Good morning, Kirsten:
Thank you for all of your time devoted to this issue.
Thank you for all of your time devoted to this issue.
I just sent a post explaining that I just remembered from my Database Administrator days, (a long time ago...) that the sources in FTM must have been stored as a TABLE. That must explain the difference.
I do like Legacy, but I will recommend that they change the way that they store sources.
As to your very kind explanation, I do the "extreme lumping" that you were speaking of. I have a Master Source entitled "1870 Census" and them every page that applies to that is a Source Detail. Very cumbersome in Legacy, but works great in FTM. For consistency, I will not change, since I already have MANY sources recorded in this manner. I will just hope that Legacy changes their software at some point. :-)
Have a great day and thank you, again!!
Lisa Caldwell Garrett
Lisa:
OK, here we go on the "splitting vs lumping" discussion. With Legacy you *can* have a Master Source titled "1870 US Census, Virginia, District 27, Montgomery, Auburn, p17." You can attach your image to that Master Source, and you can add any details you want on the Master Source Detail tab. The Show List option in the Master Source List will then show everyone who uses that specific source citation, right down to the page number. If later you discover a new relation on that same census page, you just select that Master Source again and apply it to the new person.
The problem with that approach is that your Master Source List will eventually consist of many hundreds (likely even thousands) of sources. This is "splitting" to the ultimate degree. We have many dedicated splitters in the LUG, but I've never heard of anyone carrying it to that extreme. The source list just becomes ridiculously long and eventually unmanageable.
Instead, most people decide to "lump" their Master Sources to some extent. You might decide to have any one of the following as a Master Source:
1870 US Census
1870 US Census, Virginia
1870 US Census, Virginia, XX County
or even
1870 US Census, Virginia, XX County, XX District
Depending on which one you chose, the remaining information would go in the Detail section of the Source Clipboard as opposed to the detail section of the Master Source itself. This makes for a shorter and more manageable Master Source List. In the first example the Show List option would show you everyone in your database who linked to the 1870 US Census, no matter what state, county, or district (very extreme lumping). In the second example, you would be lumping together everyone from the 1870 census in Virginia, and in the third you would be splitting at the county level and could see a list of everyone found in XX County in the 1870 census for Virginia.
No matter at what point you decide to split or lump your Master Sources, once they're set up you can copy them to the Source Clipboard at any time and apply that Master Source to a new person. If you've split at the county level, however, and you find another ancestor on the same page in the same county, then you must go back to one of the instances where you linked someone to that particular page, copy the citation to the Source Clipboard, and apply it to the new person. If you decide to retype the details instead of copying, you run the risk of creating a new source detail and will see duplicates in your reports. Even the difference in typing p12 vs p 12 in the detail will create a duplicate citation.
I hope this will help to clarify.
Kirsten
-----Original Message-----
From: lisagarre...@verizon.net [mailto:lisagarre...@verizon.net]
Sent: Monday, April 12, 2010 4:53 PM
To: LegacyUserGroup@LegacyUsers.com
Cc: LegacyUserGroup@LegacyUsers.com
Subject: [Norton AntiSpam] Re: RE: Re: [LegacyUG] Source Detail (correction re: Show List)
Hi all:
It's been great receiving all of this help and I truly appreciate it!
I don't think that anyone grasps what I'm trying to say, however, which is all my fault.
Ok, using the census as an example, in FTM, I had them all listed under years. So, under the master source of 1870, I had many, many citations listed under it:
1870 Census:
District 17, Fincastle, Botetourt, VA; p22
District 27, Auburn, Montgomery, VA; p17
District 108, Roanoke, VA; p2
etc.
So, after I had entered the original census information, I could EASILY return to the citation (Census page) and maybe enter more people on that page of the census. I have the actual census page attached to the citation and any notes that I wanted. You don't have to attach the media to each person - it's right there in the source.
I believe that you all have been referring to entering the source for the first time. And I understand what you're saying about the Source Writer. But I'm talking about AFTER you have originally entered the information, and then maybe you learn about someone else on the same page that you want to enter. You could just refer to the original source (1870 Census) and easily find the page that you want to use.
This same method could be used for books, anything that has many citations to the original source.
Using a book for an example, the source would be:
Title
page 12
page 17
page 57
etc.
Here, each page could be scanned or quoted and only cited for the people to whom they apply. The scan or quote would only be attached to the person to whom they apply.
It's logical to me, but I'm still probably not explaining this correctly.
Anyone out there understand me?
Thanks!
Lisa Caldwell Garrett
Apr 12, 2010 10:42:44 AM, LegacyUserGroup@LegacyUsers.com wrote:
Kirsten wrote:
> The Show List option on the
> Master Source List screen will give you a list of all the
> individuals who use that same book as a source citation but
> it won't show you their individual source citation details,
> it only lists their ID, name, sex, etc.
Yes, but you can navigate in one or two clicks from Show List to an individual's screen, and then copy a source with its detail to the clipboard.
Or, from the Source List, you can click on Options (rather than Show List) and print a report with the citation detail, which is what I originally suggested when I thought Lisa was asking for a list of people with citation detail.
Connie
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