up. obviously, the board should be open for suggestions, and I'd like to hear what others think about this topic. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Question to GNOME Foundation Board candidates
hi Andreas; On 20 May 2013 17:53, Andreas Nilsson li...@andreasn.se wrote: First, thanks to all candidates for volunteering to the Foundation Board. We have a number of candidates running for a second term, and knowing what were these candidates' contributions to the Foundation in the past year is quite important for me as a voter. However, as per Zeeshan's questions, I find it hard to follow the Board's progress and accomplishments. I would like to know what are your ideas on improving the visibility of the Board's actions, and communication to Foundation members. Hi! I agree that it's hard to keep track of what the board is up to, and I certainly got a feeling for this the year in between my 2 runs. One simple thing, that I think we haven't been doing in a little while now, is to hold foundation-wide meetings more than once a year. This have previously been done on IRC, and I think it would be beneficial to do a meeting like this at least every 3 months. The agenda for these meetings could include the board presenting a recap of the last 3 months, 2-3 current topics and open floor for questions. This is more or less how the Adboard meetings are done and it's a good model for Foundation meetings I think. we tried holding (semi-)regular IRC meetings over the last couple of years; we never really had much turn-out, and even requesting agenda points didn't yield many results. we *did* have good IRC meetings, but that usually happens only when there's a massive flame on desktop-devel, and foundation members want to discuss project-wide efforts on a high-bandwidth channel (as opposed to a mailing list). I'd rather have fewer flames on d-d-l and foundation-list than more IRC meetings. ;-) ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Change in affiliation
hi all; in compliance with the Foundation's charter, here's the notification that my affiliation has changed: I now work for Endless Mobile. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board meeting of January 22, 2013
wiki: https://live.gnome.org/FoundationBoard/Minutes/20130122 = Minutes for Meeting of January 22th, 2013 = == Next Meeting == * Tuesday, February 5th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Shaun !McCance * Andreas Nilsson * Karen Sandler * Tobias Mueller * Joanmarie Diggs === Regrets === * Bastien Nocera === Missing === * Seif Lotfy == Board Meeting Agenda == * Adboard meeting at FOSDEM * Good attendance: Red Hat, FSF, Debian, Google, SUSE (maybe), Canonical (maybe) * Karen is planning the adboard dinner after the meeting * Agenda * User testing (with the design team attendance) * Travel/event sponsorship for adboard employees and volunteers for hackfests * Sponsorship package for hackfests and GUADEC * 2013 Budget * Shaun have published a rough budget for 2013. * Needs discussion * Planning ahead for changes in the revenue of the foundation * Budget for the worst case scenario of losing an advisory member fee * We should check some of the pending adboard fees that were never paid, and eventually write them off with the help of the accountant * Individual donations are higher than other years * Campaigns help a lot * Can we reduce the banking fees? * Next steps * The board needs to vote to approve * Vote on the budget approval: +1 from Emmanuele, Joanie, Shaun, Tobi, Andreas; missing votes: Bastien, Seif * '''ACTION''': Andreas to send a mail to board-list to get the last two votes on the 2013 budget * Status of a11y proposals * Karen is still waiting for an answer from Mozilla * Sysadmin * Sysadmin hiring update * Andrea Veri has been selected for the part-time sysadmin position * Karen and Andrea are working on the contract * Karen asked Andrea to contact the sysadmin team (and the board) with the list of actions he wants to work on beforehand * CiviCRM * Karen will look into hiring a contractor once we have Andrea ready for this work on our end * Openhatch outreach idea * Karen has not yet heard back * '''ACTION''': Karen to follow up with Openhatch to check if they are waiting for the board's feedback * Status of fiscal services for GIMP * Toy Wilber agreement state * Waiting to hear back from GIMP team * Joining the W3C update * Karen has been following up with the W3C to present the Foundation * Cross Desktop Collaboration Summit proposal status * Nobody has yet committed to an event, sponsored by SUSE at their Nuremberg offices * Decisions about GUADEC 2012 Profits update * The Foundation has received the money from the local committee * The Board authorized a donation to the GPUL and GHANDALF for EUR 500 each == Discussed on the mailing list == * Travel sponsorship unresolved(?): Emily and Joaquim for FOSDEM; Tobi and Fabio for speaking at events * Vote for reimbursement for Tobi: +1 Andreas, Shaun, Joanie, Emmanuele * Emily was approved * Vote for travel sponsorship for Joaquim for FOSDEM: -1 Andreas, Emmanuele; Joanie abstains; +1 Tobi * To be continued on the mailing list == Recurring Items == * Review past action items. * Did each person update their action items? * Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list. * Make sure to use gobby server for better minute taking. === New Action Items === * '''ACTION''': Andreas to send a mail to board-list to get the last two votes on the 2013 budget * '''ACTION''': Karen to follow up with Openhatch to check if they are waiting for the board's feedback == Status of action items == * All directors should discuss the first-response contact for emails * All directors should continue discussing the a11y team proposal on the mailing list for the Accessibility FoG project * Andreas to update the employee handbook with the parental leave policy (PRIVATE) * Andreas - To create a wiki page on the web services accounts holders. * Andreas to put together a GNOME supporter card for our donors * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo. * Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz * Bastien and Karen to draft a call for bids and submit it to the board list for the Accessibility FoG project * Emmanuele - Will audit the current donors and check that everybody received their benefits. * Emmanuele to start a wiki page on the community feedback of GUADEC 2012 * Joanie will send an email to both GNOME and KDE board lists to get us all together on the discussion for a desktop collaboration summit. * Joanie, Seif to go through the board-list archives to categorize the types of contacts and come up with the various areas * Joanie to work with the A11y team to write proposals for using the Mozilla and FoG money * Joanie to discuss with Dario (drf) from KDE and Ryan Lortie to formalize
Minutes of the Board meeting of February 19, 2013
wiki: https://live.gnome.org/FoundationBoard/Minutes/20130219 = Minutes for Meeting of February 19th, 2013 = == Next Meeting == * Tuesday, March 3th, 2013, 15:00 UTC == Attending == * Rosanna Yuen * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Seif Lotfy * Karen Sandler * Tobias Mueller * Joanmarie Diggs === Regrets === * Emmanuele Bassi === Missing === == Board Meeting Agenda == * Problems with Gobby, lost historical minutes (they are still available in the Wiki) * '''ACTION''': Andreas? Karen? to contact Andrea about reliability of gobby, restore from backups, etc. * 2013 Budget * Needs vote to finalize (was +1 from Emmanuele, Joanie, Shaun, Tobi, Andreas) * +1 from Seif * Abstain from Bastien * Passed with votes from previous meeting * Sysadmin status update * Andrea is very responsive, and working with the CivCRM contractor, Stuart Gaston * CiviCRM status update * Should take up to 10 business days * Contractor offered training on the new tools, a number of Board members and employees interested * Friends of GNOME status update * Google now matches donations from Google employees to the GNOME Foundation * '''ACTION''': Check status with Emmanuele for FoG * GUADEC status * Brochure not finalised yet, draft discussed today * Would be nice to take in advice from the AdBoard about giving away discount vouchers to share around the sponsoring company (rather than a limited number of entrance vouchers) * GNOME Asia status * Need entity in Korea to handle sponsorship, Karen contacted the Linux Foundation about that * Call for Papers opening soon * Joining W3C status update * No updates from W3C * '''ACTION''': Karen to renew contact for W3C * Thanking ICAB for hosting GNOME DX hackfest * ICAB kindly provided us with a location for the DX hackfest in Brussels. We should thank them somehow. * Framed poster was mentioned as an option, we have signed posters from GUADEC in Den Haag * '''ACTION''': Andreas to send the destination address to Rosanna for shipment of a poster to ICAB * Cross Desktop Collaboration Summit proposal status * A number of attendees. Setting on dates still. And there is a location. * OpenSUSE would sponsor accomodation, location, * Flattr donations * It was suggested on marketing-list that we should try and implement flattr.com donations on gnome.org * Flattr say that Software organisations cannot be charitable organisations. We might be able to get an account, but it would not be a non-profit account but still better than the standard one * Collecting funds in Europe * Gathering donations and sending gifts from US to Europe is currently a costly operation. * There is a organization called Wau-Holland-Stiftung that might be able to help collect funds for Europe specifically * Discussions are ongoing, need to gauge interest from our side first. Cost would be a fixed percentage (capped at already specified administrative costs). * Organisation is currently strongly associated with Wikileaks (tax exemption removed and restored, accounts frozen, etc.) * In strong contact with the German tax office * Shall we further explore this possibility? * '''ACTION''': Karen to carry on the discussion to explore the offer from Wau-Hollan-Stiftung for collecting funds in Europe * Status of a11y proposals * Nothing has reached us yet * We have reached out to some people if they would like to be independent experts to evaluate the bids. * '''ACTION''': Bastien will reach out to a couple of companies and make sure that they are aware of the A11Y bid. * Fabian asked for reimbursement reg. Dia GNOME * '''ACTION''': Rosanna to handle reimbursement to Fabian for Dia GNOME -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board meeting of March 5, 2013
wiki: https://live.gnome.org/FoundationBoard/Minutes/20130305 = Minutes for Meeting of March 5th, 2013 = == Next Meeting == * Tuesday, March 19th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Tobias Mueller * Joanmarie Diggs * Seif Lotfy === Regrets === * Karen Sandler === Missing === == Board Meeting Agenda == * Events * Update on GUADEC * Conference website is still pending * CfP is blocking on that * Emmanuele is going to send the CfP for review to guadec-papers * Update on GNOME.Asia Summit * CfP is running, not many submissions but still some time to go * The CfP announcement hit gnome.org, but it may not have hit PGO * GNOME Fest sponsorship * Julita Inca asked for sponsorship of 250 USD in order to host a GNOME event in Lima, Peru. * https://mail.gnome.org/archives/foundation-list/2013-February/msg00022.html * 90 students, presentations * We don't have a specific place in the budget for this kind of events * It is not the first event of this kind that has been hosted by the GNOME community in Lima * Went over budget last year * The foundation did not cover the excess expense * Should clarify the budgeted amount with Julita, to avoid going over budget again * VOTE: 250 USD as requested: unanimous * VOTE: additional 250 USD in case of over budget: unanimous * ACTION: Andreas to contact Julita to notify of the funds allocated for the GNOME community event in Lima * ACTION: Andreas to contact Julita to obtain a revised budget for the GNOME community event in Lima * Sysadmin and CiviCRM update * Relocation of GNOME Headquarters * Our current address is Groton, MA 01450, ie, Rosanna's home address. * As she is moving to California, we need to make sure to move banks etc. to there. * The Foundation is an entity based in California already. * Changes required * websites, letterheads * potentially, bank account * Move date is (tentatively) after mid-June * Friends of GNOME status update * ACTION: Emmanuele to send Zana the list of FoG donors that want a gift from the Foundation * ACTION: Emmanuele to send hackers up for adoption the list of donors that want a postcard * Travel Committee, Delegation, Budgets, etc. * There is still a lot of work from the boards side to approve travels. * Joanie suggested giving the travel committee a fixed budget. * The process used by the current committee is very complex * If we are going to allocate a fixed budget for the travel committee we need to identify the portion of the event budget to allocate for travel * This also applies to hackfests and events * Proposal: allocate the yearly budget in two blocks of six months * Quarterly and monthly are too granular * The travel committee is pretty much: Germán, Diego, Joanie, and Zana * Continue the discussion on the mailing list * Cross Desktop Collaboration Summit proposal status * Event is scheduled by mid/end of April * Needs to coordinate with the KDE eV for announcing it officially * Flattr donations update * It was suggested on marketing-list that we should try and implement flattr.com donations on gnome.org * Collecting funds in Europe * Gathering donations and sending gifts from US to Europe is currently a costly operation. * There is a organization called Wau-Holland-Stiftung that might be able to help collect funds for Europe specifically that we have been in contact with. * Status of a11y proposals * No updates * Karen should post a reminder that the end of the call for bids is at the end of next week * ACTION: Bastien to contact Karen and send a reminder for the a11y call for bids * GNOME 3 beginners book * Various GNOME developers have been asked for a review of the book * Potential for partnership and donations to the Foundation through royalties * Should we publish the book on our developer-related websites * gtk.org mentions the older Foundations of GTK Development book * developer.gnome.org does not have a section for published books * www.gnome.org or planet.gnome.org * Daylight saving time in the US and EU * Everybody should know what 15:00 UTC in their local time translates to * ACTION: Andreas to remind everyone on the board about the next meeting at least an hour in advance == Discussed on the mailing list == * Sysadmin status update from Andrea Veri. * Día GNOME 2012 fund request. * Fabio Duran Verdugo have had issues with receiving the payment for Dia GNOME 2012. * According to our bank the money was wired on 12/19/12. * Regarding GNOME 3 book. * Jitesh Gawali from Packt Publishing contacted the board regarding their new GNOME Developer Book. == Completed Actions == * Andreas to send the destination address to Rosanna for shipment * Karen to renew contact with W3C (contacted again, still awaiting response) * Karen to contact foundation-list to get
Minutes of the Board meeting of March 19, 2013
wiki: https://live.gnome.org/FoundationBoard/Minutes/20130319 = Minutes for Meeting of March 19th, 2013 = == Next Meeting == * Tuesday, April 2nd, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Karen Sandler * Tobias Mueller * Joanmarie Diggs === Regrets === * Seif Lotfy == Board Meeting Agenda == * Events * Update on GUADEC * No new updates * Waiting for the call for sponsors from the GUADEC team * We should start contacting the advisory board members * CfP still waiting on the website going live * Update on GNOME.Asia Summit * New funding/sponsorships for the Asia summit * We should allocate the same budget for travel sponsorship that we allocated last year * Last year's budget: USD 15,000 * Our line for GNOME.Asia in the Foundation's budget is currently USD 10,000 * Travel budget, and incidental expenses * We may be able to get some of that funding back through sponsorship * We have some wiggle room in the budget * We are also under-budget in terms of hackfests * VOTE: +1 Joanie, Andreas, Bastien, Emmanuele, Shaun; Toby abstains * ACTION: Karen to notify the GNOME.Asia team about the budget extension for the travel * Cross Desktop Collaboration Summit proposal status * Needs to coordinate with the KDE eV for announcing it officially * The wiki used to track the summit is hosted on fd.o, but the fd.o wiki is also under heavy spam attack * OpenSUSE has moved the wiki on their infrastructure * Would be good to have interviews of the attendees to detail what they are working on * Annual Report * Content is written, and is getting reviewed and edited * Waiting for the financial section (budget) * a11y proposals * Current status * Joanie raised concerns on the mailing list regarding who receives the e-mails of the bids and possible conflict of interest, resulting in Karen changing the call for bids to her address instead of the board-list. Karen planned to ask all bidders if they agree to publish their bid. * Joanie abstained from the process * We received one bid * Two options * 1. we review the bid we received * 2. we extend the bid proposal period * ACTION: Karen will contact the committee that she has formed for this purpose, ccing the board to evaluate whether the bid we received should be accepted or if we should extend the call for bids. Joannie will abstain from the process and communication on this but will receive all emails to board-list@. * Sysadmin and CiviCRM update * Still waiting on the donation page * Mobile application for news related to GNOME * Geno Roupsky have created a application to read GNOME News. * Wants permission to use the name GNOME News and to use the logo * Needs discussion and vote. * ACTION: Karen to contact Geno Roupsky to explain the rules for using the GNOME trademarks * Flattr donations update * It was suggested on marketing-list that we should try and implement flattr.com donations on gnome.org * Karen has been in touch with the CEO of Flattr * Flattr amended their rules to allow not-for-profit software companies to be charitable * Flattr they are processing our application * Travel Committee, Delegation, Budgets, etc. * Continue discussion from two weeks ago * Main concerns: process far too cumbersome, reimbursement and privacy issues * One option was to use an external (corporate) travel management service for travel * It has already been explored in 2011, but the fees were an issue * May be worth asking the Linux Foundation for their process * ACTION: Zana to send the findings of the previous exploration for a travel management service to the board * ACTION: Joanie will look over the form and see how to revise it to eliminate the banking details issues * ACTION: Andreas to contact Diego to check switching the travel reimbursement to a web form to increase privacy * ACTION: Karen to contact Linux Foundation to ask about their system * Collecting funds in Europe * Gathering donations and sending gifts from US to Europe is currently a costly operation. * There is a organization called Wau-Holland-Stiftung that might be able to help collect funds for Europe specifically that we have been in contact with. * ACTION: Karen to put together a memorandum of understanding with our requirements for funds collection for Europe to send back to Wau-Holland-Stiftung == Discussed on the mailing list == * Sysadmin status update from Andrea Veri. * OPW sponsorship program sponsorship levels and names of these. Board voted in favor of Karens proposal. (needs url to public list) == Completed Actions == * Andreas to contact Julita to notify of the funds allocated for the GNOME community event in Lima * Andreas to contact Julita to obtain a revised budget for the GNOME community event in Lima === New Action Items === * Andreas to remind everyone
Minutes of the Board meeting of April 2, 2013
wiki: https://live.gnome.org/FoundationBoard/Minutes/20130402 = Minutes for Meeting of April 2nd, 2013 = == Next Meeting == * Tuesday, April 16th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Seif Lotfy * Karen Sandler * Tobias Mueller * Joanmarie Diggs === Regrets === === Missing === == Board Meeting Agenda == * Events * Update on GUADEC * GUADEC 2013 progress. * Florian Nadge left RH but he made sure to have continuity in the local organization * The website is live * CfP is ready to go live on the website and on the mailing lists * The marketing team should pick it up on social media * '''ACTION''': Emmanuele to publish the CfP for GUADEC 2013 * When should we announce a call for bids for GUADEC 2015? * We should not detract from the current GUADEC * We could have informal talks with teams that want to submit a bid during GUADEC 2013 * '''ACTION''': Karen to raise the question on bids for GUADEC 2015 during the GUADEC committee meeting * Do we want to have some requirement? * Past years we asked for a committment from the local team to have a venue available prior to the bid * Given the distance from GUADEC 2015, we could just ask for the presence of an established local team * Should we have a discussion for an intent to bid or an actual bid? * To be discussed on the mailing list * Update on GNOME.Asia Summit * Everything seems to be on track * Speakers selection tried to encourage the local community to submit talks * Also, to keep down costs * Cross Desktop Collaboration Summit proposal status * Needs to coordinate with the KDE eV for announcing it officially * Nobody asked for travel assistance * Current attendance is around 10 people * The announcement should happen once the summit starts * Advertising idea: Karen to interview attendees on why they are there and what they want to accomplish by the end of the event * GTK hackfest * [[Hackfests/GTK2013]] * travel assistance needed * budget covered for RH employees * ~2300 USD for flights + ~2200 USD for accommodation = 4500 USD * OLPC graciously donated office space for the hackfest in Cambridge * '''ACTION''': Emmanuele to contact the travel committee for the travel assistance for the GTK hackfest * Possible hackfests. * Since the number of hackfests have been low of late, should we encourage teams to run more hackfests? * We still have plenty of room in the budget for hackfests * Depending on costs we could still have around six hackfests * Shaun is collecting names for a Docs hackfest in June * Karen is thinking to have a dedicated Marketing hackfest (instead of small meetings during other conferences) * Andreas proposed an Applications hackfest - maybe before GUADEC? * '''ACTION''': Tobias to e-mail foundation list and encourage that individual teams to propose hackfests. * Annual Report * Design is still in the works * Articles are being written/edited * Financial status is in progress * Sysadmin and CiviCRM update * Sysadmin work is going well * Andrea has been very visible and open to his tasks and accomplishments * CiviCRM is still in flux * It's a big and complex system * We don't entirely know how to use it for tracking FoG * The Foundation's use case does not seem very much exotic * Karen is going to meet with Dan Lovo from CiviCRM to discuss the CiviCRM featureset that we can use * Mobile application for news related to GNOME * '''ACTION''': Karen to contact Geno Roupsky to explain the rules for using the GNOME tradema * Flattr donations update * We had some issues when setting up the account * We are ready to announce it * Travel Committee, Delegation, Budgets, etc. * Karen reached out to the Linux Foundation for their travel solutions, and we're waiting to hear back * Collecting funds in Europe * Gathering donations and sending gifts from US to Europe is currently a costly operation. * There is a organization called Wau-Holland-Stiftung that might be able to help collect funds for Europe specifically that we have been in contact with. * Still working on a list of requirements * Status of a11y bid proposals * The committee of volunteers to review the bid we received has been formed * They will send an summary/informed opinion to the board by the end of the week * Once we decide on the bid, we will discuss with the company that proposed it on a start date * The bid itself has a precise timeline and end date * LGM funds for GIMP * Michael Schumacher from the GIMP team wants to use the money we hold for them to pay for travel and lodging for the GIMP team for Libre Graphics Meeting. * Receipts have been attached to their mail. * '''ACTION''': Zana to transfer the money according to the request for travel assistance for attending LGM from Michael Schumacher
Minutes of the Board meeting of April 16, 2013
wiki: https://live.gnome.org/FoundationBoard/Minutes/20130416 = Minutes for Meeting of April 16th, 2013 = == Next Meeting == * Tuesday, April 30th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Tobias Mueller * Joanmarie Diggs === Regrets === * Karen Sandler === Missing === * Seif Lotfy == Board Meeting Agenda == * Events * GUADEC * Update on GUADEC 2013 * No updates from the papers committee * The sponsors brouchure is ready * E-mail regarding GUADEC 2015 from Worldwideconventions. * Seems to be spam * They don't seem to be targeting our kind of conference * Update on GNOME.Asia Summit * No updates * Cross Desktop Collaboration Summit proposal status * We have received a report from Ryan * Needs to be published alongside with the KDE board * '''ACTION''': Andreas to email the KDE eV board to agree on publishing the Collaboration Summit results * Documentation hackfest sponsorship * Budget request: USD 9500 (worst case) * '''VOTE''': +1 Andreas, Joanie, Emmanuele, Bastien, Tobi - approved * Other upcoming events * GTK Hackfest https://live.gnome.org/Hackfests/GTK2013 * Budget request: USD 3000 for Tristan van Berkom's travel * The request is *very* last minute, even if it was sent to the travel committee two weeks ago and put on the GNOME wiki for the past month * '''VOTE''': +1 Andreas, Joanie, Shaun, Emmanuele, Bastien - approved * '''ACTION''': Joanie to send an email to Tristan to communicate the vote of the board on his travel sponsorship request * We really need to sort out the travel committee and process * Should be discussed on the mailing list * Annual Report * Shaun sent the finances section to Karen for review and is incorporating the feedback * Adboard meeting * Our last adboard meeting was in early February, it's time to start schedule the next one. * Ideas for topics. * Sysadmin and CiviCRM update * Code of conduct * We recently had some incidents on the mailing lists and in bugzilla where certain people where misbehaving. We have a code of conduct, but it is only a recommendation. * Should the CoC be rewritten? * Does it need the official enforcement of the foundation? * This should be discussed on foundation-list, not by the board * '''ACTION''': Emmanuele to raise the issue of the CoC enforcement on board-list * Womens outreach update * Waiting for an official report from Karen * Status of a11y bids * Waiting for the recommendation from the review committee == Discussed on the mailing list == * RMS e-mailed the board about possible missing license notice in gnome-shell, Andreas pointed him to the git tree where the license file is. * Andrea Veri gave an update on his weekly items as a sysadmin. * Vincent Untz e-mailed and asked for meeting minutes from the last couple of meeting. Emmanuele promised to send them to the foundation list as soon as possible. * Tobias Mueller e-mailed the board and proposed a schedule for the upcoming board elections. == New Action Items == * '''ACTION''': Andreas to email the KDE eV board to agree on publishing the Collaboration Summit results * '''ACTION''': Joanie to send an email to Tristan to communicate the vote of the board on his travel sponsorship request * '''ACTION''': Emmanuele to raise the issue of the CoC enforcement on board-list == Status of action items == * All directors should discuss the first-response contact for emails * All directors should continue discussing the a11y team proposal on the mailing list for the Accessibility FoG project * Andreas - To create a wiki page on the web services accounts holders. * Andreas to put together a GNOME supporter card for our donors * Andreas and Karen to contact Andrea about reliability of gobby, restore from backups, etc. * Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz * Emmanuele - Will audit the current donors and check that everybody received their benefits. * Emmanuele to start a wiki page on the community feedback of GUADEC 2012 * Emmanuele to send Zana the list of FoG donors that want a gift from the Foundation * Emmanuele to send hackers up for adoption the list of donors that want a postcard * Karen - To look into Google Checkout as an annual payment option for FoG. * Karen - To finish the Privacy Policy, get review from James Vasile, etc. * Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this. * This has been done. Will close once the Foundation website is updated, refer to bug #644932. * https://bugzilla.gnome.org/show_bug.cgi?id=644932 * Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know
Minutes of the Board Meeting of November 20th, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/20121120 = Minutes for Meeting of November 20th, 2012 = == Next Meeting == * Tuesday, December 4th, 2012, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Joanmarie Diggs * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Karen Sandler === Regrets === * Tobias Mueller * Seif Lotfy === Missing === == Board Meeting Agenda == * GUADEC 2013 2014 announcement * News leaked * Need to announce it either today or on Monday * Thursday is US Thanksgiving * GNOME Accessibility FoG project update * The a11y team have a proposal (2 project areas) on how to spend the funds and needs feedback on that. * Document accessibility and caret navigation * Bastien started a reply on the board list * The scope is fine, but it should not be restricted to a couple of modules * Joanie proposes to recuse herself on the voting to avoid conflict of interests * Joanie should still provide guidance and help in evaluating the bidders * '''ACTION''': Board members should continue discussing the a11y team proposal on the mailing list * '''ACTION''': Bastien and Karen to draft a call for bids and submit it to the board list * Joining the W3C * Accessibility team have discussed the possibility of GNOME joining the W3C in order to have a stake in the emerging standards. * Some of the test cases in some working groups are available only to members * There are some standards that would benefit from our perspective and interest * GNOME developers have been invited to be experts on the WG proceedings but it's difficult to justify this to employers * '''ACTION''': Karen to explore founding options for the GNOME Foundation to be a member of the W3C * There is the option of having an adboard member to send one of their employees to be in the W3C representing GNOME * '''ACTION''': Karen to look into the details of the W3C membership and invited experts rules * Reports - annual report * Progress of the web version of the Annual Report. * Andreas has the donors list * '''ACTION''': Andreas to publish the Annual Report at the end of the week. * Sysadmin position * We have funding allocated for a sysadmin that we didn't use on our last sysadmin. * '''ACTION''': Zana to look at the actual amount of money allocated for the sysadmin that we can still use * We should look into spending that money. * The funding could also cover the CiviCRM migration * Marketing director position * On foundation-list, there have been suggestions about us hiring a marketing director in order to coordinate our messaging. * Budget-wise, it's problematic * Having another employee will impact our reserves * We should explore the option of having an adboard member donate the time of an employee for a full-time/part-time position * There is also the question as to whether we should be having a marketing director at all * Marketing is really hard * We could also use the chance to entice former adboard members * '''ACTION''': Karen to explore funding options for a marketing director * webkitGTK+ hackfest * 4th annual WebKitGTK+ Hackfest. 17 participants for 4 days. * They have asked the Foundation for sponsorship of 4500 EUR. * We still don't have a 2012-2013 budget * We also had far fewer hackfests than last year * Vote: +1 Shaun, Emmanuele, Andreas, Bastien; Joanie abstains/recuses * '''ACTION''': Joanie to communicate the decision of the board to the WebKitGTK+ hackfest organizers * travel committee * Gérman Poo e-mailed the board and said he thinks that the travel committee has become too process-heavy. * The travel committee was created to reduce the load on Zana * The process may need to be streamlined, especially for the reimbursement part * The discussion should continue on the mailing list * We should keep the travel committee in the loop with the discussion * GNOME supporter card * We should put together a GNOME supporter card for one of our donors. * '''ACTION''': Andreas to look at drafting a GNOME supporter card * Next adboard meeting * Adboard members are starting to respond to the survey * Health insurance increase for employees. * No progress since last time * The board needs to discuss and vote. == Completed Actions == * Seif to get more information on the event and create a proposal about a possible event in Egypt * Karen - To continue working with Justin about renewing the old trademarks. * Karen to check if an AB meeting would be possible at the Boston Summit * Karen and Joanie to get feedback on corporate sponsorship for the Boston Summit * Karen - Will reach out to Mozilla to find advice about negotiating partnerships. * Emmanuele to check the data mined by Tobi from ?PayPal and send it to Andreas * Bastien to notify the Strasbourg bid of the selection for GUADEC 2014 == Status
Re: GNOME now
hi; On 28 November 2012 11:02, Alan Cox a...@lxorguk.ukuu.org.uk wrote: What I took from that is that the freedom to modify your computing environment is only meaningful in the first degree to programmers. And if GNOME continues to bury all the configuration in secret corners without a UI, and even the basic stuff only by an add on (tweak tool) you'll continue to fail to empower users to modify their computing environment. yes, because we all know that Freedom means Tweaking configuration options, or *having* to modify your environment in order for it to work. having options everywhere in your face and in your UI is not empowering anyone: let's drop this fallacy. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: GNOME now
hi Dave; On 28 November 2012 13:57, Dave Neary dne...@gnome.org wrote: And if GNOME continues to bury all the configuration in secret corners without a UI, and even the basic stuff only by an add on (tweak tool) you'll continue to fail to empower users to modify their computing environment. yes, because we all know that Freedom means Tweaking configuration options, or *having* to modify your environment in order for it to work. Is that what Alan said? Sensible defaults and UIless options are two different things. I'd argue that an UIless option is just as much of a fudge as an option in the UI - if there's no UI for it, why is it an option? Just use the default remove the code paths handling the option. you probably missed the fact that there is a UI for the options. it's an optional UI exactly because the default is sensible and should be enough — unless you're planning to tinker with it, in which case the UI is available to you. there are actually *three* UIs: - the gsettings command line client; - the dconf-editor UI client; - the tweak UI client; with the first one being the one shipped by default. as opposed to the days of GNOME 2.x, the tweak UI tool is actually maintained, hosted on git.gnome.org, released along with the rest of GNOME, and designed by the GNOME design team. but, obviously, having three maintained UIs for settings, an extension mechanism that blows out of the water anything that was ever available in GNOME 2.x, is a clear regression for whosoever decides to tinker with GNOME. oh, no, wait: it's not, and I'd appreciated if people at least had the intellectual honesty and the good grace to acknowledge this bit of history, instead of throwing accusations and wildly inappropriate conspiracy theories around. by the way, I always assumed that my ability to tinker with GNOME was a right guaranteed and enforced by the license we use, not by having UI to toggle options; I probably missed the memo. To put it another way: You don't have to weld to hood shut to sell someone a functional car. this metaphor is *so* wrong, and on so many levels, it's not even funny, and I would have expected far more from you Dave. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: GNOME now
hi; On 28 November 2012 14:42, Emily Gonyer emilyyr...@gmail.com wrote: with the first one being the one shipped by default. Lets be intellectually honest - a command line client editor is *NOT* user-friendly. I don't agree at all with this assessment: it depends entirely on the audience it is targeting. Having two other editors to edit various things doesn't make sense - why can't everything be shipped in the *same* UI client? because the amount of available options is, currently, not something that should even be exposed; applications use the settings machinery to save state, as well as user preferences, and that should not be exposed to any user - including the one of tinkering tendencies. And why can't it be shipped by default? Whats wrong with that? that is not entirely our decision, considering that GNOME is currently shipped by distributions downstream of us. the most that GNOME as project can do is saying the the tweak tool is part of the project. as a personal opinion, I don't agree that the tweak tool should be installed by default; it can be pointed out in the documentation as a way to get more options, but it's really up to the user to decide whether or not she should install it. the user experience should stand by itself. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes for the board meeting of November 6th, 2012
hi; so, now that GUADEC 2013 and 2014 have been announced[0], I can reply to Dave's questions if I can. :-) On 20 November 2012 14:11, Dave Neary dne...@gnome.org wrote: == Completed Actions == * Bastien to notify the Strasbourg bid of the selection for GUADEC 2014 I haven't seen an announcement of this to guadec-list or foundation-list - is it official that Brno is the 2013 GUADEC location, and Strasbourg is the 2014 location now? hopefully, it's now official. I made a mistake when cleaning up the minutes from the private wiki page to the public one, and I ended up missing this kind of critical piece. :-) If so, would it be possible/advisable to do as LCA does, and have some people from Strasbourg sitting on the organising committee for this year's GUADEC, to learn by observing the organisers what needs to be done? it's definitely in the cards, and one of the reasons why we felt that deciding and announcing both GUADEC editions together was important. post-mortems and a better transition process between local teams (and board members) it's an important topic; and I agree that LCA is a great model to copy as well. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes for the board meeting of November 6th, 2012
missing note: [0] http://www.gnome.org/news/2012/11/brno-to-host-guadec-2013-and-strasbourg-to-host-guadec-2014/ ciao, Emmanuele. On 21 November 2012 14:46, Emmanuele Bassi eba...@gmail.com wrote: hi; so, now that GUADEC 2013 and 2014 have been announced[0], I can reply to Dave's questions if I can. :-) -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes for the board meeting of November 6th, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/20121106 = Minutes for Meeting of November 6th, 2012 = == Next Meeting == * Tuesday, November 20th, 2012 == Attending == * Emmanuele Bassi * Rosanna Yuen * Joanmarie Diggs * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Seif Lotfy * Karen Sandler === Regrets === * Tobias Mueller === Missing === == Board Meeting Agenda == * Future adboard meetings * We need to plan the next adboard meeting. Last meeting was at GUADEC. * When should we have the next meeting? * What topics should we cover? * Ideas for the next campaigns for Friends of GNOME * Newcomer event, Outreach efforts funding * cross-desktop collaboration * report on GNOME OS meeting at GUADEC, Boston Summit, and on the gnome-os-list * Discuss further ideas on the mailing list * When should we have the next adboard face-to-face meeting? * Next round of Women Outreach Program. * Karen sent a summary to the mailing list. * More projects decided to join. * Karen has been exploring sponsorship offers from adboard members and other foundations. * How many students should the Foundation fund? * One student = USD 5000. * Recommendation: 2 students. * We need a rough budget based on the numbers from previous years. * Vote for sponsor two students, with the option for others if the budget allows it: unanimous * The next round will be announced some time around next week. * Fiscal services for projects. * The Foundation now holds the Google Summer of Code money for PulseAudio. * Karen is still waiting for feedback from SourceForge for their incubator project. * Health insurance increase for employees. * Still discussing the issue on the mailing list. * Status of web version of Annual report * '''ACTION''': Emmanuele to send an email to Tobi for the updated list of donors from PayPal. * GNOME GNIGHTS * Meg Ford asked the board for some financial support for their monthly GNOME community meetups in Chicago. * USD 40/event * Provision: blog/wiki reports and sponsor badge * Vote: unanimous * '''ACTION''': Karen to send an email to Meg about the funding of the GNOME GNights. * Friends of GNOME * We have some donors falling through the cracks. * The script automating the extraction of the list of donors should help catch some of the cases. * The board was asked for only having a certificate instead of a gift * Mozilla has a similar certificate. * Next meeting: November 20th, 2012 * Time: 15:00 UTC == Completed Actions == * Bastien to notify the Strasbourg bid of the selection for GUADEC 2014 * Joanie to work with the A11y team to write proposals for using the Mozilla and FoG money == Status of action items == * All directors should discuss the first-response contact for emails * Andreas and Emmanuele to discuss the best approach to publish the Agenda on foundation-list before the board meeting * Andreas - To create a wiki page on the web services accounts holders. * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME. * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo. * Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz * Emmanuele - Will audit the current donors and check that everybody received their benefits. * Emmanuele to start a wiki page on the community feedback of GUADEC 2012 * Emmanuele to check the data mined by Tobi from ?PayPal and send it to Andreas * Joanie will send an email to both GNOME and KDE board lists to get us all together on the discussion for a desktop collaboration summit. * Joanie, Seif to go through the board-list archives to categorize the types of contacts and come up with the various areas * Karen - To look into Google Checkout as an annual payment option for FoG. * Karen - To finish the Privacy Policy, get review from James Vasile, etc. * Karen - To continue working with Justin about renewing the old trademarks. * Karen - Will reach out to Mozilla to find advice about negotiating partnerships. * Karen - To continue following up with CiviCRM contractors. * Karen to contact foundation-list to get feedback for CiviCRM * Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this. * This has been done. Will close once the Foundation website is updated, refer to bug #644932. * https://bugzilla.gnome.org/show_bug.cgi?id=644932 * Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them. * Karen to investigate alternative solutions for CiviCRM (security
Re: Minutes for the board meeting of November 6th, 2012
hi Dave; sorry, nothing to see here, move along. :-P ciao, Emmanuele. ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes for the board meeting of November 6th, 2012
hi; On 20 November 2012 14:11, Dave Neary dne...@gnome.org wrote: == Board Meeting Agenda == * Future adboard meetings * We need to plan the next adboard meeting. Last meeting was at GUADEC. * When should we have the next meeting? * What topics should we cover? * Ideas for the next campaigns for Friends of GNOME * Newcomer event, Outreach efforts funding * cross-desktop collaboration * report on GNOME OS meeting at GUADEC, Boston Summit, and on the gnome-os-list * Discuss further ideas on the mailing list * When should we have the next adboard face-to-face meeting? Were there any answers to these questions? I'm not sure if these are minutes, or a CP of the agenda. no, there are no answers - those are proposed questions for the adboard meeting. * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit. Can I get a reminder what this was about? Is this the Berlin Desktop Summit? is this still a live action, or can it be dropped? I think this can definitely be dropped; we usually do that during the hand-over between old board and new board at GUADEC, but that probably survived the checks because Shaun is still on the board. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Agenda for the board meeting of November 20th, 2012
this is the public agenda for the board meeting of November 20th. * GNOME Accessibility FoG project update * The a11y team have a proposal (2 project areas) on how to spend the funds and needs feedback on that. * Joining the W3C * Accessibility team have discussed the possibility of GNOME joining the W3C in order to have a stake in the emerging standards. * Reports - annual report * Progress of the web version of the Annual Report. * Sysadmin position * We have funding allocated for a sysadmin that we didn't use on our last sysadmin. * Marketing director position * On foundation-list, there have been suggestions about us hiring a marketing director in order to coordinate our messaging. * webkitGTK+ hackfest * 4th annual WebKitGTK+ Hackfest. 17 participants for 4 days. * travel committee * GNOME supporter card * We should put together a GNOME supporter card for one of our donors. * Next adboard meeting * GUADEC 2013 and 2014 announcement/press release -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Agenda for the Board meeting of November 6, 2012
hi all; as discussed on foundation-list[0], I'm going to send the public agenda for the foundation meeting prior to the meeting itself. * GUADEC 2013. * Future adboard meetings. * Next round of Womens Outreach Program. * Fiscal services for other Free Software projects. * Health insurance increase for Foundation employees ciao, Emmanuele. [0] https://mail.gnome.org/archives/foundation-list/2012-August/msg00036.html -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: A few observations about GIMPNET
hi; On 15 October 2012 11:23, Andrea Veri a...@gnome.org wrote: 2012/10/15 Bastien Nocera had...@hadess.net: On Sun, 2012-10-14 at 15:45 +0200, Andrea Veri wrote: I see many people have expressed their consensus in this, thus I'll defer the decision to the Board. Thanks to anyone sending a mail about this concern. 3 people agreeing with you isn't consensus. I said *many* people gave their consensus about a possible move but I didn't see a *single* mail saying we should stay on GIMPNET for the X, Y, Z reason. the first few reasons off the top of my head: 1. brand association 2. pre-existing community 3. control over the infrastructure all I've seen in this thread is a call to improve Gimpnet, not to migrate wholesale; honestly, I'd hate for us to end up inside an anonymous network like freenode and dilute our brand - and I've yet to see a rationale for the benefits (perceived or otherwise) that moving to freenode would give us; I don't see people waiting in the wings (or, worse, refusing) to join the GNOME project because of the IRC server/network that we use. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: A few observations about GIMPNET
hi; On 15 October 2012 11:32, Andrea Veri a...@gnome.org wrote: 2012/10/15 Emmanuele Bassi eba...@gmail.com: have we had any indication that being on irc.gnome.org is in any way, shape, or form preventing people from contributing to GNOME - and that moving to freenode would open the floodgates to new contributors? Freenode has more than 8 users and I'm pretty much sure a lot of new contributors willing to join the GNOME Project are looking for #gnome-* channels there and not on GIMPNET which is a network with less than 2000 users connected per day, it's a matter of numbers. again, that's like saying that we ought to move to GitHub or Gitorious because they have more users than git.gnome.org. it's an obviously true statement: freenode, like GitHub, hosts a ton of projects; the statement above, though, forgets that there are branding reasons associated with having infrastructure under the *.gnome.org domain, as well as historical ones. plus, I have yet to see the justification for the if you move it, they will come attitude. we're already exposed to more users than the 80 thousands on freenode: it's not the IRC network that makes them contribute to our project (we'd also be self-selecting against the subset of users that know or use IRC); users join irc.gnome.org *after* they start contributing to GNOME. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: A few observations about GIMPNET
hi; On 4 October 2012 17:34, Alberto Ruiz ar...@gnome.org wrote: Name clashes are a minor point when you compare it to the isolation issue that we have with the rest of the community. ALL of the open source community that does IRC is on Freenode [citation needed][original research][whom?]. ciao, Emmanuele (who's on irc.mozilla.org, and a bunch of other servers as well) -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board Meeting - September 9, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/20120907 = Minutes for Meeting of September 7th, 2012 = == Next Meeting == * Tuesday, September 18st, 2012, 14:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Joanmarie Diggs * Tobias Mueller * Bastien Nocera * Shaun !McCance * Karen Sandler === Regrets === * Andreas Nilsson * Seif Lotfy === Missing === == Board Meeting Agenda == * Some board members have issues making the meetings on Fridays. * Look into if changing board meeting time is needed/possible. * '''ACTION''': Everybody needs to mark their availability for the next IRC meeting * Looks like we're good for Tuesday, 14:00 UTC. So the next meeting will be then. * Until US/EU daylight saving time happens. * Boston Summit is one month away. * What is the status. * Is there anything specific we need to address or prepare? * Karen contacted Colin to get a status report, waiting for a reply. * Budget * USD 20,000 have been budgeted for the summit * Increased budget for the travel sponsorship * Sponsorship for the summit * Red Hat already a sponsor, SUSE in talks * Corporate sponsorship for the evening drinks? * '''ACTION''': Karen and Joanie to get feedback on corporate sponsorship for the Boston Summit * What are the status of the planned IRC meeting? * Proposed date of 2012-09-12 sent to foundation-list * Waiting for feedback on date/time * Agenda * Release team scope and role * Is there anything specific we need to address or prepare? * '''ACTION''': Emmanuele will send reminders to the mailing list and foundation blog * '''ACTION''': Emmanuele will check with release team for availability * We want to release a web version of the Annual report. * What is missing to push that out? * List of FoG donors is missing, but Emmanuele will prepare that very soon * Sending meeting-agenda to prior to board meeting * There have been requests of sending the agenda to foundation-announce prior to board meeting. * https://mail.gnome.org/archives/foundation-list/2012-August/msg00039.html * Needs to be done on a regular basis * The agenda needs to be edited before release * Put the provisional agenda in the public wiki? * Vincent mailed that it was possible to make the wiki include pages, maybe that's a possible solution * The board approves the idea of publishing the provisional Agenda before the meeting * Leave the decision to the President and the Secretary as to what is the best approach to publish the agenda * '''ACTION''': Andreas and Emmanuele to discuss the best approach to publish the Agenda before the board meeting * Vote: Do we want former board-members to still have access to GNOME's Paypal data? * Former board members have access to the administrative interface to retrieve the payment data * Germàn has access to help Rosanna * Are there legal implications? * The more people have access to the data the more problematic it becomes for security * '''ACTION''': Rosanna to ask whether people still use the access to help out and if not, remove the access. Otherwise, we will re-evaluate the situation. * GSOC stipends handling. We need to reply and send the correct info. * '''ACTION''': Rosanna to double check the information to send to Google. * Hendrik Richter asked for reimbursement for GNOME Event Box shipping on to the board. Do we approve to reimburse? * Should we even vote? * Still need the receipt * Vote: The organization may reimburse (reasonable) Event Box shipping expenses without an explicit vote by the Board, provided an officer of the organization or the Executive Director approves the expenditure * Unanimous * GNOME/Mono hackfests and Banshee Amazon revenue * '''ACTION''': Bastien will research what the status of the Banshee Amazon revenue is and report back * 3.6 release is coming up. * Are all teams on track? * Do the board need to cover any of Karen's tasks around a release? * To be discussed on the mailing list. == Recurring Items == * Review past action items. * Did each person update their action items? * Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list. * Make sure to use gobby server for better minute taking. == Completed Actions == * Karen to communicate to Federico that the Observation hackfest was approved by the board * Karen to send an email to each director to bring her or him up to speed on each specific area * Tobias to create a date poll for the board meeting and send the URL to board-list * Emmanuele to send the announcement of the foundation's IRC meeting date poll to foundation-announce * Emmanuele to publish the agenda for the IRC meeting once the date has been decided * Emmanuele to send the minutes of the AB meeting at GUADEC to the adboard list == Status of action items == * All directors should discuss
Minutes of the Foundation IRC meeting - September 12, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/IRC20120912 = Minutes for Foundation IRC Meeting of September 12th, 2012 = == Attendance == * For the board: * Emmanuele * Joanie * Tobi * Shaun * Andreas == Agenda == * Role and scope of the Release Team * Continuation of the discussion from the AGM at GUADEC 2012. * http://www.0d.be/2012/08/03/guadec-2012/ * http://people.gnome.org/~ebassi/01-release-team.pdf - slides deck from the AGM * Clarification of the release rules and scope * http://live.gnome.org/ReleasePlanning/WhatWeRelease * The discussion at the AGM had to be interrupted for time constraints * The community considers the release-team as being in a good position to ensure the cooperation between maintainers in order to release GNOME * Some members of the community also would like to have an arbiter to resolve eventual conflicts * The arbiter could be the board, the release team, or a new team * Examples of issues faced by the release team * Deferring the python3 dependency * Acting as support for modules, by promoting them to the official moduleset, and posting semi-regular updates on their status * Communication issues between maintainer * Example: Nautilus UI changes in 3.5 * Is it part of the release team remit to pester maintainers to communicate sweeping changes to a module in the release moduleset? * Another option: revert to a previous version until the regressions are fixed? * This already happens at the feature level (unmet features are pushed to the following cycle) and at the moduleset level (modules are pushed back or removed) * Examples: nautilus-cd-burner, gstreamer-1.0 * Is the release team also in charge of the project's direction? * It would mean having the input or the presence of the design team inside the release team decision making process * Traditionally, the release team's role was to capture consensus in the community * The community sets the direction, and the r-t resolves conflicts between modules * But what if the community thinks that the r-t sets the direction? * Proposal: use GUADEC to set the direction of the project * Every other GUADEC sets the roadmap for the following two years * Reflected also in the accepted talks * Issue: possible marginalization of the maintainers and community members that cannot attend * Prior art: MozCamp * The issue of the direction of the community should be resolved within the community, through high bandwidth communication channels (e.g. GUADEC); after a period of public RFC, the release team is in charge of ensuring that the direction is followed through. * The release team would be the editor of the project direction, in terms on maintaining the modulesets that define GNOME * We need a benchmark to verify that the process is followed and it's working * Example of a benchmark for the Testable initiative: in the next round of outreach programs, all students should be able to build GNOME without going through jhbuild pains * Venues of communication * Go back using desktop-devel-list as a development mailing list, and require maintainers to join * desktop-devel-list has been used for multiple communication issues * It is difficult to know who the maintainers are * We could use the DOAP files and publish the current maintainers * '''ACTION''': fredp to publish the list of maintainers extracted from the DOAP files on git.gnome.org * Proposal: use another mailing list for maintainers? * Issue: should it be public? * It should be up to the maintainers to decide * Issue: having yet another mailing list may not be well received * Enforcing the project's direction * The release team is already partly doing that by maintaining the moduleset * How to handle forks? * External forks are not under GNOME's purview * Internal forks should not happen * Maintainance releases from the old 2.x modulesets are not controversial and should not be considered forks * Case study: Nautilus in the 3.6 cycle * Definite lack of communication from the maintainers * Feature proposal period was not used * The rules were not clear for features involving a single project * Changes involved a set of feature removals * Proposal: the feature proposal period should also be used in case of changes involving a single project * Constraints: does it involve removing features? is the module part of core? is the module user visible? * The release team should exercise the option to punt the module out of the release moduleset until regressions are addressed or a sizeable discussion (determined by the release team) happened on the desktop-devel list * Some of the criteria could match the ones we use for the UI freeze requests, but the bar should be set higher * Inclusion of the
Minutes of the Board Meeting - September 18, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/20120918 = Minutes for Meeting of September 18th, 2012 = == Next Meeting == * Tuesday, October 2nd, 2012 == Attending == * Emmanuele Bassi * Rosanna Yuen * Joanmarie Diggs * Tobias Mueller * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Seif Lotfy === Regrets === * Karen Sandler (on leave) === Missing === == Board Meeting Agenda == * Foundation IRC meeting summary. * Summary and results * Good attendance * Did we get actionable items? * The position expressed during the meeting was that the maintainers should still be in charge of the direction of the GNOME Project * Maintainer should meet every other GUADEC to decide the direction and gauge the eventual changes * The release-team should be in charge of distilling the position of the maintainers and enforce it so that it comes to completion * When do we hold the next foundation meeting? What topic/topics? * A proposal is to have the next meeting when issues arise * Ask the community for agenda items for the board meeting * '''ACTION''': Emmanuele to send the minutes of the IRC meeting to the foundation-list * Update on Boston Summit * SUSE might want to sponsor. Where are we on that? * We don't have a standard sponsor package for the Boston Summit * It would have make it easier to get sponsorship in the future * The Boston Summit is more of a free-form/unconference style * We should have sponsorship for social events and/or lunch * Better to have sponsored attendance - either through employers sending their employees or through sponsorship to have the Foundation cover the travel * '''ACTION''': Andreas to send an email to adboard-list to encourage the advisory board members to send employees to the Boston Summit * '''ACTION''': Joanie will follow up with SUSE to get a feel for how much they would like to sponsor. One possibility is snacks and coffee. * '''ACTION''': All Board members will provide responses on the mailing list regarding whether or not to use $300 dollars of the Red Hat sponsorship to be used for lunch. * '''ACTION''': Joanie and Zana will follow up with Colin to make sure all things are on track, to confirm that outside catering is acceptable, and to discuss Marina's proposal to have a newbie event the evening before. * Anything additional that needs help on? * Shall we have an adboard meeting there? Shall we reach out to adboard list and ask? * We need an agenda and as we don't have any, we don't need to meet * To be discussed on the mailing list * GUADEC 2013 * Deadline on GUADEC bids are September 22nd. * We need to decide and announce the winning bid some time after that'. * Do we need to set up a separate meeting or will a regular board meeting do? * Next steps after that? * It'd be cool to get the winning team in contact with the last local team * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to remind them about the bid deadline * Would be nice to be able to announce GUADEC 2013 at the Boston Summit * Deadline for the bids is September 22nd * Next Board meeting is on October 2nd * Boston Summit is October 6th/7th/8th * Do we need a meeting with the bid teams? * Good for questions from the Board * Conference call around the time of the next Board meeting * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to get feedback on a conference call to answer eventual questions on the bids from the board * Fabio Duran Verdugo from Diá GNOME asked for 2,077 USD for travel and accommodation for 8 GNOME collaborators and promotional material. * We are still in budget for Hackfests * Vote: Unanimous * '''ACTION''': Andreas to notify Fabio about the approved expense for Diá GNOME * Vincent Untz asked if the current list of Adboard members on http://www.gnome.org/foundation/ is up to date. * We need to make sure it is. * Need to check who on the adboard was invoiced and paid the invoice * Karen was tracking some of the adboard members, so we need to check with her * '''ACTION''': Andreas to answer to Vincent about the current status of the adboard members list * Status of web version of Annual report * Still waiting for Emmanuele's list of FoG donors == Completed Actions == * Emmanuele will send reminders about the IRC meeting on September 14th to the mailing list and foundation blog * Emmanuele will check with release team for availability for the IRC meeting on September 14th * Emmanuele to send the minutes of the AB meeting at GUADEC to the adboard list * Emmanuele to send the announcement of the foundation's IRC meeting date poll to foundation-announce * Emmanuele to publish the agenda for the IRC meeting once the date has been decided * Emmanuele to send the minutes of the IRC meeting to the foundation-list * Emmanuele to contact the GUADEC bidding teams to remind
Re: Minutes of the Foundation IRC meeting - September 12, 2012
hi Frederic; On 24 September 2012 16:32, Frederic Peters fpet...@gnome.org wrote: * desktop-devel-list has been used for multiple communication issues * It is difficult to know who the maintainers are * We could use the DOAP files and publish the current maintainers * '''ACTION''': fredp to publish the list of maintainers extracted from the DOAP files on git.gnome.org The list of maintainers is now published on http://people.gnome.org/~fpeters/maintainers.html thanks a lot! that's really useful, and greatly appreciated. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
REMINDER: Deadline for GUADEC bids is tomorrow, September 21st, 2012
hi all; I wanted to remind you that the deadline for the GUADEC 2013 bids is tomorrow, September 21st, 2012. if you are bidding for being the host city of GUADEC 2013, send a full proposal to bo...@gnome.org for evaluation. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
REMINDER: Foundation IRC meeting
hi everyone; this is a friendly reminder that we'll have an IRC meeting for Foundation members today, at 16:00 UTC[0] the agenda for the meeting is: * Role and scope of the Release Team * Continuation of the discussion from the AGM at GUADEC 2012. * http://www.0d.be/2012/08/03/guadec-2012/ the IRC channel for the meeting is: #foundation or irc.gnome.org for more information on the Foundation's IRC meetings, you can visit the wiki: https://live.gnome.org/FoundationBoard/IRC ciao, Emmanuele. [0] http://www.timeanddate.com/worldclock/fixedtime.html?msg=Foundation\%27s+IRC+Meetingiso=20120912T16ah=1 -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Next Foundation IRC meeting - Wednesday, September 12, 2012
hi; On 7 September 2012 18:58, Chris Leonard cjlhomeaddr...@gmail.com wrote: Which IRC channel? it seems I have been far too cryptic in my email - I apologize for that. I've set up a page on the wiki for the IRC meetings: https://live.gnome.org/FoundationBoard/IRC which should contain all information. if something's still missing, feel free to ask. ciao, Emmanuele. On Fri, Sep 7, 2012 at 10:00 AM, Emmanuele Bassi eba...@gmail.com wrote: hi all; it's been a while since the last IRC meeting; the attendance in the past hasn't been stellar, but the Board obviously values the feedback from the Foundation members, and as we've seen at the AGM, there are various things that warrant high bandwidth discussion - for instance, the role and scope of the Release Team. let's try and bring back the IRC meetings, then. :-) in the past, the meeting was held on Wednesday at 16:00 UTC, but we can be flexible about that. if nobody objects to the date, let's pick Wednesday September 12, 2012. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes of the Board Meeting - August 24, 2012
Wiki: https://live.gnome.org/FoundationBoard/Minutes/20120824 = Minutes for Meeting of August 24, 2012 = == Next Meeting == * Friday, September 7th, 2012 == Attending == * Andreas Nilsson * Bastien Nocera * Emmanuele Bassi * Karen Sandler * Rosanna Yuen * Joanmarie Diggs * Tobias Mueller === Regrets === * Shaun !McCance * Seif Lotfy === Missing === == Board Meeting Agenda == * Ryan Lortie asked if they can get permission to use the GNOMEbuntu name. Need to approve. * The marketing team raised the point that GNObuntu sounded like no-buntu, which would be seen as a negative position on Ubuntu * One of the option was Ubuntu GNOME * We should wait for a concrete proposal from the marketing team * Once a name is decided, the board needs to vote to grant permission of the use of the GNOME tm * GNOMEbuntu/GNObuntu: -1 from Bastien, Emmanuele, Joanie, Tobias; +1 from Andreas * Properly separated name: +1 from Bastien, Emmanuele, Joanie, Tobias, Andreas. * Federico Mena Quintero asked for funding for a User Observation Hackfest during OpenSuse summit. Need to approve. * https://live.gnome.org/Hackfests/UserObservationOrlando2012 * Budget requested: USD 3000 * We are under budget for hackfests * Vote: +1 from Bastien, Tobias, Emmanuele, Joanie, Andreas. * '''ACTION''': Karen to communicate to Federico that the Observation hackfest was approved by the board * Reassigning key tasks to board members for when Karen goes on leave * Expected date: beginning of September * Areas of coverage: * Boston Summit (coordinated with Colin) * Joanie with Zana's assistance * OPW (coordinate with Marina) - key task - determining if we have enough positions funded for a winter round * Joanie * Trademarks - work with Justin to renew trademarks, mid-September deadline * Andreas * Marketing (help keep GNOME OS discussion on track, look for possible press ops) * Andreas * GNOME.Asia (coordinate with Max) - make sure that the bid process is on track * Tobias * GUADEC - make sure teams stay on track to submit full bids * Emmanuele * Accessibility - make sure we don't let too much time go without calling for bids on tasks for use of Mozilla and FoG funds. * Bastien * FoG - including pushing conversation for a new campaign (i.e. privacy/security), tracking donor issues, ... * Tobias * CiviCRM overhaul * Emmanuele * Financial/fundraising * [Shaun] * '''ACTION''': Karen to send an email to each director to bring her or him up to speed on each specific area * Boston Summit status. Anything else to do or on track? * Everything seems to be on track * Potentially have an advisory board meeting (depending on the outcome of Karen's Action Item) * IRC meetings status * '''ACTION''': Emmanuele to send the announcement of the foundation's IRC meeting date poll to foundation-announce * Possible agenda * Role of the release-team * AGM feedback * '''ACTION''': Emmanuele to publish the agenda for the IRC meeting once the date has been decided * Do we need to change board meeting date? * '''ACTION''': Tobias to create a date poll for the board meeting and send the URL to board-list == Completed Actions == * Karen to notify the GUADEC 2012 organization team to record the issues faced for exchange with the GUADEC 2013 team * Karen to add Tobias and Seif to marketing lists moderation * Karen to send the proposal to form a committee for out-of-board-meeting decisions to foundation-list * Karen - Follow up with getting Alan Day and Sumana Harihareswara to sign the Copyright Assessment from SFLC. Transferred from Brian. * Joanie will send an email to both GNOME and KDE board lists to get us all together on the discussion for a desktop collaboration summit. (PRIVATE) == Status of action items == * All directors should discuss the first-response contact for emails * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME. * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo. * Emmanuele - Will audit the current donors and check that everybody received their benefits. * Emmanuele - To start a wiki page on the community feedback of GUADEC 2012 * Emmanuele - To send the minutes of the AB meeting at GUADEC to the adboard list * Joanie, Seif to go through the board-list archives to categorize the types of contacts and come up with the various areas * Joanie to work with the A11y team to write proposals for using the Mozilla and FoG money * Karen - To look into Google Checkout as an annual payment option for FoG. * Karen - To finish the Privacy Policy, get review from James Vasile, etc. * Karen - To continue working with Justin about renewing the old trademarks. * Karen - Will reach out to Mozilla to find advice about negotiating
Next Foundation IRC meeting - Wednesday, September 12, 2012
hi all; it's been a while since the last IRC meeting; the attendance in the past hasn't been stellar, but the Board obviously values the feedback from the Foundation members, and as we've seen at the AGM, there are various things that warrant high bandwidth discussion - for instance, the role and scope of the Release Team. let's try and bring back the IRC meetings, then. :-) in the past, the meeting was held on Wednesday at 16:00 UTC, but we can be flexible about that. if nobody objects to the date, let's pick Wednesday September 12, 2012. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Minutes for the Board Meeting of July 13, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/20120713 = Minutes for Meeting of July 13, 2012 = == Next Meeting == July 24, 2012 == Attending == * Bastien Nocera * Brian Cameron * Emmanuele Bassi * Germán Póo-Caamaño (late: 1 hour) * Karen Sandler * Rosanna Yuen * Ryan Lortie * Shaun !McCance * Stormy Peters * Seif Lotfy * Joanmarie Diggs === Regrets === === Missing === == Board Meeting Agenda == * GNOME.Asia * Report from Max on GNOME.Asia: * Coordinated with GUADEC for sponsorship. * Create the process for GNOME.Asia summit, not only check list, the next organizer will know the order to organize the summit. * Beijing / Hong Kong / Taiwan get together, face to face to chat and meeting. * Beijing would like to bid for GNOME.Asia 2013. * Get local sponsorship from Hong Kong. * Hong Kong team try to build GNOME Users Group with these days. * Create Speaker Information package. * Hong Kong Team and staff love GNOME.Asia. * What could be improved: * Start organizing more early -- suggest a board member work together with GNOME.Asia for next year. * BoF not plan very well. -- Need do more next year. * GNOME.Asia blog. * Get more people involved GNOME.Asia. * Brian has been the Board member involved in the organization committee, but he is stepping down. * The board needs to identify a new person to work with the GNOME.Asia organization. * '''ACTION''': Tobias - To step up to replace Brian as the contact between the Board and GNOME.Asia. * Advisory Board * There has only been 1 Advisory Board meeting in 2012, and 3 meetings in 2011. Fewest number of meetings since 2005. * How to improve the Advisory Board? * Improve attendance from the Advisory Board members * Karen has been working on an Agenda for the Advisory Board meeting at GUADEC * Karen has been discussing with the Advisory Board members about topics to be added to the agenda * Last year the agenda was finalized the day before the Advisory Board meeting. * Lots of complex, high level, controversial topics that everyone cared about. * Should we open the Advisory Board meeting's floor with companies that may be interested/provide value to the Advisory Board? * Advisory Board fees may be too high for smaller companies. * Should the fees be more flexible? Or staggered? * Ideas for the Advisory Board meeting should be sent to the mailing list. * Annual Report * We have well passed the Annual Report deadline. * At the last meeting it seemed everything was pretty much done. * Andreas is working with Karen in finalizing the layout * Should be done by the weekend. * Events * GUADEC 2010 * Reinout van Schouwen contacted the board indicating that the GUADEC 2010 (Den Haag) organizers were not fully compensated for expenses. * The Board at the time authorized an additional compensation on top of the one that was negotiated. * Due to a misunderstanding, the additional compensation that the Foundation paid was smaller than the one proposed. * The Board has been contacted by Reinout van Schouwen, but hasn't heard from the GUADEC 2010 local organizers. * '''ACTION''': Bastien - To contact the GUADEC 2010 organizers to get further clarification on the discrepancy between agreed and effective compensation. * GUADEC 2013 bidding process. * Ask for a proposal of intent by GUADEC's time. * Extend the deadline for the actual bid presentation and decision. * Joanie will draft a follow-up message to the GNOME community. * new plan: 2013 bidders should submit an intent to bid. * '''ACTION''': Joanie - To submit the draft for the GUADEC 2013 bid announcement and plan to board-list. * GUADEC 2012 * Board meeting on July 24th. * Need an agenda for the meeting. * Board members should start bringing up topics for the meeting, either on board-list or on the wiki * Advisory Board meeting on July 25th. * Should we do something special for the i18n team at GUADEC? * Suggestions include a special recognition at the AGM or a thank you dinner. * Joanie and Karen contacted the i18n community reps for a ballpark attendance * Still waiting for confirmation * Given the unknown attendance two weeks before GUADEC, the Board should probably provide a fixed sponsorship * '''ACTION''': Joanie - To contact Petr Kovar to come up with a plan for i18n. == Completed Actions == * Bastien - To update call numbers for new locations. * Bastien - To contact the gUPnP maintainers about the project web domain. * Joanie - Will look for a lunch venue / source for the AB meeting because we will not have time to scope out the location upon arrival. * Karen - To follow up with EFF to find contractor for updating and improving CiviCRM set up. * Karen - To send KDE board the draft for the joint release announcement. * Karen
Minutes for the Board Meeting of July 24, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/20120724 = Minutes for Meeting of July 24, 2012 @ GUADEC = == Next Meeting == * Friday, August 10, 2012? == Attending == * Andreas Nilsson * Bastien Nocera * Emmanuele Bassi * Joanmarie Diggs * Karen Sandler * Rosanna Yuen * Seif Lotfy * Tobias Müller * Shaun !McCance (later by phone) * Brian Cameron (later by phone) * Stormy Peters (later by phone) === Regrets === * Germán Póo-Caamaño * Ryan Lortie === Missing === == Board Meeting Agenda == * Bylaws * Status of the bylaws * Lots of updates: typo fixes, updates after the referenda (2004, 2007) * Send the diff to foundation-list before GUADEC starts * Announce the objection period * If less than 5% of the members object, the amendments pass * Also present the amended bylaws at the AGM * Hard copies may be necessary for quick reference and reading * Bastien pointed out an issue with a member of the membership and election committee also running for the board * It should be noted in the election material (and/or the bylaws?) * Should be decided on a case by case basis * The new bylaws have been updated to include the role of the membership committee * In a case of potential conflict of interest, the membership committee will defer to the board * Karen pointed out that the current bylaws after the referendum of 2007 allow for directors to hold their post for up to 2 years * Introduced to allow moving the beginning of the board operations from January to July * It would allow staggering the board, and avoid situations like the whole board changing * Meetings for the board of directors * Bylaws match California law of requiring official meetings to happen by phone or in person * This does not match the reality of the board meetings * Karen asked the SFLC for a way to update the bylaws to allow IRC, email, and other electronic communication * We can form a committee for decisions that need to be made in between board meetings, and make the current board members part of that committee * To ensure paper trail the decisions made by the committee will be appended to the follow board meeting minutes * '''ACTION''': Karen to send the proposal to form a committee for out-of-board-meeting decisions to foundation-list * Roles Responsibilities * https://live.gnome.org/FoundationBoard * Four positions: * Chairman/President: Andreas * Thank you to Brian for serving the prior years * Vice-president: Bastien * Thank you to Bastien for serving the prior year and for volunteering to continue * Secretary: Emmanuele * Thank you to Emmanuele for serving the prior year and for volunteering to continue * Treasurer: Shaun * Thank you to Shaun for serving the prior year and for volunteering to continue * Also, we need to assign the role of supervisor/liaison for the ED * Karen proposed that the role could be rotated between all directors * Who is going to handle the IRC meetings? * Should we have IRC meetings? * They require an agenda published well in advance * '''ACTION''': Andreas to put the IRC meetings on the agenda * Each director used to be assigned to a specific aspect of the foundation (events, press, marketing, ...) * It eventually got dropped, but it may be good to bring it back * Especially to keep the board in the loop during Karen's maternity leave * Also to keep the response time of the board down to a minimum * macro Current areas: * Development * Primarily it's our contact with the Release Team * Also facilitation and help on request connecting either internal GNOME teams/people and external development collaboration projects like freedesktop.org, desktop architects and so on. * Events * Contact with GUADEC, Boston Summit and any event with GNOME participation * Answering requests for funding actions / people in conferences. * Infrastructure * Contact with the Sysadmin/Infrastructure Team, servers ownership and anything related to hardware and hosting. * Legal * Contact with the [Legal Team], copyrights and licensing. * Anything where a lawyer may help. * Marketing * Contact with the Marketing Team, budget for merchandising, campaigns. * Media * Contact with the current marketing-private, Press team and Press contact. * Relations * Contact with the GNOME ecosystem of free software organizations, companies, public sector, university... * Something like a Foreign Affairs Ministry. * There is overlap, and there are teams and committees already covering some of those areas * Proposal: should we redefine the macro areas to map to the existing teams, and assign each director to act as a liaison for each team? * For missing areas, the board should create teams to cover them * Case
Minutes of the Board Meeting of August 10, 2012
wiki: https://live.gnome.org/FoundationBoard/Minutes/20120810 == Next Meeting == * Friday, August 24th, 2012 == Attending == * Andreas Nilsson * Emmanuele Bassi * Karen Sandler * Rosanna Yuen * Seif Lotfy * Joanmarie Diggs * Tobias Mueller === Regrets === * Bastien Nocera * Shaun !McCance === Missing === == Board Meeting Agenda == * Go through the pending action items and reassign or drop * Last item assigned to Stormy has been re-assigned to Karen and Zana * Changing the wiki ACL * Drop the old board members where necessary * Done, Germán already took care of it * Brian took care of the mailing lists * We still somebody else aside from Karen to moderate marketing-private * Tobias volunteered * Seif volunteered too * '''ACTION''': Karen to add Tobias and Seif to marketing lists moderation * Post-GUADEC feedback * The board wants to recognize the work of the GUADEC organization team * Organizers did an awesome job * Recognized on various blog posts on the Planet * Should we have a post-mortem of GUADEC 2012 for GUADEC 2013? * We had a small session between the Desktop Summit 2011 and GUADEC 2012, on IRC * '''ACTION''': Karen to notify the GUADEC 2012 organization team to record the issues faced for exchange with the GUADEC 2013 team * '''ACTION''': Emmanuele to start a wiki page on the community feedback of GUADEC 2012 * '''ACTION''': Andreas to work with GUADEC 2013 bid winners to conduct session regarding learning from previous GUADEC * Advisory board feedback * Good meeting * Letting the AB members to drive the discussion * Went well, as in 2011 * There's value in the Advisory Board setting the agenda * Questions from the AB members have been answered by the community * Example: interface guidelines * Some AB members feel better about GNOME's direction after the AB meeting and GUADEC * Need to follow up - setting up task groups, identifying other opportunities for in person meetings * '''ACTION''': Emmanuele to send the minutes of the AB meeting at GUADEC to the adboard list * '''ACTION''': All board members to review the AB meeting minutes on the wiki * Next AB meeting conference call? * Two to three months, as agreed at GUADEC * October 2012 * Maybe use the Boston Summit, depending on attendance * '''ACTION''': Karen to check if an AB meeting would be possible at the Boston Summit * AGM feedback * [[https://mail.gnome.org/archives/foundation-list/2012-July/msg00034.html|Vincent sent feedback on foundation-list]] * release team discussion * Need to schedule some time to pick up the discussion * Should the release-team discussion be on the agenda for the IRC meeting? * We overran because of unforeseen discussions * release-team and vote on the Planet GNOME policies * No time to have a QA with the Board * Stricter time limits on the presentation * Increase the AGM slot from a 2 hours meeting to a 3 hours meeting * Boston Summit status * Announced on mailing list, Planet, and wiki * Travel committee announced the deadline for the sponsorship * Red Hat has agreed to sponsor the summit * Other potential sponsors? * '''ACTION''': Karen to look at other potential sponsors for Boston Summit * IRC meetings status * Define the agenda * release-team discussion * '''ACTION''': Emmanuele to set up Papillion to schedule a day and time for the foundation IRC meeting * '''ACTION''': Emmanuele to contact the release-team to attend the foundation IRC meeting * '''ACTION''': Emmanuele and Seif to discuss whether other teams should attend the foundation IRC meeting along with the release-team * Identifying areas and individual Board members to be the key responders * Has there been some progress in gong through the archives of the board-list to identify the types of questions that the board receives? * Not yet * The discussion should be held on the mailing list * '''ACTION''': Seif to send an email on board-list to start the discussion on the areas of involvement for each board member == Completed Actions == * Andreas to put changing the wiki ACL on the agenda for the next meeting * Andreas to put the IRC meetings on the agenda * Andreas to put pending actions on the agenda * Brian to hand over to Andreas and Bastien the password for the board-only mailing list * Bastien - To contact the GUADEC 2010 organizers to get further clarification on the discrepancy between agreed and effective compensation. * Karen - To talk to a11y team for the end of the FoG campaign. (Joanie has an action item) * Karen - To contact Colin to announce the Summit. * Karen Tobias - To draft a proposal for an update of the by-laws at the AGM. * Shaun Karen - Will work on submitting the financial report. * Shaun Karen - To have a run-through over budget items. * Shaun Karen - To review
Re: Minutes for the Board Meeting of July 13, 2012
hi Dave; On 24 August 2012 16:09, Dave Neary dne...@gnome.org wrote: Hi Emmanuele, Are you the secretary of the new board? I am still the secretary, yes. Is there any way to get the minutes out in a more timely manner, please? I described the minute-taking and publishing here: https://mail.gnome.org/archives/foundation-list/2012-May/msg00072.html Hearing about things 5-6 weeks after the event isn't very useful. I completely agree; the agenda is on the wiki before I send it to the mailing list, but in the past couple of meetings its been edited for removing private items until very late in the process - and GUADEC happened in the middle, and we changed the day of the meeting from Tuesday to Friday. I will be able to resume sending the minutes for the previous meeting before the following one now that the situation settled down. thanks for keeping me in line. :-) Actually, even more useful would be notice of the agenda for board meetings to foundation-list a couple of days before they happen. Would that be possible? that's an interesting proposal; we do have private items on the agenda, and in some cases the agenda is updated at the very last minute, so the public agenda may not be an accurate reflection of what is going to be discussed at the actual meeting, especially if send a couple of days before. Andreas, given that you're the president and the person that assembles the agenda: would it be reasonable for you to send it to foundation-announce after editing the private items? do other board members and foundation members have any objection? ciao, Emmanuele. On 08/24/2012 05:01 PM, Emmanuele Bassi wrote: wiki: https://live.gnome.org/FoundationBoard/Minutes/20120713 = Minutes for Meeting of July 13, 2012 = snip -- Dave Neary, Lyon, France Email: dne...@gnome.org Jabber: nea...@gmail.com -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: GNOME Summit in Boston
hi; On 29 June 2012 15:29, Jared Jennings jaredljenni...@gmail.com wrote: Better go with where we know we can get the support, Montreal. actually, support for Montréal has been in doubt, given the recent issues with student strikes. securing the venue is *very* problematic, unlike with Boston. ciao, Emmanuele. On Thu, Jun 28, 2012 at 7:02 PM, Bastien Nocera had...@hadess.net wrote: On Tue, 2012-06-26 at 17:32 -0400, Colin Walters wrote: Hi, TL;DR: Summit in Cambridge MA this year, Montreal the next? snip Thoughts? None more than your original mail. I know we have a good volunteer base in Montréal to help organise a Summit, but it would be nice to be able to alternate. Cambridge would be nice as long as we can get enough of a volunteer base on the ground. We wouldn't want to burn you out ;) -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Change in affiliation
hi Olav; On 20 June 2012 08:15, Olav Vitters o...@vitters.nl wrote: On Tue, Jun 19, 2012 at 07:16:09PM +0100, Emmanuele Bassi wrote: starting on June 25, my new affiliation will be the Mozilla Foundation. Probably bad, but my first thought was wtf will happen with clutter :P that's why I wrote, in the blog post I linked: | I know what your question will be: what happens to Clutter’s maintainership? | well, if the demise of Moblin and MeeGo, and the rise of Tizen, haven’t killed | Clutter I suppose nothing short of an asteroid impact will. so if you were | already planning to open the champagne bottle and celebrate me stepping | down from my self-appointed position of Clutter (almost) benevolent dictator, | I’m afraid you’ll have to postpone the party for a long while. I plan to continue maintaining Clutter for the foreseeable future, and look forward to reviewing the patches I'm going to get by the community. ;-) Congrats and so on :) thanks! ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Change in affiliation
hi all; as it appeared on Planet GNOME[0] and on my personal microblogging[1][2], I am no longer affiliated with Intel. starting on June 25, my new affiliation will be the Mozilla Foundation. ciao, Emmanuele. [0] http://blogs.gnome.org/ebassi/2012/06/15/the-rakes-song/ [1] https://plus.google.com/110564179941764460291/posts/EWvTs8BbsuM [2] https://twitter.com/ebassi/status/215119479926042625 -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Questions for the board election candidates
hi; On 22 May 2012 08:58, Robert Nordan r...@robpvn.net wrote: Hi all, I have a few questions for the candidates in the upcoming election to the board. They are obviously shaped by my interests, but I believe that other Foundation members may be interested in the answers as well. 1) Open Source or Free Software? aaah, the perennial, philosophical discussion between the Judean's People Popular Front and the People's Front of Judea. ;-) why or? I'd say both. there's room for philosophical debate - and there'll always be room for that, whether we like it or not. personally, I like to use free and open source software. thankfully, I don't have to write it a lot. :-) 2) Overhaul of GNOME's git infrastructure personally, I don't think we need an overhaul of our infrastructure. I classify an overhaul in the same scope as changing the whole source revision control system, and we clearly had our share of those. the main reason why we have a central repository should be obvious to everyone; GNOME is not a single project with a single code base, so we cannot have a single authoritative tree, and just release from that. given the nature of the collection of software that is GNOME, we need multiple repositories - and we need to grant access to those on gnome.org. the main issue is barrier for entry; installing a gitorious instance on gnome.org would make it easier to create an account than the current process of creating one for git.gnome.org. just as a side note: one of the reasons why we have a process in place is because having the write bit on gnome.org allows you to touch every single repository, so we need to have some check and balances on who gets one. another one is that a repository on gnome.org usually has a better visibility and some degree of authoritativeness coming with it, than a random repository on github. I somewhat agree: we could install a gitorious instance on gnome.org to reduce the administrative overhead for creating a Git account to access a specific set of repositories, e.g. something like playground.gnome.org, or gitorious.gnome.org, assuming - and this is what I said multiple times when asked my opinion about it - that somebody steps up and helps the sysadmin team with the task of installing it and potentially maintain it. the role of the Board would be to facilitate this process: finding (dedicated) hardware, or bandwidth, in case the current resources are not enough, for instance. hiring somebody to do it would be a last resort: if nobody is willing to step up then probably it's not so necessary, after all. personally, I think that using gitorious.org, or github.com, are *also* fine choices; moving a repo from there to gnome.org is really easy (I've done it a couple of times myself). the Accounts team has done a tremendous job in making the process of getting a Git account as fast and painless as possible (kudos to them). obviously, lowering the bar for access to gnome.org is a perfectly fine goal, so who's going to help out? :-) 3) GNOME and Ubuntu In the recent years there has been a public perception of a schism between GNOME and Ubuntu resulting in double work and wasted resources on both sides. Do you think that perception is unfounded or not, and how do you plan to handle it? we've gone our separate ways in many regards - though I think we ought to separate between Ubuntu, the distribution, and Canonical, the company. Ubuntu is still using GNOME components, and is shipping GNOME 3; for this, I'm grateful, and I don't see any issue. many distributions ship with GNOME, albeit not as a primary environment. that GNOME was chosen by Ubuntu as their primary environment for these many years was mutually beneficial, and, again, I'm grateful for that. obviously I'm disappointed in the change in direction - but I understand the position and the intent of Canonical (in many ways, it's similar to ours, albeit with a different implementation), and all I can say is: good luck, and thanks for all the fish. I think this sentiment is shared between many GNOME developers. on the Canonical side, though, I'm less than thrilled. the various copyright and licensing agreements for Canonical-backed projects conflicts with my view on contributions and barriers of entry; as I said during the discussion for the GNOME Copyright Assignment Guidelines, I barely accept this kind of agreements when they come from the FSF, under the assumption that the FSF won't really change that much - but I have many more objections when they involve a commercial entity. I had to enforce a similar assignment in my day job, and I tried to get it removed for almost two years - until it was finally lifted - so I'm really skeptical about them, and the barriers to contribution that they impose, in exchange for a small measure of safety for the entity issuing them. other than that, I think we're still very much collaborating - just like with any other downstream distribution, when it comes to packaging,
Re: A question for the candidates
hi Allan; thanks for the question. On 25 May 2012 08:21, Allan Day allanp...@gmail.com wrote: Sometimes it can feel like the Board of Directors is a bit divorced from the rest of the GNOME project. Is this a problem, in your view? If it is, what do you think can be done about it? I think that, given the role covered by the Board (and by the Foundation itself), some detachment ought to be expected. what needs to improve, and I put myself down to being one that has to improve his own role, is better feedback to questions coming from the community. in the past year, the Board tried to be very proactive: Karen sent her agenda and reports on Planet GNOME, we held IRC meetings, and we are always listening on bo...@gnome.org. we had mixed results with those, sadly. the lack of stable minutes publishing can be a contributing factor, but that explains lack of feedback up to a certain point; even without minutes, the IRC meetings have been pretty sparse in attendance, and few points have been brought up for the IRC specific agenda. I guess it's a case of a negative feedback loop: we give out fewer talking points, the community participates less, we get less feedback so we have less to give back, and so on, and so forth. interrupting the cycle may just be a matter of increasing throughput from the Board, and trying to get more people involved. I can only say that, as far as I'm concerned, I can try and keep up with minutes publishing (and I assume that people will pester me more to keep my in line :-)). other than that, do other people have ideas on how to increase the feedback from the community at large? ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Board meeting minutes - was (Re: A question for the candidates)
hi; On 28 May 2012 05:03, Frederic Muller fr...@gnome.org wrote: On 05/28/2012 07:29 AM, Tobias Mueller wrote: ne doesn't know what is happening and thus being able to take influence. So I would try to have the minutes sent around ASAP. But as far as I could see, nobody was suffering enough yet to publicly ask whether it'd be possible to make things more (timely) public. Again I guess we were spoiled by former board secretary in the previous years who was automatically emailing the meeting notes 2 weeks after the meeting. This year (2011-2012) minutes were published as follows: - Meeting of July 26, 2011 - publish on August 23rd : 1 month later - Meeting of August 9th, 2011 - published on October 18th: 2+ month later (publish together with 4 other meeting minutes). yes, this is my definite fault. [just a bit of backstory, here, also to help out eventual other candidates in case I'm not elected] the meeting minutes are written down during the meeting itself by using a collaborative editor, so that everyone on the meeting can actually review in real time what's being written (this also helps in case I could not hear or understand what was being said, or when I am talking about some topic/action item, in which case I cannot really take notes). after the meeting is over, the minute is published on the Foundation's restricted wiki space, for further review, in case I missed a private section, or I was being overzealous with one, as well as for clearing up some of the action items. after some time pass, the wiki page for the minutes is copied over to the public section of the Foundation's wiki space, and the contents are sent using an email. none of this is automated: Brian was just exceptionally good at sending out minutes every two weeks. :-) my main two issues as serving as secretary this year were being overzealous with people reviewing my note-taking (not a native english speaker, and the conference call phone line can be pretty messy at times), as well as reviewing the private sections. the first issue can be ascribed to me being in my first term; the second issue is the result of messing up a couple of times. I honestly didn't realize that there would be this many private discussions going on for multiple meetings. if somebody plans to be the secretary: be aware that it could happen. I personally even thought meetings were not happening anymore and considering the reactions I get when asking questions to the board I have just given up on asking for the time being. Note that I feel sending minutes is a board problem and not necessarily the secretary alone. I believe in getting things done rather than blaming individuals. again, it most definitely was my fault. One question was eventually asked when getting those minutes and the answer was _topic_in_question_ should be marked as private - again a typical sorry we can't tell you answer which I got quite often during public foundation IRC meetings. private topics surprised me as well; obviously, choosing the new ED has been a private topic in the past and even from the outside I knew that. I was unprepared at the time at the amount of sensitive topics that the Board is actually handling - it made me much more appreciative of the role of the Board. sadly, given the nature of these topics, releasing them in the public minutes (even after a longer embargo) may definitely not be possible; there are privacy concerns, as well as business concerns. other private topics have only an issue of timing: they could be moved to the public minutes after the discussion is over - though it'd require modifying the published minutes and then announcing the delta. Meeting minutes seems crucial to run a public discussion between the board and its members as Germán has highlighted and it's not because no one asked that no one thought it was not important anymore. I agree with you, and if I'm serving as secretary on the next term, I'll make a point of addressing my obvious shortcoming of this term. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Proposal - merge the Foundation blog into gnome.org
On 2011-12-05 at 10:17, Allan Day wrote: Ping. Does someone who is on the board want to comment? How do we take this forward? personally, I have no issues whatsoever with the proposed move; on the other hand, I have had no real interactions with the foundation's blog, so I'm probably not the best one to ask. :-) we can definitely put this on the agenda for the next board meeting, if need be, but I think the matter can be easily resolved without it. ciao, Emmanuele. -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi ___ foundation-list mailing list foundation-list@gnome.org http://mail.gnome.org/mailman/listinfo/foundation-list
Meeting Minutes Published - August 23, 2011
The meeting minutes for the August 23rd GNOME Foundation board meeting is now published. Refer here: http://live.gnome.org/FoundationBoard/Minutes/20110823 Other past board meetings are archived here: http://live.gnome.org/FoundationBoard/Minutes -- text of the latest minutes follows -- = Minutes for Meeting of August 23 = == Next Meeting == September 6, 2011 == Attending == * Brian Cameron * Emmanuele Bassi * Karen Sandler * Ryan Lortie * Shaun !McCance * Stormy Peters == Regrets == * Bastien Nocera * Rosanna Yuen == New Items == * Consider changing the board meeting time. * Same day, but moving it one hour later. * Decisions about how to handle Daylight Savings Time issue to be discussed later. * Desktop Summit 2013 * Survey of the foundation membership * Do not plan to reuse the questions from the 2009 survey. * The Desktop Summit organizers are running a survey as well. * Useful for feedback, but should be a separate survey. * '''ACTION''': Ryan to look into running a survey for foundation members about the desktop summit. * Ask Desktop Summit attendees (maintainers, contributors) and have informal discussions with them. * '''ACTION''': Shaun to contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit. * Need to provide the GNOME Foundation quote for the announcement ASAP. * Need to respond to Stathis Iosifidis, who is planning to apply to host KDE Akademy in Greece next year, and who asked the board to consider making this event a Desktop Summit. * Brian responded on the mailing list highlighting that next year's GUADEC will be held in Spain, but that The GNOME Foundation is happy to hear ideas of how The GNOME Foundation could help. * Desktop Summit post-mortem with Desktop Summit organizers * Ryan is attending to a meeting with A Coruña and Deskop Summit organizers. * GUADEC 2012 * Need to announce GUADEC 2012 on foundation-list, foundation-announce, blog. * Will do a press release first. * '''ACTION''': Karen to write the press release for the GUADEC 2012 announcement. * Portland Summit * Sriram Ramkrishna sent an email to the board proposing a Portland Summit next May for 3 days. * '''ACTION''': Brian will respond to Sriram Ramkrishna and ask for more details about the involvement of the Foundation for a conference in Portland. * FSCONS * Travel approved for Ryan Lortie, Ekaterina Gerasimova, and Andreas Nilsson. (Ryan abstained from the vote as it pertained to his travel.) * Google Summer of Code * Vincent sent an email about handling Mentor Summit Travel Payments. * '''ACTION''': Brian will ask Rosanna for more details about the GSoC payments. * Joanmarie Diggs provided us with a proposed a11y budget for FY 2012 and 2013. We should respond. * '''ACTION''': Brian will respond to a11y team regarding their budget proposal. * Will point out that we need them to help with fundraising. * John Sullivan sent an email about GNU Mobile. How should we respond? * '''ACTION''': Karen will follow up with John and get more information about GNU Mobile. * Fred Muller asked the board to sponsor Software Freedom Day for $4,000. Do we approve? * Need more specific plans. * '''ACTION''': Karen will respond to Fred about GNOME Software Freedom Day plans. * Friends of GNOME campaign. * Gil Forcada suggested ways to improve FoG. * Automating and integrating all the sources of revenues for non-profits. * Discussion needed between interested parties: * Shaun, Bradley Kuhn, Gil Forcada, Karen * Start discussion on marketing-list for new campaign types. * Was the !MeeGo Handset Bid invoice paid? * Not yet paid, but Rosanna is working on it. * Boston Summit * Colin Walters confirmed to be the point person for local organization. * There might be a fallback plan through Collabora in case the venue/organization falls through. == Completed Actions == * Karen - Will compose a press release by the end of the week. * Karen - To send AGM schedule to foundation and advisory board. * Karen - Will send the advisory board agenda to the members of the advisory board. == Status of action items == * Andreas - Will look into the possibility of a Desktop Summit design where the facade is more neutral. * Andreas - Will blog a Desktop Summit status report. * Andreas - Will discuss with Ryan Lortie providing support contracts for GTK+. * Andreas - To verify meeting times for the Desktop Summit. That August 9th is a good date for the board and AGM meetings and August 10th for the Advisory Board meeting. Will confirm on board list, then the advisory board list. * Andreas - To start work on next 2011 Annual Report ASAP (due start FY2012). Taken over from Paul. * Bastien - To discuss the use of badges (a-la Creative Commons, last.fm page colors, or PSN badges). * Bastien - To talk
Meeting Minutes Published - September 20, 2011
The meeting minutes for the September 20th GNOME Foundation board meeting is now published. Refer here: http://live.gnome.org/FoundationBoard/Minutes/20110920 Other past board meetings are archived here: http://live.gnome.org/FoundationBoard/Minutes -- text of the latest minutes follows -- = Minutes for Meeting of September 20 = == Next Meeting == October 4, 2011 == Attending == * Bastien Nocera * Brian Cameron * Emmanuele Bassi * Germán Poo-Caamaño * Karen Sandler * Ryan Lortie * Rosanna Yuen * Shaun !McCance * Stormy Peters == Regrets == == Missing == == Board Meeting Agenda == * Did someone check the many vbuzzer voice messages we got over the past weeks? * Got a phone call from the bank that a fraudulent check was received. * Nothing more to be done at this point, the bank process is working. * The bank account is public for donation purposes, which defeats the point of changing it. * Website has been updated to warn people that the Foundation does not send cheques. * '''ACTION''': Karen will contact the bank again to discuss the fraudulent cheques. * Karen asked for help for the 3.2 press release. * Needs contact people for quotes for the 3.2 release. * Jon !McCann suggested Matthias Clasen and Owen Taylor. * Quotes from non-GNOME team members would be appreciated. * Other suggestions: Allan Day, Rick Spencer. * '''ACTION''': Ryan will contact Canonical for a quote for the release notes. * Need to respond to Piñeiro's a11y Performance Project. * Need to verify that the proposal is solid and that it can be verified. * A more formal proposal * '''ACTION''': Brian will respond to Alejandro Piñeiro on the A11Y performance project. * Status of the minutes? * Meeting minutes for August two meetings have been published on the wiki. * Meeting minutes for the previous September meeting have been published on the private wiki for review * Emmanuele will send the email with the minutes to foundation-list. * '''ACTION''': All board members - review the unpublished minutes. * Upcoming events: * Montreal Summit * Looks like about 22 people will attend. * Things progressing nicely. * Collabora is providing $1,000 to sponsor a party. * Venue will be $600. * Catering costs (coffee, etc.). Approved $1000. * GUADEC 2012 * Was the announcement for GUADEC 2012 on foundation-list, foundation-announce, blog and press release done? * Waiting on the dates. * GUADEC 2010 dates were announced at the end of November. * '''ACTION''': Karen will contact guadec-list to find out the information we need to do the announcements for GUADEC 2012. * This was announced on Identi.ca and twitter, but not on mailing list, neither in foundation's blog. * http://identi.ca/notice/80593870 * http://twitter.com/#!/gnome/status/100965941688541184 * What to do about the Friends of GNOME campaign. * Emmanuele is doing manual edits as needed for the FoG website. * '''ACTION''': Karen will lead a discussion about what to do about the next FoG campaign. * Gitorious instance on gnome.org can be another campaign target. * '''ACTION''': Germán will continue the discussion with Frederic about the Gitorious instance on gnome.org * Was the !MeeGo Handset Bid invoice paid? (Rosanna) * Yes, it has been paid. * Discussion should be started on board-list and foundation-list about the Annual Report. * '''ACTION''': Brian to send an email to the foundation-list to get the discussion of the Annual Report going. * Review of action items, many old/obsolete items were closed. * Advisory board and foundations meeting schedule * '''ACTION''': Karen will send an email to the advisory board to schedule the next meeting. == Completed Actions == * Andreas - To verify meeting times for the Desktop Summit. That August 9th is a good date for the board and AGM meetings and August 10th for the Advisory Board meeting. Will confirm on board list, then the advisory board list. * Bastien - To talk to Olav Vitters about using bugzilla to track Friends of GNOME post card sending. * https://bugzilla.gnome.org/show_bug.cgi?id=630213 * Germán - To send link to previous year's GUADEC's budgets to guadec-list. This has been public in http://foundation.gnome.org/finance/ * Emily - Get the 2011 Q2 report started. * Emmanuele - Will take over Friends of GNOME tasks. * Germán - Will touch base with the GObject-Introspection Hackfest and make sure that people attending also attend the Desktop Summit if possible. * Germán - Will finish the Financial section of the quarterly report. * All board members - Review the received bids for GUADEC 2012. * Karen - Will email Marina to let her know that the board has approved funds for the next year of the Women's Outreach fund, ccing Board. * emailed on 7/13 * Karen - Will follow up with Stefano
Meeting Minutes Published - October 4th, 2011
The meeting minutes for the October 4th GNOME Foundation board meeting is now published. Refer here: http://live.gnome.org/FoundationBoard/Minutes/20111004 Other past board meetings are archived here: http://live.gnome.org/FoundationBoard/Minutes -- text of the latest minutes follows -- #acl FoundationBoard/CurrentBoardGroup:read,write,admin,delete,revert All:read = Minutes for Meeting of October 4 = == Next Meeting == October 18, 2011 == Attending == * Bastien Nocera * Brian Cameron * Emmanuele Bassi * Karen Sandler * Rosanna Yuen * Shaun !McCance * Stormy Peters * Ryan Lortie * Germán Poo-Caamaño == Regrets == == Missing == == Board Meeting Agenda == * Events * GUADEC 2012 * Organizers proposed July 26-30. Our response? * Concerned about August travel. Quick search doesn't seem to be an issue. * Core days: 27 28 29 * Warmup/after-hours: 26, 30 * Stay after and hack: 31, 1 * AB meeting should not be scheduled back to back with the board meeting. * Board meeting: 26 * '''ACTION''': Brian - To communicate with the GUADEC team about the Board's dates recommendations. * GUADEC 2010 (The Hague) budget. * Made $60,000 profit. * Should we highlight in the minutes or some other forum how much profit we made and/or the details of this final transaction? * Mention the profit in the minutes. * Blog post linking to the minutes. * corporate sponsors really came through - were really good that year * both national government and the Hague put in money * Dave Neary introduced developer training sessions * Desktop Summit * What to do with the survey results? * Stormy asked for a breakdown of the data, received a full data dump of the results in csv format. Asked for database format. * Some data mining required. * '''ACTION''': Shaun - To help out extracting the GNOME respondents of the Desktop Summit survey. * Andreas Nilsson recommended the board open a flattr account and add it to gnome.org frontpage. * +1 from Stormy, Brian, Emmanuele, Ryan, Germán * Advantages of flattr? * Seems to be the most used solution for micro-payments in the GNOME community. * Experimental usage for a month. * Should be made clear that flattr is not to be confused with FoG and !PayPal donations. * flattr needs to be checked for compatibility with non-profits. * '''ACTION''': Karen - Will check flattr Terms of Service for compatibility with the Foundation. * A11y Contracting work * +1 from Brian, Emmanuele, Shaun. * Ryan okay with the idea of sponsoring engineering work related to a11y but not necessarily commenting on this proposal. * Stormy abstains: not enough context. * Is this different now that most of them are working for Igalia? i.e. should we open it up wider? * a11y is a real issue that needs work * Have they gotten input from other GNOME teams on the issues? * We have a history of working well with them. * All people involved are employed by the same company. * Plans include setting up a review board with different companies involved. * Who would get the money? * A11Y team members are the ones identifying the issues and offering to work on them. * Transparency is important to avoid wrong impressions. * We need an open bidding process to ensure fairness. * Ask to have an updated proposal with concrete targets, discussed with the toolkit team (Matthias Clasen, Benjamin Otte). * The proposal needs success metrics, and transparency/accountability. * '''ACTION''': Ryan - To communicate with the a11y team the decisions of the board on their contract work proposal. * '''ACTION''': Ryan - Will send a draft of the a11y contract email to board-list. * Need a complete proposal for a FoG campaign. * Annual Report. * Daniel Galleguillos has an interest in working on the Annual Report. * Needs somebody to manage him. * '''ACTION''': Germán - To respond to Daniel about the Annual Report. * Emily (emilyyrose) asked on marketing-list for tasks and who to contact to help out. * Maybe move the report from annual to every other year. * Or a one-off bump to 2012. * Drains: mostly coordination, and design work. * Improving the process to release it on time. * Quarterly reports are also being released. * '''ACTION''': Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward. * A lot of spam to the board list is coming from fundrais...@gnome.org, can we fix this? * '''ACTION''': Karen - To contact the sysadmin for options on reducing the spam on fundrais...@gnome.org * Vincent Untz requested to be reimbursed €76.20 for GNOME 3.0 PromoDVD shipments. * No vote should be needed, perhaps just an action for Rosanna. * '''ACTION''': Rosanna - Will cover costs for Vincent's GNOME 3.0 PromoDVD shipments
Re: Meeting Minutes Published - October 4th, 2011
sorry, that's a screw up on my part. the advisory board agenda should have been marked as private. the advisoryClarity Act is just a code name for something that is still under discussion and consideration. again, sorry. ciao, Emmanuele. sent from my phone, sorry for the formatting. On 18 Oct 2011 19:18, Christian Persch c...@gnome.org wrote: Hi; = Minutes for Meeting of October 4 = [...] * Advisory Board meeting * Timezones are a factor for some of the attendees. * Agenda s... It's obvious what these topics are about, except #2... can you tell us what that one is about? Is there anyone trying to secede from GNOME? [1] Regards, Christian [1] https://secure.wikimedia.org/wikipedia/en/wiki/Clarity_Act ___ foundation-list mailing list foundation-list@gnome.org http://mail.gnome.org/mailman/listinfo/foundation-list ___ foundation-list mailing list foundation-list@gnome.org http://mail.gnome.org/mailman/listinfo/foundation-list
Meeting Minutes Published - July 26th, 2011
The meeting minutes for the July 26th GNOME Foundation board meeting is now published. Refer here: http://live.gnome.org/FoundationBoard/Minutes/20110726 Other past board meetings are archived here: http://live.gnome.org/FoundationBoard/Minutes -- text of the latest minutes follows -- = Minutes for Meeting of July 26th, 2011 = == Next Meeting == August 8-9, 2011 at The Desktop Summit == Attending == * Andreas Nilsson * Brian Cameron * Emily Chen * Emmanuele Bassi * Germán Póo-Caamaño * Rosanna Yuen * Ryan Lortie * Shaun McCance * Stormy Peters === Regrets === * Bastien Nocera * Karen Sandler === Missing === == Recurring Items == * Review past action items. * Did each person update their action items? * Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list. * Make sure to use gobby server for better minute taking. == New Items == * GUADEC 2012 Bids * https://live.gnome.org/GUADEC/2012/Bids * Board members are still reviewing and voting. * The board will make the final decision at the board meeting at GUADEC. * Friends of GNOME * Debated what the next campaign could be about, things like a11y, servers, hackfests * Events * Desktop Summit * Enlightenment member sponsorship for Desktop Summit - approved * Rooms available on Monday and Tuesday for the board meetings. * If we want to sell tshirts and merchandise, we need to print them soon. * We have design. * Need to know how many. (Stormy to look up numbers from before.) * GObject-Introspection Hackfest * Karen is looking for additional sponsors. * Boston Summit * Still need local volunteer. Could it be someone remote if they went out early? * ACTION: Karen - Will talk to Walter about making arrangements for a Boston Summit location. * ACTION: Ryan - Will talk to some Boston locals to try and find volunteers. * Quarterly Report Plans - Update * https://live.gnome.org/GnomeMarketing/QuarterlyReports/2011/Q2 * Target to finish before the Desktop Summit. * ACTION: Ryan - Will contact event organizers to put together content for the Events section of the Q2 report. * GNOME.Asia, ATK, Open Help, IM, Contacts Social Hackfest and release parties. * Decide on Officers * Decide at Desktop Summit == Completed Actions == * Andreas - Will help Emily publish the quarterly report. * Emily - Get the Q1 reports published. == Status of action items == * Andreas - Will look into the possibility of a Desktop Summit design where the façade is more neutral. * Andreas - Will blog a Desktop Summit status report. * Andreas - Will discuss with Ryan Lortie providing support contracts for GTK+. * Andreas - To verify meeting times for the Desktop Summit. That August 9th is a good date for the board and AGM meetings and August 10th for the Advisory Board meeting. Will confirm on board list, then the advisory board list. * Andreas - To start work on next 2011 Annual Report ASAP (due start FY2012). Taken over from Paul. * Bastien - To discuss the use of badges (a-la Creative Commons, last.fm page colors, or PSN badges). * Bastien - To talk to Olav Vitters about using bugzilla to track Friends of GNOME post card sending. * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering. * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME. * Bastien - Will reach out to Dave Richards from the City of Largo to plan for a hackfest there. * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo. * Bastien - To make sure that the IM, Contacts Social Hackfest gets added to http://live.gnome.org/Hackfests. * Bastien - To put together a proposal for how technical issues could be mediated within the community. * Bastien - Will touch base with the appropriate people in Red Hat to see if the RHN entitlements can be approved. * Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this. * Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them. Taken over from Jorge. * Brian - Will follow up with the lawyers to discuss what would be involved to provide liability protection like what the Conservancy provides and to see if they have any perspective about whether the GNOME Foundation should allow
