sending messages previously stuck in outbox

[Bill Songstad (WCUL)]

I know this isn't exactly an Outlook list, but I thought maybe the group
might have some collective knowledge.  I had a user pile up 970 emails
in her outbox while doing an email merge with Word 2007 and Outlook
2007.  She had "send and receive automatically" turned off due to a
problem with Word crashing during mail merges (a whole nuther can of
worms)  but when she hit send and receive, the list of emails stayed
italicized but would not go out.  Other subsequent  emails go out fine
but the original 970 stayed put.  I was able to move the emails out of
the outbox, but moving them back they have the icon of regular received
mail and still go nowhere.  Does anyone know of a way (short of opening
them one by one and hitting send) to move emails into the outbox and
have them send?  Is it even possible?

 

Thanks for any advice,

 

Bill 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: Dumb question - Contacts

[Bill Songstad (WCUL)]

The delete key is your friend for errors or useless addresses in your
NK2 file.  When a bad or obsolete address shows up in the autofill, just
use the arrow key to highlight the bad one and hit the delete key.  Gone
until the next time you type the whole thing in.

 

Bill 

 

 

From: Steve Szabo [mailto:steve...@gmail.com] 
Sent: Wednesday, March 18, 2009 4:38 PM
To: MS-Exchange Admin Issues
Subject: RE: Dumb question - Contacts

 

We have contact info all over the place, so you can eventually find it
. We each have our own contacts in Outlook's contact folder, of which
mine is probably the most extensive with regard to clients and vendors.
We also have a public folder called Clients, and one called Vendors (oh,
we are so original) and under these are subfolders of each client and
vendor we have had email communication with. When we went to Exch2007,
we just migrated everything over, and create new public folders as
needed.

 

You are definitely asking for trouble if the auto-complete is the only
address book. I just gave myself a new (used really-there is no such
thing as a new machine in our environment unless it is for a client) and
left my *.NK2 file behind. Too many errors and useless addresses in it.
Was glad to be rid of it, but now, I need to remember enough of the
address for the contact search to kick in with any degree of accuracy. A
couple of weeks, and I'll have a decent list from my new *.NK2 file.

 

You'll need to get your people using their Outlook Contact folders at
least-they are good for lots of things, not only e-mail addresses, but
physical addresses, phone numbers, notes for that person, etc. If
necessary, though I have never found it to be so, you can create a
public folder of contacts as well, for those contacts that everyone
needs.

 

\\Steve// 

 

From: Evan Brastow [mailto:ebras...@automatedemblem.com] 
Sent: Wednesday, March 18, 2009 12:58 PM
To: MS-Exchange Admin Issues
Subject: Dumb question - Contacts

 

Been a while since I've made a fool of myself* and I hate to disappoint
my fans, so

 

We're running a pretty small environment.. Exchange Server 2003
Enterprise and maybe 20 users. 

 

For years, peoples' "address book" has consisted of just using the
auto-complete in Outlook 2003 (and now Outlook 2007 in some cases.) But
now, I'm growing more and more concerned about that technique and would
like an easy and reliable way to have a central repository of contacts
that everyone can use and update.

 

My question is, what is everyone doing? I would assume a public folder
that contains contacts and then is assigned as an address book in
people's Outlook configurations, but then I've also heard that public
folders don't exist in E2K7, which I may upgrade to at some point, so
I'm not sure how to proceed. 

 

So, is there a third party solution that people know of and use, or is
it just a public folder filled with contacts?

 

Thanks,

Evan

 

 

* on this list, anyway.

 

 

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

remotely testing smtp

[Bill Songstad (WCUL)]

Does anybody know of a website/service that I can use to start an SMTP
session remotely?  My ISP is claiming certain responses from my mail
server and I would like to verify it.  I tried telneting in from home
but my home ISP blocks traffic on port 25.  I can't test from inside my
firewall because my firewall provides SMTP proxy which is probably the
culprit.  But my question is, without trying out all of my friend's ISPs
until one lets me through, is there a service I can use to open a SMTP
session from my desk and have it run commands and show me a session log?
Legitimate mail won't work because I need to send a non-compliant mail
that will bounce to verify the error.

 

Some sort of proxy terminal on the web somewhere would work just fine.

 

Thanks for any ideas

 

Bill 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: remotely testing smtp

[Bill Songstad (WCUL)]

Close, but it won't let me put in invalid data.  The error I'm trying to
track down is:

"Helo command rejected: need fully-qualified hostname"

I think it is coming from a blank or non-existent RCPT TO: field

 

My ISP is claiming their stand-in is getting these bounced back to them
when they relay for us and my server is bouncing the message.  They say
it is creating a loop.  If I could see what was bouncing and why, I
could try to configure it to drop instead of bounce.

 

Bill 

 

 

 

From: Martin Blackstone [mailto:mblackst...@gmail.com] 
Sent: Tuesday, April 28, 2009 3:00 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Ive used this.

http://www.zoneedit.com/smtp.html

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Tuesday, April 28, 2009 2:56 PM
To: MS-Exchange Admin Issues
Subject: remotely testing smtp

 

Does anybody know of a website/service that I can use to start an SMTP
session remotely?  My ISP is claiming certain responses from my mail
server and I would like to verify it.  I tried telneting in from home
but my home ISP blocks traffic on port 25.  I can't test from inside my
firewall because my firewall provides SMTP proxy which is probably the
culprit.  But my question is, without trying out all of my friend's ISPs
until one lets me through, is there a service I can use to open a SMTP
session from my desk and have it run commands and show me a session log?
Legitimate mail won't work because I need to send a non-compliant mail
that will bounce to verify the error.

 

Some sort of proxy terminal on the web somewhere would work just fine.

 

Thanks for any ideas

 

Bill 

 

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: remotely testing smtp

[Bill Songstad (WCUL)]

Yes, I can telnet without the error inside my firewall, but need to test
the connection as it comes through the smtp proxy on my watchguard
firewall.

 

Bill 

 

 

From: Campbell, Rob [mailto:rob_campb...@centraltechnology.net] 
Sent: Tuesday, April 28, 2009 3:17 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Can you log on to your mail server and telnet to localhost?

 



From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Tuesday, April 28, 2009 5:14 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Close, but it won't let me put in invalid data.  The error I'm trying to
track down is:

"Helo command rejected: need fully-qualified hostname"

I think it is coming from a blank or non-existent RCPT TO: field

 

My ISP is claiming their stand-in is getting these bounced back to them
when they relay for us and my server is bouncing the message.  They say
it is creating a loop.  If I could see what was bouncing and why, I
could try to configure it to drop instead of bounce.

 

Bill 

 

 

 

From: Martin Blackstone [mailto:mblackst...@gmail.com] 
Sent: Tuesday, April 28, 2009 3:00 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Ive used this.

http://www.zoneedit.com/smtp.html

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Tuesday, April 28, 2009 2:56 PM
To: MS-Exchange Admin Issues
Subject: remotely testing smtp

 

Does anybody know of a website/service that I can use to start an SMTP
session remotely?  My ISP is claiming certain responses from my mail
server and I would like to verify it.  I tried telneting in from home
but my home ISP blocks traffic on port 25.  I can't test from inside my
firewall because my firewall provides SMTP proxy which is probably the
culprit.  But my question is, without trying out all of my friend's ISPs
until one lets me through, is there a service I can use to open a SMTP
session from my desk and have it run commands and show me a session log?
Legitimate mail won't work because I need to send a non-compliant mail
that will bounce to verify the error.

 

Some sort of proxy terminal on the web somewhere would work just fine.

 

Thanks for any ideas

 

Bill 

 

 

 

 


**
Note: 
The information contained in this message may be privileged and
confidential and 
protected from disclosure.  If the reader of this message is not the
intended  
recipient, or an employee or agent responsible for delivering this
message to  
the intended recipient, you are hereby notified that any dissemination,

distribution or copying of this communication is strictly prohibited. If
you  
have received this communication in error, please notify us immediately
by  
replying to the message and deleting it from your computer. 

**

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: remotely testing smtp

[Bill Songstad (WCUL)]

Watchguard firewall.  Good idea, I'll check to see if I can turn up the SMTP 
logging there.  

Bill 





-Original Message-
From: Kurt Buff [mailto:kurt.b...@gmail.com] 
Sent: Tuesday, April 28, 2009 3:19 PM
To: MS-Exchange Admin Issues
Subject: Re: remotely testing smtp

What are you using for a proxy? Can it be set to log the entire SMTP
conversation?

On Tue, Apr 28, 2009 at 15:13, Bill Songstad (WCUL)
 wrote:
>
> Close, but it won���t let me put in invalid dat��  The error m trying to 
> track down is:
>
>Helo command rejected: need fully-qualified hostna�
>
> I think it is coming from a blank or non-existent RCPT TO: field
>
>
>
> My ISP is claiming their stand-in is getting these bounced back to them when 
> they relay for us and my server is bouncing the message.�� They say it is 
> creating a loop��� If I could see what was bouncing and why, I could try to 
> configure it to drop instead of bounce.
>
>
>
> Bill
>
>
>
>
>
>
>
> From: Martin Blackstone [mailto:mblackst...@gmail.com]
> Sent: Tuesday, April 28, 2009 3:00 PM
> To: MS-Exchange Admin Issues
> Subject: RE: remotely testing smtp
>
>
>
> Ive used this.
>
> http://www.zoneedit.com/smtp.html
>
>
>
> From: Bill Songstad (WCUL) [mailto:administra...@waleague.org]
> Sent: Tuesday, April 28, 2009 2:56 PM
> To: MS-Exchange Admin Issues
> Subject: remotely testing smtp
>
>
>
> Does anybody know of a website/service that I can use to start an SMTP 
> session remotely?�� My ISP is claiming certain responses from my mail server 
> and I would like to verify it.�� I tried telneting in from home but my home 
> ISP blocks traffic on port 25��� I can���t test from inside my firewall 
> because my firewall provides SMTP proxy which is probably the culpri��  But 
> my question is, without trying out all of my friend���s ISPs until one lets 
> me through, is there a service I can use to open a SMTP session from my desk 
> and have it run commands and show me a session log?�� Legitimate mail wot 
> work because I need to send a non-compliant mail that will bounce to verify 
> the error.
>
>
>
> Some sort of proxy terminal on the web somewhere would work just fine.
>
>
>
> Thanks for any ideas
>
>
>
> Bill
>
>
>
>
>
>
>
>

~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: remotely testing smtp

[Bill Songstad (WCUL)]

Probably, but I really think the problem is at the firewall proxy.
Besides, I have the smtp logs from the server.   Shouldn't they have all
that data?

 

Bill 

 

 

 

 

 

From: Campbell, Rob [mailto:rob_campb...@centraltechnology.net] 
Sent: Tuesday, April 28, 2009 3:30 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Can you get netmon, wireshark, or some other packet sniffer on your mail
server?

 



From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Tuesday, April 28, 2009 5:28 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Yes, I can telnet without the error inside my firewall, but need to test
the connection as it comes through the smtp proxy on my watchguard
firewall.

 

Bill 

 

 

From: Campbell, Rob [mailto:rob_campb...@centraltechnology.net] 
Sent: Tuesday, April 28, 2009 3:17 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Can you log on to your mail server and telnet to localhost?

 



From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Tuesday, April 28, 2009 5:14 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Close, but it won't let me put in invalid data.  The error I'm trying to
track down is:

"Helo command rejected: need fully-qualified hostname"

I think it is coming from a blank or non-existent RCPT TO: field

 

My ISP is claiming their stand-in is getting these bounced back to them
when they relay for us and my server is bouncing the message.  They say
it is creating a loop.  If I could see what was bouncing and why, I
could try to configure it to drop instead of bounce.

 

Bill 

 

 

 

From: Martin Blackstone [mailto:mblackst...@gmail.com] 
Sent: Tuesday, April 28, 2009 3:00 PM
To: MS-Exchange Admin Issues
Subject: RE: remotely testing smtp

 

Ive used this.

http://www.zoneedit.com/smtp.html

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Tuesday, April 28, 2009 2:56 PM
To: MS-Exchange Admin Issues
Subject: remotely testing smtp

 

Does anybody know of a website/service that I can use to start an SMTP
session remotely?  My ISP is claiming certain responses from my mail
server and I would like to verify it.  I tried telneting in from home
but my home ISP blocks traffic on port 25.  I can't test from inside my
firewall because my firewall provides SMTP proxy which is probably the
culprit.  But my question is, without trying out all of my friend's ISPs
until one lets me through, is there a service I can use to open a SMTP
session from my desk and have it run commands and show me a session log?
Legitimate mail won't work because I need to send a non-compliant mail
that will bounce to verify the error.

 

Some sort of proxy terminal on the web somewhere would work just fine.

 

Thanks for any ideas

 

Bill 

 

 

 

 


**
Note: 
The information contained in this message may be privileged and
confidential and 
protected from disclosure.  If the reader of this message is not the
intended  
recipient, or an employee or agent responsible for delivering this
message to  
the intended recipient, you are hereby notified that any dissemination,

distribution or copying of this communication is strictly prohibited. If
you  
have received this communication in error, please notify us immediately
by  
replying to the message and deleting it from your computer. 

**

 

 


**
Note: 
The information contained in this message may be privileged and
confidential and 
protected from disclosure.  If the reader of this message is not the
intended  
recipient, or an employee or agent responsible for delivering this
message to  
the intended recipient, you are hereby notified that any dissemination,

distribution or copying of this communication is strictly prohibited. If
you  
have received this communication in error, please notify us immediately
by  
replying to the message and deleting it from your computer. 

**

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: remotely testing smtp

[Bill Songstad (WCUL)]

I've wished I've had a box outside my perimeter so many times that I think this 
excuse is a good one.  I don't have a spare port on the firewall, but I can 
drop a little hub on the line outside the firewall and build a little box with 
one of our public ips on it.  Then all your telnet are belong to us

Good info on the logs too.  And putting those hands together, I can put a 
sniffer on the outside machine and work at it from there.

thanks

Bill 



-Original Message-
From: Ben Scott [mailto:mailvor...@gmail.com] 
Sent: Tuesday, April 28, 2009 4:19 PM
To: MS-Exchange Admin Issues
Subject: Re: remotely testing smtp

[reply to multiple messages from the same sender]

On Tue, Apr 28, 2009 at 5:56 PM, Bill Songstad (WCUL)
 wrote:
> Does anybody know of a website/service that I can use to start an SMTP
> session remotely?

  The problem is that most mass-market Internet feeds block TCP/25
outbound, as an anti-spam measure.  "Business class" feeds generally
don't (or have the option), but they cost more.

  Myself, for this sort of thing, I use a Unix shell account on a
server at an Internet hosting provider.  The server has a static IP
address and no filtering.  I can SSH (secure shell) in to that
remotely, then "telnet foo 25" or whatever.  There are companies which
rent such Unix shell accounts, but that might be overkill for your
needs.

  Since you're dealing with your ISP, see if they might be able to
provision you with a temporary shell account on one of their servers.

  Another option would be to put a computer on the public side of the
WatchGuard, with a public IP address on that Ethernet, and connect
from that.  This isn't the same as coming in from the cloud, but if
you want to focus on that WG in particular, it's a good test.

  Of course, you may not have a free IP address on the public side of
the WatchGuard.  In a pinch, one thing you can do is configure a
computer with the same IP address as the upstream gateway, and plug
that computer into the public interface of the WG with a cross-over
cable.  The WG will think your computer is the upstream gateway, and
you'll be able to run a simple "TELNET foo 25" test.  This will, of
course, knock out your Internet connection for the duration.

On Tue, Apr 28, 2009 at 6:32 PM, Bill Songstad (WCUL)
 wrote:
> Probably, but I really think the problem is at the firewall proxy.  Besides,
> I have the smtp logs from the server.   Shouldn't they have all that data?

  Sending or receiving server?  If receiving, no, because your
receiving server is behind the WatchGuard, and the WG is doing
we-don't-know-what to filter SMTP.

  If you have logs from the sending server, well, yes, sort-of, but
since somebody is blaming you, I suspect you'll want logs from your
end anyway.

  Plus, logs sometimes lie.  Packet sniffer traces show what was
*actually on the wire*, not what the server *claims* it sent/received.
 If we could always trust software to perform as advertised then you
wouldn't be having this problem.  :-)

  So I second the suggestion of putting a sniffer in front of the WatchGuard.

-- Ben

~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: To see multiple room calendars...

[Bill Songstad (WCUL)]

As a meeting driven organization with a soho budget, we curse a lot.
But here are some resources that you can evaluate.

 

http://www.slipstick.com/addins/calendar.asp 

 

Bill 

 

 

 

From: David [mailto:blazer...@gmail.com] 
Sent: Monday, June 01, 2009 3:53 PM
To: MS-Exchange Admin Issues
Subject: To see multiple room calendars...

 

What do organizations do to let their users see multiple room calendars
-- say, 8 or 10 rooms, where even doing an 'overlay' view in Outlook is
too cumbersome?

 

We're doing a Notes to Exchange migration, and years ago they had
someone do a custom web app that interfaces with Notes and isn't a bad
system of room reservations, checks free/busy, size of room, etc.  I'm
curious what can be done in Exchange/Outlook to get to the same place.
I suspect Sharepoint is one of the usual suspects, though we're not on
MOSS yet.

 

Thanks,

 

David

_

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: BLOCKING SPOOFED INTERNAL EMAIL

[Bill Songstad (WCUL)]

If you are a single server exchange operation, you can create an Outlook
rule that checks the header for @alanet.org and delete it or move it to
a spam folder.   Real internal email won't have anything in the headers.
Of course that will also affect any legitimately spoofed email.  (travel
confirmations jump to mind)

 

Bill

 

From: Murray Freeman [mailto:mfree...@alanet.org] 
Sent: Wednesday, August 05, 2009 2:28 PM
To: MS-Exchange Admin Issues
Subject: BLOCKING SPOOFED INTERNAL EMAIL

 

Lately we're getting a lot of sp*m that appear to be coming from our own
staff. It's easy to spot, but our sp*m filter isn't catching them. The
reason they are easy to spot is the "FROM" has the full address as
oppossed to just the display name. Is it possible to create an Outlook
rule to block these? Is it possible to create a rule at the Exchange
Server level? And finally, if the rule works, will it impact email
created in OWA. We're using Outlook 2K3, Exchange 2K3 and Windows Server
2K3.

 

Murray 

 

RE: Mail store issues

[Bill Songstad (WCUL)]

Looks like some advice was designed for a larger enterprise.  

 

See:  http://support.microsoft.com/kb/283283 

 

You may need to create a new temporary server.  Do a swing migration, delete 
the corrupt store and swing back.

 

Bill

 

From: Doug Rooney [mailto:d...@sonomatilemakers.com] 
Sent: Monday, August 17, 2009 2:09 PM
To: MS-Exchange Admin Issues
Subject: RE: Mail store issues

 

OK, I created a new storage group, I then tried to create a new store in it, 
and I get an error.

This Storage group already contains the maximum number of stores allowed.

ID no: c1034a7a

Exchange System Manager.

 

Thank You 

~Doug Rooney 
Sonoma Tilemakers 
IT Manager 
7750 Bell Rd. 
Windsor Ca, 95492 
(707) 837-8177 X211
(707) 837-9472 FAX 
i...@sonomatilemakers.com 

 

 

From: Dahl, Peter [mailto:peter.d...@yum.com] 
Sent: Monday, August 17, 2009 2:00 PM
To: MS-Exchange Admin Issues
Subject: RE: Mail store issues

 

No, moving mailboxes to a new store does not require the databases to be 
offline or dismounted. Use the Exchange Mailbox Move Wizard, the databases must 
be online for this to be successful.

 

Misc. Mailbox move information for Exchange 2000 and 2003.

http://support.microsoft.com/kb/821829

 

Hope that helps.

 

From: Doug Rooney [mailto:d...@sonomatilemakers.com] 
Sent: Monday, August 17, 2009 4:38 PM
To: MS-Exchange Admin Issues
Subject: RE: Mail store issues

 

So interesting, as soon as I admit that I am new to this game, no replies. Hmm. 
Well thanks for the help I did get. J

 

Thank You 

~Doug Rooney 
Sonoma Tilemakers 
IT Manager 
7750 Bell Rd. 
Windsor Ca, 95492 
(707) 837-8177 X211
(707) 837-9472 FAX 
i...@sonomatilemakers.com 

 

 

From: Doug Rooney [mailto:d...@sonomatilemakers.com] 
Sent: Monday, August 17, 2009 7:57 AM
To: MS-Exchange Admin Issues
Subject: RE: Mail store issues

 

You guys crack me up, any way thanks for the heads up, I have a store size of 
about 23 GB and 124 GB free, so I think I am OK there.

So, is there some clear concise instructions somewhere to do this, like does 
the store need to be off-line, which is what I am guessing.

And any ballpark on how long it takes?

 Please bear with me, I was sent to a 2 day Exchange Server seminar and handed 
the job as Exchange Admin, so I am kinda green still.

 

Thank You 

~Doug Rooney 
Sonoma Tilemakers 
IT Manager 
7750 Bell Rd. 
Windsor Ca, 95492 
(707) 837-8177 X211
(707) 837-9472 FAX 
i...@sonomatilemakers.com 

 

 

From: Martin Blackstone [mailto:mblackst...@gmail.com] 
Sent: Friday, August 14, 2009 1:54 PM
To: MS-Exchange Admin Issues
Subject: RE: Mail store issues

 

Your = you're

 

 

 

From: Martin Blackstone [mailto:mblackst...@gmail.com] 
Sent: Friday, August 14, 2009 11:20 AM
To: MS-Exchange Admin Issues
Subject: RE: Mail store issues

 

If you have 100 GB mail on store A, your going have 100 GB on store B, plus 100 
GB of logs.

Generally speaking of course. You mileage may vary.

 

From: Stefan Jafs [mailto:sj...@amico.com] 
Sent: Friday, August 14, 2009 11:14 AM
To: MS-Exchange Admin Issues
Subject: RE: Mail store issues

 

Just realize that if you create it on the same server you'll have double the 
store size until you delete the original one! Actually I think it actually 
triples until you have done a successful B/U! Correct me if I'm wrong, just 
make sure you have the disk space.

 

___

Stefan Jafs

 

From: Stephan Barr [mailto:stephanbarr.li...@gmail.com] 
Sent: Friday, August 14, 2009 1:35 PM
To: MS-Exchange Admin Issues
Subject: Re: Mail store issues

 

Yes. On the same machine.  Not required though. If you have another Exchange 
2003 server in the same site you can create the store there as well.  
Apparently it's the moving of mailboxes from one store to another effectively 
repairs.

 

Cheers.

On Fri, Aug 14, 2009 at 11:16 AM, Doug Rooney  wrote:

I am currently trying to copy the error message, but when you say create a new 
store, is that on the same machine?

 

 

Thank You 

~Doug Rooney 
Sonoma Tilemakers 
IT Manager 
7750 Bell Rd. 
Windsor Ca, 95492 
(707) 837-8177 X211
(707) 837-9472 FAX 
i...@sonomatilemakers.com 

 

 

From: Stephan Barr [mailto:stephanbarr.li...@gmail.com] 
Sent: Friday, August 14, 2009 9:07 AM
To: MS-Exchange Admin Issues
Subject: Re: Mail store issues

 

Try creating a new store. Move all the mailboxes to the new store and see if 
that clears up the corruption problem.

 

Cheers.

On Fri, Aug 14, 2009 at 9:42 AM, Doug Rooney  wrote:

Hello,

I am running Ex 2003 on box that only run AD and is the PDC.

Since about 2 months ago, my backup have ÿÿ~failedÿÿ(tm) but the byte counts is 
still good.

The error says that there is corruption in the mail store. 

A re there utilities that I can run to clean this up?

 

Thank You 

~Doug Rooney 
Sonoma Tilemakers 
IT Manager 
7750 Bell Rd. 
Windsor Ca, 95492 
(707) 837-8177 X211
(707) 837-9472 FAX 
i...@sonomatilemakers.com 

 

 

 

 

This email and any a

NDRs backscatter and such

[Bill Songstad (WCUL)]

Okay, backscatter is an annoyance at the very least.  So I want to do
something about it.  My messaging queue is 90% NDRs to domains and
subdomains with no MX records.  

 

Of course the easy solution is to just uncheck "allow Non-Delivery
reports" in Internet Messaging formats within ESM.  But my organization
provides research services via email request to thousands of members.
Sometimes the members just fire off an email to the researcher who
helped them last time.  But, that researcher may be gone from the
organization.  So how do you have the NDR functionality without feeding
the spammers and contributing to backscatter?

 

Just trying to brainstorm here

 

Bill

 

RE: NDRs backscatter and such

[Bill Songstad (WCUL)]

I do have tarpitting enabled, and it helped a bit.  But my Antispam
solution is signature based.  I have considered implementing SPF
solutions, but many of our clients have domains that don't comply, so
that would cause more trouble.

 

Bill

 

From: Mayo, Bill [mailto:bem...@pittcountync.gov] 
Sent: Wednesday, August 19, 2009 10:31 AM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

You can use "tarpitting" to help foil the spammers sending to
non-existent addresses, and that may help some.  However, I humbly
suggest that you need an anti-spam solution that handles this.  Like
you, my queue used to be monopolized by attempted NDRs to non-existent
domains.  Since implementing an anti-spam appliance (IronMail), no such
problems.  The appliance is in the class of devices that track malicious
behavior instead of (only) trying to determine if something is spam by
the content of the message.  A large percentage of connection attempts
are rejected before they start, because they come from known bad
addresses.

 

Bill Mayo

 

____

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Wednesday, August 19, 2009 1:25 PM
To: MS-Exchange Admin Issues
Subject: NDRs backscatter and such

Okay, backscatter is an annoyance at the very least.  So I want to do
something about it.  My messaging queue is 90% NDRs to domains and
subdomains with no MX records.  

 

Of course the easy solution is to just uncheck "allow Non-Delivery
reports" in Internet Messaging formats within ESM.  But my organization
provides research services via email request to thousands of members.
Sometimes the members just fire off an email to the researcher who
helped them last time.  But, that researcher may be gone from the
organization.  So how do you have the NDR functionality without feeding
the spammers and contributing to backscatter?

 

Just trying to brainstorm here

 

Bill

 

RE: NDRs backscatter and such

[Bill Songstad (WCUL)]

Thanks for all the insight.

 

I am filtering recipients who are not in the directory, but the SMTP
queue is full of retrying messages from postmaster to addresses like
"SMTP:w...@201-232-13-44.epm.net.co".  

 

I wonder if these messages are being accepted by the spam filter (it
sits in an SMTP sink on the exchange box) thus thwarting the filtering.

 

Bill

 

From: Kennedy, Jim [mailto:kennedy...@elyriaschools.org] 
Sent: Wednesday, August 19, 2009 10:48 AM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Carl gave you the correct answer. I'll just add that his way will also
take a huge load off your server. What you are doing now is accepting
the whole message...then sending an entire new message for the NDR.

 

His way your server tells the sending server during the initial SMTP
conversation that there is no such recipient. So you never even accept
the original message.

 

From: Carl Houseman [mailto:c.house...@gmail.com] 
Sent: Wednesday, August 19, 2009 1:42 PM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Enable recipient filtering and tick the box for "filter recipients who
are not in the directory".   That will eliminate all of the NDRs from
spam sent to non-existent addresses.

 

The senders who make a typo will still get NDRs, but those NDRs will be
generated by the sending servers instead of yours.  This is the Best
Practice thing to do.  The spammers won't get any NDRs because spambots
don't bother to generate them.

 

The other response about tarpitting, you want to do that too.
Tarpitting doesn't do anything for you unless you've enabled the
recipient filtering for non-existent addresess.

 

Carl

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Wednesday, August 19, 2009 1:25 PM
To: MS-Exchange Admin Issues
Subject: NDRs backscatter and such

 

Okay, backscatter is an annoyance at the very least.  So I want to do
something about it.  My messaging queue is 90% NDRs to domains and
subdomains with no MX records.  

 

Of course the easy solution is to just uncheck "allow Non-Delivery
reports" in Internet Messaging formats within ESM.  But my organization
provides research services via email request to thousands of members.
Sometimes the members just fire off an email to the researcher who
helped them last time.  But, that researcher may be gone from the
organization.  So how do you have the NDR functionality without feeding
the spammers and contributing to backscatter?

 

Just trying to brainstorm here

 

Bill

 

RE: NDRs backscatter and such

[Bill Songstad (WCUL)]

I'm using Sunbelt's Ninja.  Crawling their forum isn't giving me any
love yet.  

 

I'm putting together a post to see if someone on that list has an idea.

 

Bill

 

From: Carl Houseman [mailto:c.house...@gmail.com] 
Sent: Wednesday, August 19, 2009 11:19 AM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

You do have recipient filtering enabled on the SMTP VS, right?   If so,
then your 'thwarting' analysis is probably right.  Perhaps if this
mystery spam filter was given a name, it might lead to more suggestions
about how to deal with this. J

 

Carl

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Wednesday, August 19, 2009 2:00 PM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Thanks for all the insight.

 

I am filtering recipients who are not in the directory, but the SMTP
queue is full of retrying messages from postmaster to addresses like
"SMTP:w...@201-232-13-44.epm.net.co".  

 

I wonder if these messages are being accepted by the spam filter (it
sits in an SMTP sink on the exchange box) thus thwarting the filtering.

 

Bill

 

From: Kennedy, Jim [mailto:kennedy...@elyriaschools.org] 
Sent: Wednesday, August 19, 2009 10:48 AM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Carl gave you the correct answer. I'll just add that his way will also
take a huge load off your server. What you are doing now is accepting
the whole message...then sending an entire new message for the NDR.

 

His way your server tells the sending server during the initial SMTP
conversation that there is no such recipient. So you never even accept
the original message.

 

From: Carl Houseman [mailto:c.house...@gmail.com] 
Sent: Wednesday, August 19, 2009 1:42 PM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Enable recipient filtering and tick the box for "filter recipients who
are not in the directory".   That will eliminate all of the NDRs from
spam sent to non-existent addresses.

 

The senders who make a typo will still get NDRs, but those NDRs will be
generated by the sending servers instead of yours.  This is the Best
Practice thing to do.  The spammers won't get any NDRs because spambots
don't bother to generate them.

 

The other response about tarpitting, you want to do that too.
Tarpitting doesn't do anything for you unless you've enabled the
recipient filtering for non-existent addresess.

 

Carl

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Wednesday, August 19, 2009 1:25 PM
To: MS-Exchange Admin Issues
Subject: NDRs backscatter and such

 

Okay, backscatter is an annoyance at the very least.  So I want to do
something about it.  My messaging queue is 90% NDRs to domains and
subdomains with no MX records.  

 

Of course the easy solution is to just uncheck "allow Non-Delivery
reports" in Internet Messaging formats within ESM.  But my organization
provides research services via email request to thousands of members.
Sometimes the members just fire off an email to the researcher who
helped them last time.  But, that researcher may be gone from the
organization.  So how do you have the NDR functionality without feeding
the spammers and contributing to backscatter?

 

Just trying to brainstorm here

 

Bill

 

Tarpit time

[Bill Songstad (WCUL)]

Does anybody have any strong opinions about how long to set your tarpit?
I've seen numbers as low as 5 seconds and as high as 30.  What are the
drawbacks to using a longer tarpit?

 

Thanks for any feedback,

 

Bill

 

RE: NDRs backscatter and such

[Bill Songstad (WCUL)]

Nice call Carl, looks like this may have been user error.  Though I set
up the recipient filtering on the Global Settings -> Message Delivery, I
neglected to get the check boxes on the SMTP Virtual Server ->
properties -> general tab -> advanced ->IP addresses -> edit  ( and here
I thought that was just for editing the IP addresses for the virtual
server... How foolish) At any rate, my bad, no blame to Ninja.
Hopefully that will start the Recipient Filtering properly.  

 

Thanks,

 

Bill

 

From: Carl Houseman [mailto:c.house...@gmail.com] 
Sent: Wednesday, August 19, 2009 11:45 AM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Haven't used it, but I'd call it a major flaw if it causes non-existent
recipient filtering to be bypassed without providing a similar
replacement feature within its own realm.

 

Carl

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Wednesday, August 19, 2009 2:32 PM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

I'm using Sunbelt's Ninja.  Crawling their forum isn't giving me any
love yet.  

 

I'm putting together a post to see if someone on that list has an idea.

 

Bill

 

From: Carl Houseman [mailto:c.house...@gmail.com] 
Sent: Wednesday, August 19, 2009 11:19 AM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

You do have recipient filtering enabled on the SMTP VS, right?   If so,
then your 'thwarting' analysis is probably right.  Perhaps if this
mystery spam filter was given a name, it might lead to more suggestions
about how to deal with this. J

 

Carl

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Wednesday, August 19, 2009 2:00 PM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Thanks for all the insight.

 

I am filtering recipients who are not in the directory, but the SMTP
queue is full of retrying messages from postmaster to addresses like
"SMTP:w...@201-232-13-44.epm.net.co".  

 

I wonder if these messages are being accepted by the spam filter (it
sits in an SMTP sink on the exchange box) thus thwarting the filtering.

 

Bill

 

From: Kennedy, Jim [mailto:kennedy...@elyriaschools.org] 
Sent: Wednesday, August 19, 2009 10:48 AM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Carl gave you the correct answer. I'll just add that his way will also
take a huge load off your server. What you are doing now is accepting
the whole message...then sending an entire new message for the NDR.

 

His way your server tells the sending server during the initial SMTP
conversation that there is no such recipient. So you never even accept
the original message.

 

From: Carl Houseman [mailto:c.house...@gmail.com] 
Sent: Wednesday, August 19, 2009 1:42 PM
To: MS-Exchange Admin Issues
Subject: RE: NDRs backscatter and such

 

Enable recipient filtering and tick the box for "filter recipients who
are not in the directory".   That will eliminate all of the NDRs from
spam sent to non-existent addresses.

 

The senders who make a typo will still get NDRs, but those NDRs will be
generated by the sending servers instead of yours.  This is the Best
Practice thing to do.  The spammers won't get any NDRs because spambots
don't bother to generate them.

 

The other response about tarpitting, you want to do that too.
Tarpitting doesn't do anything for you unless you've enabled the
recipient filtering for non-existent addresess.

 

Carl

 

From: Bill Songstad (WCUL) [mailto:administra...@waleague.org] 
Sent: Wednesday, August 19, 2009 1:25 PM
To: MS-Exchange Admin Issues
Subject: NDRs backscatter and such

 

Okay, backscatter is an annoyance at the very least.  So I want to do
something about it.  My messaging queue is 90% NDRs to domains and
subdomains with no MX records.  

 

Of course the easy solution is to just uncheck "allow Non-Delivery
reports" in Internet Messaging formats within ESM.  But my organization
provides research services via email request to thousands of members.
Sometimes the members just fire off an email to the researcher who
helped them last time.  But, that researcher may be gone from the
organization.  So how do you have the NDR functionality without feeding
the spammers and contributing to backscatter?

 

Just trying to brainstorm here

 

Bill

 

RE: send as alias

[Bill Songstad (WCUL)]

Thanks Rob.  The alternate recipient angle was what I was missing.  Thanks to 
everyone for the gmail advice and the invites.  I was also trying to help out 
my users that have aliases in two domains on our exchange server and sometimes 
need to send as though from the parent company and other times needing to send 
from the subsidiary company.  It's been a pain to switch users' default address 
depending on whether or not they are talking to a member organization or a 
potential new client of our subsidiary that wouldn't recognize the parent 
company.  

As for lists... I guess it is time to dump the work address.  Besides, I hate 
showing my ignorance for all the world to search online.

-Bill



-Original Message-
From: Campbell, Rob [mailto:rob_campb...@centraltechnology.net] 
Sent: Monday, September 28, 2009 11:45 AM
To: MS-Exchange Admin Issues
Subject: RE: send as alias

You can set up another user and mailbox with the alias you want to use as its 
primary address, give yourself Send As rights to that user, and make yourself 
the alternate recipient of all email going to that mailabox.

Then you just have to remember to Send As that user when you reply to lists.



-Original Message-
From: Bill Songstad [mailto:administra...@waleague.org] 
Sent: Monday, September 28, 2009 1:34 PM
To: MS-Exchange Admin Issues
Subject: send as alias

I have realized that the email address I use for convenience is a PITA on IT 
lists.  I was searching the term "administrator" in one of the archives and 
realized that my postst and their replies were coming up way too frequently.  
Apparently administra...@waleague.org is a poor choice for an email address for 
use on administrator lists.  

So the meat of this overly verbose question is this: Is there an easy way to 
send from one of my other aliases using Exchange 2003 and Outlook 2007?  Or do 
I need to change my default SMTP address in ADUC every time I want to send from 
an alias?

-Bill

**
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The information contained in this message may be privileged and confidential 
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RE: Exchange cached mode

[Bill Songstad (WCUL)]

Not to try and hijack here, but are there security issues with Cached
Mode?  Is the OST file encrypted?  If the remote workers lose their
laptops, are all their emails available to the new owner?

Bill 


-Original Message-
From: Don Andrews [mailto:[EMAIL PROTECTED] 
Sent: Thursday, August 07, 2008 11:02 AM
To: MS-Exchange Admin Issues
Subject: RE: Exchange cached mode

Agree with the cached mode recommendation - and giving time for Outlook
to complete (i.e. disappear from task manager, not just close the
window) will reduce OST corruption to virtually nil in my experience.

We also use VPN - it avoids the requirement to publish or allow firewall
rules to any part of the exchange environment and provides access to
anything else internal that the road warriors need - securely.

-Original Message-
From: James Wells [mailto:[EMAIL PROTECTED] 
Sent: Thursday, August 07, 2008 10:39 AM
To: MS-Exchange Admin Issues
Subject: Re: Exchange cached mode

If they're road warriors - take it one step further and publish
RPC/HTTPS for them.  No VPN required  for email.

Their complaints might be some silliness, like mobile devices getting
the email before cached mode Outlook...but they will be much better
off in cached mode.  So will your mailbox server. (takes < 50% of the
DB IOPS, according to Microsoft storage calculators).

I've seen corrupt OST files < 1% of the time.  It can happen, but it's
very rare, and the benefits FAR outweigh any risks.

--James

On Thu, Aug 7, 2008 at 12:31 PM, Scott Schneider
<[EMAIL PROTECTED]> wrote:
> Just looking for a general consensus. Remote road warriors, is it best
to
> have them use Exchange cached mode on an Exchange 2003 cluster with a
2003
> Outlook client. We are upgrading our clients from Outlook 2002 and are
> looking for best practices.
>
> Any gotchas to using/not using cached mode?
>
> External users connect through a SonicWall VPN client.
>
> Thanks
>
> Scott Schneider
>
>
>
>
>
>
>

~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~



~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: OWA opening without credentials on local LAN

[Bill Songstad (WCUL)]

If I understand your issue correctly, on one windows profile you are not
prompted for credentials and on another you are when accessing the same
OWA mailbox.  From my experience, the logon prompt is suppressed when
windows authentication is allowed on the OWA server and the OWA website
is in the trusted sites group of internet explorer security settings.

 

Could that be what you are experiencing?

 

Bill Songstad

 

From: Liby Philip Mathew [mailto:[EMAIL PROTECTED] 
Sent: Monday, September 08, 2008 8:35 AM
To: MS-Exchange Admin Issues
Subject: RE: OWA opening without credentials on local LAN

 

Hi Mike,

In exchange 2003, when I browsed the OWA using internal url, I used to
see OWA FBA screen.  But in Exchange 2007, I am automatically logged in.
When I log in as Administrator to a client PC and issue the internal url
to access "MY" mailbox, I am prompted with a popup box for credential.  

Following your hint, on my Mailbox server, Directory security - IIS
default web site\owa is configured as both Windows integrated and Basic.
Is this the correct configuration?.  On ISA I have configured the OWA
listener - Authentication - HTML form authentication and Windows (AD).
I also think that somewhere here lies my OWA performance issue which is
pathetic.

Hope you can help me with this?

Regards

Liby

 

From: Michael B. Smith [mailto:[EMAIL PROTECTED] 
Sent: Monday, September 08, 2008 4:07 PM
To: MS-Exchange Admin Issues
Subject: RE: OWA opening without credentials on local LAN

 

I'm not sure you are describing a problem. Sounds like Integrated
Windows Authentication is turned on, and a password has been saved.

 

What do you see as an issue?

 

Regards,

 

Michael B. Smith

MCITP:SA,EMA/MCSE/Exchange MVP

http://TheEssentialExchange.com

 

From: Liby Philip Mathew [mailto:[EMAIL PROTECTED] 
Sent: Monday, September 08, 2008 6:02 AM
To: MS-Exchange Admin Issues
Subject: OWA opening without credentials on local LAN

 

Dear All,

Identified another issue with my new Exchange 2007.  When I open OWA
from my profile with my local mail server url (kwmail.path.loc/owa), I
am not prompted for the for the credential.  On another PC, when I am
logged in as administrator and try the same url, I am prompted with a
popup  for credential

I am sure someone on the forum may have experience this.  Any help
appreciated.

Regards

Liby

 



Disclaimer - This email and any files transmitted with it are
confidential and intended solely for the use of the individual or entity
to which they are addressed. If you have received this email in error
please notify the system manager. Please note that any views or opinions
presented in this email are solely those of the author and do not
necessarily represent those of the company. Finally, the recipient
should check this email and any attachments for the presence of viruses.
The company accepts no liability for any damage caused by any virus
transmitted by this email

 

 

 

 



Disclaimer - This email and any files transmitted with it are
confidential and intended solely for the use of the individual or entity
to which they are addressed. If you have received this email in error
please notify the system manager. Please note that any views or opinions
presented in this email are solely those of the author and do not
necessarily represent those of the company. Finally, the recipient
should check this email and any attachments for the presence of viruses.
The company accepts no liability for any damage caused by any virus
transmitted by this email

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: Allowing external forwards

[Bill Songstad (WCUL)]

I have to do something like this in my organization and I handle it like
this:

 

I created a Contact in AD, and assigned it the remote user's home email
address.  Then on the users actual Domain Account, I set the Exchange
General > Delivery Options >  Forwarding Address  to forward to the AD
Contact.  You can have email delivered locally as well so there's a copy
here as well as sent to their home.  I've been doing it off and on for a
couple of years without any problems.

 

I suppose that if the home user had a rule to forward things back to the
office as well, it could create a loop, but I don't see that happening.
They certainly don't want a rule to forward dirty jokes from their Uncle
Tasteless to the corporate office.

 

Bill 

 

From: Devin Meade [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, October 08, 2008 8:12 AM
To: MS-Exchange Admin Issues
Subject: Allowing external forwards

 

Oh mighty Exchange gurus,

 

We have a user wanting to fwd all emails to an external address.  We run
Exchange 2003 and fwd to external is turned off.  If I turn this on,
will we be vulnerable to a mail loop?  We run one domain only.  

 

I see this here:  ESM > Global Settings > Internet Message Formats >
Default (which has * listed at the Domain) > Properties > Advanced >
"Allow auto foward" is unchecked.

Thanks,
Devin


 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: Mailbox Limit Notifications

[Bill Songstad (WCUL)]

I've taken a different tack when notifying my users.  I set exchange to
notify them every 15 minutes twice a day.  I give them a break in the
morning, and at the end of the day, but from 9:30-11:30 and 1:30 to 3:30
they get hammered.  Very few people ignore the warnings for long.  And
those that do, c'mon, nobody can say they weren't given ample warnings.

 

Bill 

 

From: Roger Wright [mailto:rwri...@evatone.com] 
Sent: Wednesday, January 14, 2009 2:14 PM
To: MS-Exchange Admin Issues
Subject: RE: Mailbox Limit Notifications

 

It's not a major deal for us, but I'd rather make a phone call reminding
them than have them deal with the hassle of doing it under pressure.  

 

95% of my users are excellent, but, as always, it's the remaining  5%
who seem to have 95% of the problems.

 

   

 

Roger Wright

Network Administrator

Evatone, Inc.

727.572.7076  x388

_  

 

From: Kat Collins [mailto:messagel...@gmail.com] 
Sent: Wednesday, January 14, 2009 4:45 PM
To: MS-Exchange Admin Issues
Subject: Re: Mailbox Limit Notifications

 

I tend to treat my user community like grownups.  I give them
information, give them sufficient time between when they start getting
warnings and when they can no longer send mail, then train them on how
to help themselves.  

 

I do not do individual rescues unless the person is travelling and is
not a regular traveler.  In other words, if this is part of the person's
normal work routine, then they need to figure out how to deal... 

 

Start as you mean to continue... 

On Wed, Jan 14, 2009 at 11:19 AM, Steven Peck  wrote:

Wait, why are 'you' scrambling to help them clean up their mess?  This
is disruptive behavior and is bad training for your user population.
If they can't send they can't work and their managers have to know
that they may be having training issues if this is a re-occurring
problem with select users.  Perhaps a quarterly IT Newsletter to
managers on #1 avoidable ticket/issues they could partner with IT to
address in their department meetings?

Now, you may very well be unable to effect a culture change in your
company.  Ah well.  :)

If you have standardized limits you could just script and run a
mailbox size report every morning and then sort by size and decide
whether to intervene on the ones close to the limits.  A friendly
phone call on why they shouldn't ignore the warnings ( you don't have
them set to the same as the recieve size right?)

Steven Peck
http://www.blkmtn.org  



On Wed, Jan 14, 2009 at 11:10 AM, Kennedy, Jim
 wrote:
> If it is not a bunch of users you could have them set up a rule in
their
> outlook so when they get it the message is then forwarded to you
>
>
>
>
>
> From: Roger Wright [mailto:rwri...@evatone.com]
> Sent: Wednesday, January 14, 2009 2:05 PM
> To: MS-Exchange Admin Issues
> Subject: Mailbox Limit Notifications
>
>
>
> Exchange 2003 SP2
>
>
>
> I have mailbox limits configured and the users receive Inbox
notifications
> when they reach the limits, however many tend to ignore these until
they can
> no longer send, then we have to scramble to help them clean up their
> mailbox.
>
>
>
> How can I also be notified when  user limits have been reached?  Any
free
> tools/configurations to do this?
>
>
>
>
>
> Roger Wright
>
> Network Administrator
>
> Evatone, Inc.
>
> 727.572.7076  x388
>
>
>
> _
>
>
>
>
>
>
>
>

~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~




-- 
Kat Collins - "The Email of the species is more powerful than the Mail!"

 

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: Blackberry question

[Bill Songstad (WCUL)]

It is my experience that is often more productive for the users to
choose their tools and let me learn how to support them than it is to
try to expect lusers to learn the solutions that I want to support.  Of
course that falls apart when we are talking about significantly
complicated solutions.  But as others have pointed out, the BES isn't
that complicated.  It might actually be easier for you to adapt than it
would be for them to learn new thumbnastics.

 

Just my two cents...

 

 

Bill Songstad

 

-Original Message-
From: Joe Heaton [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, December 26, 2007 2:32 PM
To: MS-Exchange Admin Issues
Subject: RE: Blackberry question

 

 

Ya, I know, we've had discussions about it before.  But since you've now
admitted it again, here's the thing:

 

Is it worth the expenditure, both in time, and money (server, if needed,
software CALs, and, not least, new phones) to please one or two people
by implementing a BB solution?  Or should I just come out and tell the
Executive Director that he is a tool, and simply can't figure out how to
charge his phone? (It's charging just nicely now, on my coworker's
desk...)

 

 


No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.516 / Virus Database: 269.17.9/1197 - Release Date:
12/25/2007 8:04 PM



~ Sunbelt Messaging Ninja with Cloudmark Spam Engine Gets Image Spam ~
~     ~

shrinking font

[Bill Songstad (WCUL)]

I know this isn't a Mac forum, but it is the highest concentration of
messaging brains I can find.  Hopefully someone can help me with this
annoyance.  

 

I have a user running Entourage 2004 (11.2.3) and whenever she sends
HTML email to one user (outlook 2002 sp3) on the same Exchange Server
(exchange 2003) the fonts mysteriously shrink.  She sends at 14
(entourage fonts are sized in pixels) and they arrive at 10.5 (points on
the PC, not pixels).  Then if the recipient replies, they come back to
the Mac at 10.5 (pixels, which is 8.5 point).  Now if the Mac replies
back, they shrink yet again. This goes on until they get too small to
read and they start a new thread.  This happens sometimes when she sends
to other users, even to outside users, but not predictably.  Sometimes
it is progressive, and sometimes it is not.  It seems to be consistent
between the two however.

 

Does anybody understand why this translation is going wonky, or what I
can do to stop it?

 

Bill Songstad

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: shrinking font

[Bill Songstad (WCUL)]

We've tried Arial, Times New Roman, and Lucida Sans.  The problem exists
in the same way for each.  I'm pretty sure it has something to do with
the way Outlook translates the font size from Pixels on the Mac to
Points on the PC. Someone gave me a tip to check if the messages are
composed in RTF on the PC.  I'll play with that later this morning to
see if it has an effect.

 

Bill Songstad

Director of Technology & Operations |  Washington Credit Union League

[EMAIL PROTECTED]  |  206.340.4837  |  800.552.0680 ext. 117  |
www.waleague.org

Washington's Credit Unions. together. better.

 

-Original Message-
From: Maglinger, Paul [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, January 09, 2008 6:13 AM
To: MS-Exchange Admin Issues
Subject: RE: shrinking font

 

 

Is it a standard font or something downloaded from the net?  Has she
tried other fonts?

 

  _  

From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED] 
Sent: Tuesday, January 08, 2008 7:14 PM
To: MS-Exchange Admin Issues
Subject: shrinking font

 

I know this isn't a Mac forum, but it is the highest concentration of
messaging brains I can find.  Hopefully someone can help me with this
annoyance.  

 

I have a user running Entourage 2004 (11.2.3) and whenever she sends
HTML email to one user (outlook 2002 sp3) on the same Exchange Server
(exchange 2003) the fonts mysteriously shrink.  She sends at 14
(entourage fonts are sized in pixels) and they arrive at 10.5 (points on
the PC, not pixels).  Then if the recipient replies, they come back to
the Mac at 10.5 (pixels, which is 8.5 point).  Now if the Mac replies
back, they shrink yet again. This goes on until they get too small to
read and they start a new thread.  This happens sometimes when she sends
to other users, even to outside users, but not predictably.  Sometimes
it is progressive, and sometimes it is not.  It seems to be consistent
between the two however.

 

Does anybody understand why this translation is going wonky, or what I
can do to stop it?

 

Bill Songstad

 

 

 

 

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: Motorola KRZR K1 and activesync

[Bill Songstad (WCUL)]

I use self signed certs for activesync on our phones, and the way I get
them installed on the phones is by exporting the cert from the server
and transferring them to the phones via usb cable.  Double clicking the
cert on the phone installs it.  Then activesync works.  Not an option of
course, if you have lots of phones, but if you have lots of phones,
buying a cert from a trusted source shouldn't be a problem.  For that
matter, now that prices are under $100 a year, it is hard for me to
justify the PITA that is self signed certs either.

 

Bill Songstad

 

 

-Original Message-
From: Joseph L. Casale [mailto:[EMAIL PROTECTED] 
Sent: Friday, January 11, 2008 8:46 AM
To: MS-Exchange Admin Issues
Subject: RE: Motorola KRZR K1 and activesync

 

 

That rocks!
I have used p2ktools before, but this phone is giving me issues. Now
that I know it can be done, I'll keep at it!

Thanks!
jlc

 

From: Troy Meyer [mailto:[EMAIL PROTECTED] 
Sent: Friday, January 11, 2008 9:31 AM
To: MS-Exchange Admin Issues
Subject: RE: Motorola KRZR K1 and activesync

 

 

Joe,

 

It looks like this is for a different phone, but it might work for  the
K1

 

http://bloggit.livejournal.com/

 

good luck. if all else fails you might try contacting your service
provider and ask about adding a new trusted root certificate

 

-troy

 

From: Joseph L. Casale [mailto:[EMAIL PROTECTED] 
Sent: Friday, January 11, 2008 8:20 AM
To: MS-Exchange Admin Issues
Subject: Motorola KRZR K1 and activesync

 

 

My PDA tanked, I was hoping to use my K1 phone as it supports
activesync. Problem is I am using a self signed cert. Any way around
this without disabling the need for https on as? If not, what is a safe
cert company to use that will surely gen a cert that works on the phone
and allows many SANs as I have about 3-4 I use!

 

Thanks!
jlc

 

 

 

 

 

 

 

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

to RSG or to not RSG

[Bill Songstad (WCUL)]

I find myself needing to restore my entire datastore.  The question is,
is it better to:

 

1) Restore the database directly to the First Storage Group or 

2) Restore to a recovery storage group and use exmerge to bring the data
up to date or

3) Restore to a recovery storage group, dismount both stores and copy
the recovered files to the live location or

4) Use an entirely different plan of which I'm as yet unaware

 

It is perfectly acceptable to bring the datastore offline.

 

What are the pros and cons of each strategy?

 

My biggest concerns are stability and integrity of the final data, and
total time spent by yours truly.

 

I'm running Exchange 2003 SP2 and NtBackup.

 

I'm leaning toward number 1, but that's probably because I'm more
familiar with exchange 2000 than X2K3 and that was the only way then.

 

Thanks for any insights,

 

Bill Songstad

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: to RSG or to not RSG

[Bill Songstad (WCUL)]

It affects everyone.  I need to restore the entire Datastore.  I had a
mainboard failure and restored the server to crappy temporary hardware.
Now the new hardware is ready and I want to move the live data to the
new hardware.  I didn't do it with swing migrations because it took less
time to reboot into the crappy hardware than it would have to build a
machine to swing to.  I prepped the new machine using one half the
broken mirror from the original machine.  Now I have two clones of the
same machine and one has to come off line while I bring the other up.
AD should be none the wiser.   Then I restore the current database and
go on my merry way.

 

Bill Songstad

 

-Original Message-
From: Michael B. Smith [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, January 23, 2008 8:57 AM
To: MS-Exchange Admin Issues
Subject: RE: to RSG or to not RSG

 

 

You have to answer first - what is the goal? Why are you doing the
restore? Does it impact all users or just one (or a few?).

 

Regards,

 

Michael B. Smith

MCSE/Exchange MVP

http://TheEssentialExchange.com

 

From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, January 23, 2008 11:38 AM
To: MS-Exchange Admin Issues
Subject: to RSG or to not RSG

 

 

I find myself needing to restore my entire datastore.  The question is,
is it better to:

 

1) Restore the database directly to the First Storage Group or 

2) Restore to a recovery storage group and use exmerge to bring the data
up to date or

3) Restore to a recovery storage group, dismount both stores and copy
the recovered files to the live location or

4) Use an entirely different plan of which I'm as yet unaware

 

It is perfectly acceptable to bring the datastore offline.

 

What are the pros and cons of each strategy?

 

My biggest concerns are stability and integrity of the final data, and
total time spent by yours truly.

 

I'm running Exchange 2003 SP2 and NtBackup.

 

I'm leaning toward number 1, but that's probably because I'm more
familiar with exchange 2000 than X2K3 and that was the only way then.

 

Thanks for any insights,

 

Bill Songstad

 

 

 

 

 

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: to RSG or to not RSG

[Bill Songstad (WCUL)]

Yeah me too, what do you think about the method?  I was thinking one of
the following:

 

1) Restore the database directly to the First Storage Group or 

2) Restore to a recovery storage group and use exmerge to bring the data
up to date or

3) Restore to a recovery storage group, dismount both stores and copy
the recovered files to the live location or

 

But I don't have enough experience to know the pros and cons of each.

 

Bill Songstad

Director of Technology & Operations |  Washington Credit Union League

[EMAIL PROTECTED]  |  206.340.4837  |  800.552.0680 ext. 117  |
www.waleague.org

Washington's Credit Unions. together. better.

 

-Original Message-
From: Michael B. Smith [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, January 23, 2008 9:20 AM
To: MS-Exchange Admin Issues
Subject: RE: to RSG or to not RSG

 

 

I wouldn't have done it that way, but that should be an ok way. Given
what you've said, I'd take a dump of the "crappy hardware" and restore
it on the "new hardware".

 

Regards,

 

Michael B. Smith

MCSE/Exchange MVP

http://TheEssentialExchange.com

 

From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, January 23, 2008 12:12 PM
To: MS-Exchange Admin Issues
Subject: RE: to RSG or to not RSG

 

 

It affects everyone.  I need to restore the entire Datastore.  I had a
mainboard failure and restored the server to crappy temporary hardware.
Now the new hardware is ready and I want to move the live data to the
new hardware.  I didn't do it with swing migrations because it took less
time to reboot into the crappy hardware than it would have to build a
machine to swing to.  I prepped the new machine using one half the
broken mirror from the original machine.  Now I have two clones of the
same machine and one has to come off line while I bring the other up.
AD should be none the wiser.   Then I restore the current database and
go on my merry way.

 

Bill Songstad

 

-Original Message-
From: Michael B. Smith [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, January 23, 2008 8:57 AM
To: MS-Exchange Admin Issues
Subject: RE: to RSG or to not RSG

 

 

You have to answer first - what is the goal? Why are you doing the
restore? Does it impact all users or just one (or a few?).

 

Regards,

 

Michael B. Smith

MCSE/Exchange MVP

http://TheEssentialExchange.com

 

From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED] 
Sent: Wednesday, January 23, 2008 11:38 AM
To: MS-Exchange Admin Issues
Subject: to RSG or to not RSG

 

 

I find myself needing to restore my entire datastore.  The question is,
is it better to:

 

1) Restore the database directly to the First Storage Group or 

2) Restore to a recovery storage group and use exmerge to bring the data
up to date or

3) Restore to a recovery storage group, dismount both stores and copy
the recovered files to the live location or

4) Use an entirely different plan of which I'm as yet unaware

 

It is perfectly acceptable to bring the datastore offline.

 

What are the pros and cons of each strategy?

 

My biggest concerns are stability and integrity of the final data, and
total time spent by yours truly.

 

I'm running Exchange 2003 SP2 and NtBackup.

 

I'm leaning toward number 1, but that's probably because I'm more
familiar with exchange 2000 than X2K3 and that was the only way then.

 

Thanks for any insights,

 

Bill Songstad

 

 

 

 

 

 

 

 

 

 

 

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: to RSG or to not RSG

[Bill Songstad (WCUL)]

Thanks for your feedback Michael and Tom.  I really appreciate it.

 

Bill Songstad

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: Mass emailing?

[Bill Songstad (WCUL)]

We regularly email to around 3000 members of our organization.  Normally
we use MS Word to create a mail merge from an Excel spreadsheet of
addresses.  They all go out over our 512K pipe in about an hour or two.
We consider 40k the size limit that bogs down our internet connection.
But we target for messages under 30K.

We limit connections to 10per domain to keep *some* spam engines from
flagging the message as bulk, and we limit the number of concurrent
connections overall to 20 to keep the pipe from filling up.  

Since we use a mail merge, the emails usually aren't the same, so most
SPAM filters usually aren't triggered by *that*.

If you aren't sending more than a couple of addresses in any particular
domain, you aren't likely to trigger spam traps based on it simply being
bulk.

We used to just BCC the addresses by copying and pasting addresses from
excel, but that flagged us as spam from all the domains that had more
than a few recipients.

We track all our bounces and usually stay under 4%.  For you, that would
only be about 40 folks to check up on.  Of course, we don't get bounces
from most emails that are tagged as spam and just dropped.  But we feel
we have a pretty good penetration.

However, unless you request a response or use a service that can track
when the emails are opened, you won't really know how many actually get
slurped up by spam filters.  Based on our experiences, limiting the
connections and using a mail merge had measurable increase in delivery
rates.

Bill Songstad


-Original Message-
From: Steve Hart [mailto:[EMAIL PROTECTED] 
Sent: Thursday, February 07, 2008 10:30 AM
To: MS-Exchange Admin Issues
Subject: Mass emailing?



We're a printing company and we're facing a large increase in the price
of paper, which is huge compenent of our costing. Our sales department
has asked me to come up with a way to send an email to about 1000 of our
biggest customers, explaining the increase and the price increases that
will result. The recipients are all existing customers, but I'm
concerned nonetheless with running afoul of spam lists and such.

Is there a commonly accepted way to do this?

We're on Exchange 2007.

Steve

~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

Exchange 2000 queue stuck

[Bill Songstad (WCUL)]

I have a client with an exchange 2000 server with a couple thousand
emails stuck in the queue: "Messages with an unreachable destination"
There is only one recipient for all the emails in the queue, and that
recipient is an external address used for archiving something or other
in the company.  The client wants to see the contents of the emails in
the queue before trying to delete the queue.  

 

Where and how are the emails in that queue stored?  

 

Is there an easy way to see those emails, or at least the subjects?
Can I have them delivered elsewhere?  I've never even seen that queue
before.

 

Thanks for any help.

 

Bill Songstad


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: Exchange 2000 queue stuck

[Bill Songstad (WCUL)]

It appears that the queue built up as a result of a malformed journaling
connector.  Deleting the connector unfortunately allowed the queue to
retry and deliver the mail over the regular SMTP.  So, I never found the
emails, and now they are delivered.  I still wish I knew why I couldn't
find the queue.  All the normal queue locations were empty.  Oh well, at
least the queue is empty...  

 

Oh, turning on subject logging allowed me to see the subjects.

 

Bill Songstad

 

-Original Message-
From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED] 
Sent: Tuesday, April 08, 2008 5:22 PM
To: MS-Exchange Admin Issues
Subject: Exchange 2000 queue stuck

 

I have a client with an exchange 2000 server with a couple thousand
emails stuck in the queue: "Messages with an unreachable destination"
There is only one recipient for all the emails in the queue, and that
recipient is an external address used for archiving something or other
in the company.  The client wants to see the contents of the emails in
the queue before trying to delete the queue.  

 

Where and how are the emails in that queue stored?  

 

Is there an easy way to see those emails, or at least the subjects?
Can I have them delivered elsewhere?  I've never even seen that queue
before.

 

Thanks for any help.

 

Bill Songstad

 

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

routing problem

[Bill Songstad (WCUL)]

I'm having a bit of a puzzler.  I think it has to with DNS but I can't
seem to pin it down.  

 

I added a second exchange 2000 server to a domain and moved one user
(user2) to the second server (server2).

User2 can send external mail fine.  And can send mail to himself fine.
But, when user2 sends email to any user on server1 the email is routed
out through the firewall proxy and then back in.

 

The domain network setup is like this:  public.com mx 30
=aaa.bbb.ccc.ddd (external interface of the firewall)

Private.net  exchange servers: server1.private.net server2.private.net

Recipient policies have mail to [EMAIL PROTECTED] and [EMAIL PROTECTED] with
[EMAIL PROTECTED] being the default. 

DNS server=server1.private.net and forwards externally to the firewall.
But it has a zone internally for private.net with hosts and mx records
mx 10 server1.private.net mx 20 server2.private.net

 

When user2 sends an email to a user on server1, an outbound queue
appears on server2 labeled "server1.private.net (outbound)" but the
email only arrives after spending several minutes swirling around on the
firewalls smtp proxy.

 

There are no connectors or smart hosts configured on either box.

 

Does anybody have any thoughts on why the servers are sending the mail
outbound rather than routing them directly to the other server?

 

I swear my head's about to pop.

 

Bill Songstad

 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: routing problem

[Bill Songstad (WCUL)]

To update things, after the spin around the firewall, the emails wind up stuck 
in a current session on server1 for delivery from server2 but there they time 
out.  Emails the other direction, from server1 to server2, are delivered in a 
timely fashion.  
 
Brain hurts... must have beer...



From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Thu 4/10/2008 2:38 PM
To: MS-Exchange Admin Issues
Subject: routing problem



I'm having a bit of a puzzler.  I think it has to with DNS but I can't seem to 
pin it down.  

 

I added a second exchange 2000 server to a domain and moved one user (user2) to 
the second server (server2).

User2 can send external mail fine.  And can send mail to himself fine.  But, 
when user2 sends email to any user on server1 the email is routed out through 
the firewall proxy and then back in.

 

The domain network setup is like this:  public.com mx 30 =aaa.bbb.ccc.ddd 
(external interface of the firewall)

Private.net  exchange servers: server1.private.net server2.private.net

Recipient policies have mail to [EMAIL PROTECTED] and [EMAIL PROTECTED] with 
[EMAIL PROTECTED] being the default. 

DNS server=server1.private.net and forwards externally to the firewall.  But it 
has a zone internally for private.net with hosts and mx records  mx 10 
server1.private.net mx 20 server2.private.net

 

When user2 sends an email to a user on server1, an outbound queue appears on 
server2 labeled "server1.private.net (outbound)" but the email only arrives 
after spending several minutes swirling around on the firewalls smtp proxy.

 

There are no connectors or smart hosts configured on either box.

 

Does anybody have any thoughts on why the servers are sending the mail outbound 
rather than routing them directly to the other server?

 

I swear my head's about to pop.

 

Bill Songstad

 


 


~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~
~ http://www.sunbeltsoftware.com/Ninja~

RE: routing problem

[Bill Songstad (WCUL)]

Thanks for taking a stab at this for me John.

Both servers are in the same administrative group.  I think that means
yes to the exchange org as well.  They are both in the same (only)
routing group as well.  I tried changing routing group master roles last
night.  I'll see if it had an effect in a few minutes when I get on site
again.

The default smtp addresses are in the same domain for both and that is
[EMAIL PROTECTED]

Server one gets stuck in an active session with server2.private.net
whenever user2 on server2 sends an email to any user on server1.  (it is
delivered fine the other direction)

DNS is handled on Server1 but there is not a zone for Public.com on it.
It resolves that from the firewall.  The firewall does have accurate DNS
entries for server1.privat.net and server2.private.net.  But, iirc, the
server to server traffic within the organization is supposed to use
routing tables for resolving intersite delivery and not use DNS.

I ran winroute on server2 against both servers and both see the other
server in the exchange routing tables and both recognize the correct
routing masters.

Last time I had to do this, it just worked.  I don't know what is wrong
here.

Thanks for your help,


Bill Songstad


-Original Message-
From: Matteson, John H Jr USA Mr USA 25th SigBN (ITT)
[mailto:[EMAIL PROTECTED] 
Sent: Thursday, April 10, 2008 9:17 PM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

Hey Bill:

Understand about the brain hurting and needing beer.

Some fundamental questions; Are server one and server 2 in the
same Exchange organization?  Are they in the same routing group? Are
they in the same administrative group?

What is USER2's SMTP address as stamped on the account by RUS?
Is it different from users on Server 1? If so, does Server 1 know how to
get there internally or is everything pointed at the firewall for
routing resolution?

I have more, but this should be a start.


John H. Matteson, Jr.
Systems Administrator/ITT Systems
FOB Orgun-E
Afghanistan
DSN - 318 431 8001
VoSIP - (308) 431 - 
Iridium - 717.633.3823
Roshain - 079 - 736 - 3832

"In the first place, we should insist that if the immigrant who comes
here in good faith becomes an American and assimilates himself to us, he
shall be treated on an exact equality with everyone else, for it is an
outrage to discriminate against any such man because of creed, or
birthplace, or origin. But this is predicated upon the person's becoming
in every facet an American, and nothing but an American... There can be
no divided allegiance here. Any man who says he is an American, but
something else also, isn't an American at all. We have room for but one
flag, the American flag.. We have room for but one language here, and
that is the English language... and we have room for but one sole
loyalty and that is a loyalty to the American people."
Teddy Roosevelt; 1907

-----Original Message-
From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED] 
Sent: Friday, April 11, 2008 4:55 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

To update things, after the spin around the firewall, the emails wind up
stuck in a current session on server1 for delivery from server2 but
there they time out.  Emails the other direction, from server1 to
server2, are delivered in a timely fashion.  
 
Brain hurts... must have beer...

____

From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Thu 4/10/2008 2:38 PM
To: MS-Exchange Admin Issues
Subject: routing problem



I'm having a bit of a puzzler.  I think it has to with DNS but I can't
seem to pin it down.  

 

I added a second exchange 2000 server to a domain and moved one user
(user2) to the second server (server2).

User2 can send external mail fine.  And can send mail to himself fine.
But, when user2 sends email to any user on server1 the email is routed
out through the firewall proxy and then back in.

 

The domain network setup is like this:  public.com mx 30
=aaa.bbb.ccc.ddd (external interface of the firewall)

Private.net  exchange servers: server1.private.net server2.private.net

Recipient policies have mail to [EMAIL PROTECTED] and [EMAIL PROTECTED] with
[EMAIL PROTECTED] being the default. 

DNS server=server1.private.net and forwards externally to the firewall.
But it has a zone internally for private.net with hosts and mx records
mx 10 server1.private.net mx 20 server2.private.net

 

When user2 sends an email to a user on server1, an outbound queue
appears on server2 labeled "server1.private.net (outbound)" but the
email only arrives after spending several minutes swirling around on the
firewalls smtp proxy.

 

There are no connectors or smart hosts configured on either box.

 

Does anybody have any thoughts on why the servers are sending the mail
outbound rather than routing them directly to the other server?

 

I swear my head's about t

RE: routing problem

[Bill Songstad (WCUL)]

Mike, both SMTP virtual servers have the default settings of 
server1.private.net or server2.private.net for the fully-qualified domain name 
on the advanced tab for the SMTP virtual servers.  Maybe those should be 
server1&2.public.com, but that is a different story I think.
 
I don't have a SMTP connector configured.
 
Thanks for your help,
 
Bill Songstad



From: Michael B. Smith [mailto:[EMAIL PROTECTED]
Sent: Fri 4/11/2008 8:45 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem



Have you made changes on the Delivery -> advanced tab for either the SMTP
virtual server or the SMTP connector?

Regards,

Michael B. Smith
MCSE/Exchange MVP
http://TheEssentialExchange.com <http://theessentialexchange.com/> 


-Original Message-
From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Friday, April 11, 2008 11:41 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

Thanks for taking a stab at this for me John.

Both servers are in the same administrative group.  I think that means
yes to the exchange org as well.  They are both in the same (only)
routing group as well.  I tried changing routing group master roles last
night.  I'll see if it had an effect in a few minutes when I get on site
again.

The default smtp addresses are in the same domain for both and that is
[EMAIL PROTECTED]

Server one gets stuck in an active session with server2.private.net
whenever user2 on server2 sends an email to any user on server1.  (it is
delivered fine the other direction)

DNS is handled on Server1 but there is not a zone for Public.com on it.
It resolves that from the firewall.  The firewall does have accurate DNS
entries for server1.privat.net and server2.private.net.  But, iirc, the
server to server traffic within the organization is supposed to use
routing tables for resolving intersite delivery and not use DNS.

I ran winroute on server2 against both servers and both see the other
server in the exchange routing tables and both recognize the correct
routing masters.

Last time I had to do this, it just worked.  I don't know what is wrong
here.

Thanks for your help,


Bill Songstad


-Original Message-
From: Matteson, John H Jr USA Mr USA 25th SigBN (ITT)
[mailto:[EMAIL PROTECTED]
Sent: Thursday, April 10, 2008 9:17 PM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

Hey Bill:

Understand about the brain hurting and needing beer.

Some fundamental questions; Are server one and server 2 in the
same Exchange organization?  Are they in the same routing group? Are
they in the same administrative group?

What is USER2's SMTP address as stamped on the account by RUS?
Is it different from users on Server 1? If so, does Server 1 know how to
get there internally or is everything pointed at the firewall for
routing resolution?

I have more, but this should be a start.


John H. Matteson, Jr.
Systems Administrator/ITT Systems
FOB Orgun-E
Afghanistan
DSN - 318 431 8001
VoSIP - (308) 431 - 
Iridium - 717.633.3823
Roshain - 079 - 736 - 3832

"In the first place, we should insist that if the immigrant who comes
here in good faith becomes an American and assimilates himself to us, he
shall be treated on an exact equality with everyone else, for it is an
outrage to discriminate against any such man because of creed, or
birthplace, or origin. But this is predicated upon the person's becoming
in every facet an American, and nothing but an American... There can be
no divided allegiance here. Any man who says he is an American, but
something else also, isn't an American at all. We have room for but one
flag, the American flag.. We have room for but one language here, and
that is the English language... and we have room for but one sole
loyalty and that is a loyalty to the American people."
Teddy Roosevelt; 1907

-Original Message-
From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Friday, April 11, 2008 4:55 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

To update things, after the spin around the firewall, the emails wind up
stuck in a current session on server1 for delivery from server2 but
there they time out.  Emails the other direction, from server1 to
server2, are delivered in a timely fashion. 

Brain hurts... must have beer...

____

From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Thu 4/10/2008 2:38 PM
To: MS-Exchange Admin Issues
Subject: routing problem



I'm having a bit of a puzzler.  I think it has to with DNS but I can't
seem to pin it down. 



I added a second exchange 2000 server to a domain and moved one user
(user2) to the second server (server2).

User2 can send external mail fine.  And can send mail to himself fine.
But, when user2 sends email to any user on server1 the email is routed
out through the firewall proxy and then back in.



The domain network setup is like 

RE: routing problem

[Bill Songstad (WCUL)]

Well, isn't this special.  After about two hours last night, mail started 
flowing properly both ways...  I suspect malconfigured antivirus which I had 
just reconfigured before leaving.
 
Thanks for all your help.  Wish I knew what was really going on.  Hate trying 
to do reactive repairs on the spot.  I much prefer taking my time to get the 
steps right.  Picking up somebody else's botched upgrade is a pain.

____

From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Fri 4/11/2008 9:23 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem


Mike, both SMTP virtual servers have the default settings of 
server1.private.net or server2.private.net for the fully-qualified domain name 
on the advanced tab for the SMTP virtual servers.  Maybe those should be 
server1&2.public.com, but that is a different story I think.
 
I don't have a SMTP connector configured.
 
Thanks for your help,
 
Bill Songstad



From: Michael B. Smith [mailto:[EMAIL PROTECTED]
Sent: Fri 4/11/2008 8:45 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem



Have you made changes on the Delivery -> advanced tab for either the SMTP
virtual server or the SMTP connector?

Regards,

Michael B. Smith
MCSE/Exchange MVP
http://TheEssentialExchange.com <http://theessentialexchange.com/> 


-Original Message-----
From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Friday, April 11, 2008 11:41 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

Thanks for taking a stab at this for me John.

Both servers are in the same administrative group.  I think that means
yes to the exchange org as well.  They are both in the same (only)
routing group as well.  I tried changing routing group master roles last
night.  I'll see if it had an effect in a few minutes when I get on site
again.

The default smtp addresses are in the same domain for both and that is
[EMAIL PROTECTED]

Server one gets stuck in an active session with server2.private.net
whenever user2 on server2 sends an email to any user on server1.  (it is
delivered fine the other direction)

DNS is handled on Server1 but there is not a zone for Public.com on it.
It resolves that from the firewall.  The firewall does have accurate DNS
entries for server1.privat.net and server2.private.net.  But, iirc, the
server to server traffic within the organization is supposed to use
routing tables for resolving intersite delivery and not use DNS.

I ran winroute on server2 against both servers and both see the other
server in the exchange routing tables and both recognize the correct
routing masters.

Last time I had to do this, it just worked.  I don't know what is wrong
here.

Thanks for your help,


Bill Songstad


-Original Message-
From: Matteson, John H Jr USA Mr USA 25th SigBN (ITT)
[mailto:[EMAIL PROTECTED]
Sent: Thursday, April 10, 2008 9:17 PM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

Hey Bill:

Understand about the brain hurting and needing beer.

Some fundamental questions; Are server one and server 2 in the
same Exchange organization?  Are they in the same routing group? Are
they in the same administrative group?

What is USER2's SMTP address as stamped on the account by RUS?
Is it different from users on Server 1? If so, does Server 1 know how to
get there internally or is everything pointed at the firewall for
routing resolution?

I have more, but this should be a start.


John H. Matteson, Jr.
Systems Administrator/ITT Systems
FOB Orgun-E
Afghanistan
DSN - 318 431 8001
VoSIP - (308) 431 - 
Iridium - 717.633.3823
Roshain - 079 - 736 - 3832

"In the first place, we should insist that if the immigrant who comes
here in good faith becomes an American and assimilates himself to us, he
shall be treated on an exact equality with everyone else, for it is an
outrage to discriminate against any such man because of creed, or
birthplace, or origin. But this is predicated upon the person's becoming
in every facet an American, and nothing but an American... There can be
no divided allegiance here. Any man who says he is an American, but
something else also, isn't an American at all. We have room for but one
flag, the American flag.. We have room for but one language here, and
that is the English language... and we have room for but one sole
loyalty and that is a loyalty to the American people."
Teddy Roosevelt; 1907

-Original Message-
From: Bill Songstad (WCUL) [mailto:[EMAIL PROTECTED]
Sent: Friday, April 11, 2008 4:55 AM
To: MS-Exchange Admin Issues
Subject: RE: routing problem

To update things, after the spin around the firewall, the emails wind up
stuck in a current session on server1 for delivery from server2 but
there they time out.  Emails the other direction, from server1 to
server2, are delivered in a timely fashion. 

Brain hurts... must have beer...

RE: Send Mail to Every Contact in Outlook..

[Bill Songstad (WCUL)]

Quick and easy.  Use Word to compose a mail merge and merge to email.
Since my version of Word can't use outlook contacts for a mail merge, I
export my contacts to a spreadsheet, and point the mail merge wizard to
that file as my data source.  Once you've completed the merge, it will
have outlook send all 2000 emails to individual recipients one at a
time.  On my server that takes about 90 minutes.  Be prepared for a slew
of NDRs...

 

Bill Songstad

 

-Original Message-
From: Chyka, Robert [mailto:[EMAIL PROTECTED] 
Sent: Friday, April 18, 2008 9:23 AM
To: MS-Exchange Admin Issues
Subject: Send Mail to Every Contact in Outlook..

 

Is there a easy way to send e-mail to about 2000 contacts in outlook
asking the contacts to update their phone numbers, addresses etc?  ive
found a couple scripts but before I look at them I was wondering if
there is a way to do it within outlook itself.

 

Any help is appreciated...

 

Thanks...

 

 


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