[MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[John . Smith]

It's been a few months since I checked-in. 

Have there been any new developments in any of the areas (which I list 
below) when I sought back in 2014.

With thanks

J



On Monday, November 24, 2014 at 8:49:00 PM UTC, John . Smith wrote:
>
>
> Hello 
>
> I am new to GTD and to MLO.  I have been using a web-only app called 
> GTDNext. But I am frustrated that there is no mobile app version.  I am 
> looking for a tool to automate GTD lists (David Allen)
>
> I am looking for a tool with the following features: 
>
> 1. Extremely easy/fast data entry (using lots of hotkeys and only minimal 
> use of the mouse)
>
> 2. Multi-levels of Projects and Actions (i.e. sub-projects and/or 
> sub-action )
>
> 3. Ease of changing an item between Projects and Actions (and back).
>
> 4. Next Actions - i.e. the ability to generate a queue of future Next 
> Actions for a Project, but with the ability to just show one Next Action 
> per Project.  And as soon as you tick off an action as being complete, then 
> the  next action in the queue immediately pops up as the official "Next 
> Action" for the Project.
>
> 5. The ability to send emails into the "In Basket" for processing (ideally 
> with tags embedded in the title).
>
> 6. Ability to put Projects (and Actions) into some sort of *priority *that 
> is can be sorted/reported on and which is clearly visible with *colour*.
> i.e. I want to be able to see a screenful of items and without actually 
> needing to read anything, to see which are the most urgent (about 4 levels 
> of priority/color would be fine).
>
> 7. "Focus" mark-up. 
> i.e. Separate from "priority" to have some bright colour mechanism for 
> showing "has focus" (i.e. I have decided to do this item today)
>
> 8. The ability do move projects up and down the list of projects FAST 
> using hotkeys. i.e. To change the sort order of both Projects and Actions 
> within projects very easily
>
> 9. Either a good web or PC application...
>
> 10. ...that syncs well with a mobile app... that works off-line (as well 
> as on-line).
>
> 11. Excellent security/encryption of all my project data
>
> 12. A development team that has a history if being responsive to user 
> requests.
>
> In your opinion, how well does MLO match up?
>
> Many thanks
>
> J
>
>
>
>
>
>

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Re: [MLO] Re: Did "custom task fields" ever happen?

[John . Smith]

It's been a few months since I checked-in. 

Have there been any new developments in the area of "customer fields" ?

J



On Wednesday, September 11, 2019 at 4:10:18 PM UTC+1, imajeff wrote:
>
> Sorry to say John, the text tag is not geared towards what you want which 
> is for presentation of the attributes of an item to the viewer. Instead it 
> is like another context field, for the purpose of filtering what tasks you 
> want to view at a time in a list.
>
>
> <http://www.avg.com/email-signature?utm_medium=email_source=link_campaign=sig-email_content=webmail>
>  Virus-free. 
> www.avg.com 
> <http://www.avg.com/email-signature?utm_medium=email_source=link_campaign=sig-email_content=webmail>
>  
> <#CAA1bVF=stESWX4k5hd-xX6fP5e5k6uFcHmqP2DJNgG3j_NdrQQ@mail.gmail.com_DAB4FAD8-2DD7-40BB-A1B8-4E2AA1F9FDF2>
>
> On Wed, Sep 11, 2019 at 6:17 AM G German > 
> wrote:
>
>> in the Help file I found this:
>>
>> Assigning Text Tag to a Task
>>
>> You can mark a task with a specific text tag so that you can filter these 
>> tasks later in the To Do list. 
>>
>>  
>>
>> To assign a text tag to a task:
>>
>> 1. Switch to Edit mode in Task Properties Pane
>>
>> 2. Select the Properties tab and open the General section
>>
>> 3. Enter the text tag name in the Text tag edit box.
>>
>>  
>>
>> Tip: A hint appears when you start typing in a text tag.
>>
>>  
>>
>> Tip: There is special column for text tags with a local menu where you 
>> can assign/change a text tag for a task.
>>
>>  
>>
>> Tip: You can use the Alt+T shortcut to perform actions 1 and 2 above.
>>
>>  
>>
>> Note: Only one text tag can be assigned to a task.
>>
>> On Tuesday, September 10, 2019 at 12:44:57 PM UTC+1, John . Smith wrote:
>>>
>>> PS Do you just get one Text Tag per task?
>>>
>>> J
>>>
>>> On Tuesday, September 10, 2019 at 12:43:58 PM UTC+1, John . Smith wrote:
>>>>
>>>>
>>>> "Text Tags" sound promising.
>>>>
>>>> Is there any on-line documentation about them? (I couldn't find 
>>>> anything) e.g. 
>>>> - Do they inherit from parents (e.g. at time of child creation)?
>>>> - Are they just plain text (not date/numeric)?
>>>> - Do they default in any helpful way?
>>>> - How long are they allowed to be?
>>>> - Do they come with any functions that can work on them?
>>>>
>>>> Cheers
>>>>
>>>> J
>>>>
>>>> On Thursday, August 29, 2019 at 4:01:03 PM UTC+1, G German wrote:
>>>>>
>>>>> we got a new field called Text tags that you can use as you want
>>>>>
>>>>> On Wednesday, August 28, 2019 at 2:03:15 PM UTC+1, John . Smith wrote:
>>>>>>
>>>>>> Hello
>>>>>>
>>>>>> I have been away from MLO for 3 years. Did anything ever come of the 
>>>>>> feature request for having additional Task fields that are customisable?
>>>>>>
>>>>>> Thanks
>>>>>>
>>>>>> J
>>>>>>
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>> <https://groups.google.com/d/msgid/mylifeorganized/cf519b92-4720-4ae6-8385-48575d2ad1f8%40googlegroups.com?utm_medium=email_source=footer>
>> .
>>
>
>
> -- 
>  "It is not what I believe that will make-or-break; It is what I'm doing 
> about it." --Jefferson Smith
>

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[MLO] Re: Did "custom task fields" ever happen?

[John . Smith]

PS Do you just get one Text Tag per task?

J

On Tuesday, September 10, 2019 at 12:43:58 PM UTC+1, John . Smith wrote:
>
>
> "Text Tags" sound promising.
>
> Is there any on-line documentation about them? (I couldn't find anything) 
> e.g. 
> - Do they inherit from parents (e.g. at time of child creation)?
> - Are they just plain text (not date/numeric)?
> - Do they default in any helpful way?
> - How long are they allowed to be?
> - Do they come with any functions that can work on them?
>
> Cheers
>
> J
>
> On Thursday, August 29, 2019 at 4:01:03 PM UTC+1, G German wrote:
>>
>> we got a new field called Text tags that you can use as you want
>>
>> On Wednesday, August 28, 2019 at 2:03:15 PM UTC+1, John . Smith wrote:
>>>
>>> Hello
>>>
>>> I have been away from MLO for 3 years. Did anything ever come of the 
>>> feature request for having additional Task fields that are customisable?
>>>
>>> Thanks
>>>
>>> J
>>>
>>

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[MLO] Re: Did "custom task fields" ever happen?

[John . Smith]

"Text Tags" sound promising.

Is there any on-line documentation about them? (I couldn't find anything) 
e.g. 
- Do they inherit from parents (e.g. at time of child creation)?
- Are they just plain text (not date/numeric)?
- Do they default in any helpful way?
- How long are they allowed to be?
- Do they come with any functions that can work on them?

Cheers

J

On Thursday, August 29, 2019 at 4:01:03 PM UTC+1, G German wrote:
>
> we got a new field called Text tags that you can use as you want
>
> On Wednesday, August 28, 2019 at 2:03:15 PM UTC+1, John . Smith wrote:
>>
>> Hello
>>
>> I have been away from MLO for 3 years. Did anything ever come of the 
>> feature request for having additional Task fields that are customisable?
>>
>> Thanks
>>
>> J
>>
>

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[MLO] Did "custom task fields" ever happen?

[John . Smith]

Hello

I have been away from MLO for 3 years. Did anything ever come of the 
feature request for having additional Task fields that are customisable?

Thanks

J

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[MLO] Importance, Urgency and Importance Default Set At Min!

[John Smith]

MLO,
I LOVE your software and have been using it religiously for years.  I think 
I use a different email address when I buy things for anonymity but I uses 
sgh...@gmail.com for anything on Google.  My beef is with Importance, 
Urgency and Effort.  The default should always be the lowest value to give 
the person as much flexibility on the upside as possible.  The first thing 
I do with any task is to set all 3 at min.  Why normal and then having to 
lower those that are lower?  Of course this is more work for me and my 
request for you to change may produce more work for others if they do not 
agree with my concept.  I believe there should always be upward movement 
and never downwards.  My way gives me 6 levels on the upside instead of 
just 3.

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Re: [MLO] Re: Is it possible to sort manually by sort, then fine-tune manually (or using hotkeys on Importance)?

[John . Smith]

Personally, I used hotkeys A LOT, as they are about x10 faster than using a 
mouse.

This page that I create may help you. 
https://shortcutworld.com/MyLifeOrganized/win/MyLifeOrganized_Shortcuts 
Feel free to edit if any errors. Not yet updated for MLO Windows V5 (are 
there any changes ??)

I recommend printing it out and highlighting any hotkeys that you are 
planning to learn with a blob using a bright highlighter pen, and then 
keeping the printout visible from your desk/work surface.
Once you have both learned and got into the habit of using said hotkey, you 
can then go over it and darken it with a slightly darker highlighter pen. 

==> Works for me  :^)

J




On Saturday, August 18, 2018 at 5:54:09 PM UTC+1, imajeff wrote:
>
> Thanks this will help me. I hope to someday remember some of the key 
> shortcuts when I need them.
>
> On Sat, Aug 18, 2018, 03:56 John . Smith > 
> wrote:
>
>> OK, to partially answer my own question...
>>
>> If I sort the view by Importance, I can then:  
>> A) Right-click over the Importance column to get the task to the nearest 
>> 25 units of Importance,   then 
>> B) Use Alt+C (to give Contexts field focus), then hit Tab once (to give 
>> the Importance slider focus). I can then use up/down arrow keys to 
>> increment/decrement the value of Importance by 1 unit.
>>
>> It's a bit fiddly but it allows me to fine-tune sort order within 
>> "Importance" to the nearest 25 as set up by using the dropdown.  
>>
>> Not as good as proper full manual sort, within Importance, but better 
>> than nothing.
>>
>> J
>>
>> On Friday, August 17, 2018 at 7:49:05 PM UTC+1, John . Smith wrote:
>>>
>>> Hello
>>>
>>> I want to sort my tasks firstly by Importance value (Max, A Lot, More 
>>> etc), but within that, I then want to change the order manually. Is this 
>>> possible? 
>>>
>>> i.e. Is it possible to do initial a *rough* sort using the Importance 
>>> field, and then between tasks of identical importance, to then change the 
>>> order manually?
>>> e.g. If I want to change the order between my task which all have an 
>>> Importance value of "A Lot", I might simply use Shift+Alt+UpArrow and/or 
>>> Shift+Alt+DownArrow to change the order of "A Lot" tasks.
>>>
>>> Failing that, is there some hotkey or mouse wheel to increment/decrement 
>>> the exact Importance value by +1 or -1 ?
>>>
>>> Cheers
>>>
>>> J
>>>
>>> PS Fwiw, I am still using MLO Windows version 4.4.8 (and having a v busy 
>>> period at the moment, so now would NOT be a good time to upgrade to v5) but 
>>> does v5 have any improvement in this regard?
>>>
>>>
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>>
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[MLO] Re: Is it possible to sort manually by sort, then fine-tune manually (or using hotkeys on Importance)?

[John . Smith]

OK, to partially answer my own question...

If I sort the view by Importance, I can then:  
A) Right-click over the Importance column to get the task to the nearest 25 
units of Importance,   then 
B) Use Alt+C (to give Contexts field focus), then hit Tab once (to give the 
Importance slider focus). I can then use up/down arrow keys to 
increment/decrement the value of Importance by 1 unit.

It's a bit fiddly but it allows me to fine-tune sort order within 
"Importance" to the nearest 25 as set up by using the dropdown.  

Not as good as proper full manual sort, within Importance, but better than 
nothing.

J

On Friday, August 17, 2018 at 7:49:05 PM UTC+1, John . Smith wrote:
>
> Hello
>
> I want to sort my tasks firstly by Importance value (Max, A Lot, More 
> etc), but within that, I then want to change the order manually. Is this 
> possible? 
>
> i.e. Is it possible to do initial a *rough* sort using the Importance 
> field, and then between tasks of identical importance, to then change the 
> order manually?
> e.g. If I want to change the order between my task which all have an 
> Importance value of "A Lot", I might simply use Shift+Alt+UpArrow and/or 
> Shift+Alt+DownArrow to change the order of "A Lot" tasks.
>
> Failing that, is there some hotkey or mouse wheel to increment/decrement 
> the exact Importance value by +1 or -1 ?
>
> Cheers
>
> J
>
> PS Fwiw, I am still using MLO Windows version 4.4.8 (and having a v busy 
> period at the moment, so now would NOT be a good time to upgrade to v5) but 
> does v5 have any improvement in this regard?
>
>
>

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[MLO] Is it possible to sort manually by sort, then fine-tune manually (or using hotkeys on Importance)?

[John . Smith]

Hello

I want to sort my tasks firstly by Importance value (Max, A Lot, More etc), 
but within that, I then want to change the order manually. Is this 
possible? 

i.e. Is it possible to do initial a *rough* sort using the Importance 
field, and then between tasks of identical importance, to then change the 
order manually?
e.g. If I want to change the order between my task which all have an 
Importance value of "A Lot", I might simply use Shift+Alt+UpArrow and/or 
Shift+Alt+DownArrow to change the order of "A Lot" tasks.

Failing that, is there some hotkey or mouse wheel to increment/decrement 
the exact Importance value by +1 or -1 ?

Cheers

J

PS Fwiw, I am still using MLO Windows version 4.4.8 (and having a v busy 
period at the moment, so now would NOT be a good time to upgrade to v5) but 
does v5 have any improvement in this regard?


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[MLO] Re: How can I get my empty Folders to appear in an Active view that is hierarchical?

[John . Smith]

To answer my own question (sort of)... 
I have created a new view that simulates the Active Actions functionality 
using Advance Filters of

- (not(HideInToDo)) AND
- ((StartDateTime on or before Today) OR (StartDateTime does not exist))

...as this does leave Folders visible. It remains rather a pain to set up 
though, each time I want to set it up from scratch, though!


J



On Monday, August 13, 2018 at 2:10:08 AM UTC+1, John . Smith wrote:
>
>
> Hi 
>
> When I am using a "Show: Active" tasks view, that is in Hierarchical mode, 
> how can I get Folders to appear, even if they don't have any tasks within 
> them?
>
> BACKGROUND
> I like using the Active mode a lot because: 
> - I'm using Start Date - to kick tasks off the current view and into the 
> future (but I can of course still see them in my All Tasks view)
> - I'm also using faded Colours to mark up tasks that haven't started yet
> - I'm using the "Hide Branch in To Do" too quite a lot.
>  
>
> Thanks
>
> J
>

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[MLO] Re: Keyboard-only Q: How do I give focus to the next task on my list, after the current task disappears?

[John . Smith]

It will require a bit of concentration, but yes that works. Thank you. 

I still think that MLO should give focus to the next task on your list more 
easily, though.
In fact, I can't see why it doesn't just give focus to the next task on the 
current view automatically. 

Would that be useful to anyone else?

J




On Thursday, May 3, 2018 at 12:34:01 AM UTC+1, Steve Neas wrote:
>
> Alt-left arrow will take you back to the previously selected task.
>
> If you have a task selected that's going to disppear from the view,  you 
> could hit down-arrow then up-arrow before you change the date.
> After you change the date and the task disappears, Alt-left will take you 
> back to the previous task (the one you initially down-arrowed to).
>
>
> On Wednesday, February 7, 2018 at 7:50:26 AM UTC-5, John . Smith wrote:
>>
>>
>> Hello
>>
>> When you are in an Active view, after you have just made a task no longer 
>> Active, without using my mouse, how do you get focus on to the next task 
>> in your list?
>>
>> Background
>> When looking at an "Active tasks" view, I am in the habit of "kicking 
>> tasks into the future" using just the keyboard. For example I might move 
>> the Start Date 3 days into the future by doing Alt/S 3 D.  This works well.
>>
>> My problem is that when I do this, the current task (quite correctly) 
>> disappears from current view and this means that no task on the current 
>> view is selected.  Whereas my workflow is that I am working my way down my 
>> list of tasks, and so what I want to happen is to go to the NEXT task in my 
>> list. 
>>
>> Is there any way to go to the *next* task in my list just by using my 
>> keyboard?
>>
>> Cheers
>>
>> J
>>
>

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[MLO] Workflow problem: How do I distinguish "do this week" tasks from has appeared from my Tickler List?

[John . Smith]

Hello 

I just got an insight. 

First a little background: On my system, if a task is Active in MLO it 
means "do this week".
I use the Active view and move the Start Dates into the future (using 
keyboard hotkeys), so that I don't even see them for [X] days. This is my 
"Tickler List" in GTD speak.
Then at the start of each day, I look at all my Active tasks and give a 
Star to any task that is "do today".

So far so good.

However my insight is: Just because a task has become visible does not 
*necessarily* mean that it is "do this week".  What it really means is: 
"*consider 
*doing this week"!   i.e. In effect "Review this week"... but no, the 
decision to actually "do it this week" has not yet been taken!

So what has been happening is that my "do this week" lists of tasks keep 
getting cluttered up with stuff that I had only kicked into the future, but 
which I have not YET decided to actually do this week - if at all!  

And being a v slow reader, this has been leading to clutter and overwhelm.


BACKGROUND
At present I am using a Context-tag to flag up stuff that is on my "Do 
Someday/Maybe" list. And on most of my views I remove these from view 
(using an Advanced filter).  

And because I have quite so many tasks in this "Someday/Maybe" list, I also 
have a "Do Soon" Context-tag, that also removes tasks from my views. "Do 
Soon" is something that I keep fairly small in number, and which I will 
review during the week when I have a bit of slack time. Whereas "Do 
Someday/Maybe" only gets reviewed once per week, sometimes once per two 
weeks. For truly long-terms stuff I have an Archive folder where I dump 
stuff for reviewing in 6+ months, rather than actually deleting it. 


But I am now wondering how to distinguish "actually do this week" tasks 
from tasks that have merely appeared from my Tickler List. 

Do I really to assign a "This_Week" context to each task I'm going to 
execute?

Any thoughts?

J
 













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[MLO] Re: Is there a hotkey to make Importance pop up?

[John . Smith]

UPDATE: I just discovered tho to set importance using the keyboard:
A) Hit:  [Alt]+[2]until you Contexts have focus
B) Hit:  [Tab]

C) then hit:
1 ==> Importance of zero   = "min"
2 ==> Importance of 50  = "less"
3 ==> Importance of 100=  normal"
4 ==> Importance of 150= "more"
5 ==> Importance of 200=  "max"

Unfortunately, Alt+2 toggles between selecting the task name and Context 
field so from what I can see there is no guaranteed way of ending up with 
Contexts having focus just by hitting the keyboard.

J





On Monday, February 12, 2018 at 3:47:11 PM UTC, John Smith wrote:
>
> I have discovered 
>[Alt]+[2], [Tab] 
> ==> gives focus to Importance in the righ hand pane.  At this point you 
> can use [up_arrow] [right_arrow] [down_arrow] [left_arrow]
> but it only increments Importance by 1 unit (out of a max of 200).
>
> Rather surprisingly you can keep Importance having focus by then using 
> either control+arrowkey  or Alt+arrowkey, to move between successive tasks 
> WITHOUT losing focus on the Importance field. 
>
> This is definitely quite cool, although I would much prefer to use the 
> increment that the Importance popup field gives you.
> i.e. Importance = 150 for  "more", "175" for "a lot", "200" for "max" etc.
>
> So (to repeat) is there any way to either 
> A) Get the popup that appears when your right-click on the Importance 
> field column in the middle of the page?
> OR
> B) Get the Importance in the left hand pane (under the General section) to 
> increment by same coarse amounts that you get when using the popup? ...That 
> I just mentioned in "A)" 
>
> Cheers
>
> J
>   
>
> On Saturday, 10 February 2018 10:36:45 UTC, John . Smith wrote:
>>
>> Hello 
>> Is there a hotkey to make Importance pop up? IE as if you had 
>> right-clicked on the Importance column of your current task?
>> Cheers
>> J
>
>

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[MLO] Re: Keyboard-only Q: How do I give focus to the next task on my list, after the current task disappears?

[John . Smith]

Hello 

This issue is EXTREMELY frustrating.

If you are using an Active tasks view, is there really no good way to move 
to the *next* task on your list, after you have moved your task's Start 
Date?

Background:
I more or less live in an Active tasks view, and I use Start Date a LOT to 
move tasks off my list.

e.g. Alt+S, 3, D, Enter 

... would move a task off my Active tasks view for 3 days. But how do I get 
back to the next task?

Cheers

J
 












On Thursday, February 8, 2018 at 2:15:08 AM UTC, grizz wrote:
>
> Hi,
>
> not directly to next task but, you can use alt+1 and then arrow down.
>
> Regards,
> ― grizz 
>
> W dniu środa, 7 lutego 2018 13:50:26 UTC+1 użytkownik John . Smith napisał:
>>
>>
>> Hello
>>
>> When you are in an Active view, after you have just made a task no longer 
>> Active, without using my mouse, how do you get focus on to the next task 
>> in your list?
>>
>> Background
>> When looking at an "Active tasks" view, I am in the habit of "kicking 
>> tasks into the future" using just the keyboard. For example I might move 
>> the Start Date 3 days into the future by doing Alt/S 3 D.  This works well.
>>
>> My problem is that when I do this, the current task (quite correctly) 
>> disappears from current view and this means that no task on the current 
>> view is selected.  Whereas my workflow is that I am working my way down my 
>> list of tasks, and so what I want to happen is to go to the NEXT task in my 
>> list. 
>>
>> Is there any way to go to the *next* task in my list just by using my 
>> keyboard?
>>
>> Cheers
>>
>> J
>>
>

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Re: [MLO] How can I link 2 tasks other than by using "dependency"?

[John . Smith]

Yes that's slightly useful, athough slightly hard to locate.

What turns out to be more useful is clicking on the task's row itself, 
without clicking on the tasks title [e.g. on the Icons column in my setup] 
works quite well for me as it takes me from a list view (e.g. when I am 
looking at my starred list for today) directly to the hierarchical All 
Tasks view. And then double-clicking again conveniently take me back to my 
Starred view.

But is there is a way to do this with hotkeys (which would be much faster)?
Enter + Shift
Enter + Control
Enter + Alt
Or any other combination of the above ...} all seem to take me into editing 
the title.

J








On Saturday, March 31, 2018 at 8:33:05 PM UTC+1, Wallace Gilbraith wrote:
>
> In my MLO for windows - when a selected task is a subtask of a Project, 
> the name of the project displays in square brackets, prefixed with Prj: 
> In the address bar above, clicking on the project-name portion of the 
> Outline tree takes you to a new All Tasks tab focussed on that project 
>
>
>
> -Original Message- 
> From: mylifeo...@googlegroups.com  <
> mylifeo...@googlegroups.com > On Behalf Of robisme (Olivier 
> R) 
> Sent: 31 March 2018 14:07 
> To: MyLifeOrganized  
> Subject: [MLO] How can I link 2 tasks other than by using "dependency"? 
>
> You can insert in the note section a link to another task. 
> There is several ways (right clic drop I guess, keyboard shortcut, and 
> dedicated menu) Olivier 
>
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[MLO] How can I link 2 tasks other than by using "dependency"?

[John . Smith]

Hello

Is there any way in MLO to link two tasks together, other than by using 
"dependency" ?

i.e. I want to be able to click on one task (e.g. one of my "TimePeriod" ) 
and be taken to another task (e.g. one of my "MajorProject" names ).

The problem is that I can't use Dependency because I am using Active Tasks 
views and if I make a Task "dependent" on another task, then it disappears 
from view!
And the reason why I am using the "Active Tasks" view is that I want to be 
able to "kick tasks into the future" using the Start Date and thereby to 
disappear from view for a while.

Background
On each day I am trying to plan how I am going to move through my Contexts 
(and/or Major Projects) during today.

e.g. Is it possible to link a task to a different task in a different MLO 
file?

Cheers

J


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Re: [MLO] Re: Is there any way to set up a hotkey to change the Importance of a task?

[John . Smith]

Using Contexts to manage my real-world importance of my tasks is messy, as 
it will cluttering up my Contexts. 

However your suggestion also raises a deeper problem with MLO. The thing is 
that I am already using a large number of views - one for each real-work 
"context".
And now it sounds like you are saying I need say ten versions of each 
context view!? Total nightmare!

OK so maybe I should revert to creating my own views manually "on the fly" 
by leaving the Properties open (on the left of the screen) and only having 
say 2 or 3 views. 

Worth a try I suppose. Is this what you do? Manage importance to you the 
user by using Contexts?

Either way, the inability to use the Importance field for my real-world 
importance feels like another (annoying)  "workaround" that MLO is forcing 
upon us.  [G]

J


On Wednesday, March 28, 2018 at 3:21:14 AM UTC+1, MOK | MATSURU wrote:
>
> My take on this is to use Context + shortcut key.
>
> Create any level of context u need (100, 80, 60, 40, 20, 10...etc)
>
> Assign each context using the NUM (ctrl+1 for "10", ctrl+2 
> for"20"...ctrl+0 for "100")
>
> Then, create VIEWS for all the different CONTEXT and assign shortcut to 
> them (Alt+1 to show task with "10" importance...etc)
>
> After all is set, you can prioritize task and navigate using shortcuts. 
> hope this is helpful.
>
> On 28 March 2018 at 06:38, TMZ  wrote:
>
>> What if you use star (ctrl+shift+s) as importance marker?
>>
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[MLO] Re: Is there any way to set up a hotkey to change the Importance of a task?

[John . Smith]

No. I am already using Star for "attempt to do today".
Also it is binary (on-off), whereas I want to have degrees of importance, 
so that when I have more time on my hands I can start clearing the 
technically "less important" tasks.

J



On Tuesday, March 27, 2018 at 11:38:10 PM UTC+1, TMZ wrote:
>
> What if you use star (ctrl+shift+s) as importance marker?
>

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[MLO] Re: Is there any way to set up a hotkey to change the Importance of a task?

[John . Smith]

Yes I already use the Importance column. Yes I use multi-line selections. 
Yes, I find it useful. 
The problem is that in general I need to evaluate the importance of each 
task separately.

J


On Tuesday, March 27, 2018 at 10:05:25 PM UTC+1, Stéph wrote:
>
> No shortcut key that I can find, John. However, how about including the 
> "importance" column in one of your views? You can then select multiple 
> tasks, right-click on the importance column and select one of 7 preset 
> levels of importance. If you're editing multiple tasks at the same time, it 
> becomes almost as quick as a shortcut key.
>
> Now I've tried it, I might even start using the "importance" parameter 
> myself.
>
> Stéph
>
> On Tuesday, 27 March 2018 18:23:31 UTC+1, John . Smith wrote:
>>
>> Hello
>>
>> Is there any way to set up a hotkey to change the Importance of a task?
>>
>> Background
>> I had a minor epiphany, on a walk today.  
>>
>> I need to *just do the extremely important tasks*. (e.g. Importance = 
>> "Max") 
>>
>> And then, once they are done, then I can move to the *fairly *important 
>> tasks  (e.g. Importance = "A lot") 
>> And then, only if time permits to take on the task of lesser 
>> importance... etc etc.
>>
>> What has happened to me personally, is that over time too much crud has 
>> built up in my system most of which isn't all that important. The crude 
>> tool of making tasks either active or "someday-maybe", is also too blunt an 
>> instrument, as one ends up with an unfeasibly large number of tasks which 
>> one doesn't want to delete just yet, and yet which are too 
>> time-consuming to review in their entirety on a regular basis. Using the 
>> Start Date to kick less important stuff down the road doesn't solve the 
>> problem either... Here's the thing: I just don't want to even SEE tasks 
>> until I am in the mode that is ready to even think about taking them on. 
>>
>> The problem is that allocating actual values to the Importance field 
>> seems cumbersome using the mouse. Reluctantly I concede that I could try 
>> setting up some new, dedicated Context tags, but this too feels cumbersome 
>> as I already have rather too many contexts for comfort(!). Also turning off 
>> one Context and turning on another feels fiddly. Another suggestion would 
>> be to use Flags but I already use Flags for other purposes... And in any 
>> case my setup does already use Importance for it's intended purpose for 
>> certain views...
>>
>> Any suggestions?
>>
>> J
>>
>>
>>

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[MLO] Is there any way to set up a hotkey to change the Importance of a task?

[John . Smith]

Hello

Is there any way to set up a hotkey to change the Importance of a task?

Background
I had a minor epiphany, on a walk today.  

I need to *just do the extremely important tasks*. (e.g. Importance = 
"Max") 

And then, once they are done, then I can move to the *fairly *important 
tasks  (e.g. Importance = "A lot") 
And then, only if time permits to take on the task of lesser importance... 
etc etc.

What has happened to me personally, is that over time too much crud has 
built up in my system most of which isn't all that important. The crude 
tool of making tasks either active or "someday-maybe", is also too blunt an 
instrument, as one ends up with an unfeasibly large number of tasks which 
one doesn't want to delete just yet, and yet which are too 
time-consuming to review in their entirety on a regular basis. Using the 
Start Date to kick less important stuff down the road doesn't solve the 
problem either... Here's the thing: I just don't want to even SEE tasks 
until I am in the mode that is ready to even think about taking them on. 

The problem is that allocating actual values to the Importance field seems 
cumbersome using the mouse. Reluctantly I concede that I could try setting 
up some new, dedicated Context tags, but this too feels cumbersome as I 
already have rather too many contexts for comfort(!). Also turning off one 
Context and turning on another feels fiddly. Another suggestion would be to 
use Flags but I already use Flags for other purposes... And in any case my 
setup does already use Importance for it's intended purpose for certain 
views...

Any suggestions?

J


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[MLO] Re: Prevarication and trouble with "Next Actions"

[John . Smith]

You might have thought so but I spent a long time battling with this one 
and apparently the answer is no, you can't do this.

>From memory the problem is that there is no function for "IsNextAction()" 
and if you create a view to be based on Next Actions, then that is ALL that 
it shows...
...But if you work out a way to achieve this I'd definitely buy a pint (or 
whatever the on-line equivalent is!)

 J


On Wednesday, March 21, 2018 at 10:02:31 PM UTC, Stéph wrote:
>
> If you want to hand pick additional next actions, couldn't you use the 
> star to pick them, then customize the "next actions" filter so that it 
> shows next actions OR starred actions?
>
> On Tuesday, 20 March 2018 20:40:56 UTC, John . Smith wrote:
>>
>> ...MLO would be easier to use is we could find a way to have more than 
>> one Next Action per Project. I still think the best thing of all would be 
>> to hand-pick additional individual tasks to flag them to appear on the Next 
>> Actions list. ...
>>
>

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[MLO] Re: Prevarication and trouble with "Next Actions"

[John . Smith]

Hi Ed

The solution to my MLO problem is... [drum-roll]  ...to take drugs!

Sorry but I had to laugh, even though I get your intent was to help.
OK, joking aside, in truth I do find that meditation does help a lot with 
focus & purpose. But drugs & meditation aside, I do still reserve the right 
to say that MLO would be easier to use is we could find a way to have more 
than one Next Action per Project. I still think the best thing of all would 
be to hand-pick additional individual tasks to flag them to appear on the 
Next Actions list. [Fwiw, GTDNext has this.]
 
Failing that, if we had a global setting to show the next XX tasks (e.g. 3 
tasks) for all projects would be extremely welcome. [FWIW, Nirvana has 
this].

Given that other task managers have these features, maybe I'm not quite so 
bonkers after all?

Or even maybe a field at the Project level for how many tasks to show in 
the Next Actions list. That way for larger projects you could adjust this 
value up and keep smaller projects just showing the next 1 tasks.

Any other takers?

J


On Tuesday, March 20, 2018 at 1:26:45 PM UTC, Ed Wallace wrote:
>
> John, I get it. I don't think this will get fixed with software. Have you 
> tried adderall? I only ask ask because I totally get what your saying, and 
> it sounds just like me without my ADD meds!
>

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[MLO] Re: HiDpi？

[John . Smith]

Thanks - that's great news.

J


On Wednesday, March 14, 2018 at 11:55:19 AM UTC, Alyona (MLO Support) wrote:
>
> Repeating the response from another thread:
>
> We are working on it now. If we don't finish it before the release date, 
> then High-DPI support will be available with the first updates for MLO 5. 
> Thank you for understanding!
>
> On Wednesday, March 14, 2018 at 9:59:12 AM UTC+2, rocking fire wrote:
>>
>> i use surfacebook2,  need hidpi support .
>
>

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[MLO] Re: "Active Actions" (green bold subject texts) - How to NOT have all of them green?!

[John . Smith]

Hi Sebastian

If you want to change the colour away from green try:

Tools ==> Options ==> Themes & Formatting ==> Edit ==> Task Format ==> 
Active Tasks Format ==> Font ==> Font Colour

But reading your email more closely it does sound like Start Date is the 
way forward.
If the Start Date is in the future then the task will no longer be "Active".
And if your view is set to only show Active tasks then those tasks should 
disappear from view.
Try: Filter (bottom left) ==> General ==> Show Actions: ==> set this to 
Active.

Alternatively as others have said, you could so some Automatic Formatting.
e.g. If Context contains @Wait-For, then change the colour (e.g. to mid 
grey?)

Hope that helps

J

PS I use Active task views and Start Date *A LOT*. e.g. By just using the 
keyboard:
  Alt+S  5 D
==> Moves the start date 5 days into the future.
 
 Alt+S 3 H
==> moves the start date 3 hours into the future.

This gets things out of the way until I need to chase things up. Good luck




On Monday, March 12, 2018 at 8:55:57 AM UTC, Sebastian Zander wrote:
>
> Hi everyone,
>
> I have a question here that I don´t fully understand after going through 
> the manual - It´s about "Active Actions" (the green bold text actions".
>
>
>- I have sent some emails regarding a specific question to some 
>companies and I have used the "BCC" mail function in order to get the mail 
>into MLO
>- Those mails I´ve tagged with "@Home and @Boat" and the specific tag 
>"@Waiting-For" and put in the correct place (folder) in my outline
>- I´ve set the "Due date" to one week ahead (2018-03-18)
>
> BUT, these actions are still considered as "active actions" by MLO since 
> the subject line become Green and Bold (subject titles).
>
> QUESTION:
> How do I do in order NOT to have them green? I mean, I can´t do anything 
> with these mails, I´m waiting for answers on them.
>
> I have tried to mess with "Start date" but it won´t help...
>
> Best regards Sebastian :)
>

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[MLO] Re: How to create a filter to show Starred tasks, but during the day not tasks wt @EveningOnly context?

[John . Smith]

Just in case anyone else is still interested (and in case I need to re-set 
this up again from scratch):

My Advanced Filter that I had was in fact failing because during the day 
those tasks with @Evening contexts where still appearing. 
So I have changed it to:

   ((Starred) *AND (Context does not contain @Evenings) *AND (Context does 
not contain @Someday)) OR
   ((Starred) AND (Contexts contains (consider open/closed state) 
@Evenings) AND (Contexts does not contain @Someday)

Deconstructing this we have: 
A) For during the day a task must be starred, and must not have an 
@Evenings context
==> If starred without @Evenings, it will appear
==> If starred WITH @Evenings, it will NOT appear
 
B) For during the evenings again it must be starred but if @Evenings is 
open then it will appear.
==> If starred without @Evenings, it will appear
==> If starred WITH @Evenings, it WILL appear

Either way, it will not appear if it has @Someday context.

I'll need to double-check the above, this evening. 
Fingers crossed!

J








On Thursday, March 1, 2018 at 10:57:24 PM UTC, John . Smith wrote:
>
> For completeness, I don't infact want any tasks to appear that have 
> @Someday set either, so now my advanced formula has become:
>((Starred) AND (Context does not contain @Someday)) OR
>((Contexts contains (consider open/closed state) @Evenings) AND 
> (Starred) AND (Contexts does not contain @Someday)
>
> There may be a simpler way of doing it but it seems to work.
>
> J
>
>
> On Thursday, March 1, 2018 at 10:43:56 PM UTC, John . Smith wrote:
>>
>> OK, I think I have solved my own problem.
>>(Starred) AND
>>((Contexts contains (consider open/closed state) @Evenings) AND 
>> (Starred))
>>
>> That seems to work...  although I might need to double-check in the 
>> morning!
>>
>> J
>>
>>
>> On Thursday, March 1, 2018 at 10:37:13 PM UTC, John . Smith wrote:
>>>
>>> Yes I have set up the hours and yes I have un-checked the "Include 
>>> Closed"
>>>
>>> But what should my advanced filter now look like?
>>>
>>> I tried: 
>>>(Starred) AND
>>>(Contexts contains (consider open/closed state) @Evenings)
>>> ==> But that only shows tasks that are Starred AND have @Evenings 
>>> contexts.
>>> i.e. It fails to show task that have Stars but which do not have 
>>> @Evening contexts
>>>
>>> I tried: 
>>>(Starred) OR 
>>>(Contexts contains (consider open/closed state) @Evenings)
>>>
>>> But in the evenings, it ALSO shows tasks that have not been Starred.
>>> Whereas in the evenings I only want tasks that have @Eveninings AND 
>>> have been Starred.
>>>
>>> I am probably just being thick but I can't get my head around it.
>>>
>>> J
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Thursday, March 1, 2018 at 10:09:39 PM UTC, robisme (Olivier R) wrote:
>>>>
>>>> Did you set opening hours to your context ?
>>>> If not yet, then do it, and uncheck "closed context" in the left pane. 
>>>> You should no longer be bothered by those tasks. 
>>>> Olivier 
>>>
>>>

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[MLO] Re: Is there any way to export icon files from MLO?

[John . Smith]

Interesting. Fwiw, I just measured the Views and Tab head icons and they 
are 24x24 pixels on my PC - i.e. exactly half 48x48 pixels.
Do you find it of benefit for those to be 48x48, rather than  24x24?

J

On Monday, March 5, 2018 at 12:33:01 AM UTC, Stéph wrote:
>
> Sorry, should have said: I use 16x16 in the main, task area of the MLO 
> window and 48x48 for the icons for Views and tab headers.

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Re: [MLO] Prevarication and trouble with "Next Actions"

[John . Smith]

Personally I've never really understood Due Dates, unless they are EXTERNAL 
ones.

For me I just use Start Dates. As we know, if the task hasn't started yet 
it disappears off the Active task lists, so I use hotkeys to kick things 
into the future A LOT - as to when I want to be reminded to have a look at 
something 
e.g.  Alt+S  3 D [enter]
==> takes about half a second to kicks the current task 3 days into the 
future.

What are the advantages of using Due Dates?

To recap the problem with using only using "Do Tomorrow" (/today)  stars, 
is that once you've done whatever task it was for a project, the next task 
does not automatically appear. And the only way around that is to add more 
task to you "Do tomorrow" stars which then can become overwhelming.

J 



On Monday, March 5, 2018 at 12:27:31 AM UTC, Stéph wrote:
>
> I’m with Wallace on this one - although I find my task due dates 
> frequently getting out of control. As a result, I’m now trying to implement 
> a policy of setting the due date to the latest, deadline date which a task 
> can be done and then just using the star tag to identify the things I plan 
> to do tomorrow. 
>
> Stéphane

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[MLO] Re: How to create a filter to show Starred tasks, but during the day not tasks wt @EveningOnly context?

[John . Smith]

For completeness, I don't infact want any tasks to appear that have 
@Someday set either, so now my advanced formula has become:
   ((Starred) AND (Context does not contain @Someday)) OR
   ((Contexts contains (consider open/closed state) @Evenings) AND 
(Starred) AND (Contexts does not contain @Someday)

There may be a simpler way of doing it but it seems to work.

J


On Thursday, March 1, 2018 at 10:43:56 PM UTC, John . Smith wrote:
>
> OK, I think I have solved my own problem.
>(Starred) AND
>((Contexts contains (consider open/closed state) @Evenings) AND 
> (Starred))
>
> That seems to work...  although I might need to double-check in the 
> morning!
>
> J
>
>
> On Thursday, March 1, 2018 at 10:37:13 PM UTC, John . Smith wrote:
>>
>> Yes I have set up the hours and yes I have un-checked the "Include Closed"
>>
>> But what should my advanced filter now look like?
>>
>> I tried: 
>>(Starred) AND
>>(Contexts contains (consider open/closed state) @Evenings)
>> ==> But that only shows tasks that are Starred AND have @Evenings 
>> contexts.
>> i.e. It fails to show task that have Stars but which do not have @Evening 
>> contexts
>>
>> I tried: 
>>(Starred) OR 
>>(Contexts contains (consider open/closed state) @Evenings)
>>
>> But in the evenings, it ALSO shows tasks that have not been Starred.
>> Whereas in the evenings I only want tasks that have @Eveninings AND 
>> have been Starred.
>>
>> I am probably just being thick but I can't get my head around it.
>>
>> J
>>
>>
>>
>>
>>
>>
>> On Thursday, March 1, 2018 at 10:09:39 PM UTC, robisme (Olivier R) wrote:
>>>
>>> Did you set opening hours to your context ?
>>> If not yet, then do it, and uncheck "closed context" in the left pane. 
>>> You should no longer be bothered by those tasks. 
>>> Olivier 
>>
>>

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[MLO] Re: How to create a filter to show Starred tasks, but during the day not tasks wt @EveningOnly context?

[John . Smith]

OK, I think I have solved my own problem.
   (Starred) AND
   ((Contexts contains (consider open/closed state) @Evenings) AND 
(Starred))

That seems to work...  although I might need to double-check in the morning!

J


On Thursday, March 1, 2018 at 10:37:13 PM UTC, John . Smith wrote:
>
> Yes I have set up the hours and yes I have un-checked the "Include Closed"
>
> But what should my advanced filter now look like?
>
> I tried: 
>(Starred) AND
>(Contexts contains (consider open/closed state) @Evenings)
> ==> But that only shows tasks that are Starred AND have @Evenings contexts.
> i.e. It fails to show task that have Stars but which do not have @Evening 
> contexts
>
> I tried: 
>(Starred) OR 
>(Contexts contains (consider open/closed state) @Evenings)
>
> But in the evenings, it ALSO shows tasks that have not been Starred.
> Whereas in the evenings I only want tasks that have @Eveninings AND 
> have been Starred.
>
> I am probably just being thick but I can't get my head around it.
>
> J
>
>
>
>
>
>
> On Thursday, March 1, 2018 at 10:09:39 PM UTC, robisme (Olivier R) wrote:
>>
>> Did you set opening hours to your context ?
>> If not yet, then do it, and uncheck "closed context" in the left pane. 
>> You should no longer be bothered by those tasks. 
>> Olivier 
>
>

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[MLO] Re: How to create a filter to show Starred tasks, but during the day not tasks wt @EveningOnly context?

[John . Smith]

Yes I have set up the hours and yes I have un-checked the "Include Closed"

But what should my advanced filter now look like?

I tried: 
   (Starred) AND
   (Contexts contains (consider open/closed state) @Evenings)
==> But that only shows tasks that are Starred AND have @Evenings contexts.
i.e. It fails to show task that have Stars but which do not have @Evening 
contexts

I tried: 
   (Starred) OR 
   (Contexts contains (consider open/closed state) @Evenings)

But in the evenings, it ALSO shows tasks that have not been Starred.
Whereas in the evenings I only want tasks that have @Eveninings AND 
have been Starred.

I am probably just being thick but I can't get my head around it.

J






On Thursday, March 1, 2018 at 10:09:39 PM UTC, robisme (Olivier R) wrote:
>
> Did you set opening hours to your context ?
> If not yet, then do it, and uncheck "closed context" in the left pane. 
> You should no longer be bothered by those tasks. 
> Olivier 

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[MLO] How to create a filter to show Starred tasks, but during the day not tasks wt @EveningOnly context?

[John . Smith]

Hello

OK I give up!

How do I create an Advanced Filter that shows all Starred tasks, except 
during the day all those tasks with the context of @EveningsOnly should not 
appear?

i.e. 
1. For a task to appear it at all it MUST be Starred. But...
2. During the day, if a task has the @EveningsOnly Context, then it will 
NOT appear. 
3. During the day, if a task does not have @EveningsOnly flagged it will 
appear. 
4. During the evenings ALL the starred task should appear and the 
@EveningsOnly context needs to becomes irrelevant 

Does that make sense?

J

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[MLO] Prevarication and trouble with "Next Actions"

[John . Smith]

Hello

PROBLEM
I have been finding a psychological problem with using just one "Next 
Action" for each project.

Part of the problem is that as a core principle, it seems that the more 
times I look at something and fail to execute it, the harder that task 
gets. i.e. The more I put something off, the higher its psychological 
'resistance' becomes.

So what I find is that if I fail to execute that any given next action 
within a few days, it suddenly becomes much harder - stupidly hard to 
execute. And if I only have ONE next action for each project, then the *whole 
project* becomes blocked because of individual "stupidly high resistance" 
next actions.

In fact, over time, it's all too easy to end up with lots of important 
projects being blocked in this way.

The honest truth is that personally I find it all too easy for important 
stuff to get put off for no good reason. And I find that it gets put off 
for the bad reasons that 
- it's not urgent (yet), 
- nobody is chasing me for it (yet) and 
- part of me doesn't want to do it yet because it's hard. 
But what is worse is that having looked at it a few times and failed to do 
it, I now start to have the habit of failing to execute that task.

[ASIDE: It turns out I am not alone in this procrastination. Did you ever 
see Tim Urban's TED talk on this? 
https://www.ted.com/talks/tim_urban_inside_the_mind_of_a_master_procrastinator 
]


POSSIBLE SOLUTIONS
One solution is of course to have *more than one* Next Action per Project. 
The problem is that although MLO has a "Next Action per Project" view, 
there is absolutely no way (that I am aware of) to get individual tasks 
that are not technically the next action within their MLO Project to appear 
on any "Next Actions per project" view in MLO.

The result that I don't normally use this Next Actions view, at all. 

Instead, I flag up tasks for today manually (using Stars). The down-side of 
course of this method is that once I've ticked those tasks off as 
completed, there is no next task automatically on my list, so the project 
can stall again for that reason. 

Also, if I make too many next actions for each project visible on any given 
day, then either 
A) I can become overwhelmed by too much stuff on my screen at once OR 
B) if I fail to complete them all within 2 or 3 few days, 
their psychological 'resistance' can soon start to build... and I now start 
to become numbed to seeing some of those tasks... and they fail to call me 
to action. 
C) Or both!

Yes, I have experimented with "Complete Subtasks In Order" but in practice, 
I wind up getting confused with tasks being hidden from me accidentally and 
I wind up living in "All Tasks" views, that are of course cluttered up with 
stuff I have deliberately wanted hidden from view for now. 

Yes I have experimented with creating multiple sub-projects within a 
Project, but I find that fiddly & very artificial. I find it easy to get 
confused about what really is a Project and what is just a way to get tasks 
to appear on my Next Actions view!

Am I alone in wanting some simple way to flag up individual tasks to appear 
in the Next Actions view?

J

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[MLO] Re: Is there a hotkey to give focus to the current View in the left hand pane?

[John . Smith]

Sanity check: I have got Alt+F1 set to "Task Views Pane" (which I am hoping 
is the default setting).
So if I hit Alt+F1, the Task views pane toggles between appearing and 
disappearing, however it doesn't seem to change what has *focus*.

But yes, if I have focus on the item in the main view, then pressing Tab 
once does give me focus on the List of Views.
However it only does it if that whole pane on the left is actually SHOWING 
views, rather than the Filters operating in that view.

So my next question is: Is there any way to jump between showing the 
Filters and showing the list of View names?

Cheers

J



On Tuesday, February 27, 2018 at 10:40:40 PM UTC, Stéph wrote:
>
> If you open the view pane (Alt-F1), you can hit the tab key to get into 
> the list of views. If your current focus is on the item in the main (list 
> or hierarchy) view, then pressing the tab key once will move your focus 
> into the view pane.
>
> Repeated pressing of the tab key cycles focus through various fields in a 
> slightly weird way, but I guess it would be possible to learn how many 
> times to press tab to get to the fields you want.
>
> Stéphane
>
> On Wednesday, 14 February 2018 13:07:09 UTC, John . Smith wrote:
>>
>> Hello
>>
>> Is there a hotkey way to give focus to the current View in the left hand 
>> pane?
>>
>> I tried setting the hotkey for "Task Views Pane"  [Tools==>Options ==> 
>> Hotkeys ==> View ==> Task Views Pane], but it just get the whole pane to 
>> disappear/reappear.
>>
>> IMHO, it would be extremely useful to be able to do this on a hokey 
>> because once you have the current View with focus, (if the current Tab is 
>> not locked) one can then use the arrow key to move between successive View 
>> simply by using the keyboard up/down arrow keys.
>>
>> J
>>
>>
>>
>>

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[MLO] Re: Is there any way to export icon files from MLO?

[John . Smith]

I just did a trial. In the column of the main area of screen the icons are 
being displayed at 16x16 pixels and an icon size of 48x48 came out badly, 
but 16x16 and 32x32 pixels are indistinguishable.  It's easy to get 
confused though because as you may know a single .ICO file can contain more 
than one size of icon. 


On Tuesday, February 27, 2018 at 10:24:09 PM UTC, Stéph wrote:
>
> Hello John,
>
> I actually found that I got the best quality, sharpest image if I used 
> 48x48 or 16x16 icon files.
>
> I don't know how to extract the icons from the MLO files, but I've been 
> keeping a copy of my icon files in a subfolder of the 
> ...\mylifeorganized\themes folder.
>
> Regards,
> Stéphane
>
> On Wednesday, 21 February 2018 01:33:21 UTC, John Smith wrote:
>>
>>
>> To answer my own question, what I have done is create a 32x32 JPG and 
>> then convert it to .ICO icon format using http://icoconvert.com/ 
>> Seems to work well so far...
>>
>> J
>>
>>
>> On Thursday, 1 February 2018 00:00:36 UTC, John . Smith wrote:
>>>
>>> OK it's annoying but I think I'm going to have to rebuild my icons from 
>>> scratch. 
>>> To save me time - does it matter what size of .ico file I use?
>>> 16x16, 24x24 or 32x32? Or should I build all three?
>>>
>>> Cheers
>>>
>>> J
>>>
>>>
>>> On Wednesday, January 31, 2018 at 11:32:26 PM UTC, John . Smith wrote:
>>>>
>>>> Nice try but no cigar.
>>>>
>>>> Exporting conditional rules doesn't work because the conditional 
>>>> formatting rules can't see my custom/added icons that I am using on 
>>>> my Flags. That's the whole point! 
>>>>
>>>> Meanwhile, I have managed to export the Flags from one MLO data file 
>>>> (.ML) into a new MLO data file, by exporting the Flags as part of an MLO 
>>>> template file (".mlt" extension).
>>>> However, it's still the same problem because I can't get my custom 
>>>> icons on my Flags to appear in the "Icons Library". And for that reason so 
>>>> that the Icons AutoFormatting can't see them either.
>>>>
>>>> J 
>>>>  
>>>>
>>>>
>>>>
>>>> On Wednesday, January 31, 2018 at 8:59:27 PM UTC, Steve Kunkel wrote:
>>>>>
>>>>> I've noticed that exporting your conditional formatting rules will 
>>>>> also export the associated icons.  Does this help?
>>>>>
>>>>

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[MLO] Re: Running out of fields! How do you plan today's periods of time? How do you allocate goals to tasks?

[John . Smith]

Hi Step 

To get clear, my question about standalone task was more about where do you 
put them?
I mean I seem to have lots and lots of them. And in true GTD fashion I like 
to go into "Capture" mode to just add them into my MLO system and get them 
off my mind. 
The problem then becomes where do you move them to?
I mean if you have the more complex your hierarchy the more time consuming 
it becomes to physically move each trivial standalone task into the correct 
part of the hierarchy - even if that hierarchy is only "role-goal". I have 
7 roles and that's before adding a layer of goals!

To recap - do you bother to move them at all? Do you move them into the 
correct role? Do you move them into the correct goal within that role?

J

On Tuesday, February 27, 2018 at 10:19:10 PM UTC, Stéph wrote:
>
> It's about time I sent a reply:
>
> b) I'm not sure I follow the question about standalone tasks. I don't 
> always work from the view which groups tasks by their context (although it 
> helps, if I'm making calls anyway, to check my list of tasks which are 
> @call and to try to complete a couple of additional ones). A lot of the 
> time I'm working from my role-goal-project hierarchy and just doing the 
> tasks which have become important at the time or which are related to my 
> project.
>
> c) I use hashtagged keywords in either the title or the note to help me 
> find items in my list, by search terms or text filters. For example if I 
> have a couple of tasks for which I'm @waiting for ?John Smith to contact 
> me, I can run a search or a filter with the term "?John". This will filter 
> out everything else which has John Smith's name in it and only show me 
> those two tasks for which I'm waiting for ?John Smith to contact me. 
> Likewise, if I'm trying to find my project for +Sheffield +water +treatment 
> works, I can use the + symbol in my search term ("+Sheffield") and my 
> search or filter will ignore anything else to do with the city of 
> Sheffield. I find hashtags are quite helpful in this respect, but only if I 
> have a small number of hashtag symbols and I use them consistently.
>
> Does that help, at all?
>
> All the best,
> Stéphane
>
>
> On Thursday, 22 February 2018 11:56:43 UTC, John . Smith wrote:
>>
>>
>>
>> Hi Stephane
>>
>> A) Yes. I do like your concept of building goal into project hierarchy. 
>> Excellent concept... will require further work & deep thought to implement.
>>
>> B) What do you do for standalone tasks? 
>> I find physically *moving* tasks to be massively painful in MLO, whereas 
>> allocating a context is trivial as I have them on hotkeys. Without hotkeys 
>> I'm not even sure I would use an electronic system at all (as many on the 
>> GTD world have pointed out there is much to be said for paper lists!). 
>> I do take your point about needing to simplify my Contexts and I shall 
>> keep watching myself to see which I can remove. Although what really 
>> happens is that some of them only get added after a task has been on my 
>> system for a while and are being reviewed a number of times... and again 
>> whilst a task is being re-reviewed it's trivial to add/remove a Context.
>>
>> C) But I don't quite understand how you are using your keywords. Are you 
>> putting the
>>  # 
>>  + 
>>  ?
>> characters into the title of tasks? Or the body? Or using the Context-tag 
>> field? Or what?
>>
>> Cheers
>>
>> J
>>
>>
>>
>> On Thursday, February 22, 2018 at 12:03:00 AM UTC, Stéph wrote:
>>>
>>> Hello John,
>>>
>>> I use 1, 2, 4, 5a and 6a out of your list.
>>> I have a bit more hierarchy than you - Area of Life (four quadrants for 
>>> me: personal, home, work or community) --> Role --> Goal --> Projects which 
>>> fit in with the role or goal --> tasks to complete that project. Sometimes, 
>>> with a big project, I group my tasks into project stages.
>>> I also identify my roles and goals with custom flags. I don't use the 
>>> weekly/monthly/yearly goal fields.
>>> I set start date and due date and I bump my start date if I want to 
>>> defer something.
>>> I try not to use any of the other fields, such as importance or urgency. 
>>> I'm trying to minimise the time I spend on MLO and maximise the time I 
>>> actually spend doing the tasks.
>>>
>>> I do use hashtag and other tag characters in front of key words: + to 
>>> identify a project, ? to identify a person I need to speak with, && to 
>>> identify a keyword as one of my roles. Hashtags are reall

[MLO] Re: Can the RTE (Rapid Text Entry) be made to parse shortened versions of context names ?

[John . Smith]

Hi Pottster

Yes, that is slightly useful. Thanks. 

But it's fiddly because if using just keyboard, you have to hit Tab in 
order to give it focus and then ALL the context(s) you add at this point 
are allocated to ALL the tasks that you are currently entering in the RTE.

J







On Tuesday, February 27, 2018 at 12:47:24 AM UTC, pottster wrote:
>
> You can do this with flags but with Contexts the nearest you can get is 
> untick "Inherit parent contexts", then Alt+c, and you'll get auto 
> suggestions as you type.
>
> On Monday, 26 February 2018 18:13:57 UTC, John . Smith wrote:
>>
>> Hello
>>
>> When using the parsing of RTE (Rapid Text Entry), is it possible to use 
>> shortened versions of context name? i.e. To use "wild cards" 
>> e.g. Suppose I had the context of @Office, it would be nice to just enter 
>> something like 
>>
>>Find paperwork for clientA   @Off*
>>
>> Whereby "@Off" was enough to uniquely identify the full existing context 
>> called "@Office".
>>
>> In practice  what happens is that if I try to parse "@Off*", MLO asks me 
>> if I want to create a new context called @Off* - which is not what I want 
>> (!)
>>
>> Cheers
>>
>> J
>>
>>
>>

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[MLO] Can the RTE (Rapid Text Entry) be made to parse shortened versions of context names ?

[John . Smith]

Hello

When using the parsing of RTE (Rapid Text Entry), is it possible to use 
shortened versions of context name? i.e. To use "wild cards" 
e.g. Suppose I had the context of @Office, it would be nice to just enter 
something like 

   Find paperwork for clientA   @Off*

Whereby "@Off" was enough to uniquely identify the full existing context 
called "@Office".

In practice  what happens is that if I try to parse "@Off*", MLO asks me if 
I want to create a new context called @Off* - which is not what I want (!)

Cheers

J


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[MLO] Re: Running out of fields! How do you plan today's periods of time? How do you allocate goals to tasks?

[John . Smith]

Hi Stephane

A) Yes. I do like your concept of building goal into project hierarchy. 
Excellent concept... will require further work & deep thought to implement.

B) What do you do for standalone tasks? 
I find physically *moving* tasks to be massively painful in MLO, whereas 
allocating a context is trivial as I have them on hotkeys. Without hotkeys 
I'm not even sure I would use an electronic system at all (as many on the 
GTD world have pointed out there is much to be said for paper lists!). 
I do take your point about needing to simplify my Contexts and I shall keep 
watching myself to see which I can remove. Although what really happens is 
that some of them only get added after a task has been on my system for a 
while and are being reviewed a number of times... and again whilst a task 
is being re-reviewed it's trivial to add/remove a Context.

C) But I don't quite understand how you are using your keywords. Are you 
putting the
 # 
 + 
 ?
characters into the title of tasks? Or the body? Or using the Context-tag 
field? Or what?

Cheers

J



On Thursday, February 22, 2018 at 12:03:00 AM UTC, Stéph wrote:
>
> Hello John,
>
> I use 1, 2, 4, 5a and 6a out of your list.
> I have a bit more hierarchy than you - Area of Life (four quadrants for 
> me: personal, home, work or community) --> Role --> Goal --> Projects which 
> fit in with the role or goal --> tasks to complete that project. Sometimes, 
> with a big project, I group my tasks into project stages.
> I also identify my roles and goals with custom flags. I don't use the 
> weekly/monthly/yearly goal fields.
> I set start date and due date and I bump my start date if I want to defer 
> something.
> I try not to use any of the other fields, such as importance or urgency. 
> I'm trying to minimise the time I spend on MLO and maximise the time I 
> actually spend doing the tasks.
>
> I do use hashtag and other tag characters in front of key words: + to 
> identify a project, ? to identify a person I need to speak with, && to 
> identify a keyword as one of my roles. Hashtags are really good for 
> filtering and searching.
>
> Now to your questions:
> a) A task or project is aligned to a particular role or goal when it's 
> under that role or goal in my outline hierarchy. This helps me to watch 
> progress towards a goal and to prioritise work which helps to achieve my 
> goals.
> b) Yes, your list of contexts looks long and complex, so I imagine it 
> takes up more time than you'd like, in order to maintain it. I can see how 
> that makes it difficult to sort through the list and use it to prioritise 
> your tasks and decide on the next step. In my case, only using contexts for 
> GTD-style purposes, I only have a small number of contexts and it's quick 
> to use those to group a few more tasks to when I'm in the relevant context 
> (@calls, @errand, @office, @home...). My recommendation would be to remove 
> the contexts which don't help you to decide what to do next and go for a 
> simpler, lower-maintenance task management approach.
>
> I don't have the perfect system and what I do might not suit you, so 
> really I should just wish you good luck with coming up with a system 
> optimised to your needs.
>
> Stéphane
>
> On Wednesday, 21 February 2018 10:23:14 UTC, John . Smith wrote:
>>
>>
>>
>> Hello
>>
>> How do you allocate tasks to specific goals to tasks?
>> How do you plan today's periods of time?
>>
>> i.e. For any given day, how do you plan which Contexts you are going to 
>> do in which order?
>>
>>
>> [I apologise in advance that this is so long. Partly I am trying to get 
>> my own thoughts clear!
>> I've marked it up to make it easier to skim-read. ]
>>
>> *BACKGROUND*
>>
>> For any task like to know, some or all of the following:
>>
>> 1. What *Area of Life* it's in 
>>==> this I do through which MLO *Folder *I've put it in.
>>
>> 2. (If it's part of a larger project) what* major project *it's part of 
>> ===> this I do by 
>> a) using a hierarchy
>> b) using the MLO *Projects* field in the parent task
>>
>> 3) "*Priority*" - what is the real-world Importance & real-world Urgency
>> ==> I use the MLO *Importance *field, but because I find it too hard to 
>> enter both values for all tasks
>> Importance means importance, except if it's importance is "max" in which 
>> case it means must be done urgently, irrespective of importance!
>>
>> 4) "*Do today*"  status
>> ==> I use the MLO *Star* field to flag up at the start of each day what 
>> I want to take on today. 
>>
>> 5). Different types 

[MLO] Running out of fields! How do you plan today's periods of time? How do you allocate goals to tasks?

[John . Smith]

Hello

How do you allocate tasks to specific goals to tasks?
How do you plan today's periods of time?

i.e. For any given day, how do you plan which Contexts you are going to do 
in which order?


[I apologise in advance that this is so long. Partly I am trying to get my 
own thoughts clear!
I've marked it up to make it easier to skim-read. ]

*BACKGROUND*

For any task like to know, some or all of the following:

1. What *Area of Life* it's in 
   ==> this I do through which MLO *Folder *I've put it in.

2. (If it's part of a larger project) what* major project *it's part of 
===> this I do by 
a) using a hierarchy
b) using the MLO *Projects* field in the parent task

3) "*Priority*" - what is the real-world Importance & real-world Urgency
==> I use the MLO *Importance *field, but because I find it too hard to 
enter both values for all tasks
Importance means importance, except if it's importance is "max" in which 
case it means must be done urgently, irrespective of importance!

4) "*Do today*"  status
==> I use the MLO *Star* field to flag up at the start of each day what I 
want to take on today. 

5). Different types of "contexts"

A) What "*where context*" 
i.e. Physically where must this be done
==> Use of MLO *Contexts* field (e.g.  @PC, @Office(paperwork), @Home, 
@Errands...)

B) What "*mood context*" 
==> I *also* use the MLO *Contexts* for this (e.g. @Calls, @DeepThought, 
@LowEnergy ...)

C) What "*task size*" 
This helps me pluck any quick wins - low hanging task 
==> I *also* use the MLO *Contexts* for this ( @Quickies..)

D) What "*time of day context*" 
I only use this occasionally, but it can be important.
Normally tasks get done at the correct time of day depending on their Area 
of Life
But sometimes a work task must be done during the evening
And sometimes a person task MUST be done during working hours 
==> I *also* use the MLO *Contexts* for this too (e.g. @Evenings, 
@WorkingHours...)

E) What resistance history?
For tasks that have been around too long, I also want to flag up "Frogs" - 
harder/high resistance stuff (witness by the fact that I have put them 
off). I like to start the day with tackling one of these tasks.
This ALSO goes into the MLO *Contexts* field  (e.g.@Frog)


6) What "Executable Status" (when would I like see again & execute) 
==> 
a) Partly I kick into the future (change MLO *Start Date* field) so task 
disappears of Active view  [GTD "Tickler" file]
b) Partly I also use the  MLO *Context *field too [@Soon/Later, 
@SomedayMaybe, @Bonus ]


*GATHERING MY THOUGHTS*

So I am now using the MLO *Contexts* field for SIX different types of 
thing: 

A) What "Where context"   ==>  (e.g.  @PC, @Office(paperwork), 
@Home, @Errands...)
B) What "Mood context"==>  (e.g. @Calls, @DeepThought, 
@LowEnergy ...)
C) What "Size" is the task ==>  (e.g. @Quickies ) 
D) What "Time of day context"  ==>  (e.g. @Evenings, @WorkingHours... )
E) What "Executable Status"==>  (e.g. @Soon/Later, @SomedayMaybe, 
@Bonus )
F) What "resistance history" ==>  (e.g. @Frog )


But I'm now running out of fields!!

a) How does one track which personal GOAL any task is part of?
[Explanation: I do find by using task management software it's all too easy 
to keep yourself busy executing lots of tasks... but it's not clear WHY you 
are doing stuff. In fact it's very easy to do all the wrong stuff.]
==> So I am really going to allocate Goals using the MLO *Context* field, 
as well as for the other SIX things listed above?

b) How (the heck) does one plan which Contexts I'm doing to do today and in 
which order... 
...And hopefully tie in which task area part of those Context?

J













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[MLO] Re: Is there any hotkey way to get the current line to be in the middle of the screen?

[John Smith]

?

On Tuesday, 30 January 2018 13:32:36 UTC, John . Smith wrote:
>
>
> Hello
>
> Is there any hotkey way to get the current line to be in the middle of the 
> screen?
>
> Background 
> If while one is looking at one's tasks, one accidentally hits say the 
> [Home] key, then the top task on your view gets focus. 
> What is useful is that [Alt]+[BackArrow] will get one back to task one was 
> looking at. 
>
> However, now your task is at the *bottom* of your screen. (But this is 
> irritating because you can't see the neighbouring tasks below it that are 
> coming up...)
>
> If one then hits [PgDn] then [PgUp] you task will now your task to the top 
> of your screen.  (But this is irritating because in Hierarchical view you 
> can't see where you are...)
>
> Obviously, you could use the mouse wheel to scroll the current line into 
> the middle of the screen, but this is slow because it requires one to use 
> the mouse. 
> How can I quickly get the current task to be (vertically) in the middle of 
> my screen, just using the keyboard.
>
> Cheers
>
> J
>
>
>

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[MLO] Re: Is there any way to export icon files from MLO?

[John Smith]

To answer my own question, what I have done is create a 32x32 JPG and then 
convert it to .ICO icon format using http://icoconvert.com/ 
Seems to work well so far...

J


On Thursday, 1 February 2018 00:00:36 UTC, John . Smith wrote:
>
> OK it's annoying but I think I'm going to have to rebuild my icons from 
> scratch. 
> To save me time - does it matter what size of .ico file I use?
> 16x16, 24x24 or 32x32? Or should I build all three?
>
> Cheers
>
> J
>
>
> On Wednesday, January 31, 2018 at 11:32:26 PM UTC, John . Smith wrote:
>>
>> Nice try but no cigar.
>>
>> Exporting conditional rules doesn't work because the conditional 
>> formatting rules can't see my custom/added icons that I am using on 
>> my Flags. That's the whole point! 
>>
>> Meanwhile, I have managed to export the Flags from one MLO data file 
>> (.ML) into a new MLO data file, by exporting the Flags as part of an MLO 
>> template file (".mlt" extension).
>> However, it's still the same problem because I can't get my custom icons 
>> on my Flags to appear in the "Icons Library". And for that reason so that 
>> the Icons AutoFormatting can't see them either.
>>
>> J 
>>  
>>
>>
>>
>> On Wednesday, January 31, 2018 at 8:59:27 PM UTC, Steve Kunkel wrote:
>>>
>>> I've noticed that exporting your conditional formatting rules will also 
>>> export the associated icons.  Does this help?
>>>
>>

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[MLO] How can one move the F3 window's default location?

[John . Smith]

Hello

Is there a way to move the F3 window's default position?

Background
I have been trying use the F3 window to move tasks. But what is frustrating 
is that each time I hit F3 it always opens in an annoying location on the 
screen and I need to move it.
I have tried moving it and closing it by holding down Control and 
left-clicking the (x) at the top right of the window, but this had no 
effect.

Cheers

J


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[MLO] Re: How to exclude "business hours" tasks in my "Today" view, when it is outside business hours

[John . Smith]

I'm not sure I understand the problem.

For any given task, there are really 3 options:
A) you want that task to appear only during business hours
B) you want that task to appear only outside of business hours (e.g. only 
during the evenings)
C) you want that task to appear at any time

Presumably, you want "Call Friend A" to appear during the evenings too... 
but during business hours do you want "Call Friend A" showing up or not?

If you don't mind "Call Friend A" showing up as well as the @BizHours task 
it's a simple problem.

If you create a context called say @BizHours, and make it set to be "Open" 
only during the working hours you require, then you can create an Advanced 
rule to say:

(Contexts contains (consider open/closed state) @BizHours) OR 
(Contexts does not contains @BizHours)

==> Tasks without @BizHours will now be visible at any time, but only 
during business hours will @BizHours tasks  appear. 


However, if during business hours you do NOT want those tasks which do not 
have @BizHours set to appear, but you do want them to appear during the 
evening, that's harder. And I don't know how to do that. 

...Unless of course you set up another time-sensitive context called say 
@EveningsOnly (Fwiw, you could create this by duplicating @BizHours, 
changing its name and inversing the opening hours)

In which case you could set up 
(Contexts contains (consider open/closed state) @BizHours) OR 
(Contexts contains (consider open/closed state) @EveningOnly) OR 
(Contexts does not contain @BizHours) AND
(Contexts does not contain @EveningOnly)

==> 
During business hours the @BizHours would appear
During evening hours the @EveningOnly tasks would appear
Tasks which have neither set would appear at any time.

...which tends to be what I personally want.

Yes as Olivier says using "Area of Life" folders solves *most* of this 
problem because you can zoom in to the business area during the day and a 
personal area during the evening. BUT for me I do sometimes get cross-over. 
i.e. I do get some items which where I need to make personal calls during 
the day or business calls during the evenings.










On Sunday, February 18, 2018 at 3:52:49 PM UTC, Rohan M wrote:
>
> Hi,
>
> I have setup two contexts - 'Phone call' and 'Business Hours'
>
> Let's say I have 2 tasks -
>
> Call FriendA (Contexts: Phone call)
> Call Client1 (Contexts: Phone call; Business hours)
>
> I want to be able to setup a view called "Phone calls" in which I would 
> see all phone calls, but only see the 'Business hours' phone calls if it is 
> actually business hours.
>
> I have set the hours for the 'Business hours' context appropriately.
>
> In my 'Phone call' view, I have set the rule - "Contexts contains Phone 
> call"
>
> But what rule can I set to essentially say "but also match the hours of 
> the 'business hours' context"?
>
>
>
> Initially I had two phone call contexts - 'Phone call' and 'Phone call 
> (business hours)', and in this setup, the rules are very easy to 
> configure.  But I found that I wanted to extend the 'business hours' 
> concept to other views.
>
> For example, I have a 'Today' view with various criteria to show tasks. 
> But on that list of tasks there is now "Deposit  cheque", so it 
> would be really great to only be able to see that task during business 
> hours and not say, on the weekend when I can't do it.
>
> What I am hoping to avoid is having to setup two contexts for every 
> context (ie. a normal one, and a 'business hours' one)
>
>
> Thank you,
>
> Rohan
>

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[MLO] Is it possible to have a tab whose folders are collapsed differently from the rest of MLO?

[John . Smith]

Hello

This is probably a stupid question but... is there any way (in MLO on 
Windows) to set up a Tab("workarea)" whose folder that are expanded / 
collapsed is different from the other folders?

Background
I am wanting to have a dedicated tab for processing my Inbox. And on that 
tab I allows want everything collapsed except that I want my 1st level of 
folders (i.e all my Areas of Life) visible so that I can drag & drop my new 
tasks into the appropriate folder.

With thanks

J 



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Re: [MLO] import from Toodledo

[John . Smith]

Have you tried the Rapid Task Entry dialogue box? (Control+Shift+M) 


On Friday, February 16, 2018 at 1:20:12 AM UTC, Cash Coyne wrote:
>
> Hi Olivier,
>
> Ugh.  A bit of work there.  They really should have some kind of important 
> feature as it would encourage wider addition by us of other apps like 
> ToodleDo which is what I use.  I will look at your steps.
>
> Thank you!
>
> Cash
>
>
> On Tue, Feb 13, 2018 at 2:20 AM robisme (Olivier R)  > wrote:
>
>> If you have tile to do this, try importing them in excel, then create 
>> formulas so that one cell = one task, with all parsing words according to 
>> the Rapid Task Entry of MLO (@context, start and due dates, etc). Then copy 
>> everything in the RTE.
>> It's work to do, up to you to decide if it is worth it, or if you prefer 
>> just to copy the notes title in RTE, then setup everything in MLO
>>
>> Olivier
>>
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[MLO] Re: How can I quickly collapse everything that isn't a folder?

[John . Smith]

This may/may not help, but what I have done is put everything (i.e. all my 
folders) into to my  folder.

I then hit give the  folder focus and hit Shift+Alt+1 
That creates a screenful showing each of my (what were) root directory 
folders for each of my Areas of Life - of which I have about 7.
And below those folders are all the tasks that I have added using Rapid 
Task Entry (Control+Shift+M). 

I can then drag and drop them using the mouse into the correct Area of Life 
folder.

If you do it fast enough the folders don't open further. 
If you want to put it into a sub-folder then just hover for a second or 2 
over a folder and it will open.
If you cut and paste then the folder you have pasted into will open up to 
reveal where the task has moved to. 
 
J


On Thursday, February 15, 2018 at 9:59:46 PM UTC, TMZ wrote:
>
> Follow-up question:
> Is there a way/a view in which I can see a folder, but never see the tasks 
> in that folder?
>
> (I wanna build an inbox-view with the content of my inbox folder and one 
> other folder. I need that folder just to move tasks into, but every time I 
> open that view at the beginning of the day, the not-inbox-folder is 
> expanded and I see all the tasks in it, so I have to collapse it.
> I tried things like "is folder is false", didn't work
>

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[MLO] Tip for GTD users - how to remind yourself into adding a Context for every new task

[John . Smith]

Hello 

Here is a little tip for you GTD method users.

Problem:
In order for GTD to work well, it's important for all your actions to have 
at least one Contexts. But during a busy day, it's easy to forget to do so.

Solution:
What I do is work from the Active Actions and make them *slightly hard to 
read* until they have a Context. 
This keeps visually reminding/nagging me to add a Context until I have done 
so.


Details:

1. I set the base colour of my tasks to a pale, slightly annoyingly pale 
colour.
Tools ==> Options ==> Themes and Formatting ==> Task Format ==> Active 
Tasks ==> Font ==> Font colour ==> something pale (i.e. pale green would be 
"$0099DD99")

2. I also set the automatic formatting to a more readable colour if the 
task has a context of any sort.
Tools ==> Options ==> Automatic Formatting ==> Add [Add a new rule fairly 
high up the list of rules] ==> Condition ==> "(Context is not empty)  AND 
(ActiveAction)" 
Format ==> Font colour a darker colour (e.g. "$7700" would be a dark, 
easily read green)

ALSO 
I have now set up a hotkey for almost every Context-Tag. They all start 
with  "Control+Alt" as there seemed to be fewer default MLO hotkeys using 
that space.
e.g. "Control+Alt+E" toggles the Errands context on/off.

If you have forgotten which Context-Tag hotkeys you have set up, they are 
all visible when you right-click the Context column

Fwiw, because I sometimes use several Context-Tags at once for my tasks, I 
find it easier to see what's going on visually, so I use the Icon column 
for this - which is also set up withing Automatic Formatting. 
a) Tick "use icon" 
b) Click icon to select the icon you want
c) Set "Icon type" to "Custom" 
d) Set the icon position number if you want to space the icons out
e) Set the icon hint to remind yourself what context each icon was for. 
(e.g. "@Errands")

FINALLY 
In order to scoop up any tasks that have slipped through the net, I also 
have a view to just show tasks which have no Context-tags.
Personally I use: 
- Show Actions: Active
- Show hierarchy: No
- The Advanced Filter "Context is empty"


Personally, all of the above has rather transformed my MLO life  :^D
Hope you find useful.

J

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[MLO] Re: How can I quickly collapse everything that isn't a folder?

[John . Smith]

Yes, good call. And following my experiences above, I now broadly do the 
same!
The exception is that I am marking my (GTD) SomedayMaybe stuff with a 
Context Tag, and I *HATE* seeing all that stuff except when I am doing a 
weekly review.

J

On Thursday, February 15, 2018 at 9:52:31 AM UTC, Nick Clark wrote:
>
> I’d always recommend that the leftmost tab is the Outline view. That way 
> you can always see the whole hierarchy, and this would solve your folder 
> focus problem.

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[MLO] Re: Is there any way to stop a Tab from being closed WITHOUT locking it?

[John . Smith]

No problem. I didn't know about Control+Tab. I just use Control+Pageup (or 
PageDown) to change tab, as it is the same as MS Excel so easy for me to 
remember.

J


On Thursday, February 15, 2018 at 3:49:09 AM UTC, KC wrote:
>
> Hi J,
>
> I had been using an App(X-Mouse Button Control) to custom-design my mouse 
> behavior(sending out Crtl+Tag when I click mouse middle button), I forget 
> about this because I did this too long ago, that is why your middle mouse 
> button does not work like mine.  Sorry for any confusion that I caused.
>
> Regards,
>
> KC
>
> On Tuesday, February 13, 2018 at 2:38:53 AM UTC+8, John . Smith wrote:
>>
>> Middle-mouse click does nothing on my system (Logitech M705)
>>
>> Yes I am using Icons a lot for working out which Contexts I've got set. 
>> This is extremely fiddly to set up but once done it works brilliantly. It 
>> has been something of a revolution in fact!  (FWIW, if you are interested 
>> it's set up in the Automatic Formatting Rules - and what's particularly 
>> nice is that you can choose which column position each Icon will appear in.)
>>
>> J 
>>
>>
>>
>> On Monday, February 12, 2018 at 3:47:11 PM UTC, KC wrote:
>>>
>>> >Really? How do you mean are you scrolling through them or clicking 
>>> through them?
>>>
>>> In my case, I click the mouse middle wheel button, the view will shift 
>>> to next on the right side.
>>>
>>> > would tend to left click with a mouse. And if I click on (x) by 
>>> mistake there is NO recovery!
>>>
>>> You need to consider "customized icon", just create some 15x15 pixles 
>>> JPG and put some tiny texts in there, and covert them into ico extension 
>>> file via online converter web app, and then add some customized icons into 
>>> the pinned tab, hope this help.
>>>
>>>
>>> On Friday, February 9, 2018 at 7:18:38 PM UTC+8, John . Smith wrote:
>>>>
>>>>
>>>> > I am not sure if this helps, but I can scroll through all tabs by 
>>>> clicking the middle wheel of my mouse, hope this help.
>>>> Really? How do you mean are you scrolling through them or clicking 
>>>> through them?
>>>> Either way the keyboard shortcuts Control/PgUp  and Control/PgDN work 
>>>> very well for going through them in sequence... (much like going through 
>>>> MS 
>>>> Excel sheets)
>>>>
>>>> But it doesn't solve my core problem which is that sometimes I want to 
>>>> go DIRECTLY to a tab whose name I can see, and at that point (unless I 
>>>> have 
>>>> a hotkey setup for that exact Tab) I would tend to left click with a 
>>>> mouse. 
>>>> And if I click on (x) by mistake there is NO recovery!
>>>>
>>>> J 
>>>>
>>>>
>>>>
>>>> On Friday, February 9, 2018 at 2:36:47 AM UTC, KC wrote:
>>>>>
>>>>> Hi there,
>>>>>
>>>>> I am not sure if this helps, but I can scroll through all tabs by 
>>>>> clicking the middle wheel of my mouse, hope this help.
>>>>>
>>>>> On Wednesday, February 7, 2018 at 6:59:00 PM UTC+8, John . Smith wrote:
>>>>>>
>>>>>>
>>>>>> Hi KC
>>>>>>
>>>>>> To get clear, no, the left pane shows VIEW name, not actual TAB's 
>>>>>> (AKA Workarea) names.
>>>>>>
>>>>>> Yes, if you pin the Tabs and if you also give them a suitable icon 
>>>>>> that does stop you from closing them accidentally and yes, it's not a 
>>>>>> bad 
>>>>>> solution.
>>>>>> The advantage of having a dedicated tab for each of your views is 
>>>>>> that you can easily step through them using hotkeys Control/PgUp and 
>>>>>> Control/Pg/Dn. However I am unaware of any hotkey way to step through 
>>>>>> different views from within one Tab.
>>>>>>
>>>>>> J
>>>>>>
>>>>>>
>>>>>> On Wednesday, February 7, 2018 at 3:39:52 AM UTC, KC wrote:
>>>>>>>
>>>>>>> Hi there,
>>>>>>>
>>>>>>> It seemed to me that you can still refer to filter names on the left 
>>>>>>> pane, but in my case, I have just a few pinned tabs and I use icons to 
>>>>>>> help 

[MLO] Re: How can I quickly collapse everything that isn't a folder?

[John . Smith]

PS I would particularly like to have a folders-only view possible when you 
hit F3 as this would help cut and past tasks out of the inbox into the 
correct Folder.


On Wednesday, February 14, 2018 at 12:43:09 PM UTC, John . Smith wrote:
>
> Thanks, Olivier
>
> Well, initially I thought this was brilliant.
> On the up-side it shows your folder hierarchy very cleanly and it works 
> well when used with F7 to open all the folders as far as possible.
>
> Furthermore, if you then save that View and give it a hotkey (e.g. 
> control/shift/alt/F) I can even apply that filter to the current view using 
> a hotkey.   :)
>
> However, there are problems: 
>
> 1. If the current Tab is locked it won't work without creating another tab 
> every time you use it (which causes confusion and clutter).
>
> 2. Also you can of course no longer open up any given folder to see what's 
> actually in it. (This is due to the View's filtering that will now be in 
> place!) 
>
> 3. In order to see what's in each Folder, all you can do is - IF and only 
> if the folder has no child-folders -  is double-click on that folder  and 
> be taken to your first Tab on the left.  
>
> BUT once you get there : 
>
> a) If your Tab has filtering that stops that folder from being viewed 
> (e.g. it is using Active tasks view), then no row will have focus (which 
> feels confusing) [so this forces you to have an ALL tasks view...]
>
> b) If you get to the LH tab without losing focus, you now have a problem 
> of how to get *back *to that Folders- Only tab. If you click the folder 
> name again and it does have child tasks, then it will simply open up any 
> child tasks. And if you double-click on one of the child tasks, although it 
> will take you back to the Folders-only view, it will now lose focus because 
> task are not visible on that view! 
>
> ==> Aaarrgh!  Not quite so useful after all. 
>
> If going this route, we are thrown into using one tab for multiple MLO 
> Views. 
> But even then there is no way to toggle this view on and off using your 
> hotkey, which would have been nice.
>
>
> Conclusion
> I would still prefer some inbuilt function that would expanding everything 
> just far enough to show all the Folders, so that this could be achieved 
> with no fuss on Locked tabs, without the need to change either Tab nor View 
> and ideally it should be a function that toggles.
>
> - Would anyone else vote for this feature?
>
> J
>
>
> On Wednesday, February 14, 2018 at 8:03:40 AM UTC, robisme (Olivier R) 
> wrote:
>>
>> Then I suggest you build a specific  view with a filter "is folder = 
>> true".
>> Olivier 
>
>

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[MLO] Is there a hotkey to give focus to the current View in the left hand pane?

[John . Smith]

Hello

Is there a hotkey way to give focus to the current View in the left hand 
pane?

I tried setting the hotkey for "Task Views Pane"  [Tools==>Options ==> 
Hotkeys ==> View ==> Task Views Pane], but it just get the whole pane to 
disappear/reappear.

IMHO, it would be extremely useful to be able to do this on a hokey because 
once you have the current View with focus, (if the current Tab is not 
locked) one can then use the arrow key to move between successive View 
simply by using the keyboard up/down arrow keys.

J



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[MLO] Re: How can I quickly collapse everything that isn't a folder?

[John . Smith]

Thanks, Olivier

Well, initially I thought this was brilliant.
On the up-side it shows your folder hierarchy very cleanly and it works 
well when used with F7 to open all the folders as far as possible.

Furthermore, if you then save that View and give it a hotkey (e.g. 
control/shift/alt/F) I can even apply that filter to the current view using 
a hotkey.   :)

However, there are problems: 

1. If the current Tab is locked it won't work without creating another tab 
every time you use it (which causes confusion and clutter).

2. Also you can of course no longer open up any given folder to see what's 
actually in it. (This is due to the View's filtering that will now be in 
place!) 

3. In order to see what's in each Folder, all you can do is - IF and only 
if the folder has no child-folders -  is double-click on that folder  and 
be taken to your first Tab on the left.  

BUT once you get there : 

a) If your Tab has filtering that stops that folder from being viewed (e.g. 
it is using Active tasks view), then no row will have focus (which feels 
confusing) [so this forces you to have an ALL tasks view...]

b) If you get to the LH tab without losing focus, you now have a problem of 
how to get *back *to that Folders- Only tab. If you click the folder name 
again and it does have child tasks, then it will simply open up any child 
tasks. And if you double-click on one of the child tasks, although it will 
take you back to the Folders-only view, it will now lose focus because task 
are not visible on that view! 

==> Aaarrgh!  Not quite so useful after all. 

If going this route, we are thrown into using one tab for multiple MLO 
Views. 
But even then there is no way to toggle this view on and off using your 
hotkey, which would have been nice.


Conclusion
I would still prefer some inbuilt function that would expanding everything 
just far enough to show all the Folders, so that this could be achieved 
with no fuss on Locked tabs, without the need to change either Tab nor View 
and ideally it should be a function that toggles.

- Would anyone else vote for this feature?

J


On Wednesday, February 14, 2018 at 8:03:40 AM UTC, robisme (Olivier R) 
wrote:
>
> Then I suggest you build a specific  view with a filter "is folder = true".
> Olivier 

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[MLO] Re: How can I quickly collapse everything that isn't a folder?

[John . Smith]

I agree that's a first step, but it's not what I'm looking for.

I have tried putting everything into a single folder and then giving it 
focus and then using "Show level 1" or "Show Level 2" or "Show Level 3" 
etc. using hotkeys.
My problem is that it's showing EVERYTHING at those levels, including all 
the tasks that it doesn't need to show - and this is cluttering up the 
screen.




i.e. In my example in order to show Folder 1.2.1, it is also showing tasks 
like "This is task A" and it's siblings.

J






On Tuesday, February 13, 2018 at 9:44:04 PM UTC, robisme (Olivier R) wrote:
>
> You can set hotkeys to expand x sublevels, maybe it's a first step toward 
> your need ?
> Olivier 

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[MLO] How can I quickly collapse everything that isn't a folder?

[John . Smith]

Hello

Is there any quick way to collapse everything that isn't a folder?

If not, would you find it useful to have it as a hotkey? 
I would...

Cheers

J

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[MLO] Re: Android: How to format text for the branch "Hide the branch in To-Do" to black color?

[John . Smith]

I can tell you how to do that in Window MLO but presumably that won't help.

J


On Tuesday, February 13, 2018 at 3:39:53 PM UTC, Thomas Krueger wrote:
>
> Hello Support Team,
>
> in Android folders marked with "Hide the branch in To-Do" have text 
> formatted in grey. Grey text on a white background is quite difficult to 
> read on the cellphone display.
> So is it possible to change the text color of branches marked with "Hide 
> the branch in To-Do" to black text color?
>
> Thanks,
> Thomas
>

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[MLO] Re: Is there any way to stop a Tab from being closed WITHOUT locking it?

[John . Smith]

Middle-mouse click does nothing on my system (Logitech M705)

Yes I am using Icons a lot for working out which Contexts I've got set. 
This is extremely fiddly to set up but once done it works brilliantly. It 
has been something of a revolution in fact!  (FWIW, if you are interested 
it's set up in the Automatic Formatting Rules - and what's particularly 
nice is that you can choose which column position each Icon will appear in.)

J 



On Monday, February 12, 2018 at 3:47:11 PM UTC, KC wrote:
>
> >Really? How do you mean are you scrolling through them or clicking 
> through them?
>
> In my case, I click the mouse middle wheel button, the view will shift to 
> next on the right side.
>
> > would tend to left click with a mouse. And if I click on (x) by 
> mistake there is NO recovery!
>
> You need to consider "customized icon", just create some 15x15 pixles JPG 
> and put some tiny texts in there, and covert them into ico extension file 
> via online converter web app, and then add some customized icons into the 
> pinned tab, hope this help.
>
>
> On Friday, February 9, 2018 at 7:18:38 PM UTC+8, John . Smith wrote:
>>
>>
>> > I am not sure if this helps, but I can scroll through all tabs by 
>> clicking the middle wheel of my mouse, hope this help.
>> Really? How do you mean are you scrolling through them or clicking 
>> through them?
>> Either way the keyboard shortcuts Control/PgUp  and Control/PgDN work 
>> very well for going through them in sequence... (much like going through MS 
>> Excel sheets)
>>
>> But it doesn't solve my core problem which is that sometimes I want to go 
>> DIRECTLY to a tab whose name I can see, and at that point (unless I have a 
>> hotkey setup for that exact Tab) I would tend to left click with a mouse. 
>> And if I click on (x) by mistake there is NO recovery!
>>
>> J 
>>
>>
>>
>> On Friday, February 9, 2018 at 2:36:47 AM UTC, KC wrote:
>>>
>>> Hi there,
>>>
>>> I am not sure if this helps, but I can scroll through all tabs by 
>>> clicking the middle wheel of my mouse, hope this help.
>>>
>>> On Wednesday, February 7, 2018 at 6:59:00 PM UTC+8, John . Smith wrote:
>>>>
>>>>
>>>> Hi KC
>>>>
>>>> To get clear, no, the left pane shows VIEW name, not actual TAB's (AKA 
>>>> Workarea) names.
>>>>
>>>> Yes, if you pin the Tabs and if you also give them a suitable icon that 
>>>> does stop you from closing them accidentally and yes, it's not a bad 
>>>> solution.
>>>> The advantage of having a dedicated tab for each of your views is that 
>>>> you can easily step through them using hotkeys Control/PgUp and 
>>>> Control/Pg/Dn. However I am unaware of any hotkey way to step through 
>>>> different views from within one Tab.
>>>>
>>>> J
>>>>
>>>>
>>>> On Wednesday, February 7, 2018 at 3:39:52 AM UTC, KC wrote:
>>>>>
>>>>> Hi there,
>>>>>
>>>>> It seemed to me that you can still refer to filter names on the left 
>>>>> pane, but in my case, I have just a few pinned tabs and I use icons to 
>>>>> help 
>>>>> me to distinguish them, not a perfect solution, but it works for me so 
>>>>> far.
>>>>>
>>>>> On Monday, February 5, 2018 at 2:01:43 AM UTC+8, John . Smith wrote:
>>>>>>
>>>>>>
>>>>>> OK but how do you come with the fact that when the tabs are pinned 
>>>>>> you can no longer see their names?
>>>>>>
>>>>>> J
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Sunday, February 4, 2018 at 1:16:04 AM UTC, KC wrote:
>>>>>>>
>>>>>>> Hi there,
>>>>>>>
>>>>>>> Pin the tabs and then the little (x) will be gone, the tabs will 
>>>>>>> become a smaller size but my experience is that this way will serve 
>>>>>>> your 
>>>>>>> purpose.
>>>>>>>
>>>>>>> Regards,
>>>>>>>
>>>>>>> KC
>>>>>>>
>>>>>>> On Friday, February 2, 2018 at 12:34:06 PM UTC+8, John . Smith wrote:
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> Hello 
>>>>>>

[MLO] Re: Is there a hotkey to make Importance pop up?

[John Smith]

I have discovered 
   [Alt]+[2], [Tab] 
==> gives focus to Importance in the righ hand pane.  At this point you can 
use [up_arrow] [right_arrow] [down_arrow] [left_arrow]
but it only increments Importance by 1 unit (out of a max of 200).

Rather surprisingly you can keep Importance having focus by then using 
either control+arrowkey  or Alt+arrowkey, to move between successive tasks 
WITHOUT losing focus on the Importance field. 

This is definitely quite cool, although I would much prefer to use the 
increment that the Importance popup field gives you.
i.e. Importance = 150 for  "more", "175" for "a lot", "200" for "max" etc.

So (to repeat) is there any way to either 
A) Get the popup that appears when your right-click on the Importance field 
column in the middle of the page?
OR
B) Get the Importance in the left hand pane (under the General section) to 
increment by same coarse amounts that you get when using the popup? ...That 
I just mentioned in "A)" 

Cheers

J
  

On Saturday, 10 February 2018 10:36:45 UTC, John . Smith wrote:
>
> Hello 
> Is there a hotkey to make Importance pop up? IE as if you had 
> right-clicked on the Importance column of your current task?
> Cheers
> J

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Re: [MLO] How can I stop MLO treating child tasks as (potential) Actions?

[John . Smith]

Yes, not a bad workaround, although it may slightly get in the way later... 
Thanks 

On Saturday, February 10, 2018 at 2:56:01 PM UTC, robisme (Olivier R) wrote:
>
> Or you insert a first "branch" of sub-children, so that you can further ad 
> children without having to set "hide" again.
> Olivier 

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[MLO] Is there a hotkey to make Importance pop up?

[John . Smith]

Hello 
Is there a hotkey to make Importance pop up? IE as if you had right-clicked on 
the Importance column of your current task?
Cheers
J

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Re: [MLO] How can I stop MLO treating child tasks as (potential) Actions?

[John . Smith]

What I really want is "hide the children - not the branch itself - from 
To-Do"...   but yes if I select all the children at once an apply that 
condition it does the job.

Good suggestion - many thanks! :)

J



On Friday, February 9, 2018 at 3:20:12 AM UTC, MOK | MATSURU wrote:
>
> Have u tried "Hide the branch in To-Do" checkbox on the General properties 
> panel??
>
> On 9 February 2018 at 04:06, John . Smith <shi...@gmail.com > 
> wrote:
>
>>
>> Hello 
>>
>> This is probably a stupid question but...
>>
>> Is there anything I can do to stop MLO treating my child 'tasks' of a 
>> (real-world) task as if they are Actionable actions?
>>
>> i.e. I want a task which has children below it (i.e. a 'Parent' task) to 
>> appear as if it itself is an Active Action, even though it does has 
>> children tasks.
>>
>> Background
>> My problem is that I want to create a tick-list for a Task, but I want *the 
>> Task itself* (rather than the first of the tick-list items) to appear in 
>> my Active Actions view (which is 'flat' and non-hierarchical).
>>
>> So is there any way to 'neutralise' certain child tasks and get MLO to 
>> treat them as reference information (i.e. to basically ignore it from the 
>> Active/Inactive logic)
>>
>> Cheers
>>
>> K
>>
>>
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[MLO] Re: Is there any way to stop a Tab from being closed WITHOUT locking it?

[John . Smith]

> I am not sure if this helps, but I can scroll through all tabs by 
clicking the middle wheel of my mouse, hope this help.
Really? How do you mean are you scrolling through them or clicking through 
them?
Either way the keyboard shortcuts Control/PgUp  and Control/PgDN work very 
well for going through them in sequence... (much like going through MS 
Excel sheets)

But it doesn't solve my core problem which is that sometimes I want to go 
DIRECTLY to a tab whose name I can see, and at that point (unless I have a 
hotkey setup for that exact Tab) I would tend to left click with a mouse. 
And if I click on (x) by mistake there is NO recovery!

J 



On Friday, February 9, 2018 at 2:36:47 AM UTC, KC wrote:
>
> Hi there,
>
> I am not sure if this helps, but I can scroll through all tabs by clicking 
> the middle wheel of my mouse, hope this help.
>
> On Wednesday, February 7, 2018 at 6:59:00 PM UTC+8, John . Smith wrote:
>>
>>
>> Hi KC
>>
>> To get clear, no, the left pane shows VIEW name, not actual TAB's (AKA 
>> Workarea) names.
>>
>> Yes, if you pin the Tabs and if you also give them a suitable icon that 
>> does stop you from closing them accidentally and yes, it's not a bad 
>> solution.
>> The advantage of having a dedicated tab for each of your views is that 
>> you can easily step through them using hotkeys Control/PgUp and 
>> Control/Pg/Dn. However I am unaware of any hotkey way to step through 
>> different views from within one Tab.
>>
>> J
>>
>>
>> On Wednesday, February 7, 2018 at 3:39:52 AM UTC, KC wrote:
>>>
>>> Hi there,
>>>
>>> It seemed to me that you can still refer to filter names on the left 
>>> pane, but in my case, I have just a few pinned tabs and I use icons to help 
>>> me to distinguish them, not a perfect solution, but it works for me so far.
>>>
>>> On Monday, February 5, 2018 at 2:01:43 AM UTC+8, John . Smith wrote:
>>>>
>>>>
>>>> OK but how do you come with the fact that when the tabs are pinned you 
>>>> can no longer see their names?
>>>>
>>>> J
>>>>
>>>>
>>>>
>>>> On Sunday, February 4, 2018 at 1:16:04 AM UTC, KC wrote:
>>>>>
>>>>> Hi there,
>>>>>
>>>>> Pin the tabs and then the little (x) will be gone, the tabs will 
>>>>> become a smaller size but my experience is that this way will serve your 
>>>>> purpose.
>>>>>
>>>>> Regards,
>>>>>
>>>>> KC
>>>>>
>>>>> On Friday, February 2, 2018 at 12:34:06 PM UTC+8, John . Smith wrote:
>>>>>>
>>>>>>
>>>>>>
>>>>>> Hello 
>>>>>> Is there any way to stop a Tab from being closed WITHOUT locking it?
>>>>>>
>>>>>> Background
>>>>>> If you are changing between Tabs by clicking on Tab names, it's all 
>>>>>> too easy to accidentally click on the little (x) at the right of each 
>>>>>> tab 
>>>>>> and thereby close the tab by mistake.
>>>>>>
>>>>>> One way to stop this happening is to tick "Lock default in this tab". 
>>>>>> However, if you do this it becomes impossible to change your filtering 
>>>>>> on a 
>>>>>> temporary basis, and if you try to do so MLO will instantly create a new 
>>>>>> Tab and take you there. And if you're not careful, pretty soon you have 
>>>>>> far 
>>>>>> too many Tabs.  
>>>>>>
>>>>>> e.g. I find it quite useful to open up a Tab and leave the filters on 
>>>>>> the left pane on the screen open and to step through the Contexts one at 
>>>>>> a 
>>>>>> time (e.g. by using the arrow keys). 
>>>>>>
>>>>>> This works well, but if you don't want to be awash with new Tabs, (as 
>>>>>> above) you should only do this if your tab is NOT locked. And if it IS 
>>>>>> unlocked then (as above) it is annoyingly easy to accidentally close the 
>>>>>> Tab. If you have saved the View that your Tab is using then you can, of 
>>>>>> course, recreate the Tab as it was, but it's a fiddly, confusing, waste 
>>>>>> of 
>>>>>> time to do so.
>>>>>>
>>>>>> J
>>>>>>
>>>>>>

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[MLO] How can I stop MLO treating child tasks as (potential) Actions?

[John . Smith]

Hello 

This is probably a stupid question but...

Is there anything I can do to stop MLO treating my child 'tasks' of a 
(real-world) task as if they are Actionable actions?

i.e. I want a task which has children below it (i.e. a 'Parent' task) to 
appear as if it itself is an Active Action, even though it does has 
children tasks.

Background
My problem is that I want to create a tick-list for a Task, but I want *the 
Task itself* (rather than the first of the tick-list items) to appear in my 
Active Actions view (which is 'flat' and non-hierarchical).

So is there any way to 'neutralise' certain child tasks and get MLO to 
treat them as reference information (i.e. to basically ignore it from the 
Active/Inactive logic)

Cheers

K


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Re: [MLO] Re: Keyboard-only Q: How do I give focus to the next task on my list, after the current task disappears?

[John . Smith]

Nope, no touchscreen on my main PC, just on my laptop.

On Thursday, February 8, 2018 at 10:19:43 AM UTC, MOK | MATSURU wrote:
>
> is your screen a touch screen? if so, touch with your finger is faster 
> than a mouse.
>
> On 8 February 2018 at 17:48, John . Smith <shi...@gmail.com > 
> wrote:
>
>>
>>
>> No. I instead of taking you to the task in your current viewt, it puts 
>> you to the very top task of the entire view! That does not help me work 
>> through my list from the current position.
>>
>> So far the best I can do is 
>> 1. Use my mouse to carefully left-click on the task that is about to 
>> disappear.
>> 2. Without moving the mouse, use the keyboard to change the Start Date  
>> (e.g. Alt+S, 3 D [Enter]  )
>> ==> The task now disappears from the view
>> ==> The next task should come up the page into its place
>> 3. Without moving the mouse, left-click again 
>>
>> This works but it's fiddly and requires concentration. And it slows one 
>> down because anything to do with using the mouse slows one down.  Plus too 
>> much mouse use gives me RSI.
>>
>> J
>>
>>
>>
>>
>> On Thursday, February 8, 2018 at 2:15:08 AM UTC, grizz wrote:
>>>
>>> Hi,
>>>
>>> not directly to next task but, you can use alt+1 and then arrow down.
>>>
>>> Regards,
>>> ― grizz 
>>>
>>> W dniu środa, 7 lutego 2018 13:50:26 UTC+1 użytkownik John . Smith 
>>> napisał:
>>>>
>>>>
>>>> Hello
>>>>
>>>> When you are in an Active view, after you have just made a task no 
>>>> longer Active, without using my mouse, how do you get focus on to the next 
>>>> task in your list?
>>>>
>>>> Background
>>>> When looking at an "Active tasks" view, I am in the habit of "kicking 
>>>> tasks into the future" using just the keyboard. For example I might move 
>>>> the Start Date 3 days into the future by doing Alt/S 3 D.  This works well.
>>>>
>>>> My problem is that when I do this, the current task (quite correctly) 
>>>> disappears from current view and this means that no task on the current 
>>>> view is selected.  Whereas my workflow is that I am working my way down my 
>>>> list of tasks, and so what I want to happen is to go to the NEXT task in 
>>>> my 
>>>> list. 
>>>>
>>>> Is there any way to go to the *next* task in my list just by using my 
>>>> keyboard?
>>>>
>>>> Cheers
>>>>
>>>> J
>>>>
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>
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[MLO] Re: Keyboard-only Q: How do I give focus to the next task on my list, after the current task disappears?

[John . Smith]

No. I instead of taking you to the task in your current viewt, it puts you 
to the very top task of the entire view! That does not help me work through 
my list from the current position.

So far the best I can do is 
1. Use my mouse to carefully left-click on the task that is about to 
disappear.
2. Without moving the mouse, use the keyboard to change the Start Date  
(e.g. Alt+S, 3 D [Enter]  )
==> The task now disappears from the view
==> The next task should come up the page into its place
3. Without moving the mouse, left-click again 

This works but it's fiddly and requires concentration. And it slows one 
down because anything to do with using the mouse slows one down.  Plus too 
much mouse use gives me RSI.

J




On Thursday, February 8, 2018 at 2:15:08 AM UTC, grizz wrote:
>
> Hi,
>
> not directly to next task but, you can use alt+1 and then arrow down.
>
> Regards,
> ― grizz 
>
> W dniu środa, 7 lutego 2018 13:50:26 UTC+1 użytkownik John . Smith napisał:
>>
>>
>> Hello
>>
>> When you are in an Active view, after you have just made a task no longer 
>> Active, without using my mouse, how do you get focus on to the next task 
>> in your list?
>>
>> Background
>> When looking at an "Active tasks" view, I am in the habit of "kicking 
>> tasks into the future" using just the keyboard. For example I might move 
>> the Start Date 3 days into the future by doing Alt/S 3 D.  This works well.
>>
>> My problem is that when I do this, the current task (quite correctly) 
>> disappears from current view and this means that no task on the current 
>> view is selected.  Whereas my workflow is that I am working my way down my 
>> list of tasks, and so what I want to happen is to go to the NEXT task in my 
>> list. 
>>
>> Is there any way to go to the *next* task in my list just by using my 
>> keyboard?
>>
>> Cheers
>>
>> J
>>
>

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Re: [MLO] Keyboard-only Q: How do I give focus to the next task on my list, after the current task disappears?

[John . Smith]

Nice try, but nope.  Repeatedly hitting Alt+1 takes you alternately to Task 
Notes and back to er... where!   :^(

J

On Wednesday, February 7, 2018 at 3:33:41 PM UTC, MOK | MATSURU wrote:
>
> TRY Alt+1 (jump to General propertise panel) & then Alt+1 again.
>
> See if it works.
>
> On 7 February 2018 at 20:50, John . Smith <shi...@gmail.com > 
> wrote:
>
>>
>> Hello
>>
>> When you are in an Active view, after you have just made a task no longer 
>> Active, without using my mouse, how do you get focus on to the next task 
>> in your list?
>>
>> Background
>> When looking at an "Active tasks" view, I am in the habit of "kicking 
>> tasks into the future" using just the keyboard. For example I might move 
>> the Start Date 3 days into the future by doing Alt/S 3 D.  This works well.
>>
>> My problem is that when I do this, the current task (quite correctly) 
>> disappears from current view and this means that no task on the current 
>> view is selected.  Whereas my workflow is that I am working my way down my 
>> list of tasks, and so what I want to happen is to go to the NEXT task in my 
>> list. 
>>
>> Is there any way to go to the *next* task in my list just by using my 
>> keyboard?
>>
>> Cheers
>>
>> J
>>
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>
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[MLO] Keyboard-only Q: How do I give focus to the next task on my list, after the current task disappears?

[John . Smith]

Hello

When you are in an Active view, after you have just made a task no longer 
Active, without using my mouse, how do you get focus on to the next task 
in your list?

Background
When looking at an "Active tasks" view, I am in the habit of "kicking tasks 
into the future" using just the keyboard. For example I might move the 
Start Date 3 days into the future by doing Alt/S 3 D.  This works well.

My problem is that when I do this, the current task (quite correctly) 
disappears from current view and this means that no task on the current 
view is selected.  Whereas my workflow is that I am working my way down my 
list of tasks, and so what I want to happen is to go to the NEXT task in my 
list. 

Is there any way to go to the *next* task in my list just by using my 
keyboard?

Cheers

J

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[MLO] Is there keyboard shortcut to load the next MLO View in my list of views (in the left hand pane)?

[John . Smith]

Hello

TL;DR - Is there any way to step through each of my MLO Views in sequence, 
without changing MLO tab/workarea?

Background
If like me you have a large number of Views - I have about 15 - one 
solution is to set up one MLO View for each MLO Tab/workarea. The advantage 
of this is that you can easily step through them in series by hitting 
Control/PgUp and Control/PgDn.

Slight problem with this is that if they are not pinned, they don't all fit 
horizontally across the screen without their names be compressed, whereas I 
like to see all the names of my views. Also, if the tab/workareas are not 
pinned, they are very easy to accidentally close bit accidentally clicking 
the (x) with your mouse.
On the other hand, if you pin all your tabs to the left, it becomes quite 
hard to jump directly to the correct tab unless you have allocated a 
special Icon to that tab. Also if they are all pinned you can no longer see 
a list of all their names, which is something which I find helps my mind 
think what to do next, when it is a bit tired & sluggish.

So an alternative setup is to simply use one Tab for hosting all your 
different Views. Although you can allocate a hotkey to each different View, 
given that I have so many different Views, and given that I want to set up 
the workflow habit of stepping between them in sequence, there is no easy 
way to step between them using a dedicated keyboard shortcut for each 
different View.

So I need some keyboard hotkeyss for stepping through my Views (think next, 
next, next, next... or previous, previous, previous) much like I can from 
tab/workareas to tab/workarea...

Is there any way to do this?

Cheers

J

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[MLO] Re: Is there any way to stop a Tab from being closed WITHOUT locking it?

[John . Smith]

Hi KC

To get clear, no, the left pane shows VIEW name, not actual TAB's (AKA 
Workarea) names.

Yes, if you pin the Tabs and if you also give them a suitable icon that 
does stop you from closing them accidentally and yes, it's not a bad 
solution.
The advantage of having a dedicated tab for each of your views is that you 
can easily step through them using hotkeys Control/PgUp and Control/Pg/Dn. 
However I am unaware of any hotkey way to step through different views from 
within one Tab.

J


On Wednesday, February 7, 2018 at 3:39:52 AM UTC, KC wrote:
>
> Hi there,
>
> It seemed to me that you can still refer to filter names on the left pane, 
> but in my case, I have just a few pinned tabs and I use icons to help me to 
> distinguish them, not a perfect solution, but it works for me so far.
>
> On Monday, February 5, 2018 at 2:01:43 AM UTC+8, John . Smith wrote:
>>
>>
>> OK but how do you come with the fact that when the tabs are pinned you 
>> can no longer see their names?
>>
>> J
>>
>>
>>
>> On Sunday, February 4, 2018 at 1:16:04 AM UTC, KC wrote:
>>>
>>> Hi there,
>>>
>>> Pin the tabs and then the little (x) will be gone, the tabs will become 
>>> a smaller size but my experience is that this way will serve your purpose.
>>>
>>> Regards,
>>>
>>> KC
>>>
>>> On Friday, February 2, 2018 at 12:34:06 PM UTC+8, John . Smith wrote:
>>>>
>>>>
>>>>
>>>> Hello 
>>>> Is there any way to stop a Tab from being closed WITHOUT locking it?
>>>>
>>>> Background
>>>> If you are changing between Tabs by clicking on Tab names, it's all too 
>>>> easy to accidentally click on the little (x) at the right of each tab and 
>>>> thereby close the tab by mistake.
>>>>
>>>> One way to stop this happening is to tick "Lock default in this tab". 
>>>> However, if you do this it becomes impossible to change your filtering on 
>>>> a 
>>>> temporary basis, and if you try to do so MLO will instantly create a new 
>>>> Tab and take you there. And if you're not careful, pretty soon you have 
>>>> far 
>>>> too many Tabs.  
>>>>
>>>> e.g. I find it quite useful to open up a Tab and leave the filters on 
>>>> the left pane on the screen open and to step through the Contexts one at a 
>>>> time (e.g. by using the arrow keys). 
>>>>
>>>> This works well, but if you don't want to be awash with new Tabs, (as 
>>>> above) you should only do this if your tab is NOT locked. And if it IS 
>>>> unlocked then (as above) it is annoyingly easy to accidentally close the 
>>>> Tab. If you have saved the View that your Tab is using then you can, of 
>>>> course, recreate the Tab as it was, but it's a fiddly, confusing, waste of 
>>>> time to do so.
>>>>
>>>> J
>>>>
>>>>

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Re: [MLO] Re: suggested settings for MLO on UHD/4K screens?

[John . Smith]

Hi MATSURU

OK, that's an interesting approach. And clearly vastly different from what 
I have been doing!

Yes, now that I have a larger screen leaving F3 open could work very well 
for moving tasks. Good idea.

Yes, icons on the Tabs is also a good idea.

But I still don't quite get your workflow. OK I get the idea of having one 
"All Tasks" tab and one Tab into which you can load any of the Views you 
are using (be they Views that you have saved or Views that came with MLO).

- Which views and how many of them you needing during a typical day? 
- And how do you get there?
- In the left-hand column do you leave the names of the Views visible, or 
do you have the Filter pane visible?

- If you just leave the names of views visible, how then do you change 
which Context-tags you are focusing on? 
- In fact, how many different Context-tags are you using?

i.e. When changing what you are focusing on are you achieving they by 
changing View or by directly changing it using the Filter pane?

With thanks

J


On Tuesday, February 6, 2018 at 2:54:32 AM UTC, MOK | MATSURU wrote:
>
> Hi john, 
>   My set up isn't like yours so I have no solutions for you. 
> I am only using 2 tabs, 1 all task tree form tab & 1 whatever views Tab.  
> This enable me to quickly move tasks around the tree & also enables me to 
> see all tasks & sort by any views I want anytime. 
>
> I also make sure of the F3 pop up windows. Just align MLO main window & 
> the F3 pop up window side by side, and you can copy paste tasks easier. 
>
> I also use a lot of 'zoom in' feature. So I can focus on looking at 
> certain areas of my life. FYI, I arrange my folders as Areas of 
> focus/responsibility. 
>
> I do try many tabs & also lock & pin  tabs but I find it not suitable & 
> confusing for my usage. So I ditch them & keep things simple. I only pin 1 
> tab which is the all task tree tab on the most left. 
>
> For your case, maybe try assigning icons on each of the tabs for easier 
> visual cue on what the tabs are (much like the chrome pin tab)? 
>
> I hope MLO staff can answer your questions as I think this is more 
> technical & can only be done from software programming. 
>
> On Feb 6, 2018 3:59 AM, "John . Smith" <shi...@gmail.com > 
> wrote:
>
>> Did you ever get a reply on this?
>>
>> I have a 27inch 4K screen. In order for text to be readable in most 
>> applications, I have set the Windows scaling at 200%.
>>
>> Currently I am running MLO from a shortcut Right-click ==> Properties ==> 
>> Compatability ==> "Override high DPI scaling behaviour. Scaling performed 
>> by Application". 
>>
>> My problem is that the even where there is plenty space for Tabs, due to 
>> the large Tab names text size, the Tab names are too small. 
>> What is worse is that if there are too many Tabs to fit into the screen 
>> width, rather than give scroll right/left arrows, MLO is simply crushing 
>> the widths of all Tabs to force them to fit into the with available.  :^[ 
>>
>> I have tried "Pinning" tabs, but it then becomes hard to see which tab 
>> you are in... 
>>
>> What did you do in the end? Any tips?
>>
>> J
>>
>>
>> On Saturday, July 2, 2016 at 4:38:14 PM UTC+1, Kent wrote:
>>>
>>> My new laptop has UHD or 4K screen (3,840-by-2,160), and most 
>>> applications look great on it.  MLO, however, does not.  Does anybody have 
>>> suggestions on settings to tweak?  Text is a little fuzzy.
>>> Thanks, Kent
>>>
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[MLO] Re: suggested settings for MLO on UHD/4K screens?

[John . Smith]

Did you ever get a reply on this?

I have a 27inch 4K screen. In order for text to be readable in most 
applications, I have set the Windows scaling at 200%.

Currently I am running MLO from a shortcut Right-click ==> Properties ==> 
Compatability ==> "Override high DPI scaling behaviour. Scaling performed 
by Application". 

My problem is that the even where there is plenty space for Tabs, due to 
the large Tab names text size, the Tab names are too small. 
What is worse is that if there are too many Tabs to fit into the screen 
width, rather than give scroll right/left arrows, MLO is simply crushing 
the widths of all Tabs to force them to fit into the with available.  :^[ 

I have tried "Pinning" tabs, but it then becomes hard to see which tab you 
are in... 

What did you do in the end? Any tips?

J


On Saturday, July 2, 2016 at 4:38:14 PM UTC+1, Kent wrote:
>
> My new laptop has UHD or 4K screen (3,840-by-2,160), and most applications 
> look great on it.  MLO, however, does not.  Does anybody have suggestions 
> on settings to tweak?  Text is a little fuzzy.
> Thanks, Kent
>

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[MLO] Re: Help needed planning my Contexts

[John . Smith]

Hi SRhyse

Interesting...  It looks like you've put a lot of demanding thought into 
your system. I don't know if the extreme simplicity of your tagging would 
work for me, but it's an interesting approach and I shall ponder on it.

One thing I still can't decide is how best to use folders within MLO. In 
Particular how many root folders should one have? Indeed, how many folders 
to have at all? 
If I read your correctly you have about 9 folders in the root directory:
- Inbox
- Career
- Relationships
- HAF
- Learning
- Fun
- Grocery List
- Reminders
- BS
==> Yes? 

But to what extent do you use the David Allen's GTD 5 stages of workflow ?

1. Capture
2. Clarify/Process
3. Organize
4. Reflect/Review
5. Engage/Execute

The main problem with having too many folders is that all new stuff needs 
to be moved into the correct folder, and that can be a serious pain. How do 
you do that - by copy and paste, with lots of scrolling? e.g. Do you use F7 
to open up all the folders?

When I am doing a review of ALL my tasks, obviously it's easy to stick any 
new tasks directly into the correct folder, BUT 
when I am busy executing other tasks, I just need to get it all out of my 
head and dump it somewhere ASAP so as to avoid distraction.

i.e. At this point, I am using GTD Stage #1 "Capture"

At some point, this requires me to come back and do GTD Stage #2 to 
"Clarify/Process" the new stuff as to what each item is.
Personally, at the same time I would tend also do GTD Stage #3 and Organise 
them - i.e. move them into the correct position within my folders. And give 
everyting a Context (using a hotkey).
i.e. I can't see any point it separating Stage #2 from Stage #3.

Then about once a per day I will do a GTD Stage #4 "Reflect/Review" where I 
do a pass over all my "Live" / "Active" / "Do ASAP" stuff, to decide what 
to do today by giving it a Star.

Then, during GTD Stage #5 "Engagement", several times during each day, I 
will then keep reviewing everything on my "Do Today" (i.e. starred)  list 
to see what to do next.
I will then set about anything seriously urgent. 

Then if the list is too long (it generally always is), I find it useful to 
step through my different Contexts [depending on my variables like my mood 
/ my location tools / urgency]

NOTE: This is a dangerous time to get lost down rabbit holes. When my 
energy levels are high I take on the harder stuff - particularly anything 
that I have already put off ("Frogs" - from "Eat that Frog" book).
I'm not sure I have any real answers... but one thing I like to do is time 
things with a kitchen timer and force myself to move on.
 
What about you - where do you put your simple stand-alone tasks? Do you 
even put them into the correct directory within the "root directory" or 
leave them all in one place?

J



On Saturday, February 3, 2018 at 4:30:53 AM UTC, SRhyse wrote:
>
> My D and S contexts take care of the energy aspect. Deep, creative work 
> always requires energy, and my success there would determine whether I felt 
> energized or not. Shallow work usually adds energy because I’m 
> accomplishing things and building up moment with relatively little effort. 
>
> It’s your setup, but I’d be wary of having contexts for archive, do 
> someday, and do soon. If you’re regularly reviewing your tasks, everything 
> that’s tagged to be done at all is a someday. If something needs done by a 
> certain date you can put that on it, and if not, it really is just whenever 
> you can get to it. Things change as you work, so I’ve found no value in 
> trying to make time commitments like that. And if something is on a list to 
> be done at all, you should be committed to doing it when you can. If you’re 
> not, it just shouldn’t be on that list. At least for me. I’ve actually 
> taken a great deal of things out of MLO to that effect, like movies I’d 
> like to see or books I’d like, or things I’d like to write or do. 
>
> It would depend on the nature of your work, but if I have my iPad Pro with 
> me, I can do 90% of what I’d need to do for work, whether it involved 
> writing, designing, drawing, correspondence, or otherwise. I also work from 
> home, so I don’t need a separate context for that. If I didn’t, I’d just 
> put those tasks in a “Home” folder to ease the management of them. If I’m 
> out, I’m either working, running an errand, working out, or doing something 
> for leisure, so I wouldn’t need to distinguish what I could do there 
> because I’m actively in the act of doing something. All errands for me 
> consist of buying something, so it’s all on a grocery list. 
>
> My folders largely look like the following: 
>
> Inbox 
> Career 
> -Client 
> —Specific Client folders 
> ——Different projects for each client as relevant 
> -Larger Project I work on folder 
> -Leads 
> -Sales 
> Relationships 
> -Friends 
> -Family 
> -Dating 
> -Networking 
> -Elly (my dog) 
> HAF (Stands for Health and Fitness, don’t feel like typing it out each 
> time to parse 

[MLO] Re: Is it possible to change the default colouring used in the Importance column?

[John . Smith]

Yes, but where within the rule can one set the colour for the Importance 
Column itself?


<https://lh3.googleusercontent.com/-G2n3wsd6Q8c/WndMA8t0rSI/A78/A7WO88c0McQaKPoJQvrhMQJwSrVmCsHUACLcBGAs/s1600/delme-importance.jpg>

Thanks

J



On Sunday, February 4, 2018 at 1:16:04 AM UTC, grizz wrote:
>
> Hi,
>
> Menu Tools ->Options->Automatic Formatting->Add rule
>
> W dniu czwartek, 1 lutego 2018 21:40:31 UTC+1 użytkownik John . Smith 
> napisał:
>>
>> Hello 
>>
>> Is it possible to change the default colouring used in the Importance 
>> column?
>>
>> At present, 
>> - Max, a lot, more ==>  are red 
>> - Normal ==> is black
>> - Less, Little, Min ==> blue
>>
>> Is it possible to change these colours, and if so where?
>>
>> Cheers
>>
>> J
>>
>

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[MLO] Re: Is there any way to stop a Tab from being closed WITHOUT locking it?

[John . Smith]

OK but how do you come with the fact that when the tabs are pinned you can 
no longer see their names?

J



On Sunday, February 4, 2018 at 1:16:04 AM UTC, KC wrote:
>
> Hi there,
>
> Pin the tabs and then the little (x) will be gone, the tabs will become a 
> smaller size but my experience is that this way will serve your purpose.
>
> Regards,
>
> KC
>
> On Friday, February 2, 2018 at 12:34:06 PM UTC+8, John . Smith wrote:
>>
>>
>>
>> Hello 
>> Is there any way to stop a Tab from being closed WITHOUT locking it?
>>
>> Background
>> If you are changing between Tabs by clicking on Tab names, it's all too 
>> easy to accidentally click on the little (x) at the right of each tab and 
>> thereby close the tab by mistake.
>>
>> One way to stop this happening is to tick "Lock default in this tab". 
>> However, if you do this it becomes impossible to change your filtering on a 
>> temporary basis, and if you try to do so MLO will instantly create a new 
>> Tab and take you there. And if you're not careful, pretty soon you have far 
>> too many Tabs.  
>>
>> e.g. I find it quite useful to open up a Tab and leave the filters on the 
>> left pane on the screen open and to step through the Contexts one at a time 
>> (e.g. by using the arrow keys). 
>>
>> This works well, but if you don't want to be awash with new Tabs, (as 
>> above) you should only do this if your tab is NOT locked. And if it IS 
>> unlocked then (as above) it is annoyingly easy to accidentally close the 
>> Tab. If you have saved the View that your Tab is using then you can, of 
>> course, recreate the Tab as it was, but it's a fiddly, confusing, waste of 
>> time to do so.
>>
>> J
>>
>>

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[MLO] Re: Help needed planning my Contexts

[John . Smith]

SRhyse - thanks. 

At present, I only have Work, Personal (includes non-chargeable Admin and 
social life), Health (includes fitness), but I am planning to have more one 
the dust has settled a bit on my setup. 

Yes, I too use Stars for "attempt to do today".
Yes, I too use Start date, to kick things into the future (partly Tickler 
File, partly Waiting For), because I am using a lot of "Active" views in 
MLO, which will of course hide tasks which haven't started yet.

I know that I probably do have far too many Context tags, but I use them 
for completely different purposes:

[Note: These are NOT the exact context names that I use but roughly what i 
am doing is this: ]

a) *Traditional "context"* - i.e. physical location, and/or type of 
equipment to be used (e.g. @Errands, @House, @Office (means paperwork), 
@Calls, @PC-very-quick, @PC-not-quick

b) What is my core *level of commitment* to executing it - is it one of a 
small number of "Goals", if so over what period? Useful to help make sure 
my priorities stay on target.

c) What, in principle, is its *status* of 'do I want to do, and if so it 
now?" 
e.g. 
- Live, (Do ASAP)
- Do Someday (Maybe never do)
- Do Soon  (Coming up, but not yet urgent/important enough to be of "Do 
ASAP" status)
- Archive - look again say in a year. But completely exclude from all 
weekly/monthly reviews before then.
- Information only (not executable)

d) What is the level of *psychological resistance*? - e.g. Have I already 
put it off a few times?
If so, special attention may be required to stop avoidance.

e) What *time of day* to execute it? - e.g. Evenings only

PERSONAL ENERGY
f) Is it fun i.e. is it an *energy generator*? 
g) Can it be done when I have *lower energy*
h) Does it demand *higher energy* &/or deep reflective thought 

i) I also have a temporary MLO context-tag for "was starred yesterday" 
which sounds slightly nuts but which I find easy to use and surprisingly 
useful when allocating my Stars for today.

j) Currently, I also need to have a tag to flag up tasks which I have 
*publically 
committed* (on a different system) to executing them within some time 
frame. 


Yes, yes, I know that's probably far too many MLO context-tags but I 
currently do find them all useful. 

Fwiw, what I also find incredibly powerful is that I am using the Icons 
column to indicate visually which MLO context-tag(s) each task has. I am 
currently using about 6 icon positions so that I can have up to 6 different 
icons visible on each task. This creates an extremely compact view of what 
context-tags I have allocated on each task. This also means that I 
dont have to keep reading my tags, and for this reason they currently are 
able to have very long names (This is v. useful whilst I get used to what 
my own tags actually mean...).  

Note that it is very easy to allocate tags to tasks because I have 
allocated hotkeys to almost all of my MLO context-tags (all of which FWIW, 
involve with Control+Alt+...)

However just the same, I do like the sound of fewer, much shorter tags...


But *SRhyse*, I am intrigued by your setup.  Are you saying that you only 
have 3 contexts in total i.e. D, S and W?

Also if you don't mind sharing I would be intrigued to know what your 
folders you have in the root directory i.e. in effect what your areas of 
life (AKA Areas of Responsibility) are. I don't need exact names, just a 
sort of generic description would be of great interest to me as I am 
currently re-thinking this aspect of my data...

J




On Friday, February 2, 2018 at 11:45:30 PM UTC, SRhyse wrote:
>
> What contexts are you using? If they’re too personal to publicly state, 
> you can use a standin name to mention it here, like ‘Wife’ or ‘Dog’ or 
> something. 
>
> In my experience, fewer contexts work better, and adding more to the mix 
> only serves as a way for me to avoid thinking through my commitments all 
> the way by putting the ones I haven’t thought through all the way into the 
> digital equivalent of a dust drawer that I tricked myself into thinking is 
> not a dust drawer. 
>
> I use ‘stars’ to definitely mark a task as needing done or worked on that 
> day. With start dates, tasks can be put off to only appear when they’re 
> ready to be done, and using times, you can even do it by time of day if you 
> want that level of granularity. From there, I have D for deep work that 
> requires a lot of time or concentration, S for shallow work that usually 
> comprises administrative stuff chores and other relatively mindless things, 
> and W for waiting for or deferred items. I used to use time estimates and 
> contexts for how much time or energy things will take, but in 99% of cases, 
> short tasks are administrative or mindless, and longer ones are creative 
> work requiring concentration. 
>
> All of my work related things are in a career folder with various 
> subfolders or projects, my personal stuff in its own folder, correspondance 
> and networking in its own, 

[MLO] Re: What is "Icon Hint" text ? Where is it visible?

[John . Smith]

Oh... It turns out that none of my popup text was working within MLO. (e.g. 
When a Tab's name is too long for the space available it should pop up - 
and that wasn't working either)

Strangely 
A) even though I had rebooted the popup text was still failing to appear
B) for who knows what reason the pop-up texts have now suddenly re-appeared 
- including the "Icon hint" text.

I shall keep an eye out and see if it happens again, but for now the "Icon 
hint" text is working nicely   :^)

J


On Thursday, February 1, 2018 at 7:10:15 AM UTC, John Smith wrote:
>
>
>
> OK I've attempted to report the bug. 
>
> J 
>
>
> On Wednesday, 31 January 2018 07:33:15 UTC, Stéph wrote:
>>
>> Sounds to me like this warrants a bug report.
>>
>> On Wednesday, 31 January 2018 01:21:12 UTC, John . Smith wrote:
>>>
>>> Ford - I still don't understand
>>>
>>> Are you saying that if I set the "Icon Type" to be "Note" that the text 
>>> I supply in the "Icon Hint" will appear when I hover my mouse over the icon 
>>> where it appears in the Icon column? Because if so it doesn't work. 
>>>
>>> From the Help PDF [
>>> https://www.mylifeorganized.net/downloads/files/MyLifeOrganized%20User%27s%20Guide.pdf]
>>>  
>>> on Page 73 it says: 
>>>
>>> >>>
>>> Note: The Icon type in the Automatic Formatting dialog contains 
>>> predefined
>>> types of the icons with the following behaviour:
>>> Dependency: This icon type displays task dependency in the hint and opens
>>> the dependency editor if you click on this icon
>>> Goal: This icon type displays the goal type in the hint.
>>> Notes: This icon type displays task notes in the hint and opens the notes
>>> editor if you click on this icon
>>> Reminder: This icon type displays reminder details in the hint and opens 
>>> the
>>> reminders editor if you click on this icon.
>>> (Custom): This icon type displays the text you entered for the hint.
>>> >>>
>>>
>>> So it looks to me like I need to choose an Icon Type of "(Custom)" in 
>>> order to get the effect you describe. Indeed, ONLY if I choose "(Custom)" 
>>> is the "Icon Hint" field actually editable(!).
>>> However, if I do so, then when I go back out to view my tasks, when I 
>>> hover my mouse over the relevant icon, still no text appears. Likewise, 
>>> left-clicking on the icon has no effect either.
>>>
>>>  J
>>>
>>>
>>>
>>>
>>> On Wednesday, January 31, 2018 at 12:33:57 AM UTC, Ford Ford wrote:
>>>>
>>>> Hi, 
>>>> When choosing ICON TYPE (note, dependencies..) you have to select 
>>>> "Note". Then you will see it while hovering on the icon. 
>>>>
>>>> Ford
>>>
>>>

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[MLO] Re: Help needed planning my Contexts

[John . Smith]

Yes, I too tend to do the same thing, but I am wanting to plan better.

My question for you is how then do you move between contexts? 
How do you decide which context to move to next?

For me one problem is that I tend to get stuck and spend far too long 
within each context. 
i.e. I "plough too deep" as it were, and by failing to switch between tasks 
I tend to:
a) Exhaust myself unnecessarily 
a) Tend to not cover enough ground

So I would like to put time-limits on contexts (using a nice simple kitchen 
timer on my desk!)

J

On Friday, February 2, 2018 at 11:44:34 AM UTC, robisme (Olivier R) wrote:
>
> I don't "plan" contexts.
> When I am in a specific context, I look which tasks I may work on in this 
> context. 

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[MLO] Is there any way to stop a Tab from being closed WITHOUT locking it?

[John . Smith]

Hello 
Is there any way to stop a Tab from being closed WITHOUT locking it?

Background
If you are changing between Tabs by clicking on Tab names, it's all too 
easy to accidentally click on the little (x) at the right of each tab and 
thereby close the tab by mistake.

One way to stop this happening is to tick "Lock default in this tab". 
However, if you do this it becomes impossible to change your filtering on a 
temporary basis, and if you try to do so MLO will instantly create a new 
Tab and take you there. And if you're not careful, pretty soon you have far 
too many Tabs.  

e.g. I find it quite useful to open up a Tab and leave the filters on the 
left pane on the screen open and to step through the Contexts one at a time 
(e.g. by using the arrow keys). 

This works well, but if you don't want to be awash with new Tabs, (as 
above) you should only do this if your tab is NOT locked. And if it IS 
unlocked then (as above) it is annoyingly easy to accidentally close the 
Tab. If you have saved the View that your Tab is using then you can, of 
course, recreate the Tab as it was, but it's a fiddly, confusing, waste of 
time to do so.

J

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[MLO] Re: Sorting the columns

[John . Smith]

Hi Pavel

No, clicking on the top of columns does not sort the column below it. But 
if you click and drag you can change the order and/or column width of 
columns. If you right click you can add new columns.
 
Have you discovered the following (in the left hand column) Filter ==> 
Group & Sort ==> Group by 
and/or ==> Sort 

Note that if you are attempting to change the View being used by a Tab (AKA 
Workarea) that is Locked, MLO will create (and instantly take you to) a new 
Tab. This can be very confusing.  To avoid confusion I recommend that you 
carefully Save your new views.  

If you want to change a View that has been locked by a Tab, one solution is 
to start changing the view and top allow MLO to take you to the new Tab. 
But if you save the View that is being used by the Tab, you can overwrite 
the old version of the view with the new version of the view. This means 
that the original tab will now be using your modifications to that View. 
And you can in fact now delete the new Tab that MLO created. 

J 



On Friday, February 2, 2018 at 1:36:23 AM UTC, Pavel Šácha wrote:
>
> Hello,
> I would like to sort the columns as per various attributes in various 
> views. For example, when I am in the "Goals" view, I want to sort them by 
> "Due date" column. I thought it will sort the tasks/goals when I click on 
> the top of the column but it does not work. Is it just a mistake in my 
> system or does this function not work in MLF?
> Thank you.
> Pavel
>

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[MLO] Re: Is it possible to get Rapid Task Entry to add tasks at that top, rather than at bottom of ?

[John . Smith]

Ideally I wanted my Inbox to be populated from the top, rather than for new 
tasks to be added to the bottom.
However, on reflection, I no longer think that this would be quite as 
useful to me as I originally thought, so let's leave it for now.

Cheers

J

On Friday, February 2, 2018 at 1:36:23 AM UTC, grizz wrote:
>
>
>
> W dniu czwartek, 1 lutego 2018 10:27:56 UTC+1 użytkownik John . Smith 
> napisał:
>>
>>
>> Hi both 
>> []
>> > Open filter options in inbox view-> Group -> Sort-> Sort Task -> 
>> Creation date Descending.
>> And then manually drag them back out into the  proper, yes?
>> Hmm...  it's a bit clunky but it may be the best we can do.
>>
>
> I don't understand what do you want to do manually?
>  This solution works only for inbox view. If you want to have it in all 
> view but only for inbox you have to sort subtask (Right mouse click-> 
> Menu->Advanced->Sort Subtask) But you need do do this manualy (shortcut can 
> be set for this)
>  
>
>>
>> On Thursday, February 1, 2018 at 7:18:18 AM UTC, Andrei Bacean wrote:
>>>
>>> Hi John
>>> Workaround 1.
>>> Create a new inbox view. 
>>> In the view configuration pane, sort tasks by creation date.
>>> If you don't want to see 2 inbox views in the view list, make the old 
>>> inbox view as a child of the new inbox view.
>>>
>>> Workaround 2.
>>> Create a Recently Added folder inside of the inbox folder. Move it to 
>>> the top of your inbox folder.
>>> Choose it in the rapid task entry dialog.
>>>
>>> BR
>>> Andrew 
>>>
>>>
>>>

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[MLO] Help needed planning my Contexts

[John . Smith]

Hello

OK, I have created my list of tasks, and I have put each task into one of 
about 12 Contexts. 

I now need a way to decide *what order* I'm going to do my Contexts by 
briefly looking at the list of tasks within each Context.

So I need a clever way to: 
A) Create a list of all my Contexts, which I can then 
B) Manually shuffle (into the order in which I intend to execute them) by 
C) Jumping back and forth between each successive Context and the list of 
tasks within it, e.g. by using a simple mouse click (or using a hotkey)

To recap: From a functional/user perspective, what I'm trying to do is to 
whiz in and out of my Contexts, and based on what's inside them to change 
the sequence in which I will take my Contexts. 

*Possible solutions*
I have tried to create 12 dedicated Tabs - one for each Context - and then 
to drag and drop the Tabs horizontally on my screen, so as to put the Tabs 
into the order in which I intend to execute them.
The problem is that because I already have 12 other tabs in use, and 
because my Windows is running at a large 200% scaling, the tab names are in 
rather a large font and it is hard to read their names.

- Is there any way to add a bookmark to a task, so that when you click on 
the task you are taken to the correct Context?

- How do you folks go about planning your contexts?

Cheers

J





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[MLO] Is it possible to change the default colouring used in the Importance column?

[John . Smith]

Hello 

Is it possible to change the default colouring used in the Importance 
column?

At present, 
- Max, a lot, more ==>  are red 
- Normal ==> is black
- Less, Little, Min ==> blue

Is it possible to change these colours, and if so where?

Cheers

J

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[MLO] Re: Is it possible to get Rapid Task Entry to add tasks at that top, rather than at bottom of ?

[John . Smith]

Hi both 

No, none of these options really solve the problem. 

> Create a Recently Added folder inside of the inbox folder. Move it to the 
top of your inbox folder.
No, I don't want my entire view to be in Create Date Descending, just my 
Inbox folder.

> Open filter options in inbox view-> Group -> Sort-> Sort Task -> 
Creation date Descending.
And then manually drag them back out into the  proper, yes?
Hmm...  it's a bit clunky but it may be the best we can do.

J


On Thursday, February 1, 2018 at 7:18:18 AM UTC, Andrei Bacean wrote:
>
> Hi John
> Workaround 1.
> Create a new inbox view. 
> In the view configuration pane, sort tasks by creation date.
> If you don't want to see 2 inbox views in the view list, make the old 
> inbox view as a child of the new inbox view.
>
> Workaround 2.
> Create a Recently Added folder inside of the inbox folder. Move it to the 
> top of your inbox folder.
> Choose it in the rapid task entry dialog.
>
> BR
> Andrew 
>
>
>

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[MLO] Re: What is "Icon Hint" text ? Where is it visible?

[John Smith]

OK I've attempted to report the bug. 

J 


On Wednesday, 31 January 2018 07:33:15 UTC, Stéph wrote:
>
> Sounds to me like this warrants a bug report.
>
> On Wednesday, 31 January 2018 01:21:12 UTC, John . Smith wrote:
>>
>> Ford - I still don't understand
>>
>> Are you saying that if I set the "Icon Type" to be "Note" that the text I 
>> supply in the "Icon Hint" will appear when I hover my mouse over the icon 
>> where it appears in the Icon column? Because if so it doesn't work. 
>>
>> From the Help PDF [
>> https://www.mylifeorganized.net/downloads/files/MyLifeOrganized%20User%27s%20Guide.pdf]
>>  
>> on Page 73 it says: 
>>
>> >>>
>> Note: The Icon type in the Automatic Formatting dialog contains predefined
>> types of the icons with the following behaviour:
>> Dependency: This icon type displays task dependency in the hint and opens
>> the dependency editor if you click on this icon
>> Goal: This icon type displays the goal type in the hint.
>> Notes: This icon type displays task notes in the hint and opens the notes
>> editor if you click on this icon
>> Reminder: This icon type displays reminder details in the hint and opens 
>> the
>> reminders editor if you click on this icon.
>> (Custom): This icon type displays the text you entered for the hint.
>> >>>
>>
>> So it looks to me like I need to choose an Icon Type of "(Custom)" in 
>> order to get the effect you describe. Indeed, ONLY if I choose "(Custom)" 
>> is the "Icon Hint" field actually editable(!).
>> However, if I do so, then when I go back out to view my tasks, when I 
>> hover my mouse over the relevant icon, still no text appears. Likewise, 
>> left-clicking on the icon has no effect either.
>>
>>  J
>>
>>
>>
>>
>> On Wednesday, January 31, 2018 at 12:33:57 AM UTC, Ford Ford wrote:
>>>
>>> Hi, 
>>> When choosing ICON TYPE (note, dependencies..) you have to select 
>>> "Note". Then you will see it while hovering on the icon. 
>>>
>>> Ford
>>
>>

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[MLO] Is it possible to get Rapid Task Entry to add tasks at that top, rather than at bottom of ?

[John . Smith]

Hello 

Is it possible to get Rapid Task Entry to add tasks to the top, rather than 
to the bottom of the  folder?

Background:
I would prefer not to have to scroll down through all my other tasks in the 
Inbox in order to see my new tasks.

Cheers

J

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[MLO] Re: Is there any way to export icon files from MLO?

[John . Smith]

OK it's annoying but I think I'm going to have to rebuild my icons from 
scratch. 
To save me time - does it matter what size of .ico file I use?
16x16, 24x24 or 32x32? Or should I build all three?

Cheers

J


On Wednesday, January 31, 2018 at 11:32:26 PM UTC, John . Smith wrote:
>
> Nice try but no cigar.
>
> Exporting conditional rules doesn't work because the conditional 
> formatting rules can't see my custom/added icons that I am using on 
> my Flags. That's the whole point! 
>
> Meanwhile, I have managed to export the Flags from one MLO data file (.ML) 
> into a new MLO data file, by exporting the Flags as part of an MLO template 
> file (".mlt" extension).
> However, it's still the same problem because I can't get my custom icons 
> on my Flags to appear in the "Icons Library". And for that reason so that 
> the Icons AutoFormatting can't see them either.
>
> J 
>  
>
>
>
> On Wednesday, January 31, 2018 at 8:59:27 PM UTC, Steve Kunkel wrote:
>>
>> I've noticed that exporting your conditional formatting rules will also 
>> export the associated icons.  Does this help?
>>
>

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[MLO] Re: Is there any way to export icon files from MLO?

[John . Smith]

Nice try but no cigar.

Exporting conditional rules doesn't work because the conditional formatting 
rules can't see my custom/added icons that I am using on my Flags. That's 
the whole point! 

Meanwhile, I have managed to export the Flags from one MLO data file (.ML) 
into a new MLO data file, by exporting the Flags as part of an MLO template 
file (".mlt" extension).
However, it's still the same problem because I can't get my custom icons on 
my Flags to appear in the "Icons Library". And for that reason so that the 
Icons AutoFormatting can't see them either.

J 
 



On Wednesday, January 31, 2018 at 8:59:27 PM UTC, Steve Kunkel wrote:
>
> I've noticed that exporting your conditional formatting rules will also 
> export the associated icons.  Does this help?
>

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[MLO] Re: What is "Icon Hint" text ? Where is it visible?

[John . Smith]

OK, I have reported this as a bug. At least I have attempted to do so.

J

On Wednesday, January 31, 2018 at 7:33:15 AM UTC, Stéph wrote:
>
> Sounds to me like this warrants a bug report.
>
> On Wednesday, 31 January 2018 01:21:12 UTC, John . Smith wrote:
>>
>> Ford - I still don't understand
>>
>> Are you saying that if I set the "Icon Type" to be "Note" that the text I 
>> supply in the "Icon Hint" will appear when I hover my mouse over the icon 
>> where it appears in the Icon column? Because if so it doesn't work. 
>>
>> From the Help PDF [
>> https://www.mylifeorganized.net/downloads/files/MyLifeOrganized%20User%27s%20Guide.pdf]
>>  
>> on Page 73 it says: 
>>
>> >>>
>> Note: The Icon type in the Automatic Formatting dialog contains predefined
>> types of the icons with the following behaviour:
>> Dependency: This icon type displays task dependency in the hint and opens
>> the dependency editor if you click on this icon
>> Goal: This icon type displays the goal type in the hint.
>> Notes: This icon type displays task notes in the hint and opens the notes
>> editor if you click on this icon
>> Reminder: This icon type displays reminder details in the hint and opens 
>> the
>> reminders editor if you click on this icon.
>> (Custom): This icon type displays the text you entered for the hint.
>> >>>
>>
>> So it looks to me like I need to choose an Icon Type of "(Custom)" in 
>> order to get the effect you describe. Indeed, ONLY if I choose "(Custom)" 
>> is the "Icon Hint" field actually editable(!).
>> However, if I do so, then when I go back out to view my tasks, when I 
>> hover my mouse over the relevant icon, still no text appears. Likewise, 
>> left-clicking on the icon has no effect either.
>>
>>  J
>>
>>
>>
>>
>> On Wednesday, January 31, 2018 at 12:33:57 AM UTC, Ford Ford wrote:
>>>
>>> Hi, 
>>> When choosing ICON TYPE (note, dependencies..) you have to select 
>>> "Note". Then you will see it while hovering on the icon. 
>>>
>>> Ford
>>
>>

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Re: [MLO] How can I use on of my personalised Flag icons as an "Icon" in the Icon column?

[John . Smith]

PS To get clear, the Icons I seek aren't listed in my "Icons Library" even 
though they are in use by my Flags.

J

On Wednesday, January 31, 2018 at 3:50:48 PM UTC, John . Smith wrote:
>
> OK but Tools > Options > Automatic Formatting ==> Then what?
> I can export all my rules into a ".MLAF" file but that doesn't seem to 
> help.
> I am needing to extract my ".ico" files from my Flags...
>
> J
>
>
> On Wednesday, January 31, 2018 at 2:33:01 PM UTC, MOK | MATSURU wrote:
>>
>> try TOOLS > OPTION > AUTOMATIC FORMATING
>>
>> On 30 January 2018 at 23:21, John . Smith <shi...@gmail.com> wrote:
>>
>>>
>>> Hello 
>>>
>>> How can I use on of my Flag icons as an "Icon" in the Icon column?
>>>
>>> Background
>>> I have an icon that I am using for one of my Flags that I would like to 
>>> use for one of my "Icons" that appears in the Icons column of the main area 
>>> of the screen.
>>>
>>> Unfortunately, when I click on "Icon..." within Automatic Formatting, 
>>> the icon that I want (that is being used for a Flag) is not listed.
>>> I think it was an icon that I uploaded many months ago, but I can no 
>>> longer find it. 
>>>
>>> Where are the icon (".ico") files that MLO uses for a) Flags and b) 
>>> "Icons" actually stored?
>>>
>>> Cheers
>>>
>>> J
>>>
>>>
>>>
>>>
>>>
>>>
>>> -- 
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>>> <https://groups.google.com/d/msgid/mylifeorganized/f855222d-f707-4f98-92b2-1658b053ccf4%40googlegroups.com?utm_medium=email_source=footer>
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>>>
>>
>>

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Re: [MLO] How can I use on of my personalised Flag icons as an "Icon" in the Icon column?

[John . Smith]

PS To get clear if I hit 

On Wednesday, January 31, 2018 at 3:50:48 PM UTC, John . Smith wrote:
>
> OK but Tools > Options > Automatic Formatting ==> Then what?
> I can export all my rules into a ".MLAF" file but that doesn't seem to 
> help.
> I am needing to extract my ".ico" files from my Flags...
>
> J
>
>
> On Wednesday, January 31, 2018 at 2:33:01 PM UTC, MOK | MATSURU wrote:
>>
>> try TOOLS > OPTION > AUTOMATIC FORMATING
>>
>> On 30 January 2018 at 23:21, John . Smith <shi...@gmail.com> wrote:
>>
>>>
>>> Hello 
>>>
>>> How can I use on of my Flag icons as an "Icon" in the Icon column?
>>>
>>> Background
>>> I have an icon that I am using for one of my Flags that I would like to 
>>> use for one of my "Icons" that appears in the Icons column of the main area 
>>> of the screen.
>>>
>>> Unfortunately, when I click on "Icon..." within Automatic Formatting, 
>>> the icon that I want (that is being used for a Flag) is not listed.
>>> I think it was an icon that I uploaded many months ago, but I can no 
>>> longer find it. 
>>>
>>> Where are the icon (".ico") files that MLO uses for a) Flags and b) 
>>> "Icons" actually stored?
>>>
>>> Cheers
>>>
>>> J
>>>
>>>
>>>
>>>
>>>
>>>
>>> -- 
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>>> Groups "MyLifeOrganized" group.
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>>>
>>
>>

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Re: [MLO] How can I use on of my personalised Flag icons as an "Icon" in the Icon column?

[John . Smith]

OK but Tools > Options > Automatic Formatting ==> Then what?
I can export all my rules into a ".MLAF" file but that doesn't seem to help.
I am needing to extract my ".ico" files from my Flags...

J


On Wednesday, January 31, 2018 at 2:33:01 PM UTC, MOK | MATSURU wrote:
>
> try TOOLS > OPTION > AUTOMATIC FORMATING
>
> On 30 January 2018 at 23:21, John . Smith <shi...@gmail.com > 
> wrote:
>
>>
>> Hello 
>>
>> How can I use on of my Flag icons as an "Icon" in the Icon column?
>>
>> Background
>> I have an icon that I am using for one of my Flags that I would like to 
>> use for one of my "Icons" that appears in the Icons column of the main area 
>> of the screen.
>>
>> Unfortunately, when I click on "Icon..." within Automatic Formatting, the 
>> icon that I want (that is being used for a Flag) is not listed.
>> I think it was an icon that I uploaded many months ago, but I can no 
>> longer find it. 
>>
>> Where are the icon (".ico") files that MLO uses for a) Flags and b) 
>> "Icons" actually stored?
>>
>> Cheers
>>
>> J
>>
>>
>>
>>
>>
>>
>> -- 
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>>
>
>

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[MLO] Is there any way to export icon files from MLO?

[John . Smith]

Hello

Is there any way to extract icon files from MLO?

Background
About a year ago, using a different PC, I found and uploaded some 
.ico files into my MLO. The problem is that I have now lost the original 
".ICO" files, plus although my icons are in use as my Flag icons, I now 
wish to use them as "Icons" in the Icons column... however, when I try to 
change or allocate icons, there is no sign of my icons anywhere!  
If only I could export my flag icons out of MLO, then presumably I could 
re-upload them as Icons for use in the Icons column.

J


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[MLO] Re: Is there any way to change the colour of the selected task(s)? (in MLO Win10)

[John . Smith]

Got it - many thanks! (Fwiw, the slight transparency used put me off the 
scent...)

J


On Wednesday, January 31, 2018 at 7:29:08 AM UTC, Stéph wrote:
>
> Hello John.
> The answer is "yes!"
> from the menu, it's: Tools - Options - Themes and Formatting - Edit - Tree 
> format tab - Selection tab
>
> All the best,
> Stéphane
>
> On Wednesday, 31 January 2018 01:40:38 UTC, John . Smith wrote:
>>
>> Hello
>>
>> In MLO on Win10, is there any way to change the colour of the currently 
>> selected task(s)?
>>
>> Background:
>> At present any tasks that are currently selected have white text on a 
>> pale/mid blue background.
>> This is a bit irritating because I am using Format to indicate things 
>> about the task (e.g. is it Active? Is it a Project? Is it a Folder? etc)
>> but the fact that the task is currently selected is over-writing this 
>> formatting of the task. 
>> This means I have to select a different task from the task that I am 
>> interested in, in order to see the Format of that task.
>>
>>
>> <https://lh3.googleusercontent.com/-S1BcyUjrdlA/WnEcNU0JZKI/A7A/QQXJXvcQqnIE704HgHkBWyUFpV0DWP1UwCLcBGAs/s1600/delme-background.jpg>
>>
>> Is the Format if the currently selection task changeable? As it seems 
>> like the format of everything else can be changed in MLO.
>>
>> Thanks
>>
>> J
>>
>

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[MLO] Is there any way to change the colour of the selected task(s)? (in MLO Win10)

[John . Smith]

Hello

In MLO on Win10, is there any way to change the colour of the currently 
selected task(s)?

Background:
At present any tasks that are currently selected have white text on a 
pale/mid blue background.
This is a bit irritating because I am using Format to indicate things about 
the task (e.g. is it Active? Is it a Project? Is it a Folder? etc)
but the fact that the task is currently selected is over-writing this 
formatting of the task. 
This means I have to select a different task from the task that I am 
interested in, in order to see the Format of that task.



Is the Format if the currently selection task changeable? As it seems like 
the format of everything else can be changed in MLO.

Thanks

J

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[MLO] Re: What is "Icon Hint" text ? Where is it visible?

[John . Smith]

Ford - I still don't understand

Are you saying that if I set the "Icon Type" to be "Note" that the text I 
supply in the "Icon Hint" will appear when I hover my mouse over the icon 
where it appears in the Icon column? Because if so it doesn't work. 

>From the Help PDF 
[https://www.mylifeorganized.net/downloads/files/MyLifeOrganized%20User%27s%20Guide.pdf]
 
on Page 73 it says: 

>>>
Note: The Icon type in the Automatic Formatting dialog contains predefined
types of the icons with the following behaviour:
Dependency: This icon type displays task dependency in the hint and opens
the dependency editor if you click on this icon
Goal: This icon type displays the goal type in the hint.
Notes: This icon type displays task notes in the hint and opens the notes
editor if you click on this icon
Reminder: This icon type displays reminder details in the hint and opens the
reminders editor if you click on this icon.
(Custom): This icon type displays the text you entered for the hint.
>>>

So it looks to me like I need to choose an Icon Type of "(Custom)" in order 
to get the effect you describe. Indeed, ONLY if I choose "(Custom)" is the 
"Icon Hint" field actually editable(!).
However, if I do so, then when I go back out to view my tasks, when I hover 
my mouse over the relevant icon, still no text appears. Likewise, 
left-clicking on the icon has no effect either.

 J




On Wednesday, January 31, 2018 at 12:33:57 AM UTC, Ford Ford wrote:
>
> Hi, 
> When choosing ICON TYPE (note, dependencies..) you have to select "Note". 
> Then you will see it while hovering on the icon. 
>
> Ford

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[MLO] How can I use on of my personalised Flag icons as an "Icon" in the Icon column?

[John . Smith]

Hello 

How can I use on of my Flag icons as an "Icon" in the Icon column?

Background
I have an icon that I am using for one of my Flags that I would like to use 
for one of my "Icons" that appears in the Icons column of the main area of 
the screen.

Unfortunately, when I click on "Icon..." within Automatic Formatting, the 
icon that I want (that is being used for a Flag) is not listed.
I think it was an icon that I uploaded many months ago, but I can no longer 
find it. 

Where are the icon (".ico") files that MLO uses for a) Flags and b) "Icons" 
actually stored?

Cheers

J






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[MLO] What is "Icon Hint" text ? Where is it visible?

[John . Smith]

Hello

In MLO on Windows, if one goes to:

Tools ==> Options ==> Automatic Formatting ==> Properties of selected 
rule(s) ==> [tick "Icon] ==> "Icon hint" 

Where is the "Icon hint" text visible?
It's not coming up when I mouseover on an icon & I can't see it anywhere 
else.

Thanks

J

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[MLO] Is there any hotkey way to get the current line to be in the middle of the screen?

[John . Smith]

Hello

Is there any hotkey way to get the current line to be in the middle of the 
screen?

Background 
If while one is looking at one's tasks, one accidentally hits say the 
[Home] key, then the top task on your view gets focus. 
What is useful is that [Alt]+[BackArrow] will get one back to task one was 
looking at. 

However, now your task is at the *bottom* of your screen. (But this is 
irritating because you can't see the neighbouring tasks below it that are 
coming up...)

If one then hits [PgDn] then [PgUp] you task will now your task to the top 
of your screen.  (But this is irritating because in Hierarchical view you 
can't see where you are...)

Obviously, you could use the mouse wheel to scroll the current line into 
the middle of the screen, but this is slow because it requires one to use 
the mouse. 
How can I quickly get the current task to be (vertically) in the middle of 
my screen, just using the keyboard.

Cheers

J


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Re: [MLO] Re: Is it possible to have a View that is sorted only _partly_ a manual sort?

[John . Smith]

Hi Dwight

Thanks. 

For now I am allocating my coarse/absolute priority by popup on the 
Importance field and I am then manually sorting them twice
1. I sort them manually into the 7 different values of importance. Although 
this is a slight pain because this can be done visually and only really 
applies to new tasks, it is fairly quick to do this manual/visual sort, 
once the bulk have already been sorted previously. 

2.  I then go through them more carefully, re-evaluating the priority of 
each task relative to each other.

Because I am only doing this to my Starred tasks there aren't all that many 
tasks to process at any one time.

Out of interest did you ever find a way to change the Importance by small 
(i.e. 0-200) increments using just the keyboard?

Thanks

J




On Friday, January 26, 2018 at 4:48:42 PM UTC, Dwight wrote:
>
> this may not be what you are looking for but it is how I handle the 
> situation. I do the rough sort using the importance popup for what you 
> call absolute priority and I call coarse tuning. Then to force an order 
> onto the tasks I use the full 0-200 scale of importance. If I have a 
> cluster at importance=120 I will reassign them values between 115 and 
> 125 to make them come out in the right order. 
>
> My tasks list is complex and yet I never need more than 200 actually 
> different priority levels. If you are running out of granularity my bet 
> is that you are bumping up into the bell curve. For example you might 
> have no tasks between 25 and 75  but 100 tasks between 120 and 130. That 
> means that you are doing it wrong, falling into the trap of "all my 
> tasks are above average". Dont do that, go back and spread them more 
> evenly so that 100 does not mean "normal", it means "half of my tasks 
> are below this in priority." 
>
> To directly answer your question there is no way to make a hybrid of 
> automatic and manual sorting. And there is no way to turn on automatic 
> sorting for a manually sorted list and hope it will retain any memory of 
> your previous manual sort. fwiw you can take an automatically sorted 
> list and switch it to manual, reordering what you want to reorder and it 
> will remember. New tasks and changes to existing tasks will not be 
> automatically sorted until/unless you re-enable automatic sort, after 
> which your manual sort is all reset. and, one more thing, the manual 
> sort is only synched to mobile if you do this in the STARRED view. 
>
> -Dwight 
>
> On 1/26/2018 7:27 AM, John . Smith wrote: 
> > 
> > 
> > Yes, using multiple fields to do the sorting is a cunning idea... but it 
> > doesn't really help me. 
> > 
> > What I am trying to achieve is slightly subtle. 
> > The problem that I have found is that any form of priority that uses 
> > "absolute" values eventually breaks down when one uses it. This is 
> > because you end up getting lots of tasks that are of about the same 
> > level of priority to you and for this reason, you get a sort of 
> > "clustering effect" emerging over time with lots of task seeming to have 
> > the same priority. 
> > 
> > So for example, I might well end up with say 10 tasks ALL of which have 
> > Importance=120, Flag=red, and one quickly runs out of whatever your 
> > finest divisions are. i.e. You run out of 'granularity'... 
> > 
> > But what I was trying to do is to prioritise my tasks in two passes. 
> > 
> > *Pass #1. *In this pass I go over my tasks in a hierarchy view. Here I 
> > allocate an approximate absolute priority to me. [e.g. MLO's Importance 
> > field with 7 possible values works well for this ("Max, A Lot, More, 
> > Normal, Less, Little, Min" )] And I allocate any Stars (which to me 
> > means "Attempt to do in the next 2 days") 
> > 
> > *Pass #2. *In my second pass, I am looking at a flat (non-hierarchical) 
> > view.  I am just looking at those items which I have starred. In this 
> > pass I am trying to decide in which order to actually execute my starred 
> > items. 
> > 
> > So for Pass #1 my allocating of an absolute priority to me (e.g. using 
> > the Importance field's popup) works well. ==> and *automatic sort,* in 
> > this case based on the Importance will get tasks into roughly the right 
> > order and works well. 
> > 
> > However, for my Pass #2, I need to create a sequence of which tasks I am 
> > going to do in what order. i.e. which tasks I am going to execute first. 
> > This requires comparing the priority of tasks side-by-side/next to each 
> > other. [Plus in some cases any possible clustering of similar tasks 
> > together, as this may be m

[MLO] Re: Is it possible to have a View that is sorted only _partly_ a manual sort?

[John . Smith]

Yes, using multiple fields to do the sorting is a cunning idea... but it 
doesn't really help me.

What I am trying to achieve is slightly subtle.
 
The problem that I have found is that any form of priority that uses 
"absolute" values eventually breaks down when one uses it. This is because 
you end up getting lots of tasks that are of about the same level of 
priority to you and for this reason, you get a sort of "clustering effect" 
emerging over time with lots of task seeming to have the same priority. 

So for example, I might well end up with say 10 tasks ALL of which have 
Importance=120, Flag=red, and one quickly runs out of whatever your finest 
divisions are. i.e. You run out of 'granularity'...

But what I was trying to do is to prioritise my tasks in two passes. 

*Pass #1. *In this pass I go over my tasks in a hierarchy view. Here I 
allocate an approximate absolute priority to me. [e.g. MLO's Importance 
field with 7 possible values works well for this ("Max, A Lot, More, 
Normal, Less, Little, Min" )] And I allocate any Stars (which to me means 
"Attempt to do in the next 2 days")

*Pass #2. *In my second pass, I am looking at a flat (non-hierarchical) 
view.  I am just looking at those items which I have starred. In this pass 
I am trying to decide in which order to actually execute my starred items.

So for Pass #1 my allocating of an absolute priority to me (e.g. using the 
Importance field's popup) works well. ==> and *automatic sort,* in this 
case based on the Importance will get tasks into roughly the right order 
and works well.

However, for my Pass #2, I need to create a sequence of which tasks I am 
going to do in what order. i.e. which tasks I am going to execute first. 
This requires comparing the priority of tasks side-by-side/next to each 
other. [Plus in some cases any possible clustering of similar tasks 
together, as this may be more efficient, due to set-up times, mood, 
location etc  ] And this requires a *manual sort*.


To get clear, in the end users do have decide in which order they will 
execute their tasks. I mean even if you have your 10 tasks with exactly the 
same level of priority in the absolute sense (i.e. of how important/urgent 
each of them is to you), what you then have to decide is: In what sequence 
are you actually going to execute those tasks?

And that last bit will require a* manual sort *of all those tasks that have 
roughly a similar priority to you. 

So this is what I tried.
Having completed my careful manual sort, I tried to switch on the automatic 
sort by Importance on a temporary basis, hoping that it would only move 
tasks past each other if they had differing Importance values and that task 
of the same Importance values would stay put. 
I was then hoping to switch back to a manual sort to complete the 
fine-tuning of which tasks to do in which order.

However what happens is that the automatic sort uses 
1. Sort by Importance and then 
2. It ignores my careful manual sort and instead sorts by the sequence in 
the unsorted master outline... 

And then the second that you remove the sort and turn on manual sorting 
again, the sort order goes back to whatever it was before, completely 
ignoring the fact that I had ever turned on the automatic sort. 

TL;DR It seems that the only way to do a relative [task vs. task] sort is 
to do a manual sort, but that it is impossible to get things roughly into 
the right order first using an automated sort. 

J



On Thursday, January 25, 2018 at 5:11:51 PM UTC, Alyona (MLO Support) wrote:
>
> You may assign flags of different colors to differentiate tasks that are 
> equally important. After that set up sorting: first by importance, then by 
> flags. 
> For example, you have task 1 (importance=150, no flag), task 2 
> (importance=120, flag=blue) and task 3 (importance=120, flag=red). The 
> items in To-Do list will have the following order: Task 1, task 3, task 2.
>
> On Thursday, January 25, 2018 at 3:28:28 PM UTC+2, John . Smith wrote:
>>
>> Hello
>>
>> Is it possible to have a View that is only *partly* a manual sort?
>>
>> e.g. Can I have a view that is sorted by Importance, but between tasks of 
>> identical Importance, I can manually sort them?
>>
>> To get clear, what I am trying to achieve is that I when I do a pass over 
>> my tasks, I want to flag up the really high priority task, and also flag up 
>> which are definitely lower priority, but which nonetheless I intend to do 
>> during this time period (i.e. normally today). And I want it to stay 
>> visually obvious as I refer to and execute my tasks as to which tasks are 
>> of what 'absolute' priority... And yet at the same time, within the rough 
>> ranges of priority I then wish to change which tasks are of which priority 
>> *relative 
>> to each other*. 

[MLO] Is it possible to have a View that is sorted only _partly_ a manual sort?

[John . Smith]

Hello

Is it possible to have a View that is only *partly* a manual sort?

e.g. Can I have a view that is sorted by Importance, but between tasks of 
identical Importance, I can manually sort them?

To get clear, what I am trying to achieve is that I when I do a pass over 
my tasks, I want to flag up the really high priority task, and also flag up 
which are definitely lower priority, but which nonetheless I intend to do 
during this time period (i.e. normally today). And I want it to stay 
visually obvious as I refer to and execute my tasks as to which tasks are 
of what 'absolute' priority... And yet at the same time, within the rough 
ranges of priority I then wish to change which tasks are of which priority 
*relative 
to each other*.   

Maybe there is a better field to use other than Importance, but it would be 
nice to be able to use keyboard shortcuts as much as possible.

Thanks

J

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