RE:[acupa-l] Position Available & Request for Job Description

Holy cow sister!! Congrats, this sounds awesome. I will be so sad to see your name not pop-up on my screen any more. I wish you every success and hope that our paths will cross every now and again. You're a shining star and you have been a joy to know! Peace and love, Amy From: bounce-12117116

RE: [acupa-l] Images in directory information

Hi Theresa, Our KU Card Center - Request for Release of Photo policy addresses the photo as directory information. Our approach is that photos are generally not considered to be directory information. Thanks, Amy Amy E. Smith, M.S.E. Di

RE:[acupa-l] Policy on Publishing Employee Photos on Websites

Hi Rick, Our policy regarding the release and use of official KU photos, the ones on our ID cards, is addressed in our KU Card Center - Request for Release of Photo policy. Specifically, there is a section that addresses departmental website

RE:[acupa-l] Whistle Blower policies

KU's whistleblower policy can be found here: http://policy.ku.edu/internal-audit/whistleblower-policy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email amysm...@ku.edu | Web w

[acupa-l] Policy restricting the use of motorized, self-balancing scooters

Hi policy colleagues, We've noticed a new trend on campus this fall, students using motorized, self-balancing scooters to get between classes. Here is a link

[acupa-l] Events Planning Committee seeks 3 new members

Hello fellow ACUPA members, ACUPA's Events Planning Committee (EPC) has been meeting regularly for the last number of months planning for excellent event and conference experiences for our membership. Recently we have had a couple of resignations from the EPC. In accordance with the ACUPA byl

RE: [acupa-l] Question for ACUPA Listserv

Hi Pamela, My campus' culture was not one to endorse the Minnesota model of a policy committee. Also, our leaders rejected the idea of using an online system to approve policies. They did not want another system that they had to log in to and felt that a system would not allow for the dialog to

RE:[acupa-l] Microaggression Policy

6848...@list.cornell.edu [mailto:bounce-119453616-56848...@list.cornell.edu] On Behalf Of Smith, Amy E Sent: Wednesday, July 15, 2015 9:04 AM To: Association of College and University Policy Administrators Subject: [acupa-l] Microaggression Policy Dear ACUPA members, Our Vice Provost for Diversity & Equity

[acupa-l] Microaggression Policy

Dear ACUPA members, Our Vice Provost for Diversity & Equity is interested in developing a policy that would prohibit microaggressions on campus. Has such a policy been discussed or developed on your campus? I would be interested in any information you can share. Thank you, Amy Amy E. Smith, M

RE:[acupa-l] Policy Handbook PDF

Hi Heather, The handbook model was what we relied upon prior to adopting the policy library model for policy publication. Even when manuals were our standard practice, we certainly did not have just one - we had one for every topic and employee category. Since we adopted the policy library mode

RE:[acupa-l] Non-Retaliation Language on Each Policy

Hi Jo Ann, Woven within our whistleblower, grievance and conflict resolution policies are statements about the prohibition of retaliation. The conflict resolution section of our University

RE:[acupa-l] gift card policy

Hi Nicole, Our state ethics laws provide guidance on the issue of gifts to employees. The Office of the General Counsel has a webpage dedicated to this question as it comes up frequently. This link will take you to the page: http://counsel.ku.edu/gifts As far as gifts as incentives for partici

RE: RE:[acupa-l] Honorary Degrees Policy

Hi David, KU’s policies on honorary degrees are articulated in our University Senate Rules and Regulations: 3.2.2 Honorary degrees are granted by the authority of the Board of Regents upon the recommendation of the Chancellor. Following Board of Regents Pol

RE:[acupa-l] Discrimination and Sexual Harassment - combined or separate?

Hi Heather! KU has separate policies: * Nondiscrimination: http://policy.ku.edu/IOA/nondiscrimination * Sexual Harassment: http://policy.ku.edu/IOA/sexual-harassment Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 8

RE:[acupa-l] PCI (Payment Card Industry Data Security Standard ) Policy

Hi Lynda, KU's Internet-Based Credit Card Processing Policy can be found here: https://policy.ku.edu/IT/internet-based-credit-card PCI is also mention briefly in the definitions section of our Privacy Policy: http://policy.ku.edu/provost/privacy-policy I hope this is helpful! Amy Amy E. Smith,

[acupa-l] Recall: use of SharePoint for policy development

Smith, Amy E would like to recall the message, "use of SharePoint for policy development".

RE:[acupa-l] use of SharePoint for policy development

<mailto:bounce-119183918-72832...@list.cornell.edu> [mailto:bounce-119183918-72832...@list.cornell.edu] On Behalf Of Smith, Amy E Sent: Wednesday, May 13, 2015 3:13 PM To: Association of College and University Policy Administrators Cc: Dean-Love, Pat J Subject: [acupa-l] use of SharePoint for

[acupa-l] use of SharePoint for policy development

Hi fellow ACUPA members, My university's medical campus is considering using SharePoint to help coordinate their policy development process, most likely to help coordinate the policy review and comment period. Do any of you have experience using SharePoint in this way? And, if so, would you be

RE:[acupa-l] Drone / UAV / Model Aircraft Policies

Hi David, I am working on a draft right now and will be happy to share it with you when it is ready for circulation. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email amysm...@ku.edu

RE:[acupa-l] Use of Service Marks/Trademarks/Patents for Logs

Hi Rachel, The KU policy on the use of university marks can be found here: http://policy.ku.edu/public-affairs/trademark-licensing-policy I am happy to help if you have any questions. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel.

RE:[acupa-l] Personal Phone vs. University Issued Phone

Hi Kim, KU's Mobile Communication & Information Devices addresses the policy topics you are considering. Please let me know if you have any questions. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost T

RE:[acupa-l] Jury Duty and students

Hi Bonnie, The KU policy on Judy Duty for Students can be found at the following link: http://policy.ku.edu/registrar/jury-duty. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email amysm..

RE:[acupa-l] Pet Policies

Hi Amanda, KU's Animals in Buildings policy can be viewed at the following link: http://policy.ku.edu/provost/animals-in-buildings. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email amys

RE:[acupa-l] Sick Leave Bank Policy

Hi Meg, At KU, this is covered in our Shared Leave policy. We are currently working with our HR department to review all of their policies and to fill in the missing required fields. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Of

RE:[acupa-l] Honoraria policies and procedures

Hi Normandy, The criteria and process for the awarding of honorary degrees at KU are outlined in our University Senate Rules & Regulations. It states: 3.2.2 Honorary degrees are granted by the authority of the Board of Regents upon the recommenda

RE:[acupa-l] athletics venues alcohol policies

Hi Bob, The policy in place at KU can be found here: http://policy.ku.edu/chancellor/university-events-liquor-regulations Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email amysm...@ku.ed

RE:[acupa-l] Facilities Management policy

Hi Mindy, At KU such information is presented to students via the Student Housing Handbook. This link will take you to the 2014-2015 academic year edition. Page 8 states: Routine Health and Safety Inspect

RE:[acupa-l] Security of PCs

Hi Nicole, KU's policy on Information Technology Security is available at the following link: http://policy.ku.edu/IT/info-technology-security-policy I hope this is helpful! Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 86

RE: [acupa-l] Anti-bullying and Consensual Relationships Policies

Hi Abigail, KU’s policy on Consenting Relationships can be found here: http://policy.ku.edu/provost/consenting-relationships. Bullying would be covered by our workplace violence and sexual harassment

RE:[acupa-l] Shared leave policies

Hi Deb, KU has a shared leave policy. Obviously, a few of the "required fields" in our template are missing from this policy so please let me know if you have any questions. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of t

RE:[acupa-l] Policy on Social Media

Unfortunately, Kansas made national news on this topic. Our Board of Regents adopted a policy which can be found here. We are presently in the process of developing procedures for how this policy will be implemented on our ca

RE:[acupa-l] ACA Policies

Hi Rachel, KU's ACA policies can be found here: Employee Eligibility Requirements for the Affordable Care Act (ACA) and Graduate Research Assistants (GRAs) and Affordable Care Act (ACA) Compliance

RE: [acupa-l] E-Mailing Group Policies

KU has an email policy that was developed in ’98 and this policy addresses the use of distribution lists and communicating broadly to campus. About broadcast email, the policy states: Because use of broadcast email places stress on the email s

RE:[acupa-l] Enforcement of tobacco and smoke free policies

Hi Heather and others, KU is in the same boat - a community effort. Our policy draft, attached, has been developed and will soon begin the vetting process. We're looking to implement on August 1, 2015. The word "enforcement" does not appear within our draft policy, this is how compliance is add

RE:[acupa-l] .::ACUPA 2014 Conference::. & of course policy requests

Hi Meg, The policies you're looking for can be found in several places within the Policy Library at KU: * A search for all policies included under the Academic category: http://policy.ku.edu/category/academic * Within our University Senate Rules and Regulations

RE:[acupa-l] Document types in addition to policies and procedures

Hi Eunice, Great to hear from you! I just sent a reply to Meg's question: Infectious Disease Policy - I pointed to the revisions we recently made in our travel policy in response to Ebola. I am also attaching

RE: [acupa-l] Service Animals and Reasonable Accommodations

Hi Nicole, The policy in place at KU, Animals in Buildings, permits animals “needed for emotional support” in student housing only. In other locations on campus, animals must meet the definition of a service animal as defined by the ADA. Than

RE: [acupa-l] Infectious Disease Policy

Hi Meg, At KU we have an emergency management plan that is online for public viewing. We also have a more detailed emergency response protocol that is a protected document, limited to those with responsibiliti

[acupa-l] Recall: Code of Conduct/Ethics for Employees

Smith, Amy E would like to recall the message, "Code of Conduct/Ethics for Employees".

RE:[acupa-l] Code of Conduct/Ethics for Employees

ailto:bounce-117824078-69587...@list.cornell.edu] On Behalf Of Smith, Amy E Sent: Thursday, 4 September 2014 7:54 AM To: Institutional policy-related discussions (acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>) Subject: [acupa-l] Code of Conduct/Ethics for Employees Hi ACUPA members,

[acupa-l] Code of Conduct/Ethics for Employees

Hi ACUPA members, I am interested in reviewing Code of Conduct or Code of Ethics policies or documents. If your institution has adopted such a policy or document, please send me a link or an attachment. I look forward to seeing you in Orlando! Thanks, Amy Amy E. Smith, M.S.E. Director, Policy

RE:[acupa-l] Payroll Policy Request

We have several payroll related policies at KU. The policy titles and links are provided below: * Employee Payments * Furlough and Temporary Salary Reduction Policy, Lawrence Campus

RE:[acupa-l] Nepotism Policy

Our policy, Employment of Relatives, is based on our Board of Regents policy. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email

RE:[acupa-l] Parking Policies

Hi Jen, The parking policies in place at the University of Kansas can be found here: http://www.policy.ku.edu/sites/policy.ku.edu/files/regsFY13.pdf This document outlines parking for students, faculty, staff, and visitors as well as details on permits, violations, and appeals. By way of backg

RE:[acupa-l] ADA Policy

The University of Kansas ADA policy is owned by our office of Institutional Opportunity & Access which falls under the Vice Provost for Administration & Finance. Click here to view our policy. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy

RE:[acupa-l] Academic Misconduct forgiveness

rfolk, VA 23529 757-683-3072 / FAX 757-683-5679 dme...@odu.edu<mailto:dme...@odu.edu> http://www.odu.edu/ao/bov/ http://www.odu.edu/ao/polnproc/ From: bounce-116231613-56848...@list.cornell.edu<mailto:bounce-116231613-56848...@list.cornell.edu> [mailto:bounce-116231613-56848...@list.co

RE:[acupa-l] Academic Misconduct forgiveness

environment before printing this e-mail. From: bounce-116231613-53380...@list.cornell.edu<mailto:bounce-116231613-53380...@list.cornell.edu> [mailto:bounce-116231613-53380...@list.cornell.edu] On Behalf Of Smith, Amy E Sent: Tuesday, June 10, 2014 12:09 PM To: ACUPA-L Subject: [acupa-l] Ac

[acupa-l] Academic Misconduct forgiveness

Good morning fellow ACUPA members, I have been tasked with exploring whether or not other institutions have policies or processes that allow for forgiveness/expunging of academic misconduct findings/sanctions. If you do not have a policy/process by which substantiated cases of academic miscond

RE:[acupa-l] College Assembly Question

Hi Meg, The University of Kansas publishes the bylaws for our College Assembly in the policy library. Click here to view the bylaws. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas T

RE:[acupa-l] Weapons on Campus

Here is a link to the policy at the University of Kansas: http://www.policy.ku.edu/provost/weapons-on-campus Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email amysm...@ku.edu|

RE:[acupa-l] Honorary Degree Policies

Hi Rachel, At the University of Kansas, the policy on honorary degrees is owned by our governing body, the Kansas Board of Regents. They still use the handbook model for policies making them difficult to locate and impossible to hyperlink. I have attached the relevant section of their policy ma

RE:[acupa-l] E-cig backlash?

Very timely - we just revised our campus policy to treat e-cigarettes the same as other tobacco products: restricted within 20 feet from any entrance or overhang. Our housing advisory board was granted an exception to allow residential students t

RE: [acupa-l] cell phone stipends

Similarly, KU provides either a cell phone or an allowance for private phones based on job responsibilities. Our policy can be found here: http://www.policy.ku.edu/chancellor/mobile-CID-cell-phone-policy. The procedures for implementing and managing the policy can be found here: http://docs.pro

RE:[acupa-l] Non-retaliation/Whistleblower Protections Policy

The University of Kansas policy is called: Whistleblower Policy: Reporting Suspected Wrongdoing and Protection from Retaliation Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (7

RE:[acupa-l] Intellectual Property Policy

The University of Kansas, Lawrence campus policy on intellectual property can be found here: http://www.policy.ku.edu/provost/intellectual-property-policy. Our policy is also dated and is currently being reviewed by a faculty committee for possible revisions. Thanks, Amy Amy E. Smith, M.S.E. D

RE:[acupa-l] Data Management Policy Stewardship Definitions

Hi Dave, The following link will take you to all of the information technologies policies at the University of Kansas: http://www.policy.ku.edu/office/Information-Technology Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 8

RE:[acupa-l] Input needed: What do you most want to know?

At KU, enforcement and compliance is largely left to the units who own the policies. We have a coordinated policy program with decentralized policy management. Because of this structure and because we have a well-populated policy library, I would like to explore functional topics: how do we deve

RE:[acupa-l] Smoking Policy Question

Hi Meg, At the University of Kansas, we are in the process of updating our campus smoking policy to include the prohibition of electronic cigarettes. An example from outside higher education - I have learned that our state's turnpike authority has recently passed a policy that they will no long

RE:[acupa-l] Policy Request for Minors on Campus

Hi Meg, The University of Kansas has a policy called Children in the Workplace. We also have a website devoted to helping track programs which bring minors to campus. Thanks, Amy Amy E. Smith, M.

RE:[acupa-l] Whistleblower Policy Title

Hi Kevin, At the University of Kansas, our policy is called Whistleblower as well: Whistleblower Policy: Reporting Suspected Wrongdoing and Protection from Retaliation Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the P

RE:[acupa-l] Whistleblower Policy Title

We call ours Whistleblower as well: Whistleblower Policy: Reporting Suspected Wrongdoing and Protection from Retaliation Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 86

RE:[acupa-l] Sexual Harassment policy for Students

KU's policy also address faculty, staff, and students: http://www.policy.ku.edu/IOA/sexual-harassment Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email amysm...@ku.edu|