[MLO] Re: Can we change the formatting of Context names in the left of the screen? [MLO Windows]

[J Smith]

Hi Stéphane

> It's so easy to get bogged down with trying to work out a system which 
works just right.
Yes - too right!

So far I have found MLO to be deeply, deeply frustrating. In truth I would 
not recommend it to any of my friends unless they are hardcore geeks. And 
it's such a shame because in so many ways it's very mature and brilliantly 
flexible.

That said my latest breakthrough of using a Context-tag to move stuff 
between my "Do ASAP  / Active" list and my GTD "Someday/maybe" is currently 
looking like something of a personal breakthrough.  :^D
(See this thread: 
https://groups.google.com/forum/#!topic/mylifeorganized/G5yQ98RRFqA  )

I shudder to think how many working hours it has taken me to get to this 
point though!

J


On Saturday, 30 July 2016 22:34:17 UTC+1, Stéph wrote:
>
> Good luck with that, John. It's so easy to get bogged down with trying to 
> work out a system which works just right.
>
> Stéphane
>
> On Wednesday, 27 July 2016 19:55:12 UTC+1, J Smith wrote:
>
>> Hi Stephane
>>
>> Unfortunately the "Active Actions by Context" view has lots of unintended 
>> consequences for me. 
>>
>> 1. With this view one loses the subject hierarchy (which makes it hard to 
>> recognize where you are visually without reading everything)
>>
>> 2. I am currently using context tags to control which GTD list each of my 
>> tasks is it. This means that I have to scroll pass lots and lots of tasks 
>> flagged as being ".Active" or ".Someday" or ".Waiting" etc. 
>>
>> Maybe I need to re-think my structures yet again... (groan!)
>>
>> J
>>
>>
>>
>> On Sunday, 24 July 2016 23:01:14 UTC+1, Stéph wrote:
>>>
>>> Hello John,
>>>
>>> The left hand pane is the filters and views pane. To see the contexts, 
>>> you would have to set up a view filtered for each context.
>>>
>>> At the moment, MLO Windows doesn't include counts of tasks for each 
>>> view. However, the beta version for iOS is trialing this, as well as the 
>>> Android beta (I think). That could give you hope that the Windows version 
>>> will eventually get this feature.
>>>
>>> Meanwhile, the Active Actions by Context view (which I think is a 
>>> standard list view, grouping tasks by contexts, not a custom one I made up) 
>>> groups the actions by Context and lists the number of actions for each 
>>> Context. It will only show contexts that have at least one task assigned to 
>>> them. That might do the job you want.
>>>
>>> Regards,
>>> Stéphane
>>>
>>>
>>>
>>> On Tuesday, 12 July 2016 15:48:08 UTC+1, J Smith wrote:
>>>
>>>> Hello
>>>>
>>>> In the left hand side of the screen (of MLO Windows), I find it 
>>>> extremely useful to be see how many tasks I have currently got for each 
>>>> Context.
>>>>
>>>> Is there any way to get all Contexts that do not have any tasks become 
>>>> greyed out?
>>>>
>>>> I would find this feature to be extremely useful because the eye would 
>>>> no longer be drawn to Contexts that are (currently) irrelevant being as 
>>>> they have nothing in them.
>>>>
>>>> If not I would very much like to suggest this feature!
>>>>
>>>> John 
>>>>
>>>

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Re: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

[J Smith]

I agree that if something doesn't have a TRUE due date then I dont use the 
Due Date field.

My problem is that I wind up not using the Due Date field *at all*, because 
I use my (Outlook) Calendar for important/firm deadlines. 


I don't think I'm using MLO very effectively but here is what I do:

Rather than have a GTD Waiting For list as such, instead I live mostly in 
the Active Tasks view and if I want the task to disappear for say 4 days I 
just go "Alt/S 4 D" which puts the Start date 4 days into the future. 

*Occasionally*  I do the same thing for Someday/Maybe tasks - i.e. I put 
them into the future in the same way, but I am now trying to train myself 
to use a ".Someday" Context-tag, (which for ease of use I have set up with 
a Alt/Shift/S hotkey). With the use of Advanced filters, this of course 
causes the task to disappear off my Active Tasks tab, and appear on my 
Someday tab.

I am also trying to train myself to actually review my stuff more often - 
particularly full GTD Weekly Reviews of everything actionable, as if you 
don't do this you can end up losing track of the big picture of your life 
and start to feel out of control, because you wind up doing lots of stupid 
little things that in hind-sight were a slight distraction.

I'm not sure if that helps - just 'sharing' !

J



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Re: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

[J Smith]

OK - as you were - I think I've cracked it ! 

So I've abandoned "sub rules" (I always get confused by them) and have 
added an additional rule which defaulted in as an "AND". I then edited the 
first rule to end with "OR" instead of "AND".

My second rule now says:
"CreatedDateTime after now-0.0002"

Which seems to buy me a crucial minute or so which is enough for me. What's 
slightly unnerving is that "now" is only re-valuated when you edit 
something!

Nice one - many thanks

J



On Tuesday, 2 August 2016 15:59:12 UTC+1, J Smith wrote:
>
> Dwight
>
> Sounds ingenious - love it! However I'm having to admit defeat on how to 
> implement this. 
>
> My progress so far:
> 1. I have created an Advanced Rule:
> "Context contains .Someday "
>
> 2. I clicked "Add sub-rule" and created:
> "ModifiedDateTime after now-0.002"
>
> What am I doing wrong?
>
> Cheers
>
> J
>
>
>
> On Tuesday, 2 August 2016 13:48:27 UTC+1, Dwight Arthur wrote:
>>
>> Here's  a  trick for solving your "one slight problem ". I didn't 
>> originate this,  I learned it on the forum, but I forget who posted it.
>>
>> For your someday view, write a filter that says:
>> Context contains someday or modifiedDateTime is greater than now minus 
>> 0.002.  Then, whenever you add or modify a task it will stick to the 
>> someday list for almost 3 minutes to give you time to finish editing  it. 
>> After 3 minutes if you have not added a someday context, it will drop off.
>>
>> Slight new problem: if your time zone lies to the west of GMT and to the 
>> east of the date line,  tasks added via TaskByEmail will linger in the new 
>> someday list for a number of hours equal to how many time zones you are 
>> west of GMT (adjusted for DST).
>>
>> On August 2, 2016 6:54:49 AM J Smith  wrote:
>>
>>>
>>> Nick 
>>>
>>> I'm loving the simplicity of this. (Aside: Why didn't I think of that?!)
>>>
>>> So to get clear, in order to get your list of Active stuff, I guess you 
>>> create a tab ('work area') that contains the Advanced filter with something 
>>> like:
>>> "Context does not contain .Someday", yes?
>>>
>>> OK so, if I'm showing the hierarchy and I've got a complex project (i.e. 
>>> parent) that I have flagged with the context of ".Someday", but which still 
>>> has even one task that is not flagged with ".Someday" then the project it 
>>> will still appear on that view.  I guess I can live with that. (I might use 
>>> some clever formatting rules to show items that are .Someday formatted)
>>>
>>> And then in order to create your list of Someday/maybe stuff, I guess 
>>> you have another tab ('work area') with an Advanced filter with:
>>> "Context DOES contain .Someday", yes?
>>>  
>>> One slight problem is that now when you are working in the "Someday" 
>>> (only) view and you want to add something to another project (or task) the 
>>> risk is that it will disappear from view immediately after you enter the 
>>> name. One way around this seems to be set up a special hotkey for the 
>>> purpose (e.g. say Alt/Shift/S) and to use it while you are still editing 
>>> the name of the item. 
>>> OR I guess you could add it as a child (using Alt/Insert), which will 
>>> therefore inherit the .Someday tag from the current parent and then just 
>>> out-dent it using Shift/Alt/Left-Arrow.
>>>
>>> This sounds extremely promising - thanks!
>>>
>>> J
>>>  
>>>
>>>
>>> On Tuesday, 2 August 2016 08:30:05 UTC+1, Nick Clark wrote:
>>>>
>>>> I just use a context @Someday to filter tasks out. I remove the context 
>>>> to make something "Active". 
>>>
>>> -- 
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Re: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

[J Smith]

Dwight

Sounds ingenious - love it! However I'm having to admit defeat on how to 
implement this. 

My progress so far:
1. I have created an Advanced Rule:
"Context contains .Someday "

2. I clicked "Add sub-rule" and created:
"ModifiedDateTime after now-0.002"

What am I doing wrong?

Cheers

J



On Tuesday, 2 August 2016 13:48:27 UTC+1, Dwight Arthur wrote:
>
> Here's  a  trick for solving your "one slight problem ". I didn't 
> originate this,  I learned it on the forum, but I forget who posted it.
>
> For your someday view, write a filter that says:
> Context contains someday or modifiedDateTime is greater than now minus 
> 0.002.  Then, whenever you add or modify a task it will stick to the 
> someday list for almost 3 minutes to give you time to finish editing  it. 
> After 3 minutes if you have not added a someday context, it will drop off.
>
> Slight new problem: if your time zone lies to the west of GMT and to the 
> east of the date line,  tasks added via TaskByEmail will linger in the new 
> someday list for a number of hours equal to how many time zones you are 
> west of GMT (adjusted for DST).
>
> On August 2, 2016 6:54:49 AM J Smith > 
> wrote:
>
>>
>> Nick 
>>
>> I'm loving the simplicity of this. (Aside: Why didn't I think of that?!)
>>
>> So to get clear, in order to get your list of Active stuff, I guess you 
>> create a tab ('work area') that contains the Advanced filter with something 
>> like:
>> "Context does not contain .Someday", yes?
>>
>> OK so, if I'm showing the hierarchy and I've got a complex project (i.e. 
>> parent) that I have flagged with the context of ".Someday", but which still 
>> has even one task that is not flagged with ".Someday" then the project it 
>> will still appear on that view.  I guess I can live with that. (I might use 
>> some clever formatting rules to show items that are .Someday formatted)
>>
>> And then in order to create your list of Someday/maybe stuff, I guess you 
>> have another tab ('work area') with an Advanced filter with:
>> "Context DOES contain .Someday", yes?
>>  
>> One slight problem is that now when you are working in the "Someday" 
>> (only) view and you want to add something to another project (or task) the 
>> risk is that it will disappear from view immediately after you enter the 
>> name. One way around this seems to be set up a special hotkey for the 
>> purpose (e.g. say Alt/Shift/S) and to use it while you are still editing 
>> the name of the item. 
>> OR I guess you could add it as a child (using Alt/Insert), which will 
>> therefore inherit the .Someday tag from the current parent and then just 
>> out-dent it using Shift/Alt/Left-Arrow.
>>
>> This sounds extremely promising - thanks!
>>
>> J
>>  
>>
>>
>> On Tuesday, 2 August 2016 08:30:05 UTC+1, Nick Clark wrote:
>>>
>>> I just use a context @Someday to filter tasks out. I remove the context 
>>> to make something "Active". 
>>
>> -- 
>> You received this message because you are subscribed to the Google Groups 
>> "MyLifeOrganized" group.
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>> email to mylifeorganiz...@googlegroups.com .
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>> .
>> Visit this group at https://groups.google.com/group/mylifeorganized.
>> To view this discussion on the web visit 
>> https://groups.google.com/d/msgid/mylifeorganized/13aa57a3-14c4-4e92-9f37-75361cb4d6c7%40googlegroups.com
>>  
>> <https://groups.google.com/d/msgid/mylifeorganized/13aa57a3-14c4-4e92-9f37-75361cb4d6c7%40googlegroups.com?utm_medium=email&utm_source=footer>
>> .
>> For more options, visit https://groups.google.com/d/optout.
>>
>

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[MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

[J Smith]

Nick 

I'm loving the simplicity of this. (Aside: Why didn't I think of that?!)

So to get clear, in order to get your list of Active stuff, I guess you 
create a tab ('work area') that contains the Advanced filter with something 
like:
"Context does not contain .Someday", yes?

OK so, if I'm showing the hierarchy and I've got a complex project (i.e. 
parent) that I have flagged with the context of ".Someday", but which still 
has even one task that is not flagged with ".Someday" then the project it 
will still appear on that view.  I guess I can live with that. (I might use 
some clever formatting rules to show items that are .Someday formatted)

And then in order to create your list of Someday/maybe stuff, I guess you 
have another tab ('work area') with an Advanced filter with:
"Context DOES contain .Someday", yes?
 
One slight problem is that now when you are working in the "Someday" (only) 
view and you want to add something to another project (or task) the risk is 
that it will disappear from view immediately after you enter the name. One 
way around this seems to be set up a special hotkey for the purpose (e.g. 
say Alt/Shift/S) and to use it while you are still editing the name of the 
item. 
OR I guess you could add it as a child (using Alt/Insert), which will 
therefore inherit the .Someday tag from the current parent and then just 
out-dent it using Shift/Alt/Left-Arrow.

This sounds extremely promising - thanks!

J
 


On Tuesday, 2 August 2016 08:30:05 UTC+1, Nick Clark wrote:
>
> I just use a context @Someday to filter tasks out. I remove the context to 
> make something "Active". 

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Re: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

[J Smith]

Wol - I'm afraid I don't really understand. Do you not use the concept of a 
Someday/Maybe list at all?
Or if you do, then how do you flag a task as being in that list?

And likewise exactly what are you using Due Dates for? I mean are you using 
Due Dates as the date when you want to be reminded to start a task? If so 
how do you remove them from view until that time?

Cheers

J


On Tuesday, 2 August 2016 00:03:13 UTC+1, Wallace Gilbraith wrote:
>
> Hi John,
>
>  
>
> If I recall, GTD was developed as a paper-based system, eg with lists in 
> sections of a filing cabinet.
>
> MLO can do it with Dates, all in one list (profile). When do you want to 
> Do, or Be Reminded Of, a task?
>
> I found Due Dates alone to be a good way to start, and I don’t mind 
> postponing tasks.
>
> I experimented with Start Dates, but don’t use them much, as I don’t use 
> auto-sort. 
>
> Someday/ Maybe doesn’t have dates. They’re usually whole projects. 
>
> What I do probably isn’t ‘Pure GTD’, but it’s enough to keep me on track.
>
>  
>
> Regards
>
>  
>
> Wol 
>
>  
>
>  
>
>  
>
> *From:* mylifeo...@googlegroups.com  [mailto:
> mylifeo...@googlegroups.com ] *On Behalf Of *J Smith
> *Sent:* 01 August 2016 16:18
> *To:* MyLifeOrganized >
> *Subject:* [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. 
> (e.g. Can Flags be set to be 'inherited' ?)
>
>  
>
> Are there any other fields in MLO (other than Context-tag) that a child 
> task does inherit from a parent task?
>
>  
>
> For me these are deeply irritating issues, because I still haven't really 
> managed to get MLO to work properly with the GTD method. 
>
> To be honest sometime MLO feels like "The Monkey's Claw" [GRRR]. i.e. MLO 
> has so much potential and is so full-featured, but there is always some 
> unintended consequence of any new way of doing things that I manage to 
> think up.
>
>  
>
> My main problem I just cant work a good way move tasks & projects between 
> GTD 'list'. MLO is such a powerful system and yet I feel stuck in 1st gear!
>
>  
>
> For my "waiting for" list I mostly live in Active tasks views and just 
> kick things along the road by putting the Start Date into the future, and 
> review things then, but that's not ideal.
>
>  
>
> My main problem is moving things between my "Someday-maybe" and my 
> "Active" lists.
>
>  
>
> I have experimented by putting everything into one of 2 folder (i.e. one 
> called "ASAP" and one folder called "Sometime_Maybe"). I then physically 
> move the tasks between the 2 folders, but it's very clunky, particularly 
> when you get into the hundreds of tasks.
>
>  
>
> To be honest I'm tempted to move back to pen & paper for a while as this 
> technology is slightly getting in the way. 
>
>  
>
> J
>
>
>
> On Saturday, 30 July 2016 22:32:17 UTC+1, Stéph wrote:
>
> Hello John,
>
>  
>
> No, I'm afraid there's no way of setting preferences for inheritance. I've 
> raised it for consideration a few times - In my case, for example, I'd like 
> to switch off inheritance of contexts and I would like new items to have a 
> default start date of Today and default end date matching its parent's. All 
> this was possible back when I was a Bonsai user, but there's no sign that 
> it's going to be introduced in MLO in the near future.
>
>  
>
> All the best,
>
> Stéphane
>
>  
>
>
>
> On Wednesday, 27 July 2016 20:43:06 UTC+1, J Smith wrote:
>
>
>
> Hello
>
>  
>
> I still need advice on how to structure things.
>
>  
>
> I am finding that putting too much information into my Context-tags gets 
> pretty messy - particularly when I use views like "Active Actions by 
> Context"(!)
>
>  
>
> Areas of Life
>
> I am using top level folders to distinguish my Areas of Life (e.g. Work, 
> Personal-Admin, Recreation). I think this works well because tasks will 
> almost never change Area of Life. (Fwiw, I also have some stuff I dont have 
> to do stored in other different top level folders.) So far so good.
>
>  
>
> But I can't decide how best to use: 
>A) Flags and 
>B) Context-tags  
> in MLO ... so as to control:
>
>- GTD "List"   (e.g. .Active, .Someday/maybe, .Waiting etc) and 
>
>- GTD "Context"   (i.e. "where" type information: @PC, @Errands, 
> @Phone, @Home... and also "required mood" type information:  ~Low_energy, 
> ~High_Resista

[MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

[J Smith]

Are there any other fields in MLO (other than Context-tag) that a child 
task does inherit from a parent task?

For me these are deeply irritating issues, because I still haven't really 
managed to get MLO to work properly with the GTD method. 

To be honest sometime MLO feels like "The Monkey's Claw" [GRRR]. i.e. MLO 
has so much potential and is so full-featured, but there is always some 
unintended consequence of any new way of doing things that I manage to 
think up.

My main problem I just cant work a good way move tasks & projects between 
GTD 'list'. MLO is such a powerful system and yet I feel stuck in 1st gear!

For my "waiting for" list I mostly live in Active tasks views and just kick 
things along the road by putting the Start Date into the future, and review 
things then, but that's not ideal.

My main problem is moving things between my "Someday-maybe" and my "Active" 
lists.

I have experimented by putting everything into one of 2 folder (i.e. one 
called "ASAP" and one folder called "Sometime_Maybe"). I then physically 
move the tasks between the 2 folders, but it's very clunky, particularly 
when you get into the hundreds of tasks.

To be honest I'm tempted to move back to pen & paper for a while as this 
technology is slightly getting in the way. 

J


On Saturday, 30 July 2016 22:32:17 UTC+1, Stéph wrote:
>
> Hello John,
>
> No, I'm afraid there's no way of setting preferences for inheritance. I've 
> raised it for consideration a few times - In my case, for example, I'd like 
> to switch off inheritance of contexts and I would like new items to have a 
> default start date of Today and default end date matching its parent's. All 
> this was possible back when I was a Bonsai user, but there's no sign that 
> it's going to be introduced in MLO in the near future.
>
> All the best,
> Stéphane
>
>
>
> On Wednesday, 27 July 2016 20:43:06 UTC+1, J Smith wrote:
>
>>
>>
>> Hello
>>
>> I still need advice on how to structure things.
>>
>> I am finding that putting too much information into my Context-tags gets 
>> pretty messy - particularly when I use views like "Active Actions by 
>> Context"(!)
>>
>> Areas of Life
>> I am using top level folders to distinguish my Areas of Life (e.g. Work, 
>> Personal-Admin, Recreation). I think this works well because tasks will 
>> almost never change Area of Life. (Fwiw, I also have some stuff I dont have 
>> to do stored in other different top level folders.) So far so good.
>>
>>
>> But I can't decide how best to use: 
>>A) Flags and 
>>B) Context-tags  
>> in MLO ... so as to control:
>>- GTD "List"   (e.g. .Active, .Someday/maybe, .Waiting etc) and 
>>- GTD "Context"   (i.e. "where" type information: @PC, @Errands, 
>> @Phone, @Home... and also "required mood" type information:  ~Low_energy, 
>> ~High_Resistance, ~Tiddler )
>>
>> From first principles, in MLO
>>
>> A) Flags:
>> - A task in MLO can only have *one* flag. 
>> - A new task in MLO will *not* inherit the flag of its parent
>>
>> B) Context-tags:
>> - A task can you have *multiple* Contexts-tags per task,
>> - MLO can be set up so that at a new child task will 'inherit' its 
>> Context-tag(s) from its parent.
>>
>> It seems to me that any given task, in fact any entire Project, should 
>> only be in *one* GTD "List" at a time.
>> This would initially seem to point toward using Flags to control 'GTD 
>> List', but it is a pain when you add a child task to a project that it 
>> doesn't inherit the parent's flag (i.e. what would be the parent's GTD list 
>> status)
>>
>> Likewise it would be nice to be able to apply both a "where" type 
>> Context-tags AND a "mood" type Context-tag to the same task. 
>> For example a task might be say:  "Ask boss for pay rise"@Phone   
>> ~High_Resistance
>>
>> But in general these contexts for individual Tasks are unlikely to 
>> inherit their values from their parents.
>>
>> So, thinking it all through...
>> - Is there any way to get either get Flags to inherit their values 
>> OR
>> - Is there any way to get multiple Flags per task (without needing to 
>> inherit)
>>
>> Any suggestions?
>>
>> Thanks
>>
>> J
>>
>>
>>
>>
>>
>>

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[MLO] Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

[J Smith]

Hello

I still need advice on how to structure things.

I am finding that putting too much information into my Context-tags gets 
pretty messy - particularly when I use views like "Active Actions by 
Context"(!)

Areas of Life
I am using top level folders to distinguish my Areas of Life (e.g. Work, 
Personal-Admin, Recreation). I think this works well because tasks will 
almost never change Area of Life. (Fwiw, I also have some stuff I dont have 
to do stored in other different top level folders.) So far so good.


But I can't decide how best to use: 
   A) Flags and 
   B) Context-tags  
in MLO ... so as to control:
   - GTD "List"   (e.g. .Active, .Someday/maybe, .Waiting etc) and 
   - GTD "Context"   (i.e. "where" type information: @PC, @Errands, @Phone, 
@Home... and also "required mood" type information:  ~Low_energy, 
~High_Resistance, ~Tiddler )

>From first principles, in MLO

A) Flags:
- A task in MLO can only have *one* flag. 
- A new task in MLO will *not* inherit the flag of its parent

B) Context-tags:
- A task can you have *multiple* Contexts-tags per task,
- MLO can be set up so that at a new child task will 'inherit' its 
Context-tag(s) from its parent.

It seems to me that any given task, in fact any entire Project, should only 
be in *one* GTD "List" at a time.
This would initially seem to point toward using Flags to control 'GTD 
List', but it is a pain when you add a child task to a project that it 
doesn't inherit the parent's flag (i.e. what would be the parent's GTD list 
status)

Likewise it would be nice to be able to apply both a "where" type 
Context-tags AND a "mood" type Context-tag to the same task. 
For example a task might be say:  "Ask boss for pay rise"@Phone   
~High_Resistance

But in general these contexts for individual Tasks are unlikely to inherit 
their values from their parents.

So, thinking it all through...
- Is there any way to get either get Flags to inherit their values 
OR
- Is there any way to get multiple Flags per task (without needing to 
inherit)

Any suggestions?

Thanks

J





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[MLO] Re: Can we change the formatting of Context names in the left of the screen? [MLO Windows]

[J Smith]

Hi Stephane

Unfortunately the "Active Actions by Context" view has lots of unintended 
consequences for me. 

1. With this view one loses the subject hierarchy (which makes it hard to 
recognize where you are visually without reading everything)

2. I am currently using context tags to control which GTD list each of my 
tasks is it. This means that I have to scroll pass lots and lots of tasks 
flagged as being ".Active" or ".Someday" or ".Waiting" etc. 

Maybe I need to re-think my structures yet again... (groan!)

J



On Sunday, 24 July 2016 23:01:14 UTC+1, Stéph wrote:
>
> Hello John,
>
> The left hand pane is the filters and views pane. To see the contexts, you 
> would have to set up a view filtered for each context.
>
> At the moment, MLO Windows doesn't include counts of tasks for each view. 
> However, the beta version for iOS is trialing this, as well as the Android 
> beta (I think). That could give you hope that the Windows version will 
> eventually get this feature.
>
> Meanwhile, the Active Actions by Context view (which I think is a standard 
> list view, grouping tasks by contexts, not a custom one I made up) groups 
> the actions by Context and lists the number of actions for each Context. It 
> will only show contexts that have at least one task assigned to them. That 
> might do the job you want.
>
> Regards,
> Stéphane
>
>
>
> On Tuesday, 12 July 2016 15:48:08 UTC+1, J Smith wrote:
>
>> Hello
>>
>> In the left hand side of the screen (of MLO Windows), I find it extremely 
>> useful to be see how many tasks I have currently got for each Context.
>>
>> Is there any way to get all Contexts that do not have any tasks become 
>> greyed out?
>>
>> I would find this feature to be extremely useful because the eye would no 
>> longer be drawn to Contexts that are (currently) irrelevant being as they 
>> have nothing in them.
>>
>> If not I would very much like to suggest this feature!
>>
>> John 
>>
>

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Re: [MLO] How do you plan your (GTD) contexts?

[J Smith]

I am slightly intrigued... are you not planning your contexts very much?
On a typical day how many contexts do you put into your calendar system?


On Thursday, 21 July 2016 09:02:45 UTC+1, Stéph wrote:
>
> I use the contexts view some of the time, though I don't try to use MLO to 
> schedule times for things - just dates. Too much time can be spent sorting 
> and planning tasks rather than doing them. I think that David Allen 
> advocates using context lists to get a couple of extra tasks done when 
> you're on a particular context, so it's a bit more fluid and responsive. 
>
> When planning to be in a particular context at a particular time (eg doing 
> errands in the morning, switching the computer on in the evening, etc), I 
> use my calendar. I find that quicker and easier to consider in the context 
> of my other appointments. 
>

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Re: [MLO] How do you plan your (GTD) contexts?

[J Smith]

It's not drag & drop reordering (which would have been ideal) but 
ingenious, I grant you!

One slight problem is that when I rename Contexts there is small but 
irritating visual a bug in my MLO running on Windows 8.1 (with DPI Textsize 
set to 125%) whereby I can't see actually the cursor when I'm editing 
context names.
But let me chew on this suggestion and revert.

J




On Wednesday, 20 July 2016 15:05:43 UTC+1, Dwight Arthur wrote:
>
> I dont know if this helps but if I  wanted to achieve this I would use 
> context renaming: if I  wanted to to handle @calls first,  then @email and 
> @banking, I  would rename them 1calls, 2email and 3banking. Next time I 
> re-plan what contexts to work on I would start by putting the @-signs back 
> and then picking new contexts to number. 
>
> On July 20, 2016 9:40:42 AM J Smith > 
> wrote:
>
>> Hello
>>
>> I seem to have a problem getting my contexts to work well in MLO.
>>
>> Rather than planning which *Tasks* I'm going to do in which order today, 
>> I want to plan which *Contexts* I'm going to do in which order today - 
>> and I want to be able to see at a glance which tasks I have got lined up 
>> in each of Context (and if necessary change the sort order of tasks within 
>> each context too).
>>
>> I should emphasize that this is for planning my current day. 
>>
>> Of course the more traditional / 'correct' (i.e. designed-for-use) way of 
>> doing things would be to add my context for each task as an MLO "Context 
>> tag" and then later to go into the filters panel on the left of MLO  an 
>> click on the Contexts (so as just to see those tasks that match that 
>> context).
>>
>> But my problem with doing this is that although you can see how many 
>> tasks there are (through the number in brackets beside each Context tag 
>> name), I can find no easy way to *PLAN which contexts* to do *in which 
>> order*.  
>>
>> The only way I can find to do that is rather inefficient - which is 
>> that I create special MLO tasks (i.e. rows on MLO) which I use as 
>> containers to hold the relevant Projects & Tasks (i.e. as if they were 
>> sub-tasks). This way I can manually sort those containers into the order 
>> which I want. (And then of course to sort my tasks within those 
>> context-containers into what order I'm going to do them too.)
>>
>> Where a task is part of a project this is slightly clumsy as it means I 
>> need to move and entire project tree into my context container... and this 
>> can get messy for larger projects.
>>
>> How do you plan you contexts for today?
>>
>> J
>>
>>
>> PS Possibly one could use MLO Flags as contexts, but you get the same 
>> problem: How do you sort your MLO Flags into the order that you intend to 
>> execute them?
>>
>> Btw, I should perhaps explain that I am in the habit of spending too long 
>> on individual contexts, and that I need to put time constraints on each 
>> context so that I keep moving between contexts - as this is helps cover the 
>> ground and also to maintain my energy levels.
>>
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[MLO] How do you plan your (GTD) contexts?

[J Smith]

Hello

I seem to have a problem getting my contexts to work well in MLO.

Rather than planning which *Tasks* I'm going to do in which order today, I 
want to plan which *Contexts* I'm going to do in which order today - and I 
want to be able to see at a glance which tasks I have got lined up in each 
of Context (and if necessary change the sort order of tasks within each 
context too).

I should emphasize that this is for planning my current day. 

Of course the more traditional / 'correct' (i.e. designed-for-use) way of 
doing things would be to add my context for each task as an MLO "Context 
tag" and then later to go into the filters panel on the left of MLO  an 
click on the Contexts (so as just to see those tasks that match that 
context).

But my problem with doing this is that although you can see how many tasks 
there are (through the number in brackets beside each Context tag name), I 
can find no easy way to *PLAN which contexts* to do *in which order*.  

The only way I can find to do that is rather inefficient - which is that I 
create special MLO tasks (i.e. rows on MLO) which I use as containers to 
hold the relevant Projects & Tasks (i.e. as if they were sub-tasks). This 
way I can manually sort those containers into the order which I want. (And 
then of course to sort my tasks within those context-containers into what 
order I'm going to do them too.)

Where a task is part of a project this is slightly clumsy as it means I 
need to move and entire project tree into my context container... and this 
can get messy for larger projects.

How do you plan you contexts for today?

J


PS Possibly one could use MLO Flags as contexts, but you get the same 
problem: How do you sort your MLO Flags into the order that you intend to 
execute them?

Btw, I should perhaps explain that I am in the habit of spending too long 
on individual contexts, and that I need to put time constraints on each 
context so that I keep moving between contexts - as this is helps cover the 
ground and also to maintain my energy levels.

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[MLO] Can we change the formatting of Context names in the left of the screen? [MLO Windows]

[J Smith]

Hello

In the left hand side of the screen (of MLO Windows), I find it extremely 
useful to be see how many tasks I have currently got for each Context.

Is there any way to get all Contexts that do not have any tasks become 
greyed out?

I would find this feature to be extremely useful because the eye would no 
longer be drawn to Contexts that are (currently) irrelevant being as they 
have nothing in them.

If not I would very much like to suggest this feature!

John 

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[MLO] Re: ...so what happened to the group? ...and where's the support gone?

[J Smith]

Yes, when I first moved to MLO I experienced very similar problems.  I 
ruffled a LOT of feathers when I first arrived. I think my posts got banned 
for a while too. (Too many posts too quickly??). I expected a vibrant 
active forum with the ability to get some quick-fire help from a buzzy 
triving community, plus reasonable support form the developers. 

However in my experience MLO support is extremely sleepy and unresponsive. 
Worse, the developers whose first language is not English seem to be busy 
developing the mobile apps and development on Windows seems to have stopped 
for a number of months. 

On the up-side, MLO on Windows is an extremely mature product that has 
almost zero bugs. And although this usergroup is small and slow-ish, it is 
extremely thoughtful, so it pays to ask your questions extremely carefully.

Imagine a gentlemans' club full of highly intelligent old-timers reading 
their newspapers an you will have this forum. In my experience, forget MLO 
staff, this forum is probably the best support you will get around here - 
unaccepatable though that is.

As a new user MLO is frankly a nightmare. Urgent questions are not 
answered. The documentation is woefully inadequate. It seems clear to me 
that MLO have barely even done any trials with new/mainstream users. 

However on the up-side, MLO is brilliant in many ways: It is but 
astonnishingly configurable. The ability to assign hotkeys for very close 
to everything you can think (including Contexts) of is a godsend. I love 
having multi-level tasks & projects. And trivially easy changing between 
task and project.  Multi-selections - the ability to select multiple rows 
at once and then have whatever you do next apply to them is absolutely 
remarkable. As is conditional formatting. And designing your views by 
writing your own Advance rules...

All-in-all, once users have tried all the other systems they often come 
back to MLO. Frankly it is much more of a task management "platform" than a 
ready to go "application". i.e. It is much more the domain of the extreme 
geek, than the busy business executive.

In my opinion, despite MLO's remarkable strengths, in the end it is 
crippled by having a database architecture that doesn not include a field 
for "Area of Life", nor a field for "GTD List" to facilitate easy moving of 
tasks & projects between GTD lists. However, the old timers around here 
seem to have evolved their own work-arounds and nobody seems to agree nor 
care very much. [DEEP sigh]

I have asked around on other forums (e.g. 
http://forum.gettingthingsdone.com) and there doesn't seem to be anything 
better and certainly nothing as highly configurable. If you are interested 
in the GTD method, an want something that is much simpler and better 
configured as a ready to use application then another site that could be 
useful is GTDNext.com, however after a blaze of initial progress about 1 
year ago they have gone very quiet. 

Anyhow, that's my completely honest take of the situation. 

So on balance I recommend you persevere with MLO. If you find anything 
better please let us/me know. 

J


On Thursday, 12 May 2016 15:22:15 UTC+1, Stéph wrote:
>
> Hello Tolqua,
>
> Not seeing your correspondence trail, it's hard for me to comment. 
> However, I'll note that I've never had any problems with getting replies to 
> support issues from MLO.  Note that this forum is on Google. I don't think 
> any of the rest of us have been having problems with posts getting delayed, 
> so maybe there was some problem with your Google account?  If so, that's 
> not MLO's fault.
>
> One thing you'll notice from previous discussions here - Once 
> correspondence turns from urgent support requests to requests for features 
> or comments on how MLO could work better, we don't necessarily expect to 
> get replies.  They get loads of requests and suggestions, which would start 
> to get hard to deal with on an individual basis, and we just have to hope 
> that our ideas have got noticed and are being considered.
>
> So, the reduction in response you've been getting from support could 
> really depend on quite a lot of possible causes.  As with other software, 
> they rely on a responsive user group - Youi're best off continuing your 
> discussions on these Google Groups, now that your questions are getting 
> posted again.  Dwight is an advanced user and very helpful and the rest of 
> us might interject occasionally, where we think we might have something to 
> offer.
>
> Stéph
>
>>
>>

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[MLO] Re: Windows 10 (UWP) Version

[J Smith]

Good idea.  I am planning to upgrade to Window 10 soon. But are you saying 
that the current version of Windows MLO  (v4.3.3) does not work in Win10?

J


On Tuesday, 10 May 2016 15:38:57 UTC+1, Steven Miller wrote:
>
> Has there been any discussion about developing a Windows 10 (Universal 
> Windows Platform) version? If so, I would be interested in getting 
> involved. If not, I could even be interested in leading an effort. Over the 
> past 9 years I have been looking for a tool that works well with the GTD 
> methodology. I have spent hundreds of dollars and downloaded almost a dozen 
> programs trying to find something that works. MLO is the closest I have 
> found. I am a windows developer and I use windows products
>
> Just wondering
>
> Steve
>

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[MLO] Re: Question: How to indicate a Project's Status is a Someday/Maybe, MLO project properties or Context?

[J Smith]

Kitus., I totally agree with you. It is ridiculous that a Project that has 
actually been suspended by the user should still appear on the todo list of 
Active tasks.

(Aside: To me it is a good example of how MLO's learning curve and how - 
powerful though, without question it is - needs a stupid amount of 
configuration by the user.  [grrr!] )

Personally I have never used Project Status for anything, however it looks 
like an extremely useful way to take tasks out of being Active (by using 
the ProjectStatus() function in the Advanced filter).

The other alternative of "kicking tasks along the road"  by setting the 
Start Date way into the future for review when their start date arrives 
also interesting, however please note that you would need to select all 
tasks within the project in question before changing the start date in this 
manner, in order for this to work.

Either way you do it, you will then have the problem of how do you review 
your Someday/Maybe list?  I guess you need to manually a new view showing 
all tasks that have start dates in the future and all tasks whose projects 
have been suspended, yes?

J



On Wednesday, 6 January 2016 22:56:07 UTC, kitus wrote:
>
> Do you feel comfortable with how the Suspended state has been implemented? 
> I don't. I would expect actions within a suspended project to automatically 
> vanish from the todo list view, but this is not the case...

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Re: [MLO] Question: How to indicate a Project's Status is a Someday/Maybe, MLO project properties or Context?

[J Smith]

Christoph

Can you say a little more about this - have you set up a special version of 
the Active Tasks view that has advanced filters to this effect?

i.e. 
- The start date cant be blank  AND
- The start date cant be in the future
(i.e. the start date must exist and be in the past)   

I think it is interesting to default to putting everything into 
"SomedayMaybe", however I am less sure that I want to go to the bother of 
manually setting a goal for every small task...

J







On Tuesday, 5 January 2016 14:01:58 UTC, Christoph wrote:
>
> Am 05.01.2016 um 03:48 schrieb althegr...@gmail.com : 
> > My question is: do one of these Project properties indicate a GTD 
> > "Someday" ? 
>
> You do not need to have a special project status for this. Just consider 
> everything that has no start date and no goal (week, month, year) as 
> "someday/maybe". You can set a review dates to indicate that you want to 
> re-evaluate and re-consider starting the project at some point in the 
> future. 
>
> -- Christoph 
>

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[MLO] How can I change the sort order of all my Context tags?

[J Smith]

Hello

Is there any way to change the sort order in which Contexts appear within 
each task?

i.e. At present Context tags are listed in the order in which they have 
been entered. 
However when you have a number of Context tags in use at once for any given 
task this can make it difficult to see what Contexts you've got.
I would like to change them to be sorted by say alphabetical sort order, 
rather than order of entry.

J

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[MLO] Problem using Advanced Filters

[J Smith]

Hello

I have a problem setting up Advanced Filters to create a view that shows 
just Starred tasks, but not  those tasks which have a start date in the 
future.


What I have tried so far:

I tried inserting:

   (Starred) AND
   (StartDateTime on or before Today)

But that fails to show tasks for which no Start Date has been set up. So I 
tried to add "StartDateTime does not exist", however now all the tasks have 
disappeared.

I think I need "sub-tasks" but I can't remember how they work. Also there 
seems to be a bug whereby the condition you insert disappears

J

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[MLO] Re: Out of interest, how do you move your stuff between you "Someday" and "Do ASAP" lists?

[J Smith]

Hi Dwight

It feels like you are doing almost everything with tags.
Do you also use Folders for anything (e.g. Area of Life)?

J




On Saturday, 30 April 2016 05:16:00 UTC+1, Dwight Arthur wrote:

>
>
> On Friday, April 22, 2016 at 10:53:59 AM UTC-4, J Smith wrote:
>>
>> [. . .]I am interested to know how you guys handle moving stuff between 
>> you different lists - particularly how do you move stuff (project, 
>> sub-projects, individual tasks within and not within larger projects) 
>> between your "Do ASAP" and "Someday" lists.[. . .]
>>
>> To begin with, my concept of Someday and Do-Now seem to be different from 
> yours. Something does not get onto my Someday list unless I am pretty well 
> assured that I will not engage in the task for at least the next six 
> months. My whole Someday list gets reviewed about twice a year, anything 
> that needs a more frequent review needs to be outside of the Someday list. 
> Tasks that need a particular review schedule do not get moved to a 
> particular folder, they stay where they are and they get a Next Review 
> setting and a Review Every setting.
>
> I don't put things onto my Do Now list. I take things off of it. If 
> something does not need to be done now, then there is some attribute of the 
> task that takes it off of the list, like a closed context, a context that 
> has it's own tool-specific context (@calls), a future start date, an 
> uncompleted subtask, a distant location, a dependency, etc. In most cases, 
> when the task needs to be done whatever is blocking it will resolve 
> allowing it to move onto the Do Now list (the start date arrives, the 
> scheduled opening time for the context arrives, the subtask is completed, 
> the dependency is satisfied, the device arrives at the designated location, 
> I arrive at the particular tool (pick up the phone) and open the relevant 
> sublist (eg the Calls list))
>
> For me, Someday is a context that says "always closed" as its schedule. 
> This means that any task with this context will be inactive and hidden from 
> any to-do list. There is also a folder called "someday" that has the 
> Someday context and is marked as a hidden branch. Therefore, anything that 
> is put into this folder will also be hidden. My actual someday list is a 
> list of all tasks with activity status = Available, filtered for 
> context=Someday OR TopLevelFolderName=Someday, sorted in ascending order by 
> next review date.
>
> So, let's take an example of a project proposal I fleshed out for a client 
> who rejected it. I want to hold on to the project plan because some real 
> work went into it, but it was rejected, I do not want to waste my time 
> reviewing it quarterly and saying "still dead". So I leave the project in 
> the folder for the client but I assign the project and all subtasks and 
> folders to context Someday (using the Advanced function to change context 
> for an item and all subtasks). As hidden tasks (because of the 
> always-closed context) nothing from this task will show up on my to-do 
> lists. I assign a next review date in five years, just because that's a 
> long time. A year later there's another opportunity to pitch a project to 
> the same client. The project plan has some areas of deep similarity to the 
> previously rejected one. I change the context to @Joan which makes it 
> appear on my dashboard for this customer. If it gets to the point where it 
> is a scheduled work item, the tasks will have contexts and priorities that 
> will expose them to the Do Now list.
>
> I find that changing a context is a more productive way of marking a work 
> item's lifecycle stages than actually moving it from place to place.
> -Dwight
>

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[MLO] Re: MLO Windows: Is it possible to change the colours used to "highlight" tasks?

[J Smith]

Apologies that's my alter-ego - meant to sign as 'J'  :) 

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[MLO] Re: MLO Windows: Is it possible to change the colours used to "highlight" tasks?

[J Smith]

Hi Stéphane

Yes, in the end that is exactly what I have done. I have set up special 
formatting colours based on IsActive status and Flags. But that does of 
course mean that I cant use flags for anything else - not that I need to... 
yet!

Nonetheless for new users this remains slightly irritating and definitely 
feels rather dated.  

Out of interest are there any plans at all to do anything to the Windows 
version of MLO in the near/medium term future? It looks like all the 
development focus has been on apps and I don't think anything has changed 
for what must be nearly a year now.

Alec




On Thursday, 28 April 2016 20:14:30 UTC+1, Stéph wrote:
>
> Hello John,
>
> Interesting. I never looked at this and, in fact, have customised my right 
> hand window so it doesn't even show the custom formatting group.  My 
> philosophy is to minimise the number of parameters I need to edit in a 
> task, in order to minimise the time I spend editing it - so I prefer 
> automatic formatting rules based on dates, contexts, flags, etc.
>
> Still, that doesn't help you with your use case.
>
> Andrey uses a lot of standard Windows tools in MLO (which is probably why 
> he's never made the effort to produce an Apple Mac version - he'd have to 
> replace or rewrite a whole load of stock functions he's using). For custom 
> highlighting, I see he's used the same function as MS Word uses for 
> highlighting text and, as you say, that's limited to a small number of 
> fluorescent, virtual highlighter pens. Looks like you can't achieve what 
> you want with custom formatting.  Have you looked into using flags or stars 
> to trigger auto-formatting instead? If you can get that to work for you, 
> I'd expect it to be more efficient than setting individual highlights on 
> individual items (and having to remember what all your custom colour codes 
> mean...).
>
> Regards,
> Stéphane
>
>
> On Monday, 25 April 2016 13:16:50 UTC+1, John . Smith wrote:
>
>> Hello 
>>
>> A) In the right hand panel of any task, if I go to 
>> Format ==> "Use custom formatting"  
>> ...we are offered a 5x3 choice of colours.  However those colours are too 
>> intense for my taste. Is there any way to change those colours?
>>
>>
>> B) Likewise, if I go Control/H the background for "Highlighting" is a 
>> very intense yellow. Is there any way to change that?
>>
>>
>> C) And if you go to  
>> Format ==> "Use custom formatting"  ==> "more.."  
>> ...it only allows you to change the colour of the currently selected 
>> task. And so using the colour(s)  elsewhere that you have set up here is 
>> difficult.
>>
>> Many thanks
>>
>> J
>>
>>

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[MLO] Re: Is there a quick way to A) show just the folder names in root, B) have everything within them open?

[J Smith]

No, not quite. 
A) the "Show level" function depends where you have got selected
B) Unfortunately it closes ALL the levels within levels below it

J


On Thursday, 28 April 2016 01:22:13 UTC+1, Steve Neas wrote:
>
>
> J,
>
> Under the View menu, Collapse/Expand sub-menu, there are choices for "Show 
> level 1", "Show level 2", etc.
> These don't have pre-defined keyboard shortcuts, but you can assign these 
> in Tools/Options/Hotkeys.
>
> Is this what you are looking for?
>
> -Steve
>
> > But on reflection what I *really* want  is to have a single hotkey that 
>>> cycles through the "levels" below the current selection, opening more and 
>>> more, until it gets to the end where upon it collapses them all. 
>>> > 
>>>
>>>

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[MLO] Re: Is there a quick way to A) show just the folder names in root, B) have everything within them open?

[J Smith]

No, "Collapse all except selection" collapses all the chidren of what is 
selected. This is of no use to me.

Yes, "Collapse/Expand subtasks" is extremely useful - thanks. (To get clear 
the default is Control/ single quote for this)
My regret is that there seems to be no way of expanding sub-task *level by 
level*.


On Tuesday, 26 April 2016 20:20:30 UTC+1, robisme (Olivier R) wrote:

> Le mardi 26 avril 2016 13:42:46 UTC+2, J Smith a écrit : 
> > Not a simple clic,  but you can set hotkeys to : 
> > 
> > 
> > 
> > A) collapse all the outline 
> > 
> > B) achieved by two keys indeed : 
> > 
> >1) expand all the outline 
> > 
> >2) collapse all the outline except the selected folder. 
> > 
> > 
> > 
> > 
> > 
> > 
> > I don't think I follow you. F7 gets everything open, F6 collapses 
> everything and just shows all my folder names in root. 
> > 
> > 
> > If I hit F6 to just show the foldernames... but that leaves 
> everything collapsed when you open any folder 
> > 
> > 
> > Ah wait, but if hit F7 to leave everything open, I can then scroll to 
> the top of the page and repeat Left Arrow, Down Arrow until I get to the 
> bottom. 
> > Then I can use Control/Shift/D which "collapses or expands all subtasks" 
> - that's pretty useful. 
> > 
> > 
> > But on reflection what I *really* want  is to have a single hotkey that 
> cycles through the "levels" below the current selection, opening more and 
> more, until it gets to the end where upon it collapses them all. 
> > 
> > Fwiw, "Control/D" in Mindjet's MindManager does this - incredibly 
> useful! 
> > 
> > 
> > Does MLO have an equivalent? 
> > 
> > 
> > 
> > 
> >   
> >   
>
> You effectively has F6 and F7 predefined,  but I also suggest you set a 
> hotkey to "collapse all except selected branch"  (don't remember the exact 
> words,  but you just search in the list,  you'll find). 
> This will do what you want (I suppose) 
> Olivier

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[MLO] Re: Is there a quick way to A) show just the folder names in root, B) have everything within them open?

[J Smith]

>
>
> Not a simple clic,  but you can set hotkeys to : 
>
> A) collapse all the outline 
> B) achieved by two keys indeed : 
>1) expand all the outline 
>2) collapse all the outline except the selected folder. 
>
>
I don't think I follow you. F7 gets everything open, F6 collapses 
everything and just shows all my folder names in root.

If I hit F6 to just show the foldernames... but that leaves 
everything collapsed when you open any folder

Ah wait, but if hit F7 to leave everything open, I can then scroll to the 
top of the page and repeat Left Arrow, Down Arrow until I get to the bottom.
Then I can use Control/Shift/D which "collapses or expands all subtasks" - 
that's pretty useful. 

But on reflection what I *really* want  is to have a single hotkey that 
cycles through the "levels" below the current selection, opening more and 
more, until it gets to the end where upon it collapses them all.

Fwiw, "Control/D" in Mindjet's MindManager does this - incredibly useful! 

Does MLO have an equivalent?


 
 

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[MLO] Excellent book on "willpower" by Baumeister - anyone read it?

[J Smith]

Hello 

I have just finished reading "Willpower: Rediscovering the Greatest Human 
Strength" by Baumeister, Roy F., Tierney, John (2012)

I thought it was entirely fascinating and full of rather surprising 
scientific findings by psychologists. e.g. 

How willpower is like a muscle: 
- How much more important it appears to be toward all forms of success in 
life, than almost any other psychological trait that can be measured.
- Some people seem to be born with more of it that others
- How it gets weakened with short term use, but can be made stronger with 
longer term use
- How it seems to depend (at least partially) on blood glucose levels 

How and why dieting fails
- We all have one good weight-loss diet in us, but thereafter body 
chemistry changes (Oprah Winfrey was a casualty of this effect)

Various recommendations on strategies e.g. 
- "Pre-commitment" in various forms...

However, to write further, right now would constitute creative avoidance 
(!) but have any of you people read this book and if so what did you make 
of it?

J





  


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Re: [MLO] Calendar View Aailability

[J Smith]

Personally I would love to see that in Windows. 
I think the mobile apps have been all-consuming these past few months and 
sadly I don't think Windows has had any updates for a fair while (9 
months?).

J


On Sunday, 24 April 2016 10:54:49 UTC+1, Grant wrote:
>
> But not Windows yet!  :'-(
>
> On Friday, April 22, 2016 at 10:46:59 AM UTC+2, Ken Freeman wrote:
>>
>> Thanks, I discovered it that after I made this post... the video 
>> apparently not updated yet. 
>>
>> On Sunday, April 17, 2016 at 7:45:20 AM UTC-4, Dwight Arthur wrote:
>>>
>>> Calendar view is also available in the current release of MLO for 
>>> Android. 
>>> -Dwight 
>>>
>>> On Apr 17, 2016, Ken Freeman  wrote:

 Am I correct in understanding that Calendar view is only available with 
 “iDevices” still? 

 Quote from video text; “The new calendar view is available in 
 MyLifeOrganized for iPhone and iPad. Soon we are planning to implement it 
 on other platforms.” Date viewed and read; 04/17/2016

 Ken

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>>>
>>> -- Sent with *K-@ Mail 
>>> * 
>>> - the evolution of emailing.
>>>
>>

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[MLO] Re: Is it possible to make a tab impossible to delete without either Pinning or Locking it?

[J Smith]

Yes that is useful. You need to select MLO template though. Thanks. If the 
tabs disappear again, hopefully I can get them back again via an import.

J

On Thursday, 21 April 2016 22:36:11 UTC+1, BOC wrote:
>
> Image I forgot to attach.  To clarify, I didn't understand the destroy but 
> I also scanned really quickly.
>

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[MLO] Out of interest, how do you move your stuff between you "Someday" and "Do ASAP" lists?

[J Smith]

Hello

This may sound like a stupid question,. but I am interested to know how you 
guys handle moving stuff between you different lists - particularly how do 
you move stuff (project, sub-projects, individual tasks within and not 
within larger projects) between your "Do ASAP" and "Someday" lists.

Background 
I have tried may and various things, but when one has a large number of 
tasks (e.g. say 300+ ), then physically moving between different Folders 
becomes pretty painful. Likewise Flags only work if you select and flag all 
the sub-tasks at once. If you break your Someday list down into sub lists 
for say weekly, monthly and quarterly reviewing, then moving between these 
lists is likely to happen even more often and so it needs to be trivially 
easy. I have also used context "Tags" for this defining what 'List' each 
item is currently on (and fwiw, currently I am using it Tags to define Area 
of Life too) but the net result is that my Tags wind up looking very messy 
and inconsistent. This is partly because I may end up adding Tags in a 
different order on different tasks, and then the Context columns look like 
a mess even if they contain the same information)...

Thanks

J

 

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[MLO] Re: Is it possible to make a tab impossible to delete without either Pinning or Locking it?

[J Smith]

Second question:
How do I stop MLO from destroying my Tabs?
i.e. where are they stored? Are they stored inside the .ML file?

Thanks

J


On Wednesday, 20 April 2016 17:27:55 UTC+1, John . Smith wrote:
>
> Hello
>
> Is it possible to set up Tabs so that they can't accidentally be deleted, 
> but without them being "locked"?
>
> Background
> The problem with "Locking" a tab is that as soon as you change the View in 
> any way (e.g. if you click on a Context filter), a whole new tab is 
> automatically created. (==> Clutter nightmare!)
> But if you don't lock a tab,  then you can very easily delete it by 
> mistake. (Yes I know you can recover them but it's still a pain.)
> I have tried "pinning" the tab, but then the title disappears from view, 
> and all you can then see is the Icon, which makes the title impossible to 
> read and shrinks the clickable area to select that Tab.
>
> To get clear I would like to see the each tab's text title and have in 
> impossible to delete. Is this possible?
>
> With thanks
>
> J
>
>
>
>
>
>
>
>
>
>

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Re: [MLO] Filter for hidden todo items

[J Smith]

As ever in MLO, there are more than one ways of doing things(!)

A) Folders
The slight problem with using MLO Folders to define Area of Life (Work, 
Recreation, Family etc) is that you need to move every single item you add 
into the correct Folder. If like me you have several hundred tasks that can 
be a lot of tasks scroll & click past.

B) Flags
Another way you could think of doing this would be with Flags. When you 
create sub-tasks, the 'child' tasks Flags do not automatically inherit from 
their Flag setting from their 'parent' task.

C) Context/Tags
Another thing you could try would be using tags (AKA contexts), which do 
inherit from parents.  It gets slightly messy if you are using tags for 
actual Context but it works.


Fwiw, if you want something more advanced, at present I am experimenting 
with using a combination of A) and C) whereby each of my Folders has the 
relevant context-tags I want already set up. 

Then when I insert a task into a folder, it will automatically default to 
having the same context-tags.

And if I add tasks via the Inbox, I can then there is a useful command in 
MLO to make sure that all subtasks contain at least those of the parent in 
question. What is clever is that it does not over-write the context-tags 
(that may be genuine real-world contexts) that each child task may have . 
If you are interested, the command is found here: 
View > Advanced > "Add context to all subtasks".  For convenience I have 
set it up on a hotkey. 


I still find moving stuff around to be pain, and where possible I just 
insert new tasks where I want them. 


Another thing that I am experimenting with and so far am finding to be 
extremely it to mark tasks up with colour depending on: 
a) their context-tags
b) whether or not they are a task with no children (i.e. this means that 
each item is an 'Action' or is an MLO Project that has no Actions [in which 
case the implied action is decide what new action is required or else mark 
the project as complete!] )

e.g. I am finding it really nice for my items that are both Active (i.e. of 
status "do ASAP") and are actionable Actions (rather than Project Outcomes) 
to leap out at me in a specific colour. 

J



On Tuesday, 12 April 2016 02:39:55 UTC+1, Dwight Arthur wrote:
>
> Hi, Jorgen.
> There are seven different conditions, documented in the MLO Users Guide, 
> that stop a task from being considered  "active". One of the conditions is 
> being hidden. So the Active Tasks  view will never show hidden tasks. 
>
> One way to address this would be to change the Action filter from "Active" 
> to "Available".
>
> I think that a better idea would be to stop hiding your work tasks. You 
> could then build two views, let's call them Work and nonWork.  For Work, 
> start with the Active Actions view, and add an Advanced Filter for 
> TopLevelFolderName is Work. For notWork add TopLevelFolderName isNot Work.
> -Dwight
>
> On Apr 9, 2016, Jorgen Bodde > wrote:
>>
>> Hi, 
>>
>> I would like to make a separate view for my work items
>> They are in a folder named "Work" and that folder is a hidden todo branch, 
>> so that not all my work related issues are shown in my main view. 
>>
>> So, I made a new todo filter, where I set the advanced filter option 
>> "hideInToDo" is set to true. I expect the hidden todo items to appear, but 
>> they are not. 
>>
>> How can I show hidden items in a separate view? I would love to use the 
>> dependency management as I have many tasks that become important after other 
>> tasks are done, but I cannot get an active filter with hidden todos. 
>>
>> Any ideas? 
>>
>>
> -- Sent with *K-@ Mail 
> * 
> - the evolution of emailing.
> -- Sent with *K-@ Mail 
> * 
> - the evolution of emailing.
> -- Sent with *K-@ Mail 
> * 
> - the evolution of emailing.
>

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Re: [MLO] I am trying to apply GTD to my MLO data...

[J Smith]

William   

> Outline – processed daily to move item

Are you saying that you have to physically "move" every item in order to 
process it?
If so, this is part of what I am objecting to. Because if I have a large 
number of items in the tree (I have) then it's a mighty pain moving things 
into the right place by any of the available means. (ie Control/M, or Click 
& drag). Control/X causes my MLO to crash.

Surely much easier would be to do the moving by changing MLO database field 
values, in order to get each task in to the right area

J




On Monday, 28 March 2016 22:59:23 UTC+1, Wallace Gilbraith wrote:
>
> Hi John,
>
>  
>
> To clarify – I don’t use AutoSort much.  Never found the time to set up 
> the Active Tasks view well enough to rely on it.
>
>  
>
> My main Tabs on the Windows version are
>
> ·Inbox – processed daily to set a Due Date and a Context, and 
> maybe a Start Date
>
> ·Outline – processed daily to move items from Inbox to 
> appropriate place in Outline
> Top level outline folders are: my work; wife’s work; domestic matters; 
> family members; personal care/ pursuits; computers; MLO tips
>
> ·Due Next 30 days – reviewed daily to confirm tasks to be done 
> tomorrow, which are then Starred, or deferred
>
> ·Starred – reviewed daily to give a proposed sequence in which 
> I’ll do the tasks scheduled for tomorrow
>
> This is then synced to my android, and tomorrow I work through the list, 
> and maybe add new tasks to the inbox
>
>  
>
> It’s time well spent to take 20 mins each night to check on the upcoming 
> stuff.
>
> Occasionally I’ll zoom in on an area of life/ project/ folder and review 
> all the dates in it, but not often
>
>  
>
> My getting things done is more than just doing things, it’s selecting 
> which things not to do. 
>
> I don’t have a problem with deferring things over and over again, if it 
> lets me focus on what do I need to do.
>
> Sometimes I’ll review and think ‘actually I’m not so busy tomorrow, it’s a 
> good day to tackle X after all’
>
> Other times I’ll think ‘OK, I’ve still not done Y yet, it can’t be so 
> important’, and I’ll take the Due Date off it, or delete it
>
>  
>
> Knowing what I don’t need to be doing is as important to me as knowing 
> what I do need to be doing. 
>
> If I get asked ‘Where as we with Z?’, I know. Look it up in the Outline, 
> and re-set the dates if necessary. 
>
>  
>
> Best of all, I know I’ve got it all in there, my life is organised, so I 
> don’t have to stress about any of it.
>
>  
>
> Regards
>
>  
>
> Wol 
>
>  
>
>  
>
>  
>
>  
>
>  
>
> *From:* J Smith [mailto:ship...@gmail.com ] 
> *Sent:* 28 March 2016 15:27
> *To:* MyLifeOrganized >
> *Cc:* ship...@gmail.com ; ho...@gilbraith.co.uk 
> *Subject:* Re: [MLO] I am trying to apply GTD to my MLO data...
>
>  
>
> @Wallace
>
>  
>
> OK so are you somehow using Due Dates to make things disappear from 
> immediate view?
>
> i.e. are you sorting by Due Date within each Areas of Life folder?
>
>  
>
> The slight problem I have with what sounds like your way of doing things 
> is that you need to keep deferring less high priority tasks, and there is 
> some bad psychology which means that every time you look at something and 
> defer it, the psychological "resistance" to your executing it increases.
>
>  
>
> I use the Start Date to make things completely disappear using using the 
> Active Tasks view, as I don't thing Due Date has this effect.  (e.g. 
> typing: Alt/S 3 D  will make a task disappear completely for 3 days)
>
>  
>
> J
>
>
>
> On Sunday, 27 March 2016 22:56:25 UTC+1, Wallace Gilbraith wrote:
>
> Hi John
>
> For me, Someday /Maybe, Not Yet, asap etc is a bit of a red herring - this 
> grouping makes sense in a paper-based GTD system but not so much in MLO.
>
> How I do it  Structure your outline to suit the areas of your life
> Any tasks or projects that need to be done asap, give them a due date in 
> the near future, and do them by that date, or defer them then
> Any tasks or projects that can wait a while, give them a date further in 
> the future, and when those dates come round, review then whether you want 
> to do them , or set a still later date
> Any tasks or projects that are some say/ maybe, don't give them a date. 
> They're still there in your outline, you can give them a date in the great 
> our distant future when you want
> Any tasks or projects that you have delegated or want to keep an eye on, 
> give them a due date of when you want to check u

[MLO] Re: Inactive acti

[J Smith]

I will find that useful too - Even after many months of use I occasionally 
have had task that seem to fail to be active for no obvious reason.

Thanks Dwight.   :)

J

On Monday, 4 April 2016 15:03:50 UTC+1, Dwight Arthur wrote:
>
> Hi Sébastien,
> First of all, you will get better help if you tell us what kind of device 
> you are using to run MLO. I'm going to assume that it's a Windows PC - if 
> that's wrong please come back and clarify.
>
> Looking at your MLO screen, there should be a sidebar on the right showing 
> task properties. If so, skip to the next section. If not, follow these steps
>
>- First, make sure that you have selected the task that you want to 
>analyse. Click on it.
>- Second, hold down ALT and hit f2 a few times. You will see a sidebar 
>flicking into and out of the view. Stop clicking f2 when it is in the view
>- There is a gray header bar in the sidebar that says "properties. It 
>should be near the top. If it's at the bottom then you are viewing the 
> task 
>note. click on the Properties bar to bring it to the top
>
> OK, now you have the task properties. You should see section headers with 
> names like General, Project, Format and so on. Find one called "Task 
> Statistics". If the Section under the Task Statistics is collapsed, click 
> on the header to expand it.
>
> Now look about six or so lines down in the task statistics section and you 
> will see Action: Inactive Action (unless you have selected an active task, 
> if so try again with an inactive one.)
>
> Here is the payoff: The next line tells you why the task is inactive. Most 
> of the time the answer will be self explanatory. If you get one that you 
> don't understand, or can't figure out how to clear, come back here and show 
> us the exact message and you should get some good advice from somebody.
>
> Good luck!
> -Dwight
>
> On Monday, April 4, 2016 at 4:40:26 AM UTC-4, Sébastien Becker wrote:
>>
>> Hello all,
>>
>> I am a beginner in MLO.
>> I do not know why but some of my actions are considered as inactive when 
>> they are not completed.
>> Can somebody explain me why?
>> How transform an inactive action in an active action?
>> Thanks,
>>
>> Sébastien
>>
>

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[MLO] Re: Feature Request: Sort by Reminder Time

[J Smith]

I may be missing something but I use the Start Date as a sort of Tickler.

e.g. Alt/S 3 D
will put the Start Date of the current task 3 days into the future, and it 
will disappear from the Active list until that time.

J

On Tuesday, 4 August 2009 20:12:13 UTC+1, NiMhurchu wrote:
>
> Dear Andrey, 
>
> to create a "Tickler" in MLO, I currently use the "Reminder" function. 
> This is simply due to the fact that a tickled task will not be *due* 
> at that date, but it shall come back to my mind in form of  a 
> reminder. 
> A valid tickler task in my MLO file should have the context +Tickler 
> and a reminder time set. 
> I have created a view on the context +Tickler. 
>
> Unfortunately, the task entries in the view cannot be sorted by 
> Reminder Time ("Sort..." button). 
> Also, I cannot add an advanced filter rule ((non-)existence of a 
> reminder is the only thing) ("Setup..." button) 
> Additionally, clicking on the column header "Reminder Time" does not 
> work. 
>
> Can this be fixed in a future release? 
>
> Thanks alot, 
>
> NiMhurchu 
>

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[MLO] Re: Inactive acti

[J Smith]

Have you moved the Start Date to the future?

J

On Monday, 4 April 2016 09:40:26 UTC+1, Sébastien Becker wrote:
>
> Hello all,
>
> I am a beginner in MLO.
> I do not know why but some of my actions are considered as inactive when 
> they are not completed.
> Can somebody explain me why?
> How transform an inactive action in an active action?
> Thanks,
>
> Sébastien
>

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Re: [MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

Ah-ha! A minor break-through in my life. I have now put my folders into the 
following structure
[Area of Life] then a dash then [GTD list name]... } all in the directory 
name.

So I have folders with the following names in the root directory:

/WORK - DO ASAP/
/WORK - DO, BUT NOT YET/
/WORK - SOMEDAY MAYBE/

/PERSONAL ADMIN - DO ASAP/
/PERSONAL ADMIN - DO, BUT NOT YET/
/PERSONAL ADMIN - SOMEDAY MAYBE/

/RECREATION - DO ASAP/
/RECREATION - DO, BUT NOT YET/
/RECREATION - SOMEDAY MAYBE/

And then – here's the clever bit – I create views filtered by the advanced 
filter: Foldername contains [list name]
e.g. 
A view with: Foldername contains 'DO ASAP'
A view with: Foldername contains 'NOT YET'
A view with: Foldername contains 'SOMEDAY'


The result is that I get to see each list separately 
e.g. When I look at my "DO ASAP" view, I see a nice simple view of each 
Area of Life, *just* showing the "DO ASAP" lists, grouped by Area of Life.

i.e. All I now see is:
/WORK - DO ASAP/
/PERSONAL ADMIN - DO ASAP/
/RECREATION - DO ASAP/

i.e. I can easily open each folder in turn - which I move between simply by 
using the up/down/left/right arrow keys on the keyboard, and I will not 
even SEE the other lists (e.g. NOT YET and SOMEDAY)

Also when it come to moving a project or task between GTD lists, that's 
fairly easy too: I just go Control/M and put it into the desired directory 
- which shouldn't be too far away.


I still say it would better to have an actual MLO database *field* for 
"Area of Life" and another "GTD list", but the above makes it moderately 
easy to change GTD List (or even change Area of Life).

J


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[MLO] Re: Suggestion: A "faded" stars

[J Smith]

Interesting - if fractionally tortuous. I can't imagine many users will use 
that. 
Has anybody already requested that the MLO team add the "Starred Date" to 
the autoformating conditions?

J

On Friday, 1 April 2016 20:42:15 UTC+1, robisme (Olivier R) wrote:
>
> Well,
> Perhaps could you try the auto-formating feature.
> Unfortunatly, there is no "starred date" condition, but there is a "last 
> modified" you may use, in conjunction with the "starred" conditions. But it 
> would also involve any modification, which is perhaps not exactly what you 
> are seeking for.
> MLO Team should add the already existing filter field "starred date" in 
> the list of autoformating conditions.
>
> Olivier
>
> Le vendredi 1 avril 2016 21:15:39 UTC+2, J Smith a écrit :
>>
>> Hi Oliver
>>
>> Yes, nice try... but not quite the same thing. 
>>
>> For one thing it ends up meaning I need to create yet another View - and 
>> I already have too many views. 
>> For another the visual impact is different. 
>>
>> I would agree though that whatever functionality is added to MLO at this 
>> point, it's crucial that doesn't end up getting in the way of what is 
>> already a very complicated feeling interface...
>>  
>> J
>>
>>
>>
>> On Friday, 1 April 2016 18:51:39 UTC+1, robisme (Olivier R) wrote:
>>>
>>> Hi,
>>> You have the possibility to group view by "starred date". Perhaps this 
>>> might help you achieve your purpose?
>>>
>>> Olivier
>>>
>>>
>>> Le vendredi 1 avril 2016 14:08:18 UTC+2, J Smith a écrit :
>>>>
>>>>
>>>>
>>>> Hello 
>>>>
>>>>
>>>> Like many of us, I suspect, at the start (or end) of every day, I like 
>>>> to choose what I need to focus on during the next 24 hours by giving each 
>>>> relevant task a Star so that it appears on the "Active Starred" view.
>>>>
>>>> However when I go through all my tasks, rather than losing track of 
>>>> what was Starred *yesterday* completely, I would find it quite useful to 
>>>> still be able to "yesterday's" Stars.
>>>>
>>>> So what I suggest is that instead of being binary on/off, that Stars 
>>>> are now given three possible values: On, Off and a new value "Dim".
>>>> i.e. With each successive click the star appears could 'cycle' around 
>>>> and appears 
>>>> bright ==> then faded ==> then disappears
>>>>  ==>  then bright ==> then faded ==> then disappears  (etc)
>>>>
>>>> I suggest faded stars probably *should* still appear on the "Active 
>>>> Starred" view.
>>>> This would allow us to go into the "Active Starred" view,  select the 
>>>> all, and make the whole lot go faded and then just select the important 
>>>> Stars for today, without losing track of what was Starred yesterday.
>>>>
>>>> Any takers?
>>>>
>>>> J
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>  
>>>>
>>>>

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Re: [MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

UPDATE:
Wait is MLO still using mlo.uservoice.com ?
https://groups.google.com/forum/#!topic/mylifeorganized/yuMS4kLY_JQ

(From memory I previously became disillusioned because it seems that voting 
on completely different software was using up my MLO universe votes!)



On Friday, 1 April 2016 20:33:55 UTC+1, J Smith wrote:
>
>
> Dwight - my saviour. I was very much hoping you might show up.  :^)
>
> 1. How do I build a view for tasks that are not in a project?
> I tried adding the Advanced filter of IsProject is false, but it only 
> seems to remove the actual project name rows.
>
> 2. Please remind me how do I request a feature to be added?
> i.e. IsNextAction to be added to the advanced filter. It seems as strange 
> omission.
>
> Many thanks
>
> J
>
>
>
>
>
>
>
>
>
>
> On Friday, 1 April 2016 16:50:20 UTC+1, Dwight Arthur wrote:
>>
>> OK, we discussed this a few months ago but I don't think you were ready 
>> yet for that discussion.
>>
>> Short answer: no, you cannot make a single view with the contents you 
>> want using MLO as currently implemented.
>>
>> Long answer:
>> There are a lot of "standard" filters including Actions, Hierarchy, 
>> Completed, Text, Contexts, Flags, Start date and References. For the most 
>> part these are on or off, or involve a simple, one-dimensional set of 
>> choices. If you cannot accomplish what you want using these filters you can 
>> use the Advanced filters where you get to build complex tests with logical 
>> operations like OR AND & NOT, parentheses, and so on.
>>
>> The filters you called Standard are probably the Action filters, with 
>> values All, Available, NextActions and Completed. These filters are very 
>> useful, covering the most commonly used subsets of task status. From time 
>> to time you need something that does not quite match up with the standard 
>> values, and then you need to go to the Advanced Filters to build exactly 
>> what you want. And here is the problem: There should be an advanced filter 
>> IsNextAction, but there isn't. You can only get next actions using the 
>> Actions filter, which does not allow for logical operations like OR. So you 
>> cannot build a view for Next Actions OR tasks not in a project. On the 
>> other hand, if it would help you, you can certainly build a view for next 
>> actions and a view for tasks not in a project, and display the two views 
>> side by side, or top over bottom.
>>
>> So, your choices are
>> 1. Request the implementation of an IsNextAction advanced filter and wait 
>> for it to be implemented
>> 2. on a mobile device, create a half-screen widget for a Next Actions 
>> view and a half-screen widget for tasks not in a project and display them 
>> together on a single screen.
>> 3. on Windows, create two workspaces, one locked to a Next Actions view 
>> and the other locked to a tasks-not-in-a-project view.  In 
>> tools>options>Behaviour turn on Allow Multiple Instances. Open two copies 
>> of MLO. In one, open the Next Actions workspace and in the other open the 
>> task-not-project workspace. Arrange the two windows on a single screen.
>>
>> On 4/1/2016 7:25 AM, J Smith wrote:
>>
>> UPDATE 
>>
>> Okay after spending time on experimentation, I think I have now worked 
>> out what each of the standard filters does.
>>
>> But I can't work out how to create a view that just show Next Actions and 
>> tasks that are not part of a Project.
>>
>> i.e. I am trying to compress the full complexity of complex project but 
>> at the same time not hide individual tasks that are not part of any formal 
>> project.
>>
>> Any suggestions?
>>
>> J
>>
>>
>> On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote: 
>>>
>>> Hello 
>>>
>>> I am just revisiting how MLO task filtering works at core.  
>>>
>>> To be honest I am finding it extremely hard to get my head around the 
>>> exact distinctions between:
>>> - Active 
>>> - Available 
>>> - Complete Tasks in Order
>>> - Next Action 
>>>
>>> When I first joined MLO 18 months ago I found the help files to be too 
>>> hard to understand and I eventually only got there only by experiment! 
>>> And now 18 months later I've rather forgotten the distinctions.
>>>
>>> To save me (and anyone new) the time, has anyone done any good explainer 
>>> videos yet?
>>>
>>> Many thanks
>>>
>>> J
>>>

Re: [MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

Dwight - my saviour. I was very much hoping you might show up.  :^)

1. How do I build a view for tasks that are not in a project?
I tried adding the Advanced filter of IsProject is false, but it only seems 
to remove the actual project name rows.

2. Please remind me how do I request a feature to be added?
i.e. IsNextAction to be added to the advanced filter. It seems as strange 
omission.

Many thanks

J










On Friday, 1 April 2016 16:50:20 UTC+1, Dwight Arthur wrote:
>
> OK, we discussed this a few months ago but I don't think you were ready 
> yet for that discussion.
>
> Short answer: no, you cannot make a single view with the contents you want 
> using MLO as currently implemented.
>
> Long answer:
> There are a lot of "standard" filters including Actions, Hierarchy, 
> Completed, Text, Contexts, Flags, Start date and References. For the most 
> part these are on or off, or involve a simple, one-dimensional set of 
> choices. If you cannot accomplish what you want using these filters you can 
> use the Advanced filters where you get to build complex tests with logical 
> operations like OR AND & NOT, parentheses, and so on.
>
> The filters you called Standard are probably the Action filters, with 
> values All, Available, NextActions and Completed. These filters are very 
> useful, covering the most commonly used subsets of task status. From time 
> to time you need something that does not quite match up with the standard 
> values, and then you need to go to the Advanced Filters to build exactly 
> what you want. And here is the problem: There should be an advanced filter 
> IsNextAction, but there isn't. You can only get next actions using the 
> Actions filter, which does not allow for logical operations like OR. So you 
> cannot build a view for Next Actions OR tasks not in a project. On the 
> other hand, if it would help you, you can certainly build a view for next 
> actions and a view for tasks not in a project, and display the two views 
> side by side, or top over bottom.
>
> So, your choices are
> 1. Request the implementation of an IsNextAction advanced filter and wait 
> for it to be implemented
> 2. on a mobile device, create a half-screen widget for a Next Actions view 
> and a half-screen widget for tasks not in a project and display them 
> together on a single screen.
> 3. on Windows, create two workspaces, one locked to a Next Actions view 
> and the other locked to a tasks-not-in-a-project view.  In 
> tools>options>Behaviour turn on Allow Multiple Instances. Open two copies 
> of MLO. In one, open the Next Actions workspace and in the other open the 
> task-not-project workspace. Arrange the two windows on a single screen.
>
> On 4/1/2016 7:25 AM, J Smith wrote:
>
> UPDATE 
>
> Okay after spending time on experimentation, I think I have now worked out 
> what each of the standard filters does.
>
> But I can't work out how to create a view that just show Next Actions and 
> tasks that are not part of a Project.
>
> i.e. I am trying to compress the full complexity of complex project but at 
> the same time not hide individual tasks that are not part of any formal 
> project.
>
> Any suggestions?
>
> J
>
>
> On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote: 
>>
>> Hello 
>>
>> I am just revisiting how MLO task filtering works at core.  
>>
>> To be honest I am finding it extremely hard to get my head around the 
>> exact distinctions between:
>> - Active 
>> - Available 
>> - Complete Tasks in Order
>> - Next Action 
>>
>> When I first joined MLO 18 months ago I found the help files to be too 
>> hard to understand and I eventually only got there only by experiment! 
>> And now 18 months later I've rather forgotten the distinctions.
>>
>> To save me (and anyone new) the time, has anyone done any good explainer 
>> videos yet?
>>
>> Many thanks
>>
>> J
>>
>>
>> PS. Fwiw, I want to create a view that shows all my Next Actions of 
>> formal MLO Projects *and* any Tasks that are not part of any Project. 
>> i.e. It needs show tasks that are not part of a Project but hide any 
>> tasks that are part of MLO Projects which are not the NEXT Action. 
>> Also I want to hide tasks by putting them into the future (e.g. using 
>> Start Date).
>>
>> But I am now trying work out if there is a standard view that already 
>> does this... !
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
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[MLO] Re: Suggestion: A "faded" stars

[J Smith]

Hi Oliver

Yes, nice try... but not quite the same thing. 

For one thing it ends up meaning I need to create yet another View - and I 
already have too many views. 
For another the visual impact is different. 

I would agree though that whatever functionality is added to MLO at this 
point, it's crucial that doesn't end up getting in the way of what is 
already a very complicated feeling interface...
 
J



On Friday, 1 April 2016 18:51:39 UTC+1, robisme (Olivier R) wrote:
>
> Hi,
> You have the possibility to group view by "starred date". Perhaps this 
> might help you achieve your purpose?
>
> Olivier
>
>
> Le vendredi 1 avril 2016 14:08:18 UTC+2, J Smith a écrit :
>>
>>
>>
>> Hello 
>>
>>
>> Like many of us, I suspect, at the start (or end) of every day, I like to 
>> choose what I need to focus on during the next 24 hours by giving each 
>> relevant task a Star so that it appears on the "Active Starred" view.
>>
>> However when I go through all my tasks, rather than losing track of what 
>> was Starred *yesterday* completely, I would find it quite useful to still 
>> be able to "yesterday's" Stars.
>>
>> So what I suggest is that instead of being binary on/off, that Stars are 
>> now given three possible values: On, Off and a new value "Dim".
>> i.e. With each successive click the star appears could 'cycle' around and 
>> appears 
>> bright ==> then faded ==> then disappears
>>  ==>  then bright ==> then faded ==> then disappears  (etc)
>>
>> I suggest faded stars probably *should* still appear on the "Active 
>> Starred" view.
>> This would allow us to go into the "Active Starred" view,  select the 
>> all, and make the whole lot go faded and then just select the important 
>> Stars for today, without losing track of what was Starred yesterday.
>>
>> Any takers?
>>
>> J
>>
>>
>>
>>
>>
>>
>>
>>  
>>
>>

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[MLO] Suggestion: A "faded" stars

[J Smith]

Hello 


Like many of us, I suspect, at the start (or end) of every day, I like to 
choose what I need to focus on during the next 24 hours by giving each 
relevant task a Star so that it appears on the "Active Starred" view.

However when I go through all my tasks, rather than losing track of what 
was Starred *yesterday* completely, I would find it quite useful to still 
be able to "yesterday's" Stars.

So what I suggest is that instead of being binary on/off, that Stars are 
now given three possible values: On, Off and a new value "Dim".
i.e. With each successive click the star appears could 'cycle' around and 
appears 
bright ==> then faded ==> then disappears
 ==>  then bright ==> then faded ==> then disappears  (etc)

I suggest faded stars probably *should* still appear on the "Active 
Starred" view.
This would allow us to go into the "Active Starred" view,  select the all, 
and make the whole lot go faded and then just select the important Stars 
for today, without losing track of what was Starred yesterday.

Any takers?

J







 

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[MLO] Re: Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

UPDATE

Okay after spending time on experimentation, I think I have now worked out 
what each of the standard filters does.

But I can't work out how to create a view that just show Next Actions and 
tasks that are not part of a Project.

i.e. I am trying to compress the full complexity of complex project but at 
the same time not hide individual tasks that are not part of any formal 
project.

Any suggestions?

J


On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote:
>
> Hello
>
> I am just revisiting how MLO task filtering works at core.  
>
> To be honest I am finding it extremely hard to get my head around the 
> exact distinctions between:
> - Active 
> - Available 
> - Complete Tasks in Order
> - Next Action 
>
> When I first joined MLO 18 months ago I found the help files to be too 
> hard to understand and I eventually only got there only by experiment! 
> And now 18 months later I've rather forgotten the distinctions.
>
> To save me (and anyone new) the time, has anyone done any good explainer 
> videos yet?
>
> Many thanks
>
> J
>
>
> PS. Fwiw, I want to create a view that shows all my Next Actions of formal 
> MLO Projects *and* any Tasks that are not part of any Project. 
> i.e. It needs show tasks that are not part of a Project but hide any tasks 
> that are part of MLO Projects which are not the NEXT Action. 
> Also I want to hide tasks by putting them into the future (e.g. using 
> Start Date).
>
> But I am now trying work out if there is a standard view that already does 
> this... !
>
>
>
>
>
>
>
>
>
>
>

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[MLO] Any explainer video for: Active vs. Available vs. Next Action vs. 'Complete Tasks in Order' ??

[J Smith]

Hello

I am just revisiting how MLO task filtering works at core.  

To be honest I am finding it extremely hard to get my head around the exact 
distinctions between:
- Active 
- Available 
- Complete Tasks in Order
- Next Action 

When I first joined MLO 18 months ago I found the help files to be too hard 
to understand and I eventually only got there only by experiment! 
And now 18 months later I've rather forgotten the distinctions.

To save me (and anyone new) the time, has anyone done any good explainer 
videos yet?

Many thanks

J


PS. Fwiw, I want to create a view that shows all my Next Actions of formal 
MLO Projects *and* any Tasks that are not part of any Project. 
i.e. It needs show tasks that are not part of a Project but hide any tasks 
that are part of MLO Projects which are not the NEXT Action. 
Also I want to hide tasks by putting them into the future (e.g. using Start 
Date).

But I am now trying work out if there is a standard view that already does 
this... !










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[MLO] Re: STILL can't get MLO to work for me

[J Smith]

Damoski - How long have you been using MLO?

I have been using it for about 1.5 years.  I agree that although MLO is 
amazingly powerful and intuitive but only in certain ways, it is profoundly 
confusing and clunky in other ways.  Advanced users have called it more of 
a "productivity *platform*" than a "productivity application" as such.  

This means that you can waste VAST amounts of precious time trying to get 
things set up the way you want. And personally I came here to save 
time (!) not build systems... and  I want a productivity application that I 
can use and get on with my life!  [grrr]


On the up-side it is worth learning a few MLO hotkeys. The one I use most 
is:
   "Shift/Alt/ [arrow key] "  To move stuff up and down tast/project trees.
I also use arrow keys a LOT to expland/collapse tasks.

(note: in both the above cases, up, down, left & right all work - I find 
this VERY useful.)


I have wasted way too many hours experimenting with completely different 
ways of using MLO. 
I have recently re-structured my entire "Areas of Life" and so far it works 
quite well. 

See my thread: "I am trying to apply GTD to my MLO data..." here:
https://groups.google.com/forum/#!topic/mylifeorganized/pJLmMLPLedw

As you can see I use one folder for each Area of Life, and then have 
'actionable status' lists within them.
However I am still not convinced that I have a slick system. 

To grasp the nettle, I personally am pretty unhappy with the way MLO 
handles Area of Life. If you want the truth I think MLO should definitely 
have another field for "Area of Life". But MLO's interface is already so 
complicated that (very sadly) I can't see that many people voting for that. 

Nonetheless and although I'll probably get shot down for saying this, the 
MLO authors and the cosy friendly club of old timers that is this 
(genuinely) wonderful usergroup really need to wake up and smell the 
coffee. MLO has really tough learning curve and even months later it simply 
is not as good as it ought to be. Moreover other competing applications 
will eventually steal MLO's lunch if MLO doesn't raise its game.

Recently MLO has been focusing on developing the apps which is part of the 
reason Window MLO now looks pretty dated.

Before I moved to MLO I briefly tried about 20 competing systems. Where a 
lot of rival systems fail, is that they do not freely allow tasks to be 
come projects and to have as many levels of the task tree as you like. If 
you like GTD, another weakness of many systems is that they fail to show 
the NEXT action within each project. And to be able to pull out tasks by 
starring them to give "focus". And to be able to sort that list.  MLO does 
both very well. 

But the structural problem of a lack of decent way of handling "Areas of 
Life" in MLO is not going away. 

One competitor to MLO that might be worth checking out, which DOES have an 
Areas of Life field is GTDNext.com - have you had a look at it?  For better 
or worse (mostly worse IMHO) it is a web application, and this means it can 
be a bit clunky. (e.g. I never could work out how to delete multiple tasks 
at once. Likewise I couldn't work out how to insert a new task in the place 
I wanted it rather than at the top of the page...)

In short GTDNext has it's own quirks & problems but on the up-side GTDNext 
*does* have a dedicated Area of Life field, an it's use of screen space is 
*vastly *better than MLO, in my opinion.  Anyhow, if you try it please let 
us know how you get on.

J



On Wednesday, 23 March 2016 22:29:47 UTC, damoski wrote:
>
> Hi,
>
> I've been trying to figure out how to get an efficient daily process with 
> MLO, but I'm still left with a mountain of tasks and no clear view of how 
> much I need to do to get on top of my workload, or how I can plan my days.
>
> It's frustrating, because MLO  has so much functionality that it should be 
> the right tool for me, but I can't ply it to my will.
>
> Right now, I have a number of projects that I want to focus on, some with 
> due dates, and other with dates that I want to aim to complete by. When I 
> get a new project, I may flesh it out with some tasks, and put due dates 
> for those tasks based on when I need/expect to work on them. That's all 
> good.
>
> I can mark it as a project, so when I view 'projects' I can clearly see 
> all the tasks assigned to it, and that they should all have dates. I can 
> then check a 'Due 7 next days' view (desktop), or calendar view (mobile), 
> to see how many tasks I have from various projects on various days, and 
> that I'm not over-extended on any one day.
>
> It's just very clunky, and burns a huge amount of time doing manual 
> sorting and re-ordering to the point where I give up on the overall daily 
> review process. It's compounded by the fact that it's relatively clunky to 
> assign dates - ideally you could just drag and drop them around the days on 
> a calendar just like you can drag and drop appointments in iOS calendar or

[MLO] Better control of collapse/expand needed ==> I want a "Show next level of detail" hotkey

[J Smith]

[Windows MLO]



Hello

I would like a hotkey  to "show the next level of detail" on a tree of 
tasks.

(i.e. for fans of Mindjet Manager, I want an equivalent to the hotkey 
Contol /D)


Each time you hit the hotkey, the next level of detail is expanded, and 
then the next and then the next etc. 
And once all levels of the tree are expanded, the next time you hit the 
hotkey, it cycles back to the start, closing all the tasks below the 
selected task.
(And if you hit it again then one level is visible, then two levels, then 
three etc)

Would any else find this useful?

J


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[MLO] Better control of collapse/expand needed ==> I want to improve the hotkey [Control] / [']

[J Smith]

[Windows MLO]


Hello

I am finding the way MLO handles collapse and expand of subtasks to be 
irritating.

At present the hotkey [Control] / ['] toggles between expanding or 
collapsing *ALL* subtasks below the selected task. This can be useful to 
quickly open the full tree to see what is there, but if you so, you have 
then lost how things were before.  In a large complex tree this can be 
irritating, because you may well have collapsed certain tasks deliberately, 
because they are not relevant/important right now, and they were wasting 
precious screen space!

May I request that the hotkey [Control] / ['] toggles between THREE 
statuses.
1) Expand the full tree of subtasks 
2) Close the full tree
3) Put it back to what it was like before you just hit the hotkey! 
[Control] / [']

J


P.S. Fwiw, I can not use that actual hotkey Control / '  because it is used 
by my clipboard manager Ditto. So I personally I have re-mapped it to 
Control/Shift/D   (memonic: "D for down")

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[MLO] Re: I am trying to apply GTD to my MLO data...

[J Smith]

@Robisme

Hmmm. Not a bad idea... I definitely haven't mastered Goals, although I had 
made an initial stab at them... using the Goals field(!).  So my Goals 
field isn't completely available.

I am thinking however that it would seem more logical to use the Flags 
field which I do not currently use for anything else.  The only thing that 
is holding me back is that I tried using flags about 9 months ago, but 
didn't get on with them. However I cant quite remember what went wrong.  

To get clear, I am looking for something to change the state of any given 
entire MLO project (of if the task is not inside a Project, then just the 
task itself) moving them to just one of the states A B C or D.

I guess I could then create an MLO View for each of the flag statuses (i.e. 
A B C or D)...   :^/





On Monday, 28 March 2016 19:21:13 UTC+1, robisme (Olivier R) wrote:

> I think that if you keep with your idea, perhaps could you make a good use 
> of the "goal" field, which is very convenient to switch, and only assign 
> them to your head projects, not the subtask.
> You could also use flags, with the disadvantage that they are currently 
> not editable on mobile app.
>
> A. "SOMEDAY MAYBE = no goal
> B. "NOT YET" = yearly goal
> C. "DO ASAP" = weekly goal
> D. "DELEGATED / TICKLER"  = monthly
>
> Olivier
>
>
> Le lundi 28 mars 2016 16:36:43 UTC+2, J Smith a écrit :
>>
>> I am barely using Context at all. I find MLO Contexts are too time 
>> consuming to enter for small stuff. AND to be completely honest I don't 
>> really know how to use them. 
>>
>> I mean yes I do use "errands" and "reflective mood" and "low energy" and 
>> "frog".
>> (To explain, "Frog" refers to "anything I have put off a number of times" 
>> and which therefore needs doing soon in order to avoid it becoming much 
>> harder. I allocate specific times - generally at the start of a working do 
>> and/or at the end of a working weak - to tackle "high resistance" stuff 
>> that may have started to pile up. More:
>> http://eatthatfrogbook.com/eat-that-frog-what-does-it-mean/ )
>>
>> ...I may be missing something but apart from those Contexts I have not 
>> found Contexts to be very useful, due to the time it takes to enter them.
>>
>>
>>
>> On Monday, 28 March 2016 00:08:59 UTC+1, Elizabeth Lindsay wrote:
>>>
>>> It looks like everyone has already given you good answers.  The key I 
>>> think to GTD is to structure your list by project (as David Allen defines 
>>> them) and not by context.  Then tag each item in that project with the 
>>> appropriate context.  In MLO, you can filter your views by context etc. 
>>>  You can also had estimated times (to help with finding short tasks to fit 
>>> in time blocks).  This makes it pretty easy for me to use.
>>>
>>>>
>>>>

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[MLO] Re: I am trying to apply GTD to my MLO data...

[J Smith]

I am barely using Context at all. I find MLO Contexts are too time 
consuming to enter for small stuff. AND to be completely honest I don't 
really know how to use them. 

I mean yes I do use "errands" and "reflective mood" and "low energy" and 
"frog".
(To explain, "Frog" refers to "anything I have put off a number of times" 
and which therefore needs doing soon in order to avoid it becoming much 
harder. I allocate specific times - generally at the start of a working do 
and/or at the end of a working weak - to tackle "high resistance" stuff 
that may have started to pile up. More:
http://eatthatfrogbook.com/eat-that-frog-what-does-it-mean/ )

...I may be missing something but apart from those Contexts I have not 
found Contexts to be very useful, due to the time it takes to enter them.



On Monday, 28 March 2016 00:08:59 UTC+1, Elizabeth Lindsay wrote:
>
> It looks like everyone has already given you good answers.  The key I 
> think to GTD is to structure your list by project (as David Allen defines 
> them) and not by context.  Then tag each item in that project with the 
> appropriate context.  In MLO, you can filter your views by context etc. 
>  You can also had estimated times (to help with finding short tasks to fit 
> in time blocks).  This makes it pretty easy for me to use.
>
>>
>>

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Re: [MLO] I am trying to apply GTD to my MLO data...

[J Smith]

@Wallace

OK so are you somehow using Due Dates to make things disappear from 
immediate view?
i.e. are you sorting by Due Date within each Areas of Life folder?

The slight problem I have with what sounds like your way of doing things is 
that you need to keep deferring less high priority tasks, and there is some 
bad psychology which means that every time you look at something and defer 
it, the psychological "resistance" to your executing it increases.

I use the Start Date to make things completely disappear using using the 
Active Tasks view, as I don't thing Due Date has this effect.  (e.g. 
typing: Alt/S 3 D  will make a task disappear completely for 3 days)

J


On Sunday, 27 March 2016 22:56:25 UTC+1, Wallace Gilbraith wrote:
>
> Hi John
>
> For me, Someday /Maybe, Not Yet, asap etc is a bit of a red herring - this 
> grouping makes sense in a paper-based GTD system but not so much in MLO.
>
> How I do it  Structure your outline to suit the areas of your life
> Any tasks or projects that need to be done asap, give them a due date in 
> the near future, and do them by that date, or defer them then
> Any tasks or projects that can wait a while, give them a date further in 
> the future, and when those dates come round, review then whether you want 
> to do them , or set a still later date
> Any tasks or projects that are some say/ maybe, don't give them a date. 
> They're still there in your outline, you can give them a date in the great 
> our distant future when you want
> Any tasks or projects that you have delegated or want to keep an eye on, 
> give them a due date of when you want to check up on them, and when the 
> date comes round, check up, or defer
> If you ever feel an area of life, or a project therein, needs particular 
> attention, zoom in, in your outline, and review your dates there.
> On any given day there will be a mixture of Things to do, and Things to 
> put off further. 
> Some people will automate their life more than this, but this works for me
>
> Regards
>
> Wol
>
>
>
>
>
>
>
>
>
>
> - sent from my phone - please excuse brevity -
>
> - phone sends from gmail account, but please always mail me at 
> ho...@gilbraith.co.uk  -
>
>
> --
> *From:* J Smith >
> *Sent:* 27 March 2016 20:10:08 BST
> *To:* MyLifeOrganized >
> *Subject:* [MLO] I am trying to apply GTD to my MLO data...
>
>
> Hello
>
> I am trying to work out how to re-structure my MLO data in order to apply 
> GTD principles better.
>
> I have pulled together all my stuff to be done (i.e. Tasks & Projects) and 
> put it into MLO folders with the following names:
>
> A. "SOMEDAY MAYBE" list  ==> my list of things I may or may not do 
> B. "NOT YET" list ==> a smaller list of things I will definitely do but 
> not just yet
> C. "DO ASAP" list ==> (the list of live things I need to do As Soon As 
> Possible)
> D. "DELEGATED / TICKLER" list ==>  This is stuff I have put into the 
> future (using the Start Date)
>
>
> However it is really a 2 Dimensional problem because I also have various 
> "Areas of Life":
>
> 1. WORK ==> My professional work 
>
> 2. PERSONAL ==> Domestic/personal administration (includes sport / health 
> / hobbies etc)
>
> 3. FAMILY BUSINESS
>
> ... and it would be quite nice to separate these Areas of Life visually.
>
>
> Obviously my "stuff" (i.e. Tasks & Projects) will tend to stay within 
> whatever "Area of Life" I have allocated them. However my problem is that 
> as my individual tasks & projects are likely to change what you might call 
> "execution status" frequently and therefore they need to *move very 
> easily* between lists  A. B. C. and D. 
>
> So I am trying to work out what is the best folder structure
>
> Should I have a folder structure that looks like this: (?)
>
> \  WORK
> \  WORK  \  A. "SOMEDAY MAYBE" list 
> \  WORK  \  B. "NOT YET" list
> \  WORK  \  C. "DO ASAP" list
> \  WORK  \  D. "DELEGATED / TICKLER" list
>
> \  PERSONAL  \  
> \  PERSONAL  \  A. "SOMEDAY MAYBE" list 
> \  PERSONAL  \  B. "NOT YET" list
> \  PERSONAL  \  C. "DO ASAP" list
> \  PERSONAL  \  D. "DELEGATED / TICKLER" list
>
> \  FAMILY BUSINESS  \  
> \  FAMILY BUSINESS  \  A. "SOMEDAY MAYBE" list 
> \  FAMILY BUSINESS  \  B. "NOT YET" list
> \  FAMILY BUSINESS  \  C. "DO ASAP" list
> \  FAMILY BUSINESS  \  D. "DELEGATED / TICKLER" list
>
>
> It's just that it seems quite cumbers

[MLO] Re: I am trying to apply GTD to my MLO data...

[J Smith]

I find all this is slightly cooking my brain. My thoughts:

1. Any one task can only have one A B C status, do there is no point in 
using MLO Contexts for this and I will need to add on Context *and* delete 
a the old Context in order to achieve this.

2. Surely there is no point in doing part of a project. And once started 
the aim is to complete the entire project, ideally doing each Next Action 
one at a time.  So to me the whole project is in one of the A B C or D 
statuses. To recap, these are:

   A. "SOMEDAY MAYBE
   B. "NOT YET" 
   C. "DO ASAP"
   D. "DELEGATED / TICKLER" 


>>

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[MLO] I am trying to apply GTD to my MLO data...

[J Smith]

Hello

I am trying to work out how to re-structure my MLO data in order to apply 
GTD principles better.

I have pulled together all my stuff to be done (i.e. Tasks & Projects) and 
put it into MLO folders with the following names:

A. "SOMEDAY MAYBE" list  ==> my list of things I may or may not do 
B. "NOT YET" list ==> a smaller list of things I will definitely do but not 
just yet
C. "DO ASAP" list ==> (the list of live things I need to do As Soon As 
Possible)
D. "DELEGATED / TICKLER" list ==>  This is stuff I have put into the future 
(using the Start Date)


However it is really a 2 Dimensional problem because I also have various 
"Areas of Life":

1. WORK ==> My professional work 

2. PERSONAL ==> Domestic/personal administration (includes sport / health / 
hobbies etc)

3. FAMILY BUSINESS

... and it would be quite nice to separate these Areas of Life visually.


Obviously my "stuff" (i.e. Tasks & Projects) will tend to stay within 
whatever "Area of Life" I have allocated them. However my problem is that 
as my individual tasks & projects are likely to change what you might call 
"execution status" frequently and therefore they need to *move very easily* 
between 
lists  A. B. C. and D. 

So I am trying to work out what is the best folder structure

Should I have a folder structure that looks like this: (?)

\  WORK
\  WORK  \  A. "SOMEDAY MAYBE" list 
\  WORK  \  B. "NOT YET" list
\  WORK  \  C. "DO ASAP" list
\  WORK  \  D. "DELEGATED / TICKLER" list

\  PERSONAL  \  
\  PERSONAL  \  A. "SOMEDAY MAYBE" list 
\  PERSONAL  \  B. "NOT YET" list
\  PERSONAL  \  C. "DO ASAP" list
\  PERSONAL  \  D. "DELEGATED / TICKLER" list

\  FAMILY BUSINESS  \  
\  FAMILY BUSINESS  \  A. "SOMEDAY MAYBE" list 
\  FAMILY BUSINESS  \  B. "NOT YET" list
\  FAMILY BUSINESS  \  C. "DO ASAP" list
\  FAMILY BUSINESS  \  D. "DELEGATED / TICKLER" list


It's just that it seems quite cumbersome.
The obvious alternative would be to list the status as the folder in the 
root


\  A. "SOMEDAY MAYBE"  \  
\  A. "SOMEDAY MAYBE"  \  WORK
\  A. "SOMEDAY MAYBE"  \  PERSONAL
\  A. "SOMEDAY MAYBE"  \  FAMILY BUSINESS

\  B. "NOT YET"  \  
\  B. "NOT YET"  \  WORK
\  B. "NOT YET"  \  PERSONAL
\  B. "NOT YET"  \  FAMILY BUSINESS

\  C. "DO ASAP"  \  
\  C. "DO ASAP"  \   WORK
\  C. "DO ASAP"  \  PERSONAL
\  C. "DO ASAP"  \  FAMILY BUSINESS

\  D. "DELEGATED / TICKLER"  \  
\  D. "DELEGATED / TICKLER"  \  WORK
\  D. "DELEGATED / TICKLER"  \  PERSONAL
\  D. "DELEGATED / TICKLER"  \  FAMILY BUSINESS


OR rather than moving stuff between folders in order to move them from list 
to list, would it be better to use MLO *Flags *to move Projects from list 
to list,
OR use MLO Flags to allocate an area of life?
...and then to create a special "View" for each flag?

But if I change the Flag for a MLO project, will all Tasks and sub-projects 
inherit the same Flag in the same way as they would inherit the same parent 
folder.

- Any suggestions?

With thanks

J



P.S.
  
For completeness, I also use MLO to store things that I will want to review 
but which are not "actionable". So I also have 

- REFLECTIVE THOUGHTS list   ==>  a list of thoughts/principles/ideas that 
I need to review. Mostly ideas from other people. 

- REFLECTIVE THOUGHTS list  ==>  a list of my own new/creative 
ideas/innovations/inventions ]

- REFERENCE list:   ==>  a list of stuff with no associated plan to action 
(although this sometimes goes into Evernote instead)



P.P.S.
Also the topic "Family Business" really breaks down into 3 actual 
businesses. But to create a folder for each of them, seems like over-kill:
\  FAMILY BUSINESS 01
\  FAMILY BUSINESS 02
\  FAMILY BUSINESS 03
So I guess I could possibly use a context flag if I really want to do this, 
I'm not sure...












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[MLO] Re: In MLO Android (v2) is there any way to apply a context to multiple tasks at once?

[J Smith]

Yes - absolutely there is! 

It work exactly how you'd expect it to and it's one of the most powerful 
features of MLO on Windows.
i.e. 
A) Click on a task (==> the line goes pale blue) 
B) Then shift-click or control-click ==> to select whatever tasks choose
C) You can then apply whatever fields you change to all the Tasks that were 
selected at the time. 

Brilliant!   :)

J




On Monday, 25 January 2016 02:42:33 UTC, John Cesta wrote:

>  
>  
> is it possible to multi select in windows?
>  
>
> On Tuesday, January 19, 2016 at 6:15:02 PM UTC-5, J Smith wrote:
>
>> Hello
>>
>> In MLO Android (v2.0.17 on Galaxy Note 3) is there any way to apply a 
>> context to multiple tasks at once?
>>
>> J
>>
>>
>>

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[MLO] Re: In MLO Android (v2) is there any way to apply a context to multiple tasks at once?

[J Smith]

Personally I find this inability to multi-select to be extremely 
disappointing. 

A



On Friday, 22 January 2016 17:21:32 UTC, Dwight Arthur wrote:
>
> Hi, you need Multiselect for what you are trying to do. At this point I 
> have not seen any announcement of any upcoming release of Multiselect on 
> Android.
> -Dwight
>
> On Tuesday, January 19, 2016 at 6:15:02 PM UTC-5, J Smith wrote:
>>
>> Hello
>>
>> In MLO Android (v2.0.17 on Galaxy Note 3) is there any way to apply a 
>> context to multiple tasks at once?
>>
>> J
>>
>>
>>

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[MLO] For fans compact views, Project Progress bar is wasting space

[J Smith]

Hello 

Also did MLO ever implement a compact mode (as was previously discussed - 
https://groups.google.com/forum/#!newtopic/mylifeorganized/mylifeorganized/LV7MIms8ZSk)
 
- there is bucket loads of wasted space in the default view. 

In fact even with: 
- Text set to small 
- Title to just one line
- Date and Contexts set to none, 
if the Project Progress bars is set to be visible, then I can only see 9 
tasks an once even in portrait view (and the Galaxy Note 3 is Full HD 
resolution - that's a full 1920 vertical pixels!).

Wait!  I get a full 15.5 tasks visible at once if I switch the Project 
Progress Bar off as well. This is much better! 

So it seems to me that there is something badly wrong with the Project 
Progress Bar template - it is wasting vertical pixels badly. What's more 
there is absolutely no reason for this because when it is set to be visible 
it overwrites the pale gray divider lines that are already there in any 
case...

Trying to help

J

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[MLO] In MLO Android (v2) is there any way to apply a context to multiple tasks at once?

[J Smith]

Hello

In MLO Android (v2.0.17 on Galaxy Note 3) is there any way to apply a 
context to multiple tasks at once?

J


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Re: [MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[J Smith]

chrisleeuk

As previously discussed MLO is much more of a platform and less of an 
application.  All I am saying is that the confusing and cluttered nature of 
the inteface this is holding back sales dramatically. And that this is 
completely unnecesssary and a shame.

Personally I have wasted countless hours trying to get MLO to do what I 
seek. Through pure bloody-mindedness I have tried using all sorts of 
dramatically different configurations. 

Out of interest did you ever try GTDNext. I have my eye on them because 
unlike MLO they are incredibly responsive to customers. They are an 
extremely small team however they listen to all feedback and reply to it 
all - usually pretty swiftly (often within a day or two). They will give 
reasons where they don't implement stuff.  And they also release things in 
the modern way with lots of small incremental changes, which further 
encourages users to get involved and to give more feedback. In short they 
clearly seem to have read Eric Ries's best selling book "The Lean Startup" 
and seem to be putting into practice. MLO have a lot to learn from GTDNext.

Yes MLO is find for geeks, but it is not fine for mainstream users.  And I 
simply can not imagine any of my non-geekfriends using it because the 
learning curve is too steep and the interface too cluttered/confusing.

Which is a shame because it is superb in so many ways...



On Wednesday, 18 November 2015 17:54:23 UTC, chrisleeuk wrote:
>
> This is more a reply to the comments from John Smith.
>
>  
>
> I regard myself as a techie, which according to your comments suggests I 
> don't fit into the definition of a normal human being :)  
>
> I'm not sure if that makes me some kind of super human, or a weird tech 
> geek, either way, I take it as a compliment.
>
>  
>
> I'm sorry that you find the learning curve for MLO so challenging.
>
> I agree that MLO could probably benefit from a little more in the help 
> department and it always better to make software accessible.
>
>  
>
> MLO is definitely powerful and configurable and no doubt learning all the 
> features does take time.
>
>  
>
> Personally I found that with MLO I could start small. I could learn to use 
> the basic task functionality without much issue. Gradually I learned the 
> more advanced functionality, but MLO did a good job of hiding all this 
> stuff away until I was ready.
>
>  
>
> I've tried probably half of the software and services on your list of 
> competition. Many were easy to use and no doubt would appeal more to a 
> wider public. However in every case I found them either too limiting or I 
> had to bend my work flow and way of thinking to fit the product.
>
>  
>
> With MLO I can configure it to fit me.
>
>  
>
> Your argument is principally that MLO will fail due to lack of mass market 
> appeal, or that it is inferior because it will be too difficult for the 
> average person.  
>
>  
>
> It's a typically modern view that products must conform to the lowest 
> common denominator in order appeal to the maximum audience. That’s the kind 
> of thinking that, for example, results in big corporations creating some 
> truly dreadful, but highly profitable TV shows.
>
>  
>
> MLO does require some investment of your time. It does require learning. 
> It’s highly specialized, and won’t appeal to everyone. 
>
>  
>
> MLO as a company is small but it’s sustained itself for 15 years so far. 
>
>  
>
> Not every product needs to be all things to all people, but if you can't 
> get on with MLO, you have a big list of other software that might meet your 
> individual needs better.
>
>  
>
> MLO appeals to a niche market, and that’s fine by me.
>
>
>
> On Monday, 1 December 2014 01:56:40 UTC-7, J Smith wrote:
>>
>> Obviously because I am new... that means in part I have no idea what I am 
>> talking about. But partly it makes me a real expert in the NEW user 
>> experience.
>>
>> The thing is I develop/managed websites for a living and I too would 
>> regard myself as 'above average' technically and I also have a strong sense 
>> of how users work.  
>>
>> To be honest, I do feel for the MLO team. Given where they are, it will 
>> not be easy to get to where they need to get to in order to get anything 
>> close to adoption by the mainstream audience. 
>>
>> I am being extremely persistent here because I have a fairly short 
>> time-window in which to get my entire life onto MLO... or give the heck up.
>>
>> I am also being persistent because there is MUCH wrong with all the 
>> competition that I have seen so far. But that won't last (see bel

[MLO] Re: What is the keyboard hotkey to go back to "All Tasks" view

[J Smith]

Yes, the functionality of "the double-click" is EXACTLY what I am seeking 
as functionality. However the problem is that I am trying to NOT use my 
mouse! (The mouse much more fiddly and the exact correct place on the 
screen has to be found and in practice this make things much slower... and 
worse, after a while I start to get get RSI if I use it too much!)

I want to know if there are any pre-defined hotkeys for various reasons. 
Partly I am trying to minimise the hassle of moving from computer to 
computer.

J


On Wednesday, 18 November 2015 13:06:20 UTC, robisme (Olivier R) wrote:
>
> You are asking for a hotkey, how can you say that you don't want to 
> remember it.
> Just assign a hotkey to the tab where all your tasks are, remember this 
> only one because it is you question.
>
> On the other hand, you have a interesting feature : double click on a task 
> in a todo view, and it will directly bring you to this task in the "all 
> taks" tab.
>
> And also, if you press Alt+1 (not the num keyboard) brings you back to the 
> list of tasks if you are in a panel field.
>
>
>
> Le mercredi 11 novembre 2015 23:12:27 UTC+1, John . Smith a écrit :
>>
>> This issue remains painful because I dont have hotkeys for every single 
>> view. Nor to I want to have to remember so many!
>>
>> For example if I am working on my Starred Active tasks view and I want to 
>> put things off until tomorrow, I might go:  Alt/S 12H   which make the 
>> currently selected task disappear for 12 hours.
>> But (without using my mouse) how do I get my focus back to the next task 
>> in the current view?
>>
>> J
>>
>>
>>
>>
>> On Saturday, November 7, 2015 at 7:46:17 PM UTC, Andrei Bacean wrote:
>>>
>>> Also you can assign a hotkey to the views, (right-click on the view 
>>> name).
>>> br
>>> Andrei
>>>
>>> четверг, 5 ноября 2015 г., 18:56:54 UTC+2 пользователь J Smith написал:
>>>>
>>>>
>>>>
>>>> Hello 
>>>>
>>>> Simple question: 
>>>> If I double-click on a task in any given view, I get taken back to 
>>>> seeing the same task in the All Tasks view. 
>>>> And if I double-click again I get taken back to the previous view.
>>>>
>>>> How can I do this without touching my mouse - i.e. by keyboard hotkeys?
>>>>
>>>> Thanks
>>>>
>>>> J
>>>>
>>>

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[MLO] Re: MLO - so many great things but integration lacking

[J Smith]

Me too

J

On Friday, 6 November 2015 18:11:40 UTC, Lake Norman B2B Homes Boats wrote:
>
> Dear Ultra,   Would you mind sharing your method of organization   TODOs 
>  filters  tags contexts  etc ?   Screenshots and or personal contact?
> I would appreciate it. If you do not have the time, I fully understand and 
> thank you in advance.
>
>
> On Thursday, October 1, 2015 at 1:57:01 AM UTC-4, Ultradianguy wrote:
>>
>> I've just returned to MLO after 4 years of trying various other systems 
>> in a GTD model.  First time around I found MLO too awkward and difficult to 
>> use.  I've tried Todoist (which I like a lot but not for complex projects), 
>> and Trello several others.  But they all lacked certain power, so now - I'm 
>> back to MLO and this time around I've learned to use it much better and 
>> learned to use the GTD Focus 4 Power (or something like that) Template. 
>>  It's a really great program. I can live with the complexity and drilling 
>> down through many menus to get to the features.
>>
>> But what I'm really frustrated with is the complete lack of integrations 
>> that almost every task manager has.
>>
>> For instance:
>> Todoinst and Trello support emailing tasks directly to a list or inbox or 
>> category
>> Todoist and Trello both have chrome addins that let you add tasks 
>> directly from Gmail without even using the forwarded email capability.
>> Todoist has a way to integrate into the Outlook window making it easier 
>> to create tasks while in Outlook. 
>> Both Todoist and Trello have integrations through Zapier and IFTTT and 
>> can connect to OneNote as well as many other apps via those mechanisms. 
>> (And OneNote lets you add tasks directly to Outlook without leaving 
>> OneNote).
>>
>> MLO has none of these.
>> The only integration MLO has is Outlook Sync and Outlook Drag and Drop 
>> but neither works well in current corporate configurations. In fact, one of 
>> the biggest reasons I gave up the first time is that the Outlook sync was 
>> so buggy. I tried to do two way sync with category/context matching and it 
>> ended up being a big mess
>> I just tried it again - if I do sync to outlook, tasks keep reappearing 
>> in MLO in the inbox from Outlook even after they've been processed once 
>> within MLO.  
>> I'd be happy with the Drag and Drop of emails to MLO, but the link back 
>> to Outlook doesn't work as has been reported by other users as well. 
>> Perhaps it works under some conditions, but not in a typical corporate set 
>> up.
>>
>> So really where I've arrived is that the only safe thing to do is just 
>> create my tasks in MLO by hand based on emails in Outlook and Gmail.  So at 
>> best it's a trade off between the simplicity and superior integration of 
>> Todoist and Trello and many other tools vs the tremendous power and 
>> flexibility of MLO, albeit without any reliable integration with anything 
>> else. 
>>
>> I really hope the MLO team will take this seriously.  It doesn't seem to 
>> me that the Outlook integration has improved one bit since I tried it 4 
>> years ago when version 4 had just come out.  In fact, it seems worse as 
>> Outlook itself has changed. MLO already has the Cloud Sync.  It needs to 
>> support emailing into that cloud. And genuinely robust integration with 
>> Outlook. Support of IFTTT or Zapier or Gmail integration (for example via 
>> Powerbot) would be great, but I could live without that if the other two 
>> worked.  
>>
>>
>>

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Re: [MLO] MLO Support/ Feature Request

[J Smith]

Sounds sensible to me.

Not that this is directly MLO-relevant, but isn't it better to use kitchen 
timer? Or *must* things be timed to specific tasks?

I dont know if you saw my other post but I have started using one of these:
http://www.amazon.com/Taylor-Event-Kitchen-Whiteboard-Regular/dp/B006OK7RRO






On Thursday, 5 November 2015 18:07:08 UTC, R Patel wrote:
>
> Hi J,
>
> Currently I use a pomodoro technique (
> https://en.wikipedia.org/wiki/Pomodoro_Technique) approach to my lectures 
> and studying. I would love to use MLO to create a more customized approach. 
>
> The only app which I have found to accomplish this is the iphone app 30/30 
> (screenshot below)
>
>
>
> For what it is worth it seems like this should be an easy fix as the 
> option for repeating based on the due date and time *already exists for 
> all other views such as "DAILY" "WEEKLY" and "MONTHLY"; *plus it seems 
> that there is support for this feature as Michael Emerald has already 
> expressed previous interest. 
>
> I would greatly appreciate any comments on what I have written especially 
> if you know of any way for me to accomplish my goals. 
>

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[MLO] What is the keyboard hotkey to go back to "All Tasks" view

[J Smith]

Hello 

Simple question: 
If I double-click on a task in any given view, I get taken back to seeing 
the same task in the All Tasks view. 
And if I double-click again I get taken back to the previous view.

How can I do this without touching my mouse - i.e. by keyboard hotkeys?

Thanks

J

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Re: [MLO] Re: Is it possible to create a view whereby I drag & drop to change the sort order of Contexts?

[J Smith]

Indeed, but that's a whole load of extra tasks cluttering up the place. 
Would work but not elegant.

J

On Thursday, 5 November 2015 13:45:50 UTC, Wallace Gilbraith wrote:
>
> I guess you could create a few tasks like 'do context = dull', 'do context 
> = boring ', 'do context = tedious', 'do context = fun', and star them all. 
> Then you can move them into whatever order you want in your Starred list
>
> Wol
>
>
> - sent from my phone - please excuse brevity -
>
> - phone sends from gmail account, but please always mail me at 
> ho...@gilbraith.co.uk  -
>
>
> --
> *From:* Dwight Arthur >
> *Sent:* 5 November 2015 13:00:05 GMT+00:00
> *To:* mylifeo...@googlegroups.com 
> *Subject:* Re: [MLO] Re: Is it possible to create a view whereby I drag & 
> drop to change the sort order of Contexts?
>
> Hi, John. The times that i have done something similar I have made a high 
> priority manual list (return calls, do paperwork,  reply to pending emails) 
> and when each item comes to the top of my today list i open the associated 
> context and do whats there. Inelegant but it works. If i wanted an elegant 
> solution i would probably use folders in place of contexts, assign an 
> appropriate importance to  each folder, let computed score propagate parent 
> importance to the children, and then just work off of a list ordered by 
> computed score 
> -Dwight 
> MLO Betazoid on Android SGN4
>
> On Nov 5, 2015, J Smith > wrote:
>>
>> Dwight
>>
>> What I'm trying to create is a temporary list of contexts just *for 
>> today's use*.
>>
>> i.e. I have a bunch of stuff to do today. They fall into about say 7 
>> contexts. "Group by Contexts" puts them nicely into groups, but it *also* 
>> forces the Contexts to be in alphabetical order. As you say, one solution 
>> is to rename the contexts. Yes, that would work. But it's a time-consuming 
>> fiddly 'hammer to crack a nut'. I just want a quick temporary fix for 
>> today's use only. 
>>
>> I guess what I'm wanting is a view that  "groups tasks by context but 
>> allows the sort the sequence of contexts manually".
>>
>> To explain my requirement: This is mainly a psychological booster. i.e. I 
>> might say to myself:
>>
>> If spend 1 hour on "Dull-context-A" and then an hour on  
>> "Rather-tedious-context-Z" and 30 mins on "Boring-context-Q" then I can 
>> reward myself with some time doing "Context-F-for-fun".
>>
>> This will: 
>> A) Help me get cracking on  "Dull-context-A"
>> B) Remind me what the heck I'd committed (to myself) to then be doing 
>> next. And this would stop be getting distracted.
>>
>> J
>>
>> J
>>
>> P.S. 
>> I'd forgotten about F6 - thanks :)
>>
>>
>>
>>
>>
>> On Thursday, 5 November 2015 04:13:47 UTC, Dwight Arthur wrote:
>>
>>> Hi, John. I'm not sure that I actually see your problem. Contexts are 
>>> sorted in ascending alphabetical order based on the native collating 
>>> sequence of the device you are using. 
>>>
>>> On Monday, November 2, 2015 at 1:13:04 PM UTC-5, J Smith wrote:You 
>>> cannot alter the collating sequence using drag and drop or any other tool 
>>> that I am aware of. You can, however, modify the context names to controll 
>>> how they sort. For example, suppose that your context names are 01-Errands, 
>>> 02-Personal_Admin, 03-Low_Brain_Energy and so on. The tasks would sort into 
>>> the order you seem to have in mind.You could then move errands to last 
>>> position by renaming it 04-Errands.
>>>
>>> Here's another way to approach this issue.
>>> - Find the view named Active By Context and bring it up.
>>> - hit F6 to collapse every context
>>> - find the context you want to work on next and hit Ctrl-R to zoom in.
>>> - when you are done witgh this context hit ctrl-alt-R then f6.
>>> - look for your next context and repeat
>>>
>>>>
>>>>
>>>> Hello
>>>>
>>>> Is it possible to create a view whereby I drag & drop to change the 
>>>> sort order of Contexts?
>>>>
>>>> Scenario: 
>>>> e.g I want to do Errands, then some Personal_Admin, then some 
>>>> Low_Brain_Energy to recharge my brain, then at least one oft the some 
>>>> stuff 
>>>> I've been putting off (which I &q

[MLO] Re: Is there a shortcut to mark all tasks in my list as completed at once?

[J Smith]

Fwiw, on my logitech keyboard is a bit weird: FN + PrintScreen buttons


On Thursday, 5 November 2015 13:37:12 UTC, pottster wrote:
>
> Right click functionality is provided on most keyboards by the *Menu Key*. 
> Google for details.
>
> On Thursday, 5 November 2015 12:53:38 UTC, J Smith wrote:
>>
>>
>> Are you aware that if you select multiple tasks you can mouse right-click 
>> ==> Advanced ==> Complete tasks and subtasks.
>>
>> I don't know how to do a mouse right-click equivalent using the keyboard 
>> (anyone know?) but you could then do "V" followed by Enter key.
>>
>> I guess reminders are caused by Due Dates expiring. Would using a Start 
>> Date instead work?
>>
>>
>>
>>
>> On Thursday, 5 November 2015 10:37:43 UTC, Martin Bendig wrote:
>>
>>> I have many recurring tasks, but for one year or so I didn't mark them 
>>> as completed. Now I wonder if there is a shortcut to mark all as done in 
>>> one step to stop hundreds of reminders pop up when I launch the application.
>>>
>>>
>>>

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[MLO] Re: How to restore automatic sorting on a view?

[J Smith]

Brilliant! Thanks - I've added it to 
http://www.shortcutworld.com/en/win/MyLifeOrganized.html


On Thursday, 5 November 2015 13:30:10 UTC, pottster wrote:
>
> Ctrl+Alt+m
>
> On Thursday, 5 November 2015 13:20:48 UTC, J Smith wrote:
>>
>> Hello
>>
>> Quick Question:
>> How do I restore Automatic sorting in a view, after I have said yes to 
>> doing Manual sorting?
>>
>> If I right-click on Views pane in the left of the screen, there is an 
>> option called "Restore default views" however I am terrified that it will 
>> trash the views I have lovingly constructed...
>>
>> Thanks
>>
>

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Re: [MLO] Re: Is it possible to create a view whereby I drag & drop to change the sort order of Contexts?

[J Smith]

Hmm... I'm reluctant to mess with my folders as that would conflict with 
other uses.

I quite like your idea of doing something in the dirt world - not least if 
it's written on paper it can be highly visible and being not too easy to 
change your commitment is arguably how it should be... How'sabout this 
"4-Event Digital Timer with Dry Erase Whiteboard" 

<https://lh3.googleusercontent.com/-5Gu3AjA7fto/VjtaUnXAx6I/AUY/Ywr1AauAdPU/s1600/taylor-4-event-digital-timer-with-dry-erase-whiteboard.jpg>

Not very MLO, but even allows you give yourself time limits if required.

In the meantime I have also worked out that I could set up one view per 
Context in the left hand Views pane and could drag and drop them up and 
down the screen. The trouble is that I have gotten used to seeing them in 
alphabetical order...

I shall test the former and revert.  :)




On Thursday, 5 November 2015 13:00:13 UTC, Dwight Arthur wrote:
>
> Hi, John. The times that i have done something similar I have made a high 
> priority manual list (return calls, do paperwork,  reply to pending emails) 
> and when each item comes to the top of my today list i open the associated 
> context and do whats there. Inelegant but it works. If i wanted an elegant 
> solution i would probably use folders in place of contexts, assign an 
> appropriate importance to  each folder, let computed score propagate parent 
> importance to the children, and then just work off of a list ordered by 
> computed score 
> -Dwight 
> MLO Betazoid on Android SGN4
>
> On Nov 5, 2015, J Smith > wrote:
>>
>> Dwight
>>
>> What I'm trying to create is a temporary list of contexts just *for 
>> today's use*.
>>
>> i.e. I have a bunch of stuff to do today. They fall into about say 7 
>> contexts. "Group by Contexts" puts them nicely into groups, but it *also* 
>> forces the Contexts to be in alphabetical order. As you say, one solution 
>> is to rename the contexts. Yes, that would work. But it's a time-consuming 
>> fiddly 'hammer to crack a nut'. I just want a quick temporary fix for 
>> today's use only. 
>>
>> I guess what I'm wanting is a view that  "groups tasks by context but 
>> allows the sort the sequence of contexts manually".
>>
>> To explain my requirement: This is mainly a psychological booster. i.e. I 
>> might say to myself:
>>
>> If spend 1 hour on "Dull-context-A" and then an hour on  
>> "Rather-tedious-context-Z" and 30 mins on "Boring-context-Q" then I can 
>> reward myself with some time doing "Context-F-for-fun".
>>
>> This will: 
>> A) Help me get cracking on  "Dull-context-A"
>> B) Remind me what the heck I'd committed (to myself) to then be doing 
>> next. And this would stop be getting distracted.
>>
>> J
>>
>> J
>>
>> P.S. 
>> I'd forgotten about F6 - thanks :)
>>
>>
>>
>>
>>
>> On Thursday, 5 November 2015 04:13:47 UTC, Dwight Arthur wrote:
>>
>>> Hi, John. I'm not sure that I actually see your problem. Contexts are 
>>> sorted in ascending alphabetical order based on the native collating 
>>> sequence of the device you are using. 
>>>
>>> On Monday, November 2, 2015 at 1:13:04 PM UTC-5, J Smith wrote:You 
>>> cannot alter the collating sequence using drag and drop or any other tool 
>>> that I am aware of. You can, however, modify the context names to controll 
>>> how they sort. For example, suppose that your context names are 01-Errands, 
>>> 02-Personal_Admin, 03-Low_Brain_Energy and so on. The tasks would sort into 
>>> the order you seem to have in mind.You could then move errands to last 
>>> position by renaming it 04-Errands.
>>>
>>> Here's another way to approach this issue.
>>> - Find the view named Active By Context and bring it up.
>>> - hit F6 to collapse every context
>>> - find the context you want to work on next and hit Ctrl-R to zoom in.
>>> - when you are done witgh this context hit ctrl-alt-R then f6.
>>> - look for your next context and repeat
>>>
>>>>
>>>>
>>>> Hello
>>>>
>>>> Is it possible to create a view whereby I drag & drop to change the 
>>>> sort order of Contexts?
>>>>
>>>> Scenario: 
>>>> e.g I want to do Errands, then some Personal_Admin, then some 
>>>> Low_Brain_Energy to recharge my brain, then at least one oft the some 
>>>> stuff 
>>>> I&#

[MLO] How to restore automatic sorting on a view?

[J Smith]

Hello

Quick Question:
How do I restore Automatic sorting in a view, after I have said yes to 
doing Manual sorting?

If I right-click on Views pane in the left of the screen, there is an 
option called "Restore default views" however I am terrified that it will 
trash the views I have lovingly constructed...

Thanks

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Re: [MLO] MLO Support/ Feature Request

[J Smith]

Out of interest how would you use this feature?

J


On Wednesday, 4 November 2015 17:35:50 UTC, Michael Emerald wrote:

> Hi.
>
>  
>
> I’ve been begging for the same for a while now.  I agree with you.
>
>  
>
> *From:* mylifeo...@googlegroups.com  [mailto:
> mylifeo...@googlegroups.com ] *On Behalf Of *R Patel
> *Sent:* Sunday, November 1, 2015 22:23
> *To:* MyLifeOrganized
> *Subject:* [MLO] MLO Support/ Feature Request
>
>  
>
> Hello 
>
>  
>
> I am writing with a request for support or a feature request. 
>
>  
>
> I am a student and need to create HOURLY reoccuring tasks which repeat 
> based on the due date and time AS OPPOSED to *regenerate new task after 
> each task is completed. *
>
>  
>
> I have attached screenshots showing that this option exists for both the 
> DAILY AND WEEKLY AND MONTHLY OPTIONS. I would greatly appreciate if this 
> could also be added to the hourly option.
>
>  
>
> Please help. Thank you!
>
>  
>
> R. Patel
>
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> .
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>  
> 
> .
> For more options, visit https://groups.google.com/d/optout.
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[MLO] Re: Is there a shortcut to mark all tasks in my list as completed at once?

[J Smith]

Are you aware that if you select multiple tasks you can mouse right-click 
==> Advanced ==> Complete tasks and subtasks.

I don't know how to do a mouse right-click equivalent using the keyboard 
(anyone know?) but you could then do "V" followed by Enter key.

I guess reminders are caused by Due Dates expiring. Would using a Start 
Date instead work?




On Thursday, 5 November 2015 10:37:43 UTC, Martin Bendig wrote:

> I have many recurring tasks, but for one year or so I didn't mark them as 
> completed. Now I wonder if there is a shortcut to mark all as done in one 
> step to stop hundreds of reminders pop up when I launch the application.
>
>
>

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[MLO] Re: Is it possible to create a view whereby I drag & drop to change the sort order of Contexts?

[J Smith]

Dwight

What I'm trying to create is a temporary list of contexts just *for today's 
use*.

i.e. I have a bunch of stuff to do today. They fall into about say 7 
contexts. "Group by Contexts" puts them nicely into groups, but it *also* 
forces the Contexts to be in alphabetical order. As you say, one solution 
is to rename the contexts. Yes, that would work. But it's a time-consuming 
fiddly 'hammer to crack a nut'. I just want a quick temporary fix for 
today's use only. 

I guess what I'm wanting is a view that  "groups tasks by context but 
allows the sort the sequence of contexts manually".

To explain my requirement: This is mainly a psychological booster. i.e. I 
might say to myself:

If spend 1 hour on "Dull-context-A" and then an hour on  
"Rather-tedious-context-Z" and 30 mins on "Boring-context-Q" then I can 
reward myself with some time doing "Context-F-for-fun".

This will: 
A) Help me get cracking on  "Dull-context-A"
B) Remind me what the heck I'd committed (to myself) to then be doing next. 
And this would stop be getting distracted.

J

J

P.S. 
I'd forgotten about F6 - thanks :)





On Thursday, 5 November 2015 04:13:47 UTC, Dwight Arthur wrote:

> Hi, John. I'm not sure that I actually see your problem. Contexts are 
> sorted in ascending alphabetical order based on the native collating 
> sequence of the device you are using. 
>
> On Monday, November 2, 2015 at 1:13:04 PM UTC-5, J Smith wrote:You cannot 
> alter the collating sequence using drag and drop or any other tool that I 
> am aware of. You can, however, modify the context names to controll how 
> they sort. For example, suppose that your context names are 01-Errands, 
> 02-Personal_Admin, 03-Low_Brain_Energy and so on. The tasks would sort into 
> the order you seem to have in mind.You could then move errands to last 
> position by renaming it 04-Errands.
>
> Here's another way to approach this issue.
> - Find the view named Active By Context and bring it up.
> - hit F6 to collapse every context
> - find the context you want to work on next and hit Ctrl-R to zoom in.
> - when you are done witgh this context hit ctrl-alt-R then f6.
> - look for your next context and repeat
>
>>
>>
>> Hello
>>
>> Is it possible to create a view whereby I drag & drop to change the sort 
>> order of Contexts?
>>
>> Scenario: 
>> e.g I want to do Errands, then some Personal_Admin, then some 
>> Low_Brain_Energy to recharge my brain, then at least one oft the some stuff 
>> I've been putting off (which I "Frog") then some sort of Down-time as a 
>> reward... You get the picture.
>>
>> So the thing is that I'm NOT expecting to complete all the items in each 
>> category, but will need to be pragmatic and move on when I run out of time.
>>
>> If I have multiple task within a project and have starred the project, I 
>> can keep going on the project until time is up. And I can of course put 
>> whole *projects* into whichever sequential order I choose v easily simply 
>> by using drag and drop. 
>>
>> However it becomes harder to do the same things with clusters of tasks 
>> when are only connected by being in the same Context rather than sharing a 
>> parent task.
>>
>> It becomes a particular problem when I am looking at a *larger number* 
>> of tasks, which are falling in to a number of contexts, all of which I have 
>> starred as "do today if I can"
>>
>> See my problem?
>>
>> J
>>
>>
>>   
>>
>

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Re: [MLO] Re: MLO for Android V2 in action. Watch the first video tutorial!

[J Smith]

Further re Outline, I think what's really going on is that the English 
language is evolving. 

Word processing software needed a single word for "hierarchical summary" 
Hierarchy wasnt a very good word because a hierarchy tends to look like an 
org chart, which necessarily emphasises the layers. Whereas a word was 
needed for the same concept rotated by 90 degrees, emphasising points and 
sub points.

So they chose to use the word "outline", which previously really meant 
something very similar to summary, but covering the major movements of the 
plot just using words. Due to the word processors, as time goes on more an 
more people will start to understand that an Outline view is a list of 
points with sub-points.  In my experience, even though they may have seeen 
the word,  a LOT of people have no idea about what the word really means in 
the  WP sense

Moreover the problem with using "outline" is that: 

A) You tend to expect it to be the summary of something more complicated 
rather than the full gory details. 
For example if I say "let me tell you the outline of the plot" you do not 
expect me to go through then entire contents - which is what MLO is doing.

B) You can have an outline in the summary sense as a simple list of bullet 
points i.e. without involving any hierarchical structure at all. 

Whereas you cannot have a hierarchy of one!

So if you say "this software can store tasks as an outline" a lot people 
will be a bit hazy about what that really means.
Whereas if you say "this software can store tasks as a hierarchy" that's 
pretty clear. 

But don't believe me - get the primary customer research done! 

Try this next time you are out to dinner, wait until they've had few of 
drinks and so not capable of being too clever, and then ask them which of 
the above is clearer.

J

 


On Monday, 2 November 2015 22:48:32 UTC, Nick Clark wrote:
>
> I think that many people's exposure to Outline will be in word processing 
> or report preparation, and this is exactly analogous to the use in MLO. See 
> here 
> https://support.office.com/en-us/article/Use-Outline-View-to-manage-headings-and-arrange-text-5e4c6831-b495-4aec-a7b8-7899b0ffda04
>  
> for the finite on in Word.
>
> I see the headings and indentations as directly relatable to Tasks and sub 
> tasks. Other task management software such as GTDNext also use Outline to 
> describe the arrangement of projects and tasks 
> http://blog.gtdnext.com/task-management-outline-view/.
>
> So I support the current use of Outline.
>
> Nick
>
>

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[MLO] Is it possible to create a view whereby I drag & drop to change the sort order of Contexts?

[J Smith]

Hello

Is it possible to create a view whereby I drag & drop to change the sort 
order of Contexts?

Scenario: 
e.g I want to do Errands, then some Personal_Admin, then some 
Low_Brain_Energy to recharge my brain, then at least one oft the some stuff 
I've been putting off (which I "Frog") then some sort of Down-time as a 
reward... You get the picture.

So the thing is that I'm NOT expecting to complete all the items in each 
category, but will need to be pragmatic and move on when I run out of time.

If I have multiple task within a project and have starred the project, I 
can keep going on the project until time is up. And I can of course put 
whole *projects* into whichever sequential order I choose v easily simply 
by using drag and drop. 

However it becomes harder to do the same things with clusters of tasks when 
are only connected by being in the same Context rather than sharing a 
parent task.

It becomes a particular problem when I am looking at a *larger number* of 
tasks, which are falling in to a number of contexts, all of which I have 
starred as "do today if I can"

See my problem?

J


  

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[MLO] Re: MLO for Android V2 in action. Watch the first video tutorial!

[J Smith]

Hello

Overall this video is really excellent!   :^)

MLO for Android v2 is a big improvement and this explainer video does a 
pretty good job of explaining what is an extremely poweful, complex system. 

Have various constructive suggestions however:

1. Outline
I have now watched the whole through twice and although I thought the *first 
half* was IMO, absolutely flawlesss... at about half way through I felt you 
would start to lose/confuse any newbies in your audience, particularly if 
they are mainstream / non-technical users.

The first problem is that a *lot* of your audience (and I would guess the 
vast majority of mainstream users) simply will not know what the heck an 
"outline" is. In this context, it is technical jargon! 

You won't want to hear this, but my suggestion is that you change all 
instances of the word from "outline" to "hierarchy". (Yes, I would do the 
same thing to your entire system including the user-guide, btw!) 

In this context both words really mean the same thing and every native 
English speaker knows what a hierarchy is. Yes, I know that "outline" is 
the more correct technical term, but frankly it is computer jargon. (Aside: 
MLO is great but it has never been as accessible to mainstream users as it 
deserves to be!) 

To get clear - in normal use, "outline" means the shape of something. i.e. 
a line or set of lines that enclose the boundary or indicate the shape of 
something. 
But does the shape of a couple of tasks change if the letters change - well 
in normal usage... if this were a for example photograph speaking ... YES. 
But in this context no - the "hierachy" i.e. the *relationships *between 
then task would stay the same. 

If you can't change "outline" to "hierarchy", maybe call it "hierachical 
outline" 

OR take the time to explain the jargon
"The overall hierarchy of tasks, and the way they are indented is called an 
outline in computing."

But you have a lot of information to get over and personally I think it's 
just a distraction. Why not use words everyone already understands?


2. At 3:49
"In conclusion we have demonstrated MLO helps you to create to-dos and 
group them forming simple lists."
TBH, it's not immediately obvious EXACTLY what is meant by "to-dos".
Try "In conclusion we have demonstrated MLO helps you to enter your to-do 
tasks and then group them into simple lists."


3. 
"We can subdivide our tasks into sub-tasks if we need to and get a plan of 
action."
Even this is slightly confusing. What precisely is mean by "plan of action" 
- is this a special bit of jargon - a special for more view/output/report 
or meant 'generically'. As Steve Krug woud say "Don't make me think!"

Try:"We can subdivide our tasks into sub-tasks so we can get a good 
overview of our plans."
Or leave it out completely. The user can already *see* that there's a 
heirarchy you're not telling them any thing new.

If you think you can tell them about how this heirachy can be used to 
produce sophisticated views that show the first next action in every 
project, then sure, go for it, but you need to take the time to do so 
explicitly, otherwise all you will create is confusion.


4.
"Views automatically choose only your to-dos from the whole task list."
Yes, I know what you're saying and yes, it's a key aspect of MLO, however I 
predict precisely 0% of new/virgin users will understand what you mean.

For one thing it sounds like some other user's tasks have suddenly arrived 
("WTF?" !)
Try: "If you put a start date or dependency information into your tasks, 
then MLO has views that will only show you those tasks that you should do 
right now, rather than the whole list."


In summary, I think you should either take time to explain things properly 
or keep things simple. And all I am suggesting is that if budgets allow, I 
would recommend re-recording some of the sound track along these lines.

Anyhow, overall MLO Android is great. And the explainer video is great. 

Trying to help

J


P.S. It may just be me, but personally I have always had a slight problem 
with the word "view". Part of the problem is that view can mean "opinion". 
I know it's less probably technically accurate, but I find "report" far 
easier to understand!  (So much so that if I find something in the MLO 
instructions with the word "view" it in, I repeat it to myself using the 
word "report" instead of "view" and usually it suddenly makes sense!





















or "hierarchical outline"




I was with it 







On Thursday, 29 October 2015 16:18:37 UTC, Marina Afanasenko (MLO Team, PR 
Manager) wrote:
>
> Hi everyone! 
>
> The release of MyLifeOrganized for Android V2 is very close. And you can 
> already evaluate the new UI in our video tutorial: 
> http://blog.mylifeorganized.net/2015/10/mylifeorganized-for-android-v2-video.html
> Enjoy! 
>
> Sincerely yours,
> Marina
> On behalf of the MyLifeOrganized Team
>

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Re: [MLO] Re: How do you guys use MLO?

[J Smith]

UPDATE
1. I couldnt get Digical to synchronise appointment colours (via 
Categories). 
2. So I am trying Deja Office. Off to a TERRIBLE start though as 
DejaCalendar via Companion Link has managed to *erase *all the existing 
Categories on all my existing appointments on Outlook!

Deja is a leviathan of an application - i.e. it is extremely ambitious in 
its scope (hence the high price). All I want to do is sync colours on my 
Appointments! 
Deja seems pretty clunky, with everything looking pretty oldfashioned and 
lots of the defaults being horrible. It also got a fair number of terrible 
reviews (for sync failures etc) on Amazon but I couldn't find an 
alternative app in the time available so I have gone with it for now. 

And finally I do now have appointment colours going from PC to Android and 
back. Phew!  

J

On Wednesday, 21 October 2015 11:04:10 UTC+1, John . Smith wrote:
>
> Deja office seems to require Companion Link to be installed on my PC in 
> order to sync colors. I guess the Outlook API doesn't include colour (why 
> am I not surprised?) so this makes sense.  
> Companion Link seems expensive at $49.95...
>
> J
>
>
>
>
> On Tuesday, October 20, 2015 at 10:16:05 PM UTC+1, Wallace Gilbraith wrote:
>>
>> Deja office syncs calendars with outlook, including category colours
>>
>> Wol
>>
>> - sent from my phone - please excuse brevity -
>>
>> - phone sends from gmail account, but please always mail me at 
>> ho...@gilbraith.co.uk -
>>
>>
>> --
>> *From:* "John . Smith" 
>> *Sent:* 20 October 2015 20:15:02 BST
>> *To:* MyLifeOrganized 
>> *Subject:* Re: [MLO] Re: How do you guys use MLO?
>>
>>
>> YES - I am already using Nine as an emails client. And having tried about 
>> 10 different apps before I found it (a painful journey!) I can report that 
>> it is extremely good as an Exchange client.  :^)
>> However me thinks it doesn't do calendar... right?
>>
>> The main calendar app I'm using is Business Calendar (v1.4.9.2), however 
>> I don't think it syncs the colour of diary entries.
>>
>> J
>>
>>
>>
>>
>> On Tuesday, October 20, 2015 at 10:56:06 AM UTC+1, Alan Grainger wrote:
>>>
>>> Hi J,
>>>
>>> If you're using Android, try the Nine email client. It's a game-changer.
>>>
>>> https://play.google.com/store/apps/details?id=com.ninefolders.hd3&hl=en
>>>
>>> Alan
>>>
>>> On Tuesday, 20 October 2015 00:16:32 UTC+13, J Smith wrote:
>>>>
>>>>
>>>> c) Fwiw, the big problem with using Exchange for email is that there is 
>>>> a very limited range of mobile phone email apps that work with it.
>>>>
>>>> J
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Sun, Oct 18, 2015 at 7:14 PM, Elizabeth Lindsay >>> > wrote:
>>>>
>>>>> My reply is quite late, but hopefully you might still find it useful.  
>>>>> For me, it would be a disservice to all I have on my plate if I made a 
>>>>> weekly plan.  I much prefer to follow Getting Things Done (GTD) and make 
>>>>> decisions more on the fly after each completed task.  The closest I come 
>>>>> to 
>>>>> a weekly plan is that on Friday when I do my review, I star items that 
>>>>> need 
>>>>> my focus the following week.  Each time I'm ready for a new task, I look 
>>>>> at 
>>>>> the tab by due date first to see if I have anything critical due that day 
>>>>> or soon.  Then I look at the starred tab.  Lastly, I use the context tab. 
>>>>>  
>>>>> This way, each time I am deciding what to work on, I'm getting the most 
>>>>> bang for my buck.
>>>>>
>>>>> On Friday, September 4, 2015 at 2:40:30 PM UTC-5, Holmes245 wrote:
>>>>>>
>>>>>> Hey guys, I've been using MLO for the past several years, at least 
>>>>>> since 2010, I believe. However, I'm at a point where I want to plan out 
>>>>>> the 
>>>>>> next week but I find that it's hard to do with MLO. I recently watched a 
>>>>>> video by Brett McKay from the Art of Manliness called "How to Plan 
>>>>>> Your Week <https://www.youtube.com/watch?v=KNxLNY6yxRI>" which 
>>>>>> requires one to look at what needs to be done. One of the tools he used 
>>>>&

[MLO] What does "Near Due Date" means (and can we change it?)

[J Smith]

Hello

I want to change the colour used by Start Date so that there are 3 
different possibilities:
a) Date is in the future  [i.e. "No need to start this task yet" ]
b) Date is *today*[i.e. "You should have started this task today"" ]
c) Date is in the past[i.e. "You should have started this task already 
before today"]

Is this possible?

To get clear, I want to see which tasks because due to start *today*.  (I 
find this particularly useful e.g. on my Morning Routine collection of 
tasks the repeat every day, when been away for a day or two and I have 
therefore gotten behind and I now want remove all of them apart from 
today's tasks, which I can then tick off in an orderly manner). 

I shouldn't need to ask this question, but I found the documentation to be 
inadequate/ couldn't find the correct place (after 10 min of searching!)

BACKGROUND
I use Start Date a lot.  Currently, I am not using Due Date very often, 
because most of my tasks do not have *genuine *(exterior to me) due dates.
>From what I can see Due Date colours work exactly how I would like my Start 
date colours to work, but Due Date does not take things off my Active task 
("to-do") list.


DETAILS
For clarity here is where you can set up your Date Colours:

   Tools > Options > Themes & Formatting > Edit (my theme) > Dates Color
   The options here are:
  - "Future Dates"
  - "Near Due Dates" (**)
  - "Overdue Dates"

(** But exactly what does "Near Due Date" mean - and can I change it?)

>From what I can see, the colour of the Start Date is affected by the date 
in the Due Date. 
e.g. If a task's Due Date has happened, then  both the Start Date and the 
Due Date go to "Overdue Date" colour. ==> Fair enough.
Interestingly if there is no Due Date set, then Start Date can not go into 
"Overdue Date" colour. ==> Also fair enough

Likewise if there is no Start Date set, then the Due Date will only go into 
"Near Due Date" colours if the date is Today.
==> So this means that on their own, Due Date colours are behaving exactly 
as I would like Start Date to work.

OK, so you might think that I should simply use Due Date as my Start Date. 
HOWEVER I am using Start Date to *disappear *off my Active tasks list (i.e. 
my To-Do list) by putting them into the future. I find this extremely 
useful. e.g. I might go "Alt/S" and then "3D", and that will take the 
current task off my Active tasks list and I will not see it until 3 days 
time.

However my problem is that changing Due Dates does not remove things from 
my Active task list.

J








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Re: [MLO] Tasks disappear from Starred view if they have child tasks.

[J Smith]

Emails crossed. Thanks Dwight.  Yes !  :)

On Sunday, 11 October 2015 13:45:47 UTC+1, Dwight Arthur wrote:

> In the view definition,  the first filter is Show Actions. What value do 
> you have selected? If it's "active" then this is happening because a task 
> that has uncompleted subtasks is by definition inactive,  try a different 
> action filter,  like  All or Available
> -Dwight
> Mlo betazoid on Android sgn2
>
> On Oct 11, 2015, J Smith > wrote:
>>
>> Hello
>>
>>
>> If I have a task (call it TaskA) which I have starred, if I happen to add 
>> a sub-task (call it TaskB), then Task A disappears from my Starred 
>> report(s).
>>
>>
>> It there any way to stop this from happening?
>> i.e. I would like for any (task or project) that has one or more sub-task 
>> 'children' to still appear in my Starred tasks view.
>>
>> I simply put, I would like to see a view that contains every row that has 
>> been starred.
>>
>>
>> J
>>
>> -- 
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>> .
>> For more options, visit https://groups.google.com/d/optout.
>>
>

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[MLO] Tasks disappear from Starred view if they have child tasks.

[J Smith]

Hello


If I have a task (call it TaskA) which I have starred, if I happen to add a 
sub-task (call it TaskB), then Task A disappears from my Starred report(s).


It there any way to stop this from happening?
i.e. I would like for any (task or project) that has one or more sub-task 
'children' to still appear in my Starred tasks view.

I simply put, I would like to see a view that contains every row that has 
been starred.


J

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[MLO] Re: Useful Icons and exported filters and auto-formatting for MLO

[J Smith]

Hold that thought! 
I have discovered sidebar colour in Automatic Formatting which can be 
sufficiently subtle and not too distracting as to do me quite nicely.
I'll see how I get on without icons at tall. Watch this space  :)

J


On Sunday, 11 October 2015 11:33:12 UTC+1, J Smith wrote:

> Okay I managed to download "CustomMLOicons.zip".
>
> But none of the icons seem to be the ones I want. i.e. I simply want some 
> additional colour variant on the flags, exclamation marks and/or bullets.
>
> I tried searching my PC for *.ico files to see if I could find the default 
> ones but couldn't find them. Can you tell me where they live as maybe I 
> could edit them with IcoFX to change their colours.
>
> Many thanks
>
> J
>
>   
>
>
> On Sunday, 11 October 2015 00:37:54 UTC+1, Stéph wrote:
>>
>> Hello John,
>>
>> I just tested the download and had no problem.  Try right-clicking on the 
>> download link in my post (or anyone else's which has an attachment) and 
>> select "Save target as...".
>>
>> Regarding producing existing icons in different colours - that's a 
>> trivial task with the IcoFX freeware. I did a custom icon for someone 
>> previously, as I find drawing icons a contemplative experience if I'm on a 
>> train with no other pressing task. However, at the moment I'm rushed off my 
>> feet, so can't offer to do the colour conversion for you this time.
>>
>> Meanwhile, if you want an icon for monthly goals, I'd suggest taking a 
>> look at the archery target icon in the set I posted (maybe on of the later 
>> attachments in this thread) and see if that might meet your needs.
>>
>> Best regards,
>> Stéphane
>>
>>
>> On Friday, 9 October 2015 18:03:51 UTC+1, John . Smith wrote:
>>
>>>
>>> Hi 
>>>
>>> Can anyone help me out with all this icon stuff? 
>>>
>>> I am having trouble downloading Steph's zip file.
>>> I need some small 16x16 icons for Monthly an Yearly goals. 
>>>
>>> Can anyone supply: 
>>> - other colours of small "!" icons to match the default weekly red & 
>>> grey icons
>>> OR
>>> - a grey coloured flag to match the existing default flags
>>> OR 
>>> - a grey coloured bullet to match the exiting bullets.
>>>
>>> I guess I could create all my own icons if I tried hard enough but it 
>>> all takes TIME... !
>>>
>>> Thanks
>>>
>>> Many thanks
>>>
>>>
>>> On Wednesday, October 22, 2014 at 11:41:10 PM UTC+1, Stéph wrote:
>>>>
>>>> Here's a little early Christmas present for all your MLO desktop users.
>>>>
>>>> I thought it would be a good idea to start a thread for people to post 
>>>> useful icons, exported filters, exported automatic formatting rules or 
>>>> other MLO resources.  Make sure you don't breach copyright if you post 
>>>> icon 
>>>> files here.
>>>>
>>>> If Andrey likes this idea, maybe he can pin this discussion thread at 
>>>> the top of the discussion forum, so it doesn't get lost. Andrey, the other 
>>>> alternative migt be to host user's contributions somewhere on the 
>>>> MyLifeOrganized.net website?
>>>>
>>>>
>>>> As a starting point, I've attached a group of GTD icons I've created 
>>>> for my own use.  You're free to use, distribute and edit them under a 
>>>> Creative Commons licence. I've included a .txt file with details of the 
>>>> licence and some more information on the reasons for making them flat, 
>>>> simple and block-colour.
>>>>
>>>> I used TouchDraw on the iPad for creating the icons.
>>>> I recommend IcoFx for creating and editing icons from pictures - This 
>>>> is available as Portable Freeware, eg on PortableApps.com.
>>>>
>>>> Share and enjoy!
>>>>
>>>> Stéphane
>>>>
>>>>

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[MLO] Re: Useful Icons and exported filters and auto-formatting for MLO

[J Smith]

Okay I managed to download "CustomMLOicons.zip".

But none of the icons seem to be the ones I want. i.e. I simply want some 
additional colour variant on the flags, exclamation marks and/or bullets.

I tried searching my PC for *.ico files to see if I could find the default 
ones but couldn't find them. Can you tell me where they live as maybe I 
could edit them with IcoFX to change their colours.

Many thanks

J

  


On Sunday, 11 October 2015 00:37:54 UTC+1, Stéph wrote:
>
> Hello John,
>
> I just tested the download and had no problem.  Try right-clicking on the 
> download link in my post (or anyone else's which has an attachment) and 
> select "Save target as...".
>
> Regarding producing existing icons in different colours - that's a trivial 
> task with the IcoFX freeware. I did a custom icon for someone previously, 
> as I find drawing icons a contemplative experience if I'm on a train with 
> no other pressing task. However, at the moment I'm rushed off my feet, so 
> can't offer to do the colour conversion for you this time.
>
> Meanwhile, if you want an icon for monthly goals, I'd suggest taking a 
> look at the archery target icon in the set I posted (maybe on of the later 
> attachments in this thread) and see if that might meet your needs.
>
> Best regards,
> Stéphane
>
>
> On Friday, 9 October 2015 18:03:51 UTC+1, John . Smith wrote:
>
>>
>> Hi 
>>
>> Can anyone help me out with all this icon stuff? 
>>
>> I am having trouble downloading Steph's zip file.
>> I need some small 16x16 icons for Monthly an Yearly goals. 
>>
>> Can anyone supply: 
>> - other colours of small "!" icons to match the default weekly red & grey 
>> icons
>> OR
>> - a grey coloured flag to match the existing default flags
>> OR 
>> - a grey coloured bullet to match the exiting bullets.
>>
>> I guess I could create all my own icons if I tried hard enough but it all 
>> takes TIME... !
>>
>> Thanks
>>
>> Many thanks
>>
>>
>> On Wednesday, October 22, 2014 at 11:41:10 PM UTC+1, Stéph wrote:
>>>
>>> Here's a little early Christmas present for all your MLO desktop users.
>>>
>>> I thought it would be a good idea to start a thread for people to post 
>>> useful icons, exported filters, exported automatic formatting rules or 
>>> other MLO resources.  Make sure you don't breach copyright if you post icon 
>>> files here.
>>>
>>> If Andrey likes this idea, maybe he can pin this discussion thread at 
>>> the top of the discussion forum, so it doesn't get lost. Andrey, the other 
>>> alternative migt be to host user's contributions somewhere on the 
>>> MyLifeOrganized.net website?
>>>
>>>
>>> As a starting point, I've attached a group of GTD icons I've created for 
>>> my own use.  You're free to use, distribute and edit them under a Creative 
>>> Commons licence. I've included a .txt file with details of the licence and 
>>> some more information on the reasons for making them flat, simple and 
>>> block-colour.
>>>
>>> I used TouchDraw on the iPad for creating the icons.
>>> I recommend IcoFx for creating and editing icons from pictures - This is 
>>> available as Portable Freeware, eg on PortableApps.com.
>>>
>>> Share and enjoy!
>>>
>>> Stéphane
>>>
>>>

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[MLO] Re: Using keyboard shortcuts, how can I move a task down, directly to the top of a folder? (Windows MLO)

[J Smith]

Yes I live in my Outline view! (Mostly in All Task, Active).

I also use the folders to house different GTD lists (e.g. Maybe Do, 
Definitely Do) plus other stuff for review later (e.g. Reflective Thoughts, 
New Ideas, GTD Theory...)  ... all of which I hide from Active view and so 
can only see through my All Tasks view.

Fwiw, I then use the sort order in my All Tasks Active view to establish 
core (relative) priority and then use markups with *bold* and/or hightlight to 
establish short time priority and finally at the start of every day I use 
Stars to establish what I'm gonna work on today.

I have also just started using Bookmarks go get to the folder I want fast.

It's pretty basic but it works for now!  
I was wasting FAR too much time messing with the system 


> You might be better off with Ctrl+x and Ctrl+v - this adds to top of 
folder list.

Thanks! Yes not bad. The keyboard sequence is 
- Control/X 
- DownArrow
- Control/V
- Enter

It does work. However it's a bit fiddly - 4 keyboard interactions just to 
go down one row!

Any other suggestions?





On Thursday, 8 October 2015 10:27:24 UTC+1, pottster wrote:

> You might be better off with Ctrl+x and Ctrl+v - this adds to top of 
> folder list.
>
> From this, and some of your other posts, I suspect that you might be 
> spending too much time "playing" with your outline. I would recommend 
> keeping your outline structure as flat and as unchanging as possible and 
> use views and your tags of choice (contexts, stars, flags) to achieve what 
> you want. Everyone is different of course but I do feel that the Outline is 
> best used for planning, setting goals and review - a bit like the contents 
> section of a book. I spent a fair amount of time getting my Outline right a 
> couple of years ago but haven't changed it significantly for a long while. 
> Don't get too hung up on the sequence of the tasks either, very few tasks 
> need to be done (or can be done) in sequence - I say that as an experienced 
> Project Manager. Life doesn't happen in A-Z, if only!
>

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Re: [MLO] Using keyboard shortcuts, how can I move a task down, directly to the top of a folder? (Windows MLO)

[J Smith]

Yes, holding the (Shift/Alt/UpArrow) keys down helps of course. The problem 
is when you have 100 or so it becomes slightly time consuming.

The other problem is of course the when you finally get back to the top of 
the folder in question, it is no longer visible at the top of the main body 
of the screen.  And so at this point, if you were not paying sufficient 
attention, you don't remember which folder you are now in!  

And so at this point you have to go UpArrow, then Down Arrow in order to 
see and give focus back to the Task you are working on. Not hard but a bit 
messy.

Aside:
Only since raising this issue, I have only now spotted that the folder name 
appears in the MLO's white space just below the tabs at the top of the 
screen. It's a fraction hard to read the folder because that row also 
contains the title of the task in full. (Personally I would vote to grey 
out the task name a this point, but I doubt I'd get many supporters for 
this.) 

Incidentally do any of you people use that row much? (i.e. just below the 
tabs at the top of the screen) 
And if so what for?

J

On Thursday, 8 October 2015 07:37:34 UTC+1, Wallace Gilbraith wrote:

> Shift Alt and hold on Up arrow, rather than separate presses
>
> Wol
>
>

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Re: [MLO] Re: Poss bug? Trying to create View with Starred tasks, grouped by Context, but w/o Context name rows.

[J Smith]

Hi Dwight

Sorry you know what - I need to do a 'pivot' on this!

I seen now precisely what you mean - the group by already is doing what I 
want it do to. And I also see that without having the Group heading in 
place that the context columns are become extremely. Part of the problem is 
that the will of course show all the Contexts that have been added - and do 
so in whatever order they were added in! 

OK now that I've found a way to make the Group headings visually much less 
"shouting"  I think what we have will suffice. So please do not request the 
hiding of group headers - at least do not do so just for me!

J



On Tuesday, 6 October 2015 21:09:12 UTC+1, J Smith wrote:

> Hi Dwight
>
> Most of my tasks are single context, but yes, I do see the problem of 
> multiple contexts. 
>
> Hmm, tricky. I guess what I would want is for the view to be broken out 
> into a list of "contains  context"... but you're going to tell me 
> that this would be completely beyond the way MLO currently does things, 
> right?
>
> Thanks
>
> J
>
>
>
>
>
>
> On Tuesday, 6 October 2015 16:00:34 UTC+1, Dwight Arthur wrote:
>
>> Hi, John.
>>
>> I don't have any solution for you.
>>
>> I might be able to guess why context is missing from sort. If a task with 
>> more than one context is viewed with contexts grouped,  the task will 
>> appear in more than one place. I often have this situation; a task might 
>> have a context for where I want to address it, for the customer involved, 
>> and for the tool I need. It would be difficult and confusing to make a 
>> single task appear in multiple locations in a sort. There is also a 
>> consideration when a context includes another context, I can't work it out 
>> right now as I don’t have access to Windows. 
>>
>> The most likely implementation of context sort would be an alphabetical 
>> sort of the contents of the Context field,  which would mean that the task 
>> would essentially be sorted by the context listed first. In my example, if 
>> I looked for tasks for a certain customer I would miss this one as it would 
>> be sorted under its location. This seems the kind tool that could leave new 
>> users confused and frustrated, I would suggest not proceeding without a 
>> proposal to avoid this pitfall. 
>>
>> The suggestion to hide group headers has more promise.  You could make a 
>> view that's confusing but it would be easy to understand what went wrong 
>> and put the headers back if needed. 
>>
>> If no one else objects I would suggest bringing this to Jira.  As you 
>> have expressed concern about learning Jira, let me spell it out for you. 
>> 1. Using a large-screen device (tablet or PC) point your browser to 
>> MyLifeOrganized.net/mloissues
>> 2. Click on a bar at the top called something like "report mlo beta issue"
>> 3. Fill out and submit the form.
>> That's all!
>> -Dwight
>> Mlo betazoid on Android sgn2
>>
>> On Oct 6, 2015, J Smith  wrote:
>>>
>>> To summarize:
>>>
>>> How can I create a view of (Active) Starred tasks that is either 
>>> A) sorted by Context?
>>> B) grouped by Context but have the Context rows hidden?
>>>
>>> thanks
>>>
>>> J
>>>
>>> On Friday, 2 October 2015 20:56:56 UTC+1, J Smith wrote:
>>>>
>>>> PS  OK, I have a partial solution which is to change the formatting of 
>>>> the Groups within Tree Format. This helps visually however I would still 
>>>> prefer not to have the Group By names (i.e. the rows containing Context 
>>>> names) visible as I regard them as both slightly distracting and a waste 
>>>> of 
>>>> vertical space.
>>>>
>>>>
>>>> On Friday, 2 October 2015 20:27:17 UTC+1, J Smith wrote:
>>>>>
>>>>>
>>>>> Hello 
>>>>>
>>>>> I have found a weirdness / possible bug. 
>>>>>
>>>>> I am trying to create a View that shows: 
>>>>> - All my Active tasks that I have given Stars and then 
>>>>> - to have them grouped by Context. 
>>>>>
>>>>> This is easily achieved by having an Advanced Filtering with (Starred) 
>>>>> ticked and then going to the 
>>>>> "Group by" screen and setting "Group Items By" to "Context"
>>>>>
>>>>> So far so good. 
>>>>>
>>>>> However  I am finding the rows

Re: [MLO] Re: Poss bug? Trying to create View with Starred tasks, grouped by Context, but w/o Context name rows.

[J Smith]

Hi Dwight

Most of my tasks are single context, but yes, I do see the problem of 
multiple contexts. 

Hmm, tricky. I guess what I would want is for the view to be broken out 
into a list of "contains  context"... but you're going to tell me 
that this would be completely beyond the way MLO currently does things, 
right?

Thanks

J






On Tuesday, 6 October 2015 16:00:34 UTC+1, Dwight Arthur wrote:

> Hi, John.
>
> I don't have any solution for you.
>
> I might be able to guess why context is missing from sort. If a task with 
> more than one context is viewed with contexts grouped,  the task will 
> appear in more than one place. I often have this situation; a task might 
> have a context for where I want to address it, for the customer involved, 
> and for the tool I need. It would be difficult and confusing to make a 
> single task appear in multiple locations in a sort. There is also a 
> consideration when a context includes another context, I can't work it out 
> right now as I don’t have access to Windows. 
>
> The most likely implementation of context sort would be an alphabetical 
> sort of the contents of the Context field,  which would mean that the task 
> would essentially be sorted by the context listed first. In my example, if 
> I looked for tasks for a certain customer I would miss this one as it would 
> be sorted under its location. This seems the kind tool that could leave new 
> users confused and frustrated, I would suggest not proceeding without a 
> proposal to avoid this pitfall. 
>
> The suggestion to hide group headers has more promise.  You could make a 
> view that's confusing but it would be easy to understand what went wrong 
> and put the headers back if needed. 
>
> If no one else objects I would suggest bringing this to Jira.  As you have 
> expressed concern about learning Jira, let me spell it out for you. 
> 1. Using a large-screen device (tablet or PC) point your browser to 
> MyLifeOrganized.net/mloissues
> 2. Click on a bar at the top called something like "report mlo beta issue"
> 3. Fill out and submit the form.
> That's all!
> -Dwight
> Mlo betazoid on Android sgn2
>
> On Oct 6, 2015, J Smith > wrote:
>>
>> To summarize:
>>
>> How can I create a view of (Active) Starred tasks that is either 
>> A) sorted by Context?
>> B) grouped by Context but have the Context rows hidden?
>>
>> thanks
>>
>> J
>>
>> On Friday, 2 October 2015 20:56:56 UTC+1, J Smith wrote:
>>>
>>> PS  OK, I have a partial solution which is to change the formatting of 
>>> the Groups within Tree Format. This helps visually however I would still 
>>> prefer not to have the Group By names (i.e. the rows containing Context 
>>> names) visible as I regard them as both slightly distracting and a waste of 
>>> vertical space.
>>>
>>>
>>> On Friday, 2 October 2015 20:27:17 UTC+1, J Smith wrote:
>>>>
>>>>
>>>> Hello 
>>>>
>>>> I have found a weirdness / possible bug. 
>>>>
>>>> I am trying to create a View that shows: 
>>>> - All my Active tasks that I have given Stars and then 
>>>> - to have them grouped by Context. 
>>>>
>>>> This is easily achieved by having an Advanced Filtering with (Starred) 
>>>> ticked and then going to the 
>>>> "Group by" screen and setting "Group Items By" to "Context"
>>>>
>>>> So far so good. 
>>>>
>>>> However  I am finding the rows with Context names in them to be too 
>>>> visually distracting. And although unticking "Show Items count in groups" 
>>>> removes the count on the Context rows, I cannot remove the Group names by 
>>>> unticking "Show Group Name".
>>>> Ideally I would like to get rid of the entire row with the Context name 
>>>> in it, (because I can already see the Context for each Task in the Context 
>>>> column that I have set up).
>>>>
>>>> Furthermore, the tickbox under "Group Items By" that is called "This 
>>>> Group Expanded" does not appear to have any affect whatsoever as to 
>>>> whether 
>>>> or not the group actually is expanded (a bug surely!). Given the choice I 
>>>> would like the groups to be expanded by default although this is not 
>>>> crucial I guess.
>>>>
>>>> A simpler solution might have been simply to have sorted by Context, 
>>>> however perhaps strangley "Filter

Re: [MLO] Is there a good reason for not having Quarterly goals?

[J Smith]

Ayeee  I'm still quite new to Goals. So I'm not 100% sure how they work 
in functional terms, beyond that they appear in a section in the Major 
Goals view if ticked. 

> my daily to-do list includes all tasks which have not been modified in 
> the last 91 days and that have yearly goal set.

Are you saying that you have created a special view that just shows Tasks 
ticked as being a Yearly goal, but which have not been modified in the last 
quarter? Why does it matter if they have been modified?  Does a monthly or 
yearly goal actually expire a month or year after it was last modified? If 
so what happens after it expires?

J






On Tuesday, 6 October 2015 16:17:33 UTC+1, Dwight Arthur wrote:

> Hi, John.  Do you actually need five levels of [starred+goal]? Or could it 
> be that the four you have are enough,  but you wish the names to be 
> changed. I am in the second group: I need quarterly goal but I don't need 
> yearly goals.  So I treat yearly to mean quarterly,  which specifically for 
> me means that my daily to-do list includes all tasks which have not been 
> modified in the last 91 days and that have yearly goal set.
> -Dwight
> MLO betazoid on Android sgn2
>
> On Oct 6, 2015, J Smith > wrote:
>>
>> Hello
>>
>> I find it strange the there are no Quarterly goals. I understand that 
>> this has been requested many times already. Is there any good reason for 
>> not having Quarterly Goals?
>>
>> J
>>
>>
>> -- 
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>> .
>> For more options, visit https://groups.google.com/d/optout.
>>
>

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[MLO] Is there a good reason for not having Quarterly goals?

[J Smith]

Hello

I find it strange the there are no Quarterly goals. I understand that this 
has been requested many times already. Is there any good reason for not 
having Quarterly Goals?

J


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[MLO] Re: Poss bug? Trying to create View with Starred tasks, grouped by Context, but w/o Context name rows.

[J Smith]

To summarize:

How can I create a view of (Active) Starred tasks that is either 
A) sorted by Context?
B) grouped by Context but have the Context rows hidden?

thanks

J

On Friday, 2 October 2015 20:56:56 UTC+1, J Smith wrote:
>
> PS  OK, I have a partial solution which is to change the formatting of the 
> Groups within Tree Format. This helps visually however I would still prefer 
> not to have the Group By names (i.e. the rows containing Context names) 
> visible as I regard them as both slightly distracting and a waste of 
> vertical space.
>
>
> On Friday, 2 October 2015 20:27:17 UTC+1, J Smith wrote:
>>
>>
>> Hello 
>>
>> I have found a weirdness / possible bug. 
>>
>> I am trying to create a View that shows: 
>> - All my Active tasks that I have given Stars and then 
>> - to have them grouped by Context. 
>>
>> This is easily achieved by having an Advanced Filtering with (Starred) 
>> ticked and then going to the 
>> "Group by" screen and setting "Group Items By" to "Context"
>>
>> So far so good. 
>>
>> However  I am finding the rows with Context names in them to be too 
>> visually distracting. And although unticking "Show Items count in groups" 
>> removes the count on the Context rows, I cannot remove the Group names by 
>> unticking "Show Group Name".
>> Ideally I would like to get rid of the entire row with the Context name 
>> in it, (because I can already see the Context for each Task in the Context 
>> column that I have set up).
>>
>> Furthermore, the tickbox under "Group Items By" that is called "This 
>> Group Expanded" does not appear to have any affect whatsoever as to whether 
>> or not the group actually is expanded (a bug surely!). Given the choice I 
>> would like the groups to be expanded by default although this is not 
>> crucial I guess.
>>
>> A simpler solution might have been simply to have sorted by Context, 
>> however perhaps strangley "Filter" ==> "Group & Sort" ==> "Sort Tasks by" 
>> does not list the Context field as being an option.
>>
>> Any suggestions?
>>
>> J
>>
>>
>>
>>
>>

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Re: [MLO] Re: How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

[J Smith]

Thanks, yes good to remind myself about Pomodoro...

And yes I do use timers a LOT. I use the to set up what I call "do nothing 
but" time - i.e. focused time, measure by timer were no distractions of ANY 
sort is allowed. And then 'compulsory' breaks.

However having worked out how many Pomodoros each task is likely to take, 
according this this video the suggestion is 
"set the timetable according to your to dos, to your time or even to the 
season"
https://www.youtube.com/watch?v=CT70iCaG0Gs [see 1:09 ]

That's all very well but there is no easy way to add up how many Pomodoros 
will fit into a day. Plus it rather goes against GTD theory which assume 
priorities are likely to shift around quite a lot within a given day.  

While I'm here I like some of what Tim Ferris says here:
http://fourhourworkweek.com/2007/08/16/the-not-to-do-list-9-habits-to-stop-now/ 

especially his point 4. "Do not let people ramble"
"...A big part of GTD is GTP — Getting To the Point."





On Friday, 2 October 2015 19:56:34 UTC+1, Dwight Arthur wrote:
>
> Hi, John.
> You should Google "the Pomodoro technique"
> -Dwight
> Mlo betazoid on Android sgn2
>
> On Oct 2, 2015, J Smith > wrote:
>>
>>
>> Hmmm I'm not so sure. 
>>
>> "Now! Now! Now!" sounds more like a recipe for stress than a recipe for 
>> success.
>>
>>
>>
>>
>> On Friday, 2 October 2015 17:26:09 UTC+1, Majorbillion wrote:
>>>
>>> J:
>>>
>>> I have this quote on my monitor: 
>>>
>>> Patton: “A good plan violently executed now is better than a perfect 
>>> plan executed at some indefinite time in the future.”
>>>
>>> Eddie
>>>
>>> On Fri, Oct 2, 2015 at 9:23 AM, J Smith  wrote:
>>>
>>>> P.S. 
>>>> To get clear you can add a Start Date and/or a Due Date easily enough 
>>>> for a task, but I don't think you can do anything similar for a Context...
>>>>
>>>>
>>>>
>>>> On Friday, 2 October 2015 17:14:20 UTC+1, J Smith wrote:
>>>>>
>>>>> Hello
>>>>>
>>>>> I am working at home a lot and I have a problem with the way I am 
>>>>> using MLO which is that I keep "ploughing too deeply". i.e. I am spending 
>>>>> too long on tasks and being too perfectionist about things. Part of the 
>>>>> problem is that I am also not jumping into different Contexts often 
>>>>> enough. 
>>>>> (In fact I often do not bother to add a context for things that must be 
>>>>> done at the computer screen and this may not help)
>>>>>
>>>>> I rather feel that I should allocate block of time for each context. 
>>>>> However I can see no obvious way to put this sort of thing into MLO. 
>>>>>
>>>>> Do you have any hints / tricks that you use?
>>>>>
>>>>> e.g. I am toying with using a kitchen timer for this sort of thing... 
>>>>> i.e. only allow a certain amount of time in one sitting for each context.
>>>>>
>>>>> J
>>>>>
>>>> -- 
>>>> You received this message because you are subscribed to the Google 
>>>> Groups "MyLifeOrganized" group.
>>>> To unsubscribe from this group and stop receiving emails from it, send 
>>>> an email to mylifeorganiz...@googlegroups.com.
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>>>> https://groups.google.com/d/msgid/mylifeorganized/500e516d-e7f8-4f9e-85c8-af4fce663cc3%40googlegroups.com
>>>>  
>>>> <https://groups.google.com/d/msgid/mylifeorganized/500e516d-e7f8-4f9e-85c8-af4fce663cc3%40googlegroups.com?utm_medium=email&utm_source=footer>
>>>> .
>>>>
>>>> For more options, visit https://groups.google.com/d/optout.
>>>>
>>>
>>> -- 
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[MLO] Re: Poss bug? Trying to create View with Starred tasks, grouped by Context, but w/o Context name rows.

[J Smith]

PS  OK, I have a partial solution which is to change the formatting of the 
Groups within Tree Format. This helps visually however I would still prefer 
not to have the Group By names (i.e. the rows containing Context names) 
visible as I regard them as both slightly distracting and a waste of 
vertical space.


On Friday, 2 October 2015 20:27:17 UTC+1, J Smith wrote:
>
>
> Hello 
>
> I have found a weirdness / possible bug. 
>
> I am trying to create a View that shows: 
> - All my Active tasks that I have given Stars and then 
> - to have them grouped by Context. 
>
> This is easily achieved by having an Advanced Filtering with (Starred) 
> ticked and then going to the 
> "Group by" screen and setting "Group Items By" to "Context"
>
> So far so good. 
>
> However  I am finding the rows with Context names in them to be too 
> visually distracting. And although unticking "Show Items count in groups" 
> removes the count on the Context rows, I cannot remove the Group names by 
> unticking "Show Group Name".
> Ideally I would like to get rid of the entire row with the Context name in 
> it, (because I can already see the Context for each Task in the Context 
> column that I have set up).
>
> Furthermore, the tickbox under "Group Items By" that is called "This Group 
> Expanded" does not appear to have any affect whatsoever as to whether or 
> not the group actually is expanded (a bug surely!). Given the choice I 
> would like the groups to be expanded by default although this is not 
> crucial I guess.
>
> A simpler solution might have been simply to have sorted by Context, 
> however perhaps strangley "Filter" ==> "Group & Sort" ==> "Sort Tasks by" 
> does not list the Context field as being an option.
>
> Any suggestions?
>
> J
>
>
>
>
>

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[MLO] Poss bug? Trying to create View with Starred tasks, grouped by Context, but w/o Context name rows.

[J Smith]

Hello 

I have found a weirdness / possible bug. 

I am trying to create a View that shows: 
- All my Active tasks that I have given Stars and then 
- to have them grouped by Context. 

This is easily achieved by having an Advanced Filtering with (Starred) 
ticked and then going to the 
"Group by" screen and setting "Group Items By" to "Context"

So far so good. 

However  I am finding the rows with Context names in them to be too 
visually distracting. And although unticking "Show Items count in groups" 
removes the count on the Context rows, I cannot remove the Group names by 
unticking "Show Group Name".
Ideally I would like to get rid of the entire row with the Context name in 
it, (because I can already see the Context for each Task in the Context 
column that I have set up).

Furthermore, the tickbox under "Group Items By" that is called "This Group 
Expanded" does not appear to have any affect whatsoever as to whether or 
not the group actually is expanded (a bug surely!). Given the choice I 
would like the groups to be expanded by default although this is not 
crucial I guess.

A simpler solution might have been simply to have sorted by Context, 
however perhaps strangley "Filter" ==> "Group & Sort" ==> "Sort Tasks by" 
does not list the Context field as being an option.

Any suggestions?

J




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Re: [MLO] Re: How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

[J Smith]

Hmmm I'm not so sure. 

"Now! Now! Now!" sounds more like a recipe for stress than a recipe for 
success.




On Friday, 2 October 2015 17:26:09 UTC+1, Majorbillion wrote:
>
> J:
>
> I have this quote on my monitor: 
>
> Patton: “A good plan violently executed now is better than a perfect plan 
> executed at some indefinite time in the future.”
>
> Eddie
>
> On Fri, Oct 2, 2015 at 9:23 AM, J Smith > 
> wrote:
>
>> P.S. 
>> To get clear you can add a Start Date and/or a Due Date easily enough for 
>> a task, but I don't think you can do anything similar for a Context...
>>
>>
>>
>> On Friday, 2 October 2015 17:14:20 UTC+1, J Smith wrote:
>>>
>>> Hello
>>>
>>> I am working at home a lot and I have a problem with the way I am using 
>>> MLO which is that I keep "ploughing too deeply". i.e. I am spending too 
>>> long on tasks and being too perfectionist about things. Part of the problem 
>>> is that I am also not jumping into different Contexts often enough. (In 
>>> fact I often do not bother to add a context for things that must be done at 
>>> the computer screen and this may not help)
>>>
>>> I rather feel that I should allocate block of time for each context. 
>>> However I can see no obvious way to put this sort of thing into MLO. 
>>>
>>> Do you have any hints / tricks that you use?
>>>
>>> e.g. I am toying with using a kitchen timer for this sort of thing... 
>>> i.e. only allow a certain amount of time in one sitting for each context.
>>>
>>> J
>>>
>> -- 
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>>
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>>
>
>

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[MLO] Re: How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

[J Smith]

P.S. 
To get clear you can add a Start Date and/or a Due Date easily enough for a 
task, but I don't think you can do anything similar for a Context...



On Friday, 2 October 2015 17:14:20 UTC+1, J Smith wrote:
>
> Hello
>
> I am working at home a lot and I have a problem with the way I am using 
> MLO which is that I keep "ploughing too deeply". i.e. I am spending too 
> long on tasks and being too perfectionist about things. Part of the problem 
> is that I am also not jumping into different Contexts often enough. (In 
> fact I often do not bother to add a context for things that must be done at 
> the computer screen and this may not help)
>
> I rather feel that I should allocate block of time for each context. 
> However I can see no obvious way to put this sort of thing into MLO. 
>
> Do you have any hints / tricks that you use?
>
> e.g. I am toying with using a kitchen timer for this sort of thing... i.e. 
> only allow a certain amount of time in one sitting for each context.
>
> J
>

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[MLO] How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

[J Smith]

Hello

I am working at home a lot and I have a problem with the way I am using MLO 
which is that I keep "ploughing too deeply". i.e. I am spending too long on 
tasks and being too perfectionist about things. Part of the problem is that 
I am also not jumping into different Contexts often enough. (In fact I 
often do not bother to add a context for things that must be done at the 
computer screen and this may not help)

I rather feel that I should allocate block of time for each context. 
However I can see no obvious way to put this sort of thing into MLO. 

Do you have any hints / tricks that you use?

e.g. I am toying with using a kitchen timer for this sort of thing... i.e. 
only allow a certain amount of time in one sitting for each context.

J

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[MLO] Re: Any easy way to change sort orders in Android app?

[J Smith]

OK sorry I've now remembered that I need to install Crashlytics. Which is 
where I got stuck last time.
Apologies. I shall attempt to continue this in the MLO-beta group... 

J


On Friday, 11 September 2015 09:51:23 UTC+1, John Smith wrote:
>
> PS To recap I am running "Version 1.6.10 (Pro)"
>
> Do I need the Beta version?
> (If so anyone know how I download it? I am on the road so this is slightly 
> difficult...)
>
> On Tuesday, September 1, 2015 at 3:33:43 PM UTC+1, John Smith wrote:
>>
>> Hi 
>> Is there any easy way to drag tasks up and down the screen in Outline 
>> mode in MLO s Android app? 
>> (if so I can't find it!) 
>>
>> Background I now use sort orders A LOT to establish relative priorities 
>> between similar tasks.  And an easy quick way of dragging and dropping 
>> tasks on the screen is crucial and very nearly a deal-breaker for me. 
>>
>> In fact has this Android app been improved at all in the last few months? 
>> I don't use if much (for the above reason) but it looks pretty much 
>> unchanged to me...
>>
>> Thanx 
>>
>> J
>>
>>

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Re: [MLO] Any easy way to change sort orders in Android app?

[J Smith]

The screenshot of my Outline view


<https://lh3.googleusercontent.com/-45JWdCixw0E/Veg-TggDf5I/ASo/zWL2LQ__pEM/s1600/delme-01.jpg>
Thanks

J


On Thursday, 3 September 2015 12:14:12 UTC+1, J Smith wrote:
>
> Hi 
>
> I think it's now clear that my version of the app is not the same as 
> everyone else's here.
>
> Yes I think I am a member of MLO-beta from way back, although I don't have 
> time to experiment much. If version 1.7 Beta is pretty stable I guess I'll 
> try that now (if that is I can work out where to get it from!)
>
> J  
>
>
>
> <https://lh3.googleusercontent.com/-OIr813v2SVk/Vegq1ZAUyDI/ASQ/4KL2PcrUABA/s1600/delme-01.jpg>
>
>
>
> On Thursday, 3 September 2015 08:25:09 UTC+1, Andrei Bacean wrote:
>>
>> Seems to be strange.
>> I see the 3 dots in the main menu.
>> By the way, 
>>
>>
>> <https://lh3.googleusercontent.com/-DAN90ixBfOg/Vef0rQF-2sI/Bt0/sMW52MHFjts/s1600/screenshot_12.png>
>>
>>
>> четверг, 3 сентября 2015 г., 4:48:26 UTC+3 пользователь Dwight Arthur 
>> написал:
>>>
>>> You are on the cover page.  Open the outline view and then tell us 
>>> what's in the upper right hand corner
>>> -Dwight
>>> Mlo betazoid on Android sgn2
>>>
>>> On Sep 2, 2015, J Smith  wrote:
>>>>
>>>> Nope I still cant see them. Here is a screenshot. Android v5.0, and 
>>>> like I say: MLO v1.6.10(Pro)
>>>>
>>>>
>>>> <https://lh3.googleusercontent.com/-28joXOrXhFQ/VeeSGWNlA4I/AR8/uFzg8Pl8Orw/s1600/delme-MLO.jpg>
>>>>
>>>>
>>>> On Wednesday, 2 September 2015 22:46:22 UTC+1, Andrei Bacean wrote:
>>>>>
>>>>> Hi Dwight
>>>>> Yes you are right, that is how they look on my phone.
>>>>> Br Andrei
>>>>
>>>> -- 
>>>> You received this message because you are subscribed to the Google 
>>>> Groups "MyLifeOrganized" group.
>>>> To unsubscribe from this group and stop receiving emails from it, send 
>>>> an email to mylifeorganiz...@googlegroups.com.
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>>>> https://groups.google.com/d/msgid/mylifeorganized/053cf3a8-7df9-41a1-bf81-63f2af1b3f4f%40googlegroups.com
>>>>  
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>>>> .
>>>> For more options, visit https://groups.google.com/d/optout.
>>>>
>>>

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Re: [MLO] Any easy way to change sort orders in Android app?

[J Smith]

Hi 

I think it's now clear that my version of the app is not the same as 
everyone else's here.

Yes I think I am a member of MLO-beta from way back, although I don't have 
time to experiment much. If version 1.7 Beta is pretty stable I guess I'll 
try that now (if that is I can work out where to get it from!)

J  


<https://lh3.googleusercontent.com/-OIr813v2SVk/Vegq1ZAUyDI/ASQ/4KL2PcrUABA/s1600/delme-01.jpg>



On Thursday, 3 September 2015 08:25:09 UTC+1, Andrei Bacean wrote:
>
> Seems to be strange.
> I see the 3 dots in the main menu.
> By the way, 
>
>
> <https://lh3.googleusercontent.com/-DAN90ixBfOg/Vef0rQF-2sI/Bt0/sMW52MHFjts/s1600/screenshot_12.png>
>
>
> четверг, 3 сентября 2015 г., 4:48:26 UTC+3 пользователь Dwight Arthur 
> написал:
>>
>> You are on the cover page.  Open the outline view and then tell us what's 
>> in the upper right hand corner
>> -Dwight
>> Mlo betazoid on Android sgn2
>>
>> On Sep 2, 2015, J Smith  wrote:
>>>
>>> Nope I still cant see them. Here is a screenshot. Android v5.0, and like 
>>> I say: MLO v1.6.10(Pro)
>>>
>>>
>>> <https://lh3.googleusercontent.com/-28joXOrXhFQ/VeeSGWNlA4I/AR8/uFzg8Pl8Orw/s1600/delme-MLO.jpg>
>>>
>>>
>>> On Wednesday, 2 September 2015 22:46:22 UTC+1, Andrei Bacean wrote:
>>>>
>>>> Hi Dwight
>>>> Yes you are right, that is how they look on my phone.
>>>> Br Andrei
>>>
>>> -- 
>>> You received this message because you are subscribed to the Google 
>>> Groups "MyLifeOrganized" group.
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>>> https://groups.google.com/d/msgid/mylifeorganized/053cf3a8-7df9-41a1-bf81-63f2af1b3f4f%40googlegroups.com
>>>  
>>> <https://groups.google.com/d/msgid/mylifeorganized/053cf3a8-7df9-41a1-bf81-63f2af1b3f4f%40googlegroups.com?utm_medium=email&utm_source=footer>
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>>>
>>

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Re: [MLO] Any easy way to change sort orders in Android app?

[J Smith]

Nope I still cant see them. Here is a screenshot. Android v5.0, and like I 
say: MLO v1.6.10(Pro)




On Wednesday, 2 September 2015 22:46:22 UTC+1, Andrei Bacean wrote:
>
> Hi Dwight
> Yes you are right, that is how they look on my phone.
> Br Andrei

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Re: [MLO] Any easy way to change sort orders in Android app?

[J Smith]

Top of screen from left to right is
a tick "MyLifeOrganized[Pro]" then a big "+" sign then a Cloud icon.
Where are these three dots?

thanx

J


On Wednesday, 2 September 2015 17:26:24 UTC+1, Wallace Gilbraith wrote:
>
> From the menu (three dots), top right corner of the screen
> Move is an option in Outline, Starred, Active Starred views only
>
> Wol
>
> - sent from my phone - please excuse brevity -
>
> - phone sends from gmail account, but please always mail me at 
> ho...@gilbraith.co.uk  -
>
>
> --
> *From:* J Smith >
> *Sent:* 2 September 2015 15:47:30 BST
> *To:* MyLifeOrganized >
> *Subject:* Re: [MLO] Any easy way to change sort orders in Android app?
>
>
> Thanks Dwight but - I give up! - where can I find "Move Mode"? 
> I am using Android version 1.6.10 (Pro) - is that still the latest version?
>
> J
>
>
>
> On Tuesday, 1 September 2015 18:28:32 UTC+1, Dwight Arthur wrote:
>
>> Hi, John. There's a function called "move mode." I forget how to turn it 
>> on (I don't have a copy of v1 any more.) But I'm pretty that there is a 
>> menu item somewhere. 
>>
>> When you turn on move mode, the star icon at the end of each line is 
>> replaced with a three-line move handle icon. If you grab (tap and hold) a 
>> move handle you can drag the item up or down and drop in into or between 
>> other items or hover over a collapsed item to expand it.
>>
>> On my device (Samsung Galaxy Note 2) just before my finger touches the 
>> right edge of the the MLO screen a scrollbar jumps out and my attemot ti 
>> touch the move handle register as an attempt to touch the scrollbar, 
>> causing the display to jump to a faraway part of the outline. Very 
>> annoying. Different people have different approaches to touching the move 
>> handle and not the scrollbar. Most involve (depending on the device) 
>> touching just to the left or just to the right of the move handle. I use 
>> the Note 2's stylus to touch just to the left of the icon.
>> -Dwight
>> Mlo betazoid on Android sgn2
>>
>> On Sep 1, 2015, John Smith  wrote:
>>>
>>> Hi 
>>> Is there any easy way to drag tasks up and down the screen in Outline mode 
>>> in MLO s Android app? 
>>> (if so I can't find it!) 
>>>
>>> Background I now use sort orders A LOT to establish relative priorities 
>>> between similar tasks.  And an easy quick way of dragging and dropping 
>>> tasks on the screen is crucial and very nearly a deal-breaker for me. 
>>>
>>> In fact has this Android app been improved at all in the last few months? 
>>> I don't use if much (for the above reason) but it looks pretty much 
>>> unchanged to me...
>>>
>>> Thanx 
>>>
>>> J
>>>
>>>

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Re: [MLO] Any easy way to change sort orders in Android app?

[J Smith]

Thanks Dwight but - I give up! - where can I find "Move Mode"? 
I am using Android version 1.6.10 (Pro) - is that still the latest version?

J



On Tuesday, 1 September 2015 18:28:32 UTC+1, Dwight Arthur wrote:

> Hi, John. There's a function called "move mode." I forget how to turn it 
> on (I don't have a copy of v1 any more.) But I'm pretty that there is a 
> menu item somewhere. 
>
> When you turn on move mode, the star icon at the end of each line is 
> replaced with a three-line move handle icon. If you grab (tap and hold) a 
> move handle you can drag the item up or down and drop in into or between 
> other items or hover over a collapsed item to expand it.
>
> On my device (Samsung Galaxy Note 2) just before my finger touches the 
> right edge of the the MLO screen a scrollbar jumps out and my attemot ti 
> touch the move handle register as an attempt to touch the scrollbar, 
> causing the display to jump to a faraway part of the outline. Very 
> annoying. Different people have different approaches to touching the move 
> handle and not the scrollbar. Most involve (depending on the device) 
> touching just to the left or just to the right of the move handle. I use 
> the Note 2's stylus to touch just to the left of the icon.
> -Dwight
> Mlo betazoid on Android sgn2
>
> On Sep 1, 2015, John Smith > wrote:
>>
>> Hi 
>> Is there any easy way to drag tasks up and down the screen in Outline mode 
>> in MLO s Android app? 
>> (if so I can't find it!) 
>>
>> Background I now use sort orders A LOT to establish relative priorities 
>> between similar tasks.  And an easy quick way of dragging and dropping tasks 
>> on the screen is crucial and very nearly a deal-breaker for me. 
>>
>> In fact has this Android app been improved at all in the last few months? 
>> I don't use if much (for the above reason) but it looks pretty much 
>> unchanged to me...
>>
>> Thanx 
>>
>> J
>>
>>

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Re: [MLO] Re: Do you put *multiple* tasks into single lines? (e.g. task1 ==> task2 ==> task3 ==> task4 etc.)

[J Smith]

Yes without any user control of layout TheBrain is absolutely hopeless IMO.

Obvious questions: 
- How do you get data between iMindQ and MLO (or dont you) ?
- Are there any plugins for MLO that let you do mindmaps with MLO data?

J


On Sunday, 23 August 2015 23:12:25 UTC+1, Majorbillion wrote:
>
> The Brain, for all the hype and smooth graphics is a disaster. I could 
> rant all day about it. In the last version I used, I think in 2013 -- you 
> could not change the order of topics and you couldn't see the full map, 
> unless you totally turned offf all snap-to structure. Then it becomes 
> chaos. 
>
> I've complained to them about this. They claim to be the most advanced 
> Mindmap out there, but in reality...its crude and inflexible. 
>
> On Sun, Aug 23, 2015 at 1:56 PM, John Smith  > wrote:
>
>>
>> Interesting, Eddie
>>
>> Yes, for more complex projects there is definitely a role for 
>> mindmapping, because it allows you to see all the different areas of a 
>> project on one screen in 2D rather than in effect in 1D (or 1.5D if you 
>> include indentation!). 
>> For one thing this let's you see what parts of the project you may not 
>> have been paying enough attention to.
>>
>> HOWEVER for me it  mindmapping didnt work well for actual *task 
>> management* lists of such projects. I think it was just rather hard to 
>> see things like Next Task (nor next 2 or 3 tasks) within all my projects on 
>> a single screen.  Somehow with larger projects and too many tasks (say over 
>> 100 or so) the whole thing starts to melt down!
>> Possibly there is something clever one could do with filters in 
>> MindManager but I never discovered it!
>>
>> Regarding hierachies yes, being forced to start in a central point is 
>> exactly what I meant.
>>
>> What sounds brilliant on paper is https://www.thebrain.com. There is no 
>> central point at all and you just feed in the relationship and a sort of 
>> web / network / graph builds up. In many ways this is very much how the 
>> human mind works... in theory.
>>
>> However personally I absolutely loathed it in practice. The reason is 
>> that I,  like many people I guess, actually work in a series of mental 
>> pictures. And with TheBrain, every time you add something new, the whole 
>> damned thing wobbles & spins around all over the place, and the last 
>> photography your brain took is suddenly upside down/inside out/ all over 
>> the place. Absolute nightmare!
>>
>> Interestingly enough part of the reason I *do* quite like Mindjet's 
>> MindManager mindmapping tool is because as you add new things it only moves 
>> things around when it more or less has to. i.e. Things by default snap into 
>> intelligent positions, but without being in your face about it. And when it 
>> all moves around it still pretty much looks like the previous layout.
>>
>> [By analogy, for anyone how has worked with HTML you will appreciate how 
>> useful it is to be able to apply a tool to tidy out the code *when 
>> required* - correct formatting & indenting etc - *and yet* it's useful 
>> to be able stop the software from messing with your layouts unnecessarily. 
>> i.e. Most of the time we want the new version to look as much as possible 
>> like the old version so that we can find our way around! MindManager is 
>> quite good like that]
>>
>> I'd be interested to hear how you get on with TheBrain. 
>>
>> And please do let me know iof you think iMindQ is better than 
>> MindManager. (I have invested too much money into MindManager already but I 
>> see no long term future with them mainly because they are WAY too expensive 
>> for the non-corporates SMEs like moi... so I am on the looking for new a 
>> new tool of comparable power and sophistication.)
>>
>> J
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> On Sunday, August 23, 2015 at 8:42:33 PM UTC+1, Majorbillion wrote:
>>>
>>> Hi John:
>>>
>>> To answer your question about strict hierarchy, iMindQ is set up for 
>>> project management and ToDo lists, but I would find it cumbersome because 
>>> within one Mindmap, there is only one central starting point. So, if I 
>>> interpret your question correctly, the answer is "yes."
>>>
>>> That is why can't be a iMindQ or MLO purist -- for now at least. 
>>>
>>> But with most big projects I do in MLO, I come to a point where there 
>>> are many interelationships and scenarios. MLO becomes abstract and 
>>> convoluted. Everything is suddenly crystal clear when I envision it in 
>>> iMindQ.
>>>
>>> Eddie 
>>>
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[MLO] Re: Do you put *multiple* tasks into single lines? (e.g. task1 ==> task2 ==> task3 ==> task4 etc.)

[J Smith]

P.S. Does iMindQ force everything to be in a strict hierarchy?


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[MLO] Re: Confession time: Just how little of MLO am using! (Plus advice sought)

[J Smith]

Dwight - wait I've had another idea! Due to the fact that I can't see a way 
to hotkey to clear the flag, I could have my Active (Do ASAP) list be 
filtered to be either "No flag" OR "Green Flag". So if I want to bring a 
task out of one of my other GTD lists I could change it's flag to "Green 
Flag" using a hotkey. However that would create a list of Tasks some of 
which have no flag, some of when have green flags, but this would be a 
useless distinction - pure noise being as both having no flag and a green 
would mean the same thing. Not ideal. 

Is there any way to open the list of flags using a keyboard shortcut? (i.e. 
as if you had right-clicked on the flag column)

OR is there a way to change my "green flag" to no icon at all so that it 
looks visually the same as a No Flag task?

[Gads: There's always some darned problem - grrr!]

J


>

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[MLO] Re: Confession time: Just how little of MLO am using! (Plus advice sought)

[J Smith]

Dwight - OK I've dome a few experiments and it now looks like using flags 
to indicate which GTD list a task is in, is the way forward for me.
For ease of adding tasks in, I think my main Active ("Do ASAP") list of 
tasks needs to have no flags and to be filtered as make sure that no flags 
are present.

And if I want to see any of my GTD lists I click on a View set up to show 
just tasks with those flags.

I think this will work - quite exciting!

I have one problem - what is the hot key to clear a flag?
If I cant clear a flag with a hotkey (so as to put a task onto my "Do ASAP" 
list then maybe I should use a flag (e.g. a green flag) to indicate this 
too. HOWEVER, if I'm going to do this then I need to I need to find a way 
to make new task automatically have a (e.g.) green flag by default at the 
time of their creation.
e.g. Is there any way for a new Task to inherit the flag of the Task 
immediately above it? (This would also be useful when attempting to insert 
tasks directly onto on of my GTD lists)


J

PS. Can someone remind me what the difference is between clicking on a View 
in left hand menu as opposed to a Tab along the top?


>

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