[MLO] Re: Routine Task Recurrance

[Elizabeth Lindsay]

I have something similar that I handle differently. The actions that I wish 
to try and accomplish daily are all set with a recurrence to start 1 day 
after completion (thus they show up the next day after completion). I don't 
bother to skip those I don't do, those show as "past due", which helps me 
prioritize as I know I didn't do them on a prior day.

On Thursday, December 21, 2023 at 12:10:41 PM UTC-6 Christal wrote:

> I have a list of routine tasks that I would like to reset to incomplete 
> daily, regardless of whether I have completed any or all of them. Is that 
> possible? I don't want it to automatically reset anytime I check something 
> off, just at the end of each day regardless of how many of the subtasks 
> have been checked off. 
>
> I have seen by perusing the previous discussions that I can manually 
> select "skip occurrence", but I'd rather that this list simply refresh each 
> day without me having to remember to do that at the end of the day when my 
> brain is fried. 
>
> For reference:
>
>- I am using PC v 6.0.3 Professional Edition. 
>- The tasks in question are currently setup, for example, as follows: 
>"Routine Tasks" (folder); "Daily" (folder); "Morning Routine" (recurring 
>task); [misc subtasks]
>- I do not get to every task every day (it is an idealized list), but 
>need to still do the same tasks every day, regardless of whether the full 
>list was completed on the previous day. For instance, doing the dishes, 
>swapping out laundry, etc. If I miss getting the dishes done today, I 
> still 
>want it to show up unchecked tomorrow.
>
>

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[MLO] Re: Setting up MLO for GTD

[Elizabeth Lindsay]

I've used MLO for GTD for over 10 years. I approach it differently than 
Leigh described. Hopefully this will give you some perspective between our 
two views.

1. I concur - Outline and To Do are views. For me, my Outline is everything 
out of my head and in GTD for tracking. I use "To Do by Context" so I see 
things that are "on computer" or "away" or "phone". 

2. I don't track area of focus in MLO. Rather, those are part of the weekly 
review to add things to my Outline. As above, my primary method is 
contexts, which as David Allen describes can be modified to fit your needs. 
For me, my contexts for house related things are which room is involved 
(@Bedroom, @Master Bathroom, @Guest Room, etc.). Then you can create views 
that focus on contexts.

3. A Leigh describes, the tabs are to create slices of your world. Mine are 
"active by context", "by due date" (limited to next 30 days), "projects", 
"waiting for", "starred", "someday", and "recently modified".

4. I concur, I don't put references in MLO, unless it is a "read XYZ" and 
then I link to whatever XYZ is. If a task or project needs a reference, I 
have it in the notes section (I love that you can put a ton of characters 
there).

Just a few other points:

   1. While GTD says to only put a due date if it is a true due date, I 
   don't 100% follow that rule when using MLO. I have several tasks that are 
   targeted to be done daily, weekly, etc. For them to show "properly" in my 
   to do list, I have then set with a due date. For each, I have a recurrence 
   that puts it back the next cycle when I complete it (such as next day or 
   next week).
   2. Projects are key to putting GTD in MLO. In my outline, for example, I 
   have a "Crafting and Sewing" folder. Under that, I put the title of the 
   project and check the "this is a project" checkbox. Below that item are all 
   the "next actions" - for a few things, I know all the actions and have them 
   listed (often in a "complete subtasks in order" fashion). For others, I may 
   not know all the steps, which is where the view of "projects" is helpful, 
   because if I see a project and no action, I know I need to define the next 
   action.
   3. Project Status is also helpful because I can differentiate future 
   (not started) from active (in progress). I hide "completed" from the view.
   4. MLO is extremely flexible and it is worth the time to figure out how 
   to mold it to fit you and your style.

Good luck!
Elizabeth

On Friday, October 20, 2023 at 9:42:36 AM UTC-5 Gary Oliver wrote:

> I am trialling the new windows version
>
> I am trying to set up for GTD because the GTD template doesnt follow the 
> david allen book
>
> Please help answer 4 questions:
>
> 1. What is the difference between "Outline" and "To Do" on the left hand 
> panel? Is it possible to have a third area? (See point 2 below).
>
> 2. Is the outline section on the left where I add my areas of focus? 
> (e.g., Home, Family, Leisure/Fun/Hobbies/Interests, Finance, Work, Mental & 
> Physical Wellbeing, etc)?
>
> 3. Is the horizontal tab where I add my weekly review  process? As per the 
> book, it is divided into inbox, last week’s completion, projects, areas of 
> focus (horizon 2), goals (horizon 3), and vision(horizon 4).
>
> 4. Do references which apply to multiple projects or across an area of 
> focus go in a horizontal tab or on the left. (As per david allen's book, 
> references material associated with a specific project goes with that 
> project).
>
> TIA/gary
>
>

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[MLO] Re: Question about focussing using Starred tasks

[Elizabeth Lindsay]

I use starred to tell me it's "important". For me, that means if I'm 
looking at my items and debating between a couple of tasks, after I resolve 
Getting Thing Done priority (time, energy, context), I use the star to 
break ties.

On Tuesday, July 16, 2019 at 7:47:10 AM UTC-5, Michel V wrote:
>
> I searched for similar post but with no luck. So here it is.
>
> When I start my day I'd like to quickly pick tasks that I'd like or think 
> or should be able to care of. A today's focus list.
>
> Using the Starred option seemed like the way to go but whenever It deal 
> with a recurring task, the "Starred" toggle remains as part of the task 
> permanent setting. I feel like the Star field achieves the same thing as 
> the Flag one. My initial taught was that the Star status would only affect 
> only the current occurrence.
>
> So what is the Star field used for?
>
> How are other users dealing with focus list? 
>

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[MLO] Re: Tasks with start date in range not showing

[Elizabeth Lindsay]

Can you send a screenshot? I use a "due next 30" all the time and don't 
have any issues with items with start dates.

On Friday, June 14, 2019 at 1:33:51 PM UTC-5, James Woods wrote:
>
> Yes, you understand my problem correctly.  The documentation (ie help 
> file) says that it will do as I suggested it should, but as far as I know, 
> it has never done it.  The way it is currently if I have a task that will 
> take 3 days, all I see on the to-do list is an entry in the list for the 
> date it is due (letting me know that I should have been working on this 
> three days ago).  
>

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[MLO] Re: My order to alphabetic ordering accidentally

[Elizabeth Lindsay]

Hi Cameron,

As I recall, you can select tasks and right-click to sort, it has a pop-up, 
and then does what you picked. You *might* be able to reverse it by looking 
at those choices.

Otherwise, I don't believe the sort selection is saved as a permanent; it 
is a one-time sort. If you cannot "undo", then reorder your tasks with 
drag/drop back to how you want it.

Elizabeth


On Tuesday, April 23, 2019 at 8:36:38 AM UTC-5, Cameron Matthews wrote:
>
> (Hoping that this isn't a repost.  I searched for similar titles/content 
> but didn't see anything helpful.  All are advanced topics; this is basic)
>
> Hi all, until a few minutes ago, the MLO tree of tasks (in the view All 
> tasks) was ordered according to how I'd created/dragged tasks and subtasks.
> Somehow I managed to cause the top level of tasks to be alphabetically 
> ordered/sorted and a Ctl-Z isn't undoing it.
>
> Can someone give me a quick top on how to undo this and go back to the 
> ordering that I created?
>
> Thanks!
> Cameron
>

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[MLO] Re: Is it possible to have attachments in MLO tasks ?

[Elizabeth Lindsay]

Hi Sri,

I do not use attachments, rather I use the "link to file" feature you can 
add in the notes section of a task.

This is more helpful to me than an attachment, especially if the attachment 
is a file that is changing (such as an Excel file that I'm working on).

To use the link, right click in the notes and select "link to file".

Good luck!


On Saturday, November 24, 2018 at 9:57:43 AM UTC-6, Sri wrote:
>
> Hi,
>
> I find it convenient in making notes related to tasks/subtasks in an 
> external editor.  Sometimes it might be intuitive to add pictures
> to give more information related to tasks.  So it makes sense in MLO 
> providing interface to an external applications.
>
> Is that something that MLO provides today ? Couldn't get any info related 
> to that as I searched for that in the doc or the options
> in the MLO app.
>
> Appreciate the clarification.
> Sri
>

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[MLO] Re: Change color of progress bar

[Elizabeth Lindsay]

I had thought so, but when I went to type it out, I couldn't find it. 
Rather - just a page that says to use it, but not to change formatting. 
Sorry!


On Thursday, October 25, 2018 at 8:17:34 AM UTC-5, Neil Davis wrote:
>
>
> Is there anyway to change the color of the progress bar in MLO v5.0?
>
>
>
> [image: Progress bar.jpg]
>
>
>
>

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[MLO] Re: Best practice for ToDo views and prioritization approach

[Elizabeth Lindsay]

Greetings,

I have been using GTD and MLO in combination for many years. I avoid 
attempting to identify daily tasks, as I feel that does not fit with the 
GTD model. Instead, as I end one task, I update MLO, complete the task (if 
appropriate), and ensure the next action for that project is identified. 
Then I use the various views to determine what to work on next focusing on 
context, due date (true due dates), energy, etc.

The views I find most helpful are:

   - By Due Date - sorting tasks by due date - I attempt to have due dates 
   be either a hard date (following GTD model) or a soft date (one I am 
   attempting to enforce, but I try and avoid those)
   - Projects - view of my projects, sorted by their status and the active 
   tasks
   - Waiting For - I have a context @waitingfor that shows items I've 
   delegated or need something from another. This view is very help 
   (especially at work) for ensuring I'm following up
   - Starred - I use stars to identify items that I consider a priority but 
   don't have a due date
   - Someday - I have a context @someday that I use to identify items to 
   consider for later. This way I can review them periodically and enable them 
   if desired. I use the conditional formatting of MLO to gray those out in 
   the outline
   - Modified recently - this shows items that have been updated in the 
   last 24 hours - very helpful for "what did I do earlier today" and "why did 
   that task appear to move dates" - helps to reset something if I didn't mean 
   to change it

I hope this is helpful,
Elizabeth


On Friday, June 29, 2018 at 2:43:37 AM UTC-5, John Hochwalt wrote:
>
> Dear Forum,
>
> My question is regarding the ‘best practices’ or setting up To-Do views to 
> manage your prioritized or upcoming tasks.  I am a GTD follower & have used 
> MLO off & on since 2015.  I recently am moving back to it from Todoist as I 
> think some of the pros which have been outlined in this forum make it more 
> suitable to a GTD approach.  
>
>  
>
> However, while the outline feature is amazing, I struggle with how to best 
> manage and sort my upcoming tasks.  Part of the issue is the flexibility 
> and that there is just an endless amount of options and methods to use 
> within MLO.  I would be appreciative if any of the long-time MLO users 
> could provide which views they use & stick with (with what filters & 
> grouping is used if you can) in order to monitor & manage your prioritized 
> tasks to identify tasks for this week & today.  One of my biggest hangups 
> on Todoist is that it was heavily structured around the Due Date concept, 
> which eventually pushed me to stop using it as I had to move-forward my 
> un-completed tasks every day, which really kills your motivation after 
> awhile
>
>  
>
> My current plan is to leverage goal to identify the time horizon & Star to 
> identify items for today.  I would then like to optionally use Due Date 
> (for items that really require it) and Start Date in my views for this 
> week/today in order to pull these tasks in (regardless of goal/star).  One 
> feature that I do like is to be able to plan for tasks for a weekend or a 
> particular day when I know I will have some time with my kids occupied & 
> have bandwidth to e.g., run errands or complete specific tasks.  My folder 
> structure already is split by areas of focus / role with projects 
> underneath.  I have never had much need to use Context in the GTD-sense for 
> location tracking as my folders already give me this sense & my ‘work’ can 
> be accomplished at work or home via my laptop.  
>
>  
>
> I’d like to understand from others if there are pros/cons that you have 
> seen of using Start Date, Due Date, Flag, Context for the purpose of 
> prioritizing upcoming tasks?  Also, do people actually use the MLO 
> prioritization algorithm for prioritizing tasks or typically go with custom 
> defined views?  
>
>
> Also, I am not clear from the help material on how the google calendar 
> sync works.  Is it required that I maintain both a start & end date in 
> order for my tasks to sync into google calendar?
>
>  
>
> Thanks for any assistance you can give on this topic, 
>
>  
>
> John
>

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[MLO] Re: Reoccurs/due date of task after completitnion of another task

[Elizabeth Lindsay]

Have you tried using the Delay feature? Not sure if it fits what you are 
looking for.

On Tuesday, January 9, 2018 at 3:39:23 AM UTC-6, grizz wrote:
>
> Hi,
>
> Both X and Y are one day actions.
>
> I want to achive somthing like postponing starte date of task:
> In ideal scenerio: X should be done on 1 day of month, Y on 14th. But if  
> Finished X not on 1st but ex. four days later, Y should be started/due on 
> 18th and then next occurrence of X on 5th and so on.
>
> W dniu poniedziałek, 8 stycznia 2018 09:50:04 UTC+1 użytkownik Dwight 
> napisał:
>>
>> Hi, grizz. I have to ask for a little more information. Does Y always 
>> happen two weeks after X?  
>>
>> Task Y apparently starts and is due all on the same day. Is the same true 
>> of X, or dues X actually involve some lead time?
>>
>> A lot of times when people are using "reoccurs one month after 
>> completion" rather than "reoccurs every one month" it is because the task 
>> does not reliably get done when scheduled. Some times it might happen every 
>> month, other times there might be a few months elapsed before it gets done. 
>> Is that what's happening for you?
>>
>> In this scenario, the "one month" is like a minimum wait time. After you 
>> do X, you may not do it again the next day or the next week, you have to 
>> wait a month.What happens if you do X on January 1 and Y has start and due 
>> date January 15 but you do not get around to doing Y until Feb 7. Does X 
>> happen again on Feb 1 or does it have to wait for Y to happen? If X happens 
>> on Feb 1 does Y get rescheduled for Feb 15 or does it remain overdue for 
>> Jan 15? After Y happens on Feb 7 is the next Y Feb 15 (two weeks after X) 
>> or Mar 7 (a month after Y) or both?
>>
>> The scenario is a little confusing to me because there are two different 
>> formulas for scheduling Y and I don't know what to do if they give 
>> different results. If you can explain how this would be supposed to work, I 
>> will try to see hoe that could be coded.
>>
>> -Dwight
>>
>> On Thursday, January 4, 2018 at 3:12:33 AM UTC-5, grizz wrote:
>>>
>>> Hi,
>>>
>>> I want to have two task:
>>>
>>> X - reoccurs month after completition
>>> Y - reoccurs month after completition and it's start/due date should be 
>>> 2 weeks after completion of X.
>>>
>>> How can I achieve this?
>>>
>>

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Re: [MLO] Re: Where can I change the size of text in Tab names?

[Elizabeth Lindsay]

I concur we need it as a feature. I'm not able to reproduce the issue - my 
tabs show a lot of characters. Screenshot?

On Tuesday, January 9, 2018 at 5:59:25 PM UTC-6, Michael Emerald wrote:
>
> That’s a great question.  If the answer is you can’t, I’d vote for adding 
> it as a feature.
>
>  
>
> *From:* mylifeo...@googlegroups.com  [mailto:
> mylifeo...@googlegroups.com ] *On Behalf Of *TMZ
> *Sent:* Tuesday, January 9, 2018 18:04
> *To:* MyLifeOrganized
> *Subject:* [MLO] Re: Where can I change the size of text in Tab names?
>
>  
>
> I haven't found a way to change the size of this text, to show more 
> characters, you must close a few tabs (at my resolution, I see 7 characters 
> only if I have opened more than about 15 tabs).
>
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>  
> 
> .
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[MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[Elizabeth Lindsay]

I see a couple of other folks have replied prior to be seeing this, but I 
felt the need to chime in as well. I've been using MLO for many years, am a 
BETA tester, and follow GTD. From my perspective:

   1. Only a project needs a status, and MLO has that.
   2. All tasks availability can be managed either:
  1. Using an "@Someday" context to show it is not for now (and I have 
  MLO automatically format them in a color that appears greyed out)
  2. Linked to another tasks that has to be done first and therefore 
  this particular task is not active
  3. The child of another tasks, therefore this one has to be done 
  first and not the parent
  4. In a list of tasks that are checked to be "completed in order"
  5. Adding a start date to not show things prior to a particular 
  date/time
   
In all those cases, my list of active tasks is showing me what is available 
to me. Then I use contexts to provide my GTD contexts.

As David replied, I too manage hundreds plus of tasks on Android and 
Windows and follow the GTD system.

I've even added my own custom icons to make it quick for my eyes to see 
various types of activities.

I wish you all the best!
Elizabeth

On Friday, December 29, 2017 at 7:15:12 AM UTC-6, John . Smith wrote:
>
>
> In the end, having tried MLO in about 10 different ways, and having spent 
> countless hours fiddling and configuring MLO, I eventually found MLO to be 
> unusable for GTD if you have fairly large numbers of tasks (e.g. 200+).
>
> In particular the lack of a field that could be used as a Status field 
> (that unlike flags would 'inherit' sensibly) was a deal breaker.  It was a 
> huge shame because MLO is astonishingly powerful in so many ways... but 
> there you go. 
>
>>


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[MLO] Re: Icon for effort

[Elizabeth Lindsay]

Yes, agreed, I'd like my phone to be showing things more like my desktop 
app does.

On Sunday, November 19, 2017 at 11:02:35 AM UTC-6, TMZ wrote:
>
> Thanks for the answers, both points are good – actually, I hadn’t thought 
> of automatic formating.
>
> I tried flags and was excited that the icon showed up on PC and phone.
>
> With automatic formating it works just the way I like – but not on my 
> phone. So I change my suggestion: Please give as those automatic formating 
> rules on the phone, too. Best way would be with sync.
>

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[MLO] Re: New Windows Version

[Elizabeth Lindsay]

Honestly, there is little I need changed. I hope we are aware of details 
before they are implemented. I've used the Windows and Android version for 
years and am quite happy.

On Wednesday, September 20, 2017 at 2:32:52 AM UTC-5, Edward 
Taylor-Robinson wrote:
>
> Is there any update on the Windows Version. When can we expect the updated 
> GUI. I love mylifeorganized but the GUI is very dated!
>

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[MLO] Re: number of modifications

[Elizabeth Lindsay]

That's an interesting idea, but I see some flaws, since my updates as I do 
them today could be adding more information to the task, such as tracking 
my @WaitingFor items or adding a new idea when I do my @Write item.  To me, 
that's not procrastinating, that's reviewing the item and appropriately 
updating it.

On Tuesday, August 22, 2017 at 4:12:09 PM UTC-5, TMZ wrote:
>
> I'd like to have a rule "number of modifikations" - MLO should count, how 
> often I change the date, name or whatever of a task.
> So I could make a "procrastinate-view", in which I see tasks, I push away 
> by changing the start date again and again for example.
>

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[MLO] Re: Google calendar integration: when?

[Elizabeth Lindsay]

The question is about how you use the product. I follow Getting Thing Done 
methodology.  This means a calendar is only valuable when the due date is a 
hard date; not a soft target date. Personally, I will not find value in a 
calendar. I review my next actions daily.

On Saturday, June 3, 2017 at 12:41:35 PM UTC-5, MG wrote:
>
> I totally agree with those who think calendar integration is a need.
> For me, for example, this feature would be necessary if we could view on 
> it what only we want to focus on.
> Cause if I have a calendar view of the tasks it's better to plan than a 
> merely list of tasks where I can't have an overview of the: week, day, 
> month, year.
> If MLO is flexible, why not a calendar integration?
> It is to say: out of site, out of mind.

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[MLO] Re: Conditional Tasks

[Elizabeth Lindsay]

My concern with this is it is allowing a system to determine your next best 
logical action instead of performing a review each time you complete an 
activity.  

On Monday, May 22, 2017 at 3:58:44 AM UTC-5, Martin Bendig wrote:
>
> With the dependencies I can easily make tasks *appear *only after certain 
> other tasks are completed. Now I wonder if there is a way to make tasks 
> *disappear 
> *from the list if certain other tasks are completed?
>
> I was thinking about a way to work with "alternatives" besides the usual 
> tasks. For example, when one of three alternatives is completed, the other 
> two alternatives might become useless and they can disappear from the list.
>
>
>
>

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[MLO] Re: Can I change the custom formatting to flag up tasks that have "Complete subtasks in order" ticked?

[Elizabeth Lindsay]

Hello - I don't see that particular field as an option in the automatic 
formatting.

On Tuesday, December 20, 2016 at 5:02:22 PM UTC-6, John . Smith wrote:
>
>
>
> Hello
>
> Is there any way to change the custom formatting so that when a task has 
> got "Complete subtasks in order" ticked one can change the formatting?
>
> Thanks
>
> J
>

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[MLO] Re: Marking as "Won't Do"

[Elizabeth Lindsay]

I created a context called "!Cancelled", add that context, then click the 
checkbox to mark it as done.  Then if I'm reviewing my older stuff (i.e. 
closed items), I can tell it wasn't done versus was done.

On Monday, December 12, 2016 at 10:06:21 AM UTC-6, c.k. lester wrote:
>
> How do you mark a task at "Won't Be Done" or similar? This is primarily 
> used in software development management, where an assigned enhancement or 
> bug fix or something is on the task list, but, ultimately, the programmer 
> decides it won't be done for one reason or another. Instead of marking is 
> as "Done," there is a "Won't Do" or "Rejected" status. Is that available 
> for MLO?
>
>

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[MLO] Re: Let me thank you

[Elizabeth Lindsay]

I agree with the sentiment of the other posters.  I've used this app for 
years and repeatedly get comments at work about how amazingly on top of 
things I am and it is thanks to this app!

On Wednesday, October 26, 2016 at 8:35:04 AM UTC-5, Thomas K wrote:
>
> Dear MLO team,
> thank you very much! This is the perfect GTD app. I've tried them all.
> You have achieved *genius-level *balance between functionality and 
> complexity.
> This is the first GTD tool that really works for planning!
> Hat off, impressive! Well done!
>
> Thomas
>

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[MLO] Re: Currently I see no future in MLO

[Elizabeth Lindsay]

I'd like to briefly chime in.  Please understand I am not following the 
thread, so I apologize if this seems out of place.  I personally LOVE MLO 
and I hope that a discussion with such a negative title doesn't sway the 
developers to stop work on this product.  I know I am WAY more productive 
at work because of MLO and I want to express my thanks to the team.

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[MLO] Re: Help Getting Started

[Elizabeth Lindsay]

Welcome!  I hope you will be as happy with MLO as I am.

I cannot address your specific concerns because of what another user said - 
how accurate can I be on Monday for what I'll do on Thursday.  Instead, I 
set due dates for things that MUST be done by that date.  For the rest, 
each time I am available to take a new action, I review the list of active 
actions and decide.  Also, when I'm closing an action, I perform the 
Getting Things Done (GTD) process of defining the next action, so I won't 
have to reconsider next time.

Have a good day!


On Thursday, August 18, 2016 at 3:23:58 PM UTC-5, Emilio Jimenez wrote:
>
> Hi I just downloaded  trial version and I like what I see so far.
>
> the only thing I am having trouble is planning my week. How do you guys go 
> about doing that with MLO.
>
> My pen and paper process for the week:
> Write everything down, all I can think of that must be done or advanced 
> towards (MLO Ok, although it is kind of a pain to brainstorm and then 
> organize contexts, etc. I wish tere was a way to drag and drop into 
> contexts or locations)
> Divide in categories / Projects (Perfect MLO)
> Mark MUSTS for the week (Perfect in MLO)
> Prioritize (ok in MLO)
>
> Then the hard part
> Put does tasks into the days of the week and assign them estimated 
> duration (duration is available in MLO but so far I see no use)
> But how do you gys plan your week with MLO?
>
> Before MLO I was thinkig of using Asana, and found an awesome app called 
> hourstack. Problem is working offline.
>
> It is  basically the days of the week, you add the task and duration and 
> gives  you how much time you allocated to that day. Basic but awesome 
> You can do it in excel and I would if  I could drag and  drop MLO tasks.
>
> I believe task management should consider not only what tasks need to be 
> done, but also the time to do them. I mean budgets, people, etc are project 
> management but the day when to do the 
>
> any input would be really appreciated! this is what I have been looking 
> for! only link is making the tasks happen planning my week.
>

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[MLO] Re: Small Change - Huge Productivity Improvement

[Elizabeth Lindsay]

Are you referring to on the mobile app?



On Wednesday, July 27, 2016 at 6:12:34 AM UTC-5, René Zeitlberger wrote:
>
> Hi, 
>
> I am not sure if this is the right way to request a small productivity 
> improvement - so if there is another more appropriate way please let me 
> know, thank you. 
>
> Under settings "Appearance / Prop Line" we can select which properties are 
> displayed for every task item. 
>
> Would it be possible to display the project **above** the task description 
> and the context on the right side below? 
>
> My feeling is that there should be enough room above the task text 
> (especially with the small blue font) and from a readability perspective it 
> would be helpful to read "Project XYZ - Check status" instead of "Check 
> status" with the project displayed on the right side below. In addition we 
> could use the room to the right for displaying the context and thus showing 
> more info at a glance. 
>
> The entry in the "Prop Line" setting could read 'Project / Date + 
> Contexts'. The existing entries could read 'None / Date + Contexts' and 
> 'None / Date + Project'. Thus there would be no impact to the existing 
> setup and only somebody wishing to make use of the new feature would use 
> it. 
>
> Any thoughts? Any chance to see this realized? 
>
> Thx and BR, 
> René

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Re: [MLO] How do you plan your (GTD) contexts?

[Elizabeth Lindsay]

I only use my calendar for items that must be done at a specific date/time. 
Otherwise, I follow the GTD process of energy, context, etc. to select my 
next action from my list of actions.  If I'm able to keep working on a 
single project, I look at what else is associated to that same project.

On Thursday, July 21, 2016 at 3:47:38 PM UTC-5, J Smith wrote:
>
>
>
>
> I am slightly intrigued... are you not planning your contexts very much?
> On a typical day how many contexts do you put into your calendar system?
>
>
> On Thursday, 21 July 2016 09:02:45 UTC+1, Stéph wrote:
>>
>> I use the contexts view some of the time, though I don't try to use MLO 
>> to schedule times for things - just dates. Too much time can be spent 
>> sorting and planning tasks rather than doing them. I think that David Allen 
>> advocates using context lists to get a couple of extra tasks done when 
>> you're on a particular context, so it's a bit more fluid and responsive. 
>>
>> When planning to be in a particular context at a particular time (eg 
>> doing errands in the morning, switching the computer on in the evening, 
>> etc), I use my calendar. I find that quicker and easier to consider in the 
>> context of my other appointments. 
>>
>

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[MLO] Re: Computer crashed, without retaining info. Will sync with Android retreive or lose it?

[Elizabeth Lindsay]

On your phone, you have a choice when syncing for how to resolve conflicts 
- use local or use remote (might say word host).  Since the phone has the 
task and the computer does not, that would be a conflict.  Make sure you 
check the box to use local when you sync and everything should be pushed to 
the computer.

On Friday, July 8, 2016 at 2:51:51 AM UTC-5, David Fish wrote:
>
> I'm new to MLO.  Have the free trial version of pro on my Android and just 
> bought the Pro version for my PC. Have been syncing them together (through 
> wireless network, not through the cloud.) 
> My computer crashed this morning (probably not for any reasons related to 
> the software) but when I re-opened it, all I got was blank templates, my 
> info had disappeared.  
> 2 questions:  one is how does this usually work- do I have to press save 
> on the file menu for info on to do's to be saved?  And more importantly for 
> right now, if I sync my phone (which has the info on it, to my computer, 
> will I retrieve the info?  Or will it just consider the computer version 
> the latest, and  wipe out all the info on my phone?)
>
>
>

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[MLO] Re: drag items from Outlook 2013 to MLO. Message body is NOT being copied to MLO task note

[Elizabeth Lindsay]

Same for me, no issues.  Maybe the Outlook Redemption 
Library? http://www.mylifeorganized.net/todo-list-windows.shtml

On Thursday, June 16, 2016 at 3:33:39 AM UTC-5, Alex G wrote:
>
> Hi,
>
> I'm running office 2013 on Windows 10 and have no problem. The body of my 
> e-mails is copied in the task notes.
> MLO v4.4.0
>
> Regards,
>
> Alex
>
> Le mercredi 15 juin 2016 16:46:30 UTC+2, Gonzalo Macedo a écrit :
>>
>> hi everybody,
>>
>> I have been using MLO in office 2010 for years. I recently changed mi PC 
>> and installed office 2013. The problem I am having is that when i drag 
>> items from Outlook 2013 to MLO message body is NOT being copied to MLO task 
>> note. Any suggestion?
>>
>> best regards,
>> Gonzalo
>>
>

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[MLO] Re: How do I clear things from my inbox?

[Elizabeth Lindsay]

The inbox is just like any other folder in your hierarchy, which means you 
need to move the item from your inbox to its appropriate location.  It 
would not work for me if when I put a context on it and it left the inbox, 
since I want it in a specific location in my hierarchy.  I personally have 
my hierarchy by project (alphabetically) and all sub-tasks under that.  I 
have views that show by context, which includes the inbox.

On Sunday, June 5, 2016 at 12:48:15 PM UTC-5, Steve wrote:
>
> I have lots of stuff in my INBOX. I go and change the context and they are 
> still there. Once I have assigned a task to a context I expect it to be 
> gone from my Inbox.
>

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[MLO] Re: Lots of cool iOS features, not for Android?

[Elizabeth Lindsay]

1. Flags - not sure if that is on Android.  I don't use them in either 
Android or Windows.
2. Counters - these exist in Android.
3. Deletion/Archive - not sure what you mean by deletion of items; you can 
delete in Android.  For archiving, I synchronize to my Windows platform and 
let it do the archiving.

On Sunday, May 15, 2016 at 4:54:53 AM UTC-5, Jorgen Bodde wrote:
>
> Hi, 
>
> I read three neat items on the MLO blog, exclusive for iOS it seems. 
> Flags, counters, deletion / archiving of items, which all sound useful for 
> all mobile users. Is there any timeline if these features are going to be 
> ported to Android? I understand platforms diverging as the codebase is most 
> likely in a different language, but wouldn't it be more fair to release the 
> same feature semi-parallel across all devices? 
>
> - Jorgen
>

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Re: [MLO] MLO Themes (6 for free download) and few questions

[Elizabeth Lindsay]

I happen to have downloaded them back in 2012.  Here you go!

On Tuesday, May 10, 2016 at 9:39:41 AM UTC-5, Dale wrote:
>
> The links to the files no longer work.  Can someone else post these or 
> other themes to share them with the group?
>
> On Wednesday, September 19, 2012 at 5:59:51 AM UTC-5, Limbic wrote:
>>
>>
>> On 18 Sep 2012, at 20:17, mike  wrote:
>>
>> Hi, I wanted to share my few favorites themes for mlo. You can download 
>> it here:  http://mlothemes.blogspot.com/. 
>>
>> I have 2 questions for next version of MLO:
>>
>> Are you going to give us more control in design? Mlo is very limited for 
>> creating themes, changing colors, for exemple I can't use hex colors like: 
>> #265baa or RGB, all colors are usually defined.
>> Are you going to give us more control in changing fonts? For example I 
>> want to have bigger font for all Projects but smaller for all to-dos.
>>
>> Thx and enjoy themes!.
>>
>>
>> Very nice work, Mike. Thank you!
>>
>>

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aqua.mlthm
Description: Binary data


gray.mlthm
Description: Binary data


Notebook.mlthm
Description: Binary data


Wordpress.mlthm
Description: Binary data

Re: [MLO] MLO Themes (6 for free download) and few questions

[Elizabeth Lindsay]

To load:

   1. Launch MLO
   2. Tools > Options
   3. Select Automatic Formatting
   4. Click Automatic Formatting Rules
   5. Click Import
   6. Select file
   7. System loads and notifies you of count, click OK

Good luck!

On Saturday, April 30, 2016 at 11:14:07 AM UTC-5, MG wrote:
>
> Stéph
>
> Thak you very much for your share.
>
> I would like to know how can I load the .mlaf file so that I can use it?
>
> I´ve already imported the .mlthm file into MLO.
>
>
> Thank you in advance
>
>
>
> On Friday, April 22, 2016 at 11:00:04 PM UTC+1, Stéph wrote:
>>
>> Thanks for sharing, Limbic.
>>
>> Here's the Theme I currently use (the .mlthm file). It's intended to help 
>> the user to focus on the active actions.  While items which are not 
>> active (folders, future actions or completed actions) are in a light grey 
>> font, the eye is drawn to the active actions in the green font.  Projects 
>> are highlighted by making them blue font. I've also got rid of the 
>> pseudo 3D standout effect of gradient fills on due dates, replacing them 
>> with simple blocks of feint blue for future due items strong blue for 
>> "due soon" and a dark red for overdue items (less "in your face" than 
>> the original, bright red).  My list often still has a lot of overdue 
>> items...
>>
>> The complete view uses my icons, in positions 0-3, to indicate project 
>> status, context (GTD contexts, cf David Allen's GTD) and flag (for roles 
>> and goals, cf Stephen Covey's "7 Habits"). I've also attached that .mlaf 
>> file.
>>
>> If you want the full experience, I've posted my icons in a separate 
>> thread, which pinned near the top of this forum.
>>
>> Hope those are useful for you, too.
>>
>> Stéph
>>
>>
>> On Wednesday, 19 September 2012 11:59:51 UTC+1, Limbic wrote:
>>
>>>
>>> On 18 Sep 2012, at 20:17, mike  wrote:
>>>
>>> Hi, I wanted to share my few favorites themes for mlo. You can download 
>>> it here:  http://mlothemes.blogspot.com/. 
>>>
>>> I have 2 questions for next version of MLO:
>>>
>>> Are you going to give us more control in design? Mlo is very limited for 
>>> creating themes, changing colors, for exemple I can't use hex colors like: 
>>> #265baa or RGB, all colors are usually defined.
>>> Are you going to give us more control in changing fonts? For example I 
>>> want to have bigger font for all Projects but smaller for all to-dos.
>>>
>>> Thx and enjoy themes!.
>>>
>>>
>>> Very nice work, Mike. Thank you!
>>>
>>>

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[MLO] Re: Project Final Completion

[Elizabeth Lindsay]

I am in the same boat as the other poster.  Just because the sub-tasks are 
complete doesn't mean the project is.  Since I follow GTD, I often only 
have the next action listed and therefore need this prompt (project without 
a sub-tasks) to remind me to review the progress and either create the next 
tasks or close it.  I would not like to see the behavior changed.

On Tuesday, April 5, 2016 at 7:33:06 AM UTC-5, Bret wrote:
>
> Hi, 
>
> Suppose a project has several subtasks. You complete all the subtasks but 
> the project won't be completed and you have to do the "final clicking" on 
> the project name. Is there any workaround for this? except to convert the 
> project to a folder which doesn't make sense as it won't be a project 
> anymore. 
>
> Thank you. 
>

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[MLO] Re: Inherited Date

[Elizabeth Lindsay]

Hi Tammy,

When an item inherits the date of the item above, it sets the start and due 
dates to the same as the parent item.  As other discussions have shown, 
this can be helpful or irritating - it depends on what you are trying to 
achieve.  I personally appreciate the inheritance, as it helps me notice 
the date range and not set a start earlier than the parent or a due after 
the parent (unless that's what I really want to do).

Does that help?


On Thursday, February 4, 2016 at 1:50:56 AM UTC-6, Tammy Metayer wrote:
>
> How is the inherited Date function used?
>

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[MLO] Re: Android - Project Encoding

[Elizabeth Lindsay]

Thank you Nick!  I had not found that and it works great!

On Saturday, January 9, 2016 at 4:38:00 PM UTC-6, Nick Clark wrote:
>
> You can't have the Project prefix the task title, but you can show it in 
> the second line. Just go the Settings->Appearance->Props Line.
>
> Nick
>

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[MLO] Re: Question: How to indicate a Project's Status is a Someday/Maybe, MLO project properties or Context?

[Elizabeth Lindsay]

I use a bit of a combination.  I have those that are "Someday/Maybe" with 
the status of "Not Started" and a context of "@Someday".  Then I have a 
theme that colors the "@Someday" context gray.

On Monday, January 4, 2016 at 9:55:39 PM UTC-6, althegr...@gmail.com wrote:
>
> Hi Everyone,
>
> Question: How to indicate a Project's Status is a *Someday/Maybe*?
>
>  
>
> Do you use the MLO *Project properties* or make a *Context* of Someday?
>
>  
>
> Also, what's the best use of the MLO Project properties? Use them on only 
> on "Active Projects" (ones that are considered Do Now or Soon?}
>
>  
>
> From the MLO Help:
>
> You can set a status for the project. The following statuses are possible: 
>
> Not Started, 
>
> In Progress, 
>
> Suspended, 
>
> Completed. 
>
>  
>
> Statuses are only uses for grouping in the Projects view.
>
>  
>
>
> My question is: do one of these Project properties indicate a GTD 
> "Someday" ?
>
>  
>
> Use Case:
>
>  
>
> Project1: Replace Kitchen lights with LED fixtures - *Completed*
>
> Project2: Replace Hall lights with LED bulbs - *In Progress*
>
> Project3: Replace Master Bathroom light fixtures with LED ones (Have 4 
> month wait for special fixtures from factory) - *Suspended*
>
>  
>
> This is where my question is:
>
> Project4: Replace huge outdoors area with New LED fixtures - ??? Not 
> Started OR Suspended OR  (This can't be done this year and maybe 
> never as we might sell the house .. or it just not worth the expense … or 
> ….. some other reason that makes doing the project a Someday project.  This 
> is a *GTD* type of SOMEDAY / MAYBE project.)
>
>  
>
> So to show the GTD Someday/Maybe of Project4: Outdoor New LED lights,  get  
> Not Started OR Suspended OR a user defined Context? 
>
>  
>
> Further, are the MLO Project statuses only to be used for "Active 
> Projects" (or ones that will SOON be active)?
>
>  
>
> I can see an *In Progress* project becoming *Suspended *for a short 
> while, but what if that project becomes a Someday/Maybe project?
>
>  
>
> Your thoughts?
>
>  
>
> Al
>
>

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[MLO] Android - Project Encoding

[Elizabeth Lindsay]

Good morning,

I may have missed this or improperly searched.  If this is a duplicate, I 
am sorry.

On my android, I would like to have the same Project Encoding that I do on 
my desktop.  On my desktop, I have all tasks that are associated with a 
project displaying with a prefix of "[project-name]".

How can I do that on my phone?

Thank you in advance!

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[MLO] Re: Is there any plan to allow some sort of sharing / collaboration ?

[Elizabeth Lindsay]

I feel like I'm a user on an island.  I don't want to share.  When I share, 
I have a totally different structure of tracking a project.  When it is 
"my" project and I have an element that is "waiting for", I don't need a 
full-blown separate tool, I just use contexts.  I really prefer MLO to be 
individual.

On Thursday, December 24, 2015 at 3:32:02 AM UTC-6, Transisto wrote:
>
> I've been looking at MLO for many years but never got to using it because 
> there is no and I fear there will never be any sharing and collaborating 
> feature.
>
> Maybe having a webapp view where the employee can just mark as completed 
> or add comments to a list of task to do.
>
> I'm currently using workflowy for that.  I think MLO is missing out on the 
> network effect by not allowing a functional but limited free version that 
> is web based.
>

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[MLO] Re: A few beginner questions

[Elizabeth Lindsay]

I can't address much, but here are a couple of points.

Your second #3 (Pricing) - not everyone uses the cloud, so it would not 
help the developers if people (like myself) got to use the product for 
free.  Personally, I love the tool (I don't have any issue with the 
interface) and don't mind paying for a good product.  I've used it for 
years and advocate it for everyone I work with.

On Monday, December 7, 2015 at 4:09:23 AM UTC-6, BrotherWhite wrote:
>
> I have been using MLO for quite a while ,but I am still curious about the 
> following things:
>
> 1、Is the developer (to be precise ,I mean coder here ) a man called Andrey 
> Tkachuk or it is a team ?
>
> 2、I can't find any background information about the product and its 
> developer ,is there anyone glad to write some introduction about MLO?Many 
> thanks.
>
> 2、Why MLO don't sell products for free and package their developing cost 
> and cloud fee in a premium like Wunderlist and Todoist ? It is not 
> convenient for a new user who wants to start a journey with MLO for he has 
> to pay for desktop product ,mobile product and cloud fee separately 
>
> 3、Why MLO don't have background refreshment and Today Widget on iOS while 
> Android seems have ?
>
> 4、(This is not a question but a suggestion ) In my personal view ,MLO is 
> like a powerful tool in 21 century with a interface comes from 1980s .It 
> may seems a harsh comment ,but I do think MLO should redesign its UI.
>
> This is a new user comes from China,mainland where MLO is not so wide 
> spread (By the way,Omnifocus is also not popular in China,mainland ,but it 
> is more well-known compared to MLO.).
> At last ,I am truly sorry if any word discomfort you,
>

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[MLO] Re: Activation code

[Elizabeth Lindsay]

As near as I can tell, for the lifetime you use it.  Of course, you 
probably want upgrades at some point. I've been using the desktop for 
years and not needed a new code yet.  I've gotten the new code for my 
Android.

On Sunday, December 6, 2015 at 3:01:37 AM UTC-6, Joj Lawrence wrote:
>
> For the desktop activation code, how long is is it valid for? 1 month? 1 
> year? For the current version 4.3.3? For a lifetime? 
>
> Thanks in advance :)
>
>
>

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Re: [MLO] Re: Soon! The release of MyLifeOrganized for Android V2

[Elizabeth Lindsay]

I'm on the beta team and I appreciate the gradual roll out as there are new 
releases just about daily to catch things.

On Friday, November 27, 2015 at 5:42:15 PM UTC-6, chrisleeuk wrote:
>
> The Google playstore has a feature called staged roll outs that allows the 
> developers to make the newer version available to a percentage of users. 
>
> Actually it is very common for developers to do this even for smaller 
> changes and bug fixes. 
>
> Even after significant beta testing it is impossible to be 100% sure on 
> all devices and configurations that everything will run as planned. 
>
> This is especially true for apps with millions of users. It is much safer 
> to release to several thousand users, confirm everything is working well 
> and then increase the percentages. This can prevent developers getting 
> swamped with support requests and upset customers. 
>
> Caution on big release is generally not a bad thing. MLO is at the 10,000 
> user range, but the MLO team is small so they are probably just taking care 
> to make sure they are not overloaded with issues. 
>
> The big down side of this approach is that if customers are waiting on a 
> long anticipated release they start to get upset when they see others are 
> already upgrading and they are not. 
>
> Let's hope the roll out period is short as we have been waiting a long 
> time for this release.
>
>

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[MLO] Re: Android V2.0 Cannot sync with my desktop

[Elizabeth Lindsay]

I am not having any sync issues between my Samsung Galaxy 4 Android phone 
(running the latest MLO 2 version) and my Windows MLO (version 4.3) on 
Windows 7.

On Friday, November 27, 2015 at 5:13:40 AM UTC-6, Andrei Bacean wrote:
>
> Dear Ruwei Liu
> I tried to reproduce with the ANDROID MLO 2.0.1 and the MLOWindows 4.3.x
> WiFi pairing worked ok. The code was displayed.
>
> It would be great if other users will report here their experience too !
>
> br
> Andrei
>
>
> пятница, 27 ноября 2015 г., 10:47:37 UTC+2 пользователь Ruwei Liu написал:
>>
>> While the windows MLO is asking for pairing code, the pairing code is not 
>> displayed on the device. I am using Samsung Galaxy Note4. Android 5.0 
>>
>> BTW, although I do like MLO, charging me for both Windows app and Anroid 
>> app is still too much Can't I just buy one Pro license and use it on 
>> both my desktop and mobile device? Imaging one day I'd buy a iPhone instead 
>> of Android 
>>
>>
>>

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[MLO] Re: Wifi sync on Android does not work!

[Elizabeth Lindsay]

Your question is posted here:
https://groups.google.com/forum/#!topic/mylifeorganized/zaxG0V-S7QU



On Friday, November 27, 2015 at 2:47:54 AM UTC-6, ruwei liu wrote:
>
> Why my question is not posted??? I tried and tried, yet my question is 
> still not shown. 
>
>
>

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[MLO] Re: Wifi sync on Anroid V2.0 app does not work!

[Elizabeth Lindsay]

Your post is here:
https://groups.google.com/forum/#!topic/mylifeorganized/zaxG0V-S7QU


On Friday, November 27, 2015 at 2:47:46 AM UTC-6, ruwei liu wrote:
>
> The tutorial is outdated, and there's no pairing button to click, so 
> occasionally I do get a dialog on PC prompt out asking for pin. However 
> there's never a pin displayed on the device. 
>
> Please help to fix it ASAP, I wouldn't have brought the Pro version 
> without Wifi sync working. 
>
>
>

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[MLO] Re: Recurring tasks with recurring reminders

[Elizabeth Lindsay]

Steve is correct.  When you set the reminder, future recurring reminders 
will be relative to the due date.  For example, if you set the reminder to 
10 am on the due date, each recurring event will be at 10 am on the due 
date.

On Wednesday, November 25, 2015 at 3:50:25 AM UTC-6, Steve Gledhill wrote:
>
> Hi Elisau
>
> I may have misunderstood your question but I use reminders on recurring 
> tasks all the time and I do it the same way as I do for normal tasks: in 
> the timing & reminder section I tick the reminder box and set the 
> date/time. I can also set the reminder repeat schedule. 
>
> See attached. 
>
> On Tuesday, 24 November 2015 10:37:34 UTC, Elisau E wrote:
>>
>> Greetings,
>> Is it possible to have a recurring reminder that is assigned to a 
>> recurring task?
>> Currently I can only set a reminder for a specific single-time task.
>>
>> Thanks in advance
>>
>

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[MLO] Re: New User - Trying to learn how to manage projects

[Elizabeth Lindsay]

Just to check - are your projects tagged as projects in their properties?

On Tuesday, August 18, 2015 at 4:12:34 AM UTC-5, Korky Kathman wrote:

 Greetings!

 I have been trying many of the Todo, Task Manager, Project-Manager Lite 
 applications such as Omnifocus, Todoist, Nozbe, IQTell, and others and had 
 settled on Todoist for most of my things, except that now I am getting into 
 having to manage multiple projects with dependencies and am finding those 
 programs are having to flex a bit too much.  I cam across MLO and decided 
 to try it out.

 The main difficulty I'm running up against, is that all the current 
 documentation seems to be for a previous version, or at least a version 
 that looks nothing like mine (I'm running MLO on my iPad).  There are only 
 3 or 4 videos on the iPad and they don't cover anything about projects.

 I have managed to create a hierarchy by simply creating a string of tasks 
 and dragging/dropping them into levels on top of each others. I have a Main 
 project level that's composed of two sub levels and those have two tasks 
 associated with them:

 Main Project
 --Task 1
 Sub task 1
 Sub task 2
 --Task 2
 Sub task 1
 Sub task 2

 I have gone to the Main Project line, and in the properties pane I found 
 Project...I tripped the switched there under Is Project and set a status 
 of In Progress and saved.

 Yet, when I tap on the Projects line under the Outline section at the 
 left, nothing shows up at all. 

 Can anyone steer me in the right direction?

 Thanks.
 Korky


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[MLO] Re: Project Folder Question

[Elizabeth Lindsay]

You may also want to validate if the folders Work Projects and Home 
Projects have the Project tag checked.

On Monday, August 3, 2015 at 9:37:26 AM UTC-5, StephenL wrote:

 Sorry if this is a repeat, as I was typing my questions the screen changed.

 I had created several Projects, then I needed to organize them better.  So 
 I created Folders Work Projects and Home Projects.  The problem is when 
 I drag and drop my existing projects under those folders it puts the new 
 projects under those folders, which is what I want, but then it creates a 
 new project *[Prj: Work Projects] - Name of the Project I moved*.  I 
 don't want *[Prj: Work Projects] - Name of the Project I moved.  *

 I found that if I create a folder and tasks under my Work Projects it 
 does not create *[Prj: Work Projects] - Name of the Project I moved.  *This 
 is very frustrating.

 Does anyone know how I can just move those projects under Work Projects, 
 without *[Prj: Work Projects] - Name of the Project I moved*?

 Note for the developers, this should not be Rocket Science. 

 Thank you


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[MLO] Re: Interesting article - The Most Productive People Have One Thing In Common: They Do Nothing

[Elizabeth Lindsay]

Well said.  I have been utilizing GTD for several years (thanks to MLO) and 
because I don't clutter my mind with things I need to remember, I am the 
person people seek at work for how to be organized, not miss deadlines, and 
be as productive as I am.

On Saturday, July 25, 2015 at 5:40:01 AM UTC-5, pottster wrote:

 The idea expressed in the article is really just another way of saying 
 concentrate on doing the right things more than doing things right. In 
 other words, create the space/time to regularly review what your current 
 priorities and goals are. The important point here is that they CHANGE; 
 hence the importance of regular reviews within GTD. A lot of this is 
 expounded in David Allen's book Ready For Anything which never got the good 
 reviews it deserved because people were expecting another nuts and bolts 
 treatise like Getting Things Done. It's worth a read if you haven't already.

 On Friday, 24 July 2015 13:06:33 UTC+1, John Smith wrote:

 Hello

 What do you make of this interesting article?

 http://elitedaily.com/life/culture/productive-people-do-nothing/1107640/

 Apparently the key to productivity is not blasting through (endless) 
 to-do lists flat out, nope - not even nicely prioritized ones. No, 
 according to David Allen the trick is to create enough 'space' in your mind 
 in order to think clearly. The way to do this can be either to deliberately 
 put stuff off or to deliberately not do most of the stuff on your list at 
 all.

 I think the title is slightly disingenuous - highly productive people 
 don't JUST sit around doing nothing, but nonetheless spending a 
 significant amount of time doing nothing is extremely important nonetheless 
 to one's overall productivity. 

 Food for thought, no?

 John 



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[MLO] Re: MLO end of life?

[Elizabeth Lindsay]

I sometimes feel the odd man out on this forum.  While there has not been a 
big upgrade, I picked this tool because of the features it had at the time, 
not the future.  Sure, there are things I look forward to doing on Android, 
but I'm so happy MLO exists!  I could not have tracked all that I do 
without this tool.  Plus, how many tools out there are released one time 
and that's all she wrote?  Too many!  I'm thrilled a future exists for MLO 
and I'm fine with them taking their time.

On Monday, July 20, 2015 at 2:46:21 AM UTC-5, robert roszak wrote:

 I've got same feelings.. I've started a search for other platform already. 
 Honestly speaking I'm fed up with the pace of development. However, I 
 promised myself to wait till MLO for Android 2 before making final decision 
 whether to ditch MLO to other platform or not. If it won't match my 
 expectations fully at release, I'll have to give up MLO - there's no point 
 waiting for improvements/new features taking into account the pace of 
 development. 

 Robert


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[MLO] Re: MLO Workflow: help and suggestions needed!

[Elizabeth Lindsay]

I must be in the minority.  I think MLO fully meets the needs of managing a 
project, but it obviously depends on the situation.  What I mean is that I 
don't manage projects with a ton of people - it is mostly myself and my 
waiting for items.  I manage those with the context field.  The other 
difference is that I don't believe in spending time building a week-long, 
month-long, view of what I'll be working on.  I follow GTD and validate the 
plan each time I pick the next action.  This way, I have a rough outline of 
a project and don't ever have to throw the how plan out when half-way along 
the goal changes, the action I just finished changes the path to done, or 
the goal is cancelled.  Plus I can accommodate having a new action thrown 
in that wasn't considered before without all the hassle a full-blown 
project management tool (like MS Project) can cause.

I don't view MLO as a project management tool, I view it as a 
mind-capturing tool that can be applied to projects.

On Monday, April 27, 2015 at 3:01:48 AM UTC-5, DBvc wrote:

 Thanks Dwight for your clear point of view.
 You are right: i'm, as probably many others, in the middle earth between 
 real project management and task management needs.
 My working needs are mostly about task management but then i need to fit 
 them into a working agenda.

 Project management software (i have used and tested many of them) are too 
 complex and have a less efficient way to do that: indeed they  are tailored 
 to large business projects that may span for long time, managing resources, 
 constraints etc... 
 Due to their complexity generally they a need a resource fully dedicated 
 to managing it.

 On the opposite side 99% of task managers are too simple and have so many 
 limitations that they can't fit my needs: they seems more tailored to 
 common people than to business people.
 Being based  on GTD scheme they lacks of the key points needed for a real 
 working life.

 If i can dream a Planner those will be his main features :
 - Task management
 - Task is organised in catagories and  contexts
 - Each task has a due date, start and end date, effort and resource 
 (this is just a note not a real resource managemnent, just to highlight 
 when i delegate a task to someone)  
 - Task can be grouped under a Project that inherit task efforts to 
 calculate the total project effort

 - Calendar management 
 - arrange tasks into calendar 

 - Publish calendar
 - sync and share calendar to a common platform (google calendar or any 
 other with similar features)

 - Mobile access
 - have mobile access thru his own app to manage even less features 
 than desktop app (inbox and calendar management are enough)

 - All process must be very efficient so that i will not spend more time 
 managing my tasks than task himself. 
 In that way i found that i can't work well with the many online solutions 
 that lacks of efficient interface as with pure project management softwares 
 that are too complex and overbloated for my needs. 

 At the end unfortunately this software does'nt exist yet.
 I found few of them, including MLO, that are not far away from this (MLO 
 lacks of calendar management and few project management points), but i 
 can't avoid any of the above key points to fullfill my needs.

 Obviously i'm open to pay more for such software: the fact that all task 
 management softwares have a cost that is not more than 100$ show the market 
 they adressed to.
 For a  more professional and business approach to my needs i can pay up to 
 $400-500, but the software must really help my life.

 Maybe i will found something as it in future, for the moment i'll continue 
 to check around (including monitoring MLO software)

 Thanks 


 Il giorno venerdì 24 aprile 2015 05:12:07 UTC+2, Dwight Arthur ha scritto:

 On Monday, April 20, 2015 at 8:06:11 AM UTC-4, DBvc wrote:

 I'm new to MLO and i'm valuating if can fit my actual task/project 
 workflow.


 Hi, Dario. You are not the first person in your position and you won't be 
 the last. There are a lot of people with pretty similar situations around, 
 some still looking for help in figuring out what to do and others resigned 
 to some uncomfortable compromise. This is just my personal opinion and I 
 really don't know enough about your situation to judge but my take is that 
 you are stuck at the boundary between task management and project 
 management.

 Task management involves capturing my whole backlog of things that need 
 to be accomplished, organizing them in a way that helps me quickly and 
 easily determine what I am supposed to be doing now, get a short list of 
 useful things to do next, prevents urgent or important things from getting 
 lost, and minimizes the amount of time I spend managing my backlog instead 
 of completing it. It may involve figuring out which things in my backlog 
 are just never going to happen and helping me abandoning them. It may 
 involve keeping track of 

[MLO] Re: Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

[Elizabeth Lindsay]

I personally prefer my someday items to be a context, not a folder.  This 
way, I can keep my existing hierarchy and just toggle things active and 
inactive.  What I mean by that is my normal tab shows all my stuff (as 
usual) and my active tabs exclude the someday context.  I then created 
a special tab with just someday items so that when I do my GTD review, I 
can easily see them.

On Tuesday, March 10, 2015 at 3:46:09 PM UTC-5, John Smith wrote:

 Hi 

 I'm having trouble putting things into (and out of) Someday/Never.

 Background
 I've made my Someday/Never file a folder, which for which I have ticked 
 Hide Branch in To-Do. This means that it doesn't appear in my Active 
 tasks views - all good so far.
 I am also putting more an more stuff into the future using Start Date 
 (e.g. if someone hasnt got back to me in say 5 days, then give chase). This 
 works fine so long as I live mostly in the Active Tasks view, however if I 
 move to All Task view, then things become irritatingly cluttered up with 
 stuff I definitely don't want to see yet !  

 So the problem is that if I want to move a task into my Someday/Never 
 folder, the only way I even see this folder is to go to the All Tasks 
 view. But that view is now is horribly cluttered up with future stuff. And 
 because I am moving task up around with mostly with hotkeys (e.g. 
 Shift/Alt/arrow-key), all these things for the future a mighty pain.

 Any suggestions?

 J




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[MLO] Re: MLO becoming a full PIM software (email, contacts, calendar, notes)

[Elizabeth Lindsay]

Honestly, I do not want all of that merged into one tool.  I find MLO to be 
pretty darn good as it stands today.  I'm one of the rare people who 
doesn't want a calendar - I find I prefer to see my items as a list by due 
date.  Calendar events are different than items with a due date (in my 
opinion).  Plus, as a few other people commented, adding in this extra 
development increases cost, which I would prefer to avoid.

On Saturday, February 28, 2015 at 3:07:14 AM UTC-6, robisme (Olivier R) 
wrote:

 How great MLO would be as a full pim software.
 The ergonomy and features of MLO are unique and could be used for more 
 than only tasks
 Imagine being able to link tasks and contacts, action and contextualize 
 emails, use calendars events as projects , etc.

 The software EssentialPim is not far from this utopic tool, and even 
 comes with an Android and iPhone app.
 But the way it manages tasks is far from being as powerfull as MLO is.

 Does it make sense?
 Olivier



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[MLO] Re: Why do inactive projects still appear on the to-do list?

[Elizabeth Lindsay]

Thank you Dwight.  I really appreciate your post.  Especially since I am in 
bucket A - I don't want a one size fits all solution since so far, my 
filters do what I want them to do.  I believe your recommended steps are 
viable and thank you for posting them.

On Friday, February 13, 2015 at 12:11:27 PM UTC-6, Dwight Arthur wrote:

 (A) thoughts on why the developers should not fix this, (B) appreciation 
 for Al's video, (C) a tweak of Al's solution that might help Justin

 A. Different people manage projects different ways, and MLO should 
 continue to try to support diverse approaches where possible. For me, a 
 project that's not started is not at all the same thing as inactive. If I 
 commit to finishing a project in three weeks, that's three weeks from 
 launch to completion. There are pre-launch activities, including 
 estimating, pursuing the order, obtaining materials etc. These prelaunch 
 activities don't count against the comitted elapsed time but they are a 
 part of the project and they do belong in my to-do list.

 B. Hey, Al, I really appreciate and respect your video. It's great and 
 it's a big improvement to our forum to see this kind of thing. I'm afraid 
 to try to do that kind of thing as I think it will turn into a massive 
 timesuck, but I am really happy to see you doing it.

 C. I think that Justin had two separate issues with Al's solution: he 
 wanted a flat versus hierarchical view, and he wanted to include active 
 actions that are outside of any project. Is that right, Justin? If so I 
 think I can make a suggestion. This depends on the guess that the advanced 
 filter (ProtectName is empty) will select all tasks that are not a part of 
 any project. Follow these steps:

1. Select a view that's as close as possible to what you want, except 
that tasks from inactive projects need to be excluded. Maybe it would be 
active actions or something similar
2. In the left hand pane, make sure that the view name is at the top 
and filter definitions fill the pane. If you see a list of views instead, 
click on the word Views at the top to bring up the filter definitions.
3. Find the Advanced section and be sure that the Add Advanced 
checkbox is marked.
4. click on setup to bring up the advanced filtering pop-up. I'm 
assuming the popup is empty (no rules yet). If not you will probably need 
help.
5. Click the Add Rule button
6. after the checkbox is a blank button. click it and select 
ProjectStatus from the dropdown
7. the next button should show an = sign. If not, click the button and 
select = 
8. click the next blank button and select in progress
9. the last button probably says [AND] - click on it and change it to 
[OR]
10. click the Add Rule button again. The first line changes to 
(ProjectStatus=InProgress) OR and a second line of buttons appears
11. clicking each button as before set the first one to ProjectName 
and the second one to IsEmpty. The rest of the line is irrelevant and you 
can ignore it.
12. Click the OK button to close the Setup Advanced Filter popup.
13. IMPORTANT: click the Save View button near the bottom left in 
order to save this new view. Enter a name for the view. It can be 
informative like active actions excluding inactive projects or short, 
like Justin-1. In the future whenever you select this view, you will see a 
display similar to the view you started with, except that tasks from 
inactive projects will be excluded.

 -Dwight

 On Monday, February 2, 2015 at 10:35:50 PM UTC-5, Justin wrote:

 As the title question. I want to ask why the not-started projects and 
 Supended projects still appear on the Active actions list and Active 
 Actions by Context list?
 Can the developing team fix it?



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[MLO] Re: MyLifeOrganized for Android v.2

[Elizabeth Lindsay]

Maybe I just don't understand what people are looking for, but I adore my 
Android client.  Well, maybe not adore.  But I find it works very well. 
 Yes, there are upgrades that would be good (mostly for me it is about some 
custom views).  But on the whole, I have been very successful managing my 
actions with the existing version that I've run now for about 2 years.  I 
guess I'm wondering what you tested that didn't meet your needs.

On Friday, January 30, 2015 at 2:05:43 AM UTC-6, Joey Serio wrote:

 I'm a prospective user who has been watching this thread with interest. 
  I've been wanting to move from Todoist, which I've been using for nearly 3 
 years now, to MLO for some time now.  However, considering the state of the 
 Android client (my testing revealed many areas where it simply wouldn't 
 work for me), the continued upgrade to v2 delay, the obvious bias for iOS 
 product development, and lack of communication from the developer, I'm 
 hard-pressed to imagine that I would feel good about converting any time 
 soon.

 Nevertheless, I'll continue to check back on occasion to see what 
 progress, if any, has been made on the Android client and if it compares 
 feature-wise, which it had sure better, to the iOS client.

 Good luck.


 On Thursday, January 8, 2015 at 6:52:27 PM UTC-6, Joel Azaria wrote:

 So, it's January 2015.  Are we any closer to seeing an Android release?



 On Wednesday, August 6, 2014 at 7:32:44 AM UTC-4, Andrey Tkachuk (MLO) 
 wrote:

 Hello,

 Yes, I know that many of you have been waiting for MLO-Android v2 news 
 too long. I understand. Android version really needs some love.

 I can confirm that the new version is in development. 

 I never promise any release dates due to complexity of MLO product and 
 nature of the software development under fast evolving mobile platforms. I 
 would like to inform that we did run into some problems that slowed down 
 the development. Now we are back to speed and have all the resources needed 
 for the project.

 If you want to be the first to know about MLO-Android and not subscribed 
 yet for the news - you can do it here:

 http://mylifeorganized.net/products/my-life-organized/Android2-announce-subscribe.htm


 Also we have one important question where we need your help. We need to 
 decide if the new version should still support old 2.x Android devices. If 
 we support old devices we may not be able to add new cool features 
 available only in new 4.x Android devices. Also the development may take 
 longer due to compatibility issues.

 Our statistics shows that there are still ~19% of MLO users are 
 currently using old 2.x devices.

 Please help as to make this decision by answering these two questions: 

 https://docs.google.com/forms/d/1TNsidEr0p_XxpEu1Mm2khLhYYfEs6TA0aBo8VmE4CtE/viewform


 Thank you! 
 Andrey.
 back to work on MLO-Android



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[MLO] Re: Featrure Request: To Do List Format - Project String Formats

[Elizabeth Lindsay]

I personally like how it is today, as it helps me see why I'm doing the 
task.  I do make sure that my project names are reasonably short, to assist 
in the view.  If I have a long name, perhaps I didn't focus down enough to 
the end goal.  At that point, I shorten the name and put the rest of the 
details in the notes of the main level.

On Monday, January 12, 2015 at 6:53:55 AM UTC-6, John Smith wrote:

 What is the status of this 2011 request?
 Is it currently possible to de-emphasise the project name (plus associated 
 prefix  postfix text)  in the to-do list views?

 Thanks

 J



 On Thursday, September 22, 2011 at 2:14:51 PM UTC+1, chuckdevee wrote:

 See a line in my ToDo list, with the project name prefixing those 
 tasks that have projects, but the project name itself in very light 
 grey, so that it is de-emphasised.   Although I can create a separate 
 column for projects, only about 50% of my tasks are projects and this 
 wastes a lot of room in my ToDo view. At the moment, my ToDo list 
 items show up as 

 Project Name Task 
 A Different Project Name Another Task 
 Another Task 

 Basically, I'd like to be able to de-emphasise the project names so 
 that the tasks are more clearly shown. 

 With formatting rules, you can't format part of a task line.



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[MLO] Re: Feature request: SubTabs (secondary tabs)

[Elizabeth Lindsay]

I agree with Steph - can you mock up what you mean?  I'm unable to picture 
it.

On Sunday, January 11, 2015 at 3:02:09 PM UTC-6, Andrei Bacean wrote:

 friends

 recently i discovered that child tabs would be a time-saving feature.
 what do people think?

 wish a wonderful NewYear to all MLOzoids :))

 Andrei B


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[MLO] Re: How do importance and urgency work?

[Elizabeth Lindsay]

Hi John,

You can create a new view that uses either or both of those fields as a 
sort field.  Here is what I did to validate.

1. Create a new tab (I called it Important)
2. Apply a basic view (I selected To Do  Active Actions) - this got me the 
layout I wanted, active tasks with no hierarchy
3. Click Filter to pull up the filter menu (it is in the bottom left of the 
screen)
4. Scroll down to Group and Sort and click Sort
5. In the Sort tasks by select Importance and the Descending radio 
button.  This will put the most important at the top
6. If you want, click the second sort and select Urgency and Descending.
7. Click OK
8. Click Save View and name it

I hope this helps,
Elizabeth


On Friday, November 14, 2014 10:02:03 PM UTC-6, John Cesta wrote:


 Is there a way to sort or view on Importance and/or urgency. 

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[MLO] Re: inbox is very puzzling.

[Elizabeth Lindsay]

Generally, I only put things in the inbox if I am trying to be fast and 
will resolve the actual placement later (typically after syncing to my 
computer).  Otherwise, I navigate to my folder structure and insert.

On Thursday, November 6, 2014 3:48:04 PM UTC-6, John Cesta wrote:

 This is my second go round with mlo. I stopped using it in March. I like 
 it but it was getting difficult to use. 

 Now I'm back. The inbox thing still puzzles me. Number one, why is it so 
 difficult to get items out of the inbox? It seems no matter what I do they 
 are always there. 

 I have resorted to creating a seperate folder in the inbox to store my 
 items so the inbox doesn't get cluttered. But this doesn't seem too 
 efficient. 

 I don't know. I'm not at wits end yet but my GPS is set for it. 

 I see there are lots of methods and theories especially Lisa's. 

 Is there not a flag or property available to set a task to to put it 
 somewhere? Am i missing something?

 Thanks,

 John 

 PS: I use android tablet and phone and PC. 



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[MLO] Re: Can I set Recurrence just with Start Date?

[Elizabeth Lindsay]

To set a recurrence, you have to have something that has both a start and a 
due date.  In your example, the due date would be the 13th of each month (I 
added 25 to 18 and ignored months with 31).  You can set the start date to 
a reasonable amount ahead of that (such as 25 days lead time).  Please let 
me know if that didn't clear it up.

On Tuesday, October 7, 2014 4:41:06 AM UTC-5, blue.S wrote:

 Hi，I want set a Recurrence for my credit card paying my bill. The 
 statement date is 18th every month，and the repayment date is 25 days after 
 the satement date.
 Here is the problem, in the current version of MLO, i cant get this done.
 So, how can i get this through?


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[MLO] Re: Default Contexts

[Elizabeth Lindsay]

If this were enabled, I would need to be able to disable it.  I would find 
it frustrating to have a default context, since I expect I would be 
changing it a lot.

On Monday, August 4, 2014 6:32:04 PM UTC-5, gret...@gracechurch.community 
wrote:

 I would like to be able to set a default context so when I add a new task 
 or subtask it always defaults to the context I have set and then I can 
 change it in the task properties if desired.  Is there a way to set a 
 default context?


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Re: [MLO] NOW WHAT

[Elizabeth Lindsay]

I may be missing something - the only difference I see is the reminder date.

On Friday, June 27, 2014 11:05:29 AM UTC-5, daniel wrote:

 based on the note section of the task I did actually take the time to 
 spell  some things out such as start preparing for contract as it runs out 
 26jan2015.

 so based on that note my phone is absolutely right and could possibly have 
 sent me a reminder like it was supposed to but the actual start and due 
 dates have been changed and are incorrect now

 and consequently the reminder on the desktop which is set is certainly 
 incorrect

 and the stating modified 05/22/2014 i would not possibly have a reason to 
 have looked at this task a couple weeks ago let alone modify anything about 
 it.  so I can assume that the 22nd is when the dates got all jazzed up but 
 yet only partially synced everything with my phone?  why wouldn't the cloud 
 have totally overwritten my phone on the 22nd then including the reminder. 
  I'm thankful it didn't actually because my phone tried to get it right but 
 something overwrote my dates.


 On Fri, Jun 27, 2014 at 9:12 AM, Dwight Arthur m...@dwightarthur.us 
 javascript: wrote:

 Daniel, please check, is this a typo or do you literally mean that 
 MLO/Android gave you a reminder in June 2014 for something supposedly 
 happening 5 months ago in January 2014?

 Please look on your phone and desktop at this task and tell us the start 
 date, due date, reminder date and last modified date on each system. Thanks.
 -Dwight
 Mlo betazoid on Android sgn2

 On Jun 27, 2014, daniel  wrote:

 ugh, I have trusted MLO expicitly to keep track of my life.  Apparently 
 I have very simple needs as most of the issues that get posted on here just 
 are not issues at all for me.  But as of last night I suddenly realize some 
 frustration.  Now in teh grand scheme of things even in my world its a 
 small problem, but it is sypmatic of a larger concern.
  
 In my business I need specialty refererence information that is 
 subscription based.  Due to the size of the corporation I work for we 
 usually contract for this information using multi year deals, sometimes 3 
 sometimes 5 but really can probably be any number of years depending on 
 factors at the time of negotiations.  I'm on the ad hoc commitee for 
 specifications of what I need to use but the negotiation of the contract, 
 signing, etc is all handled by corporate and legal.
  
 I never receive the final contract, just the length of it.
  
 it usually takes 6 months to spec and negotiate and not having it in 
 place before the expiration date casues issues.  The last time I relied on 
 corporate to keep track and it expired.  So I figured this time I would set 
 up a task, set in the future to remind me 6 month ahead of time to contact 
 corporate to set things in motion and moved on with life.
  
 last night my Android phone gives me a reminder that the contract 
 expires jan 25 2014.
  
 for some reason this does not sit right with me.  My perception is its 
 too soon but maybe not time flies
  
 today at work on my desktop I get no such reminder and decide to check.  
 my desktop says the reminder starts in 2016 and the contract runs out in 
 2017
  
 omg!   how many of my future tasks are all jazzed up now due date wise 
 becasue of the syncing of the two platforms?
  
 now all of a sudden all the trust I once had is gone!
  
 what do I do now?
  
  

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[MLO] Re: When moving task to other folder it loses the link to parent project

[Elizabeth Lindsay]

I concur with Nick - I prefer the context to inform me that I cannot 
proceed (@WaitingFor) rather than a folder.  This way, all my items remain 
in context with their parent items.

On Tuesday, May 20, 2014 5:07:33 PM UTC-5, Nick Clark wrote:

 You've moved the task out of the project tree so it is no longer part of 
 the project. A task has to be a sub-task of the Project task to be part of 
 it.

 In a similar situation I add a context @WaitingFor to those tasks and have 
 a view that just shows tasks with that context.

 Nick



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[MLO] Re: How to make the task be checked automatically when the Sub-tasks were checked?

[Elizabeth Lindsay]

I personally prefer it to not automatically check it as done.  This allows 
me to validate it is done.  Often, I only list some of the sub-tasks and 
list more once those are done.  If it automatically assumed I was done with 
the task, it could be incorrect.

On Monday, May 12, 2014 8:46:42 PM UTC-5, donnie zhong wrote:

 Dear friends

 I've a question about tasks be checked automatically.

 If a task with some Sub-tasks, when I check all the Sub-tasks, the task 
 won't be checked automatically.

 How can I set the parameters to make this feature enable?

 Thanks!

 donnie


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Re: [MLO] sorting subtasks

[Elizabeth Lindsay]

The steps to sort are:

   1. Right-click on the top level of your sort
   2. Select Advanced  Sort Sub-Tasks
   3. Enter your sort criteria
   4. If you want it to apply as Lisa mentioned, click the box for 
   Recursively to all subtasks at the bottom of the screen
   5. Click OK


On Wednesday, May 7, 2014 12:12:51 AM UTC-5, Yury wrote:

 H...sorry, can you explain in details? I am trying to find it in 
 Outline - Group  Sort area - Sort... - in the Sorting dialog - no 
 checkbox. In Advanced area - also. Checked the help, and even upgraded from 
 4.2.1 to 4.2.2 =)
 thanks for the answer in advance!


 2014-05-05 2:25 GMT+04:00 Lisa Stroyan lstr...@gmail.com javascript::

 There is an optional recursively to all subtasks option at the bottom 
 of the dialog box. This is under Advanced – –Sort subtasks.


 On Sun, May 4, 2014 at 4:56 AM, Yury S. Chistyakov 
 flash...@gmail.comjavascript:
  wrote:

  But this sorting (through Sorting dialog) seems to work only for the 
 first level of the outline, does it?


 2014-04-21 4:20 GMT+04:00 JoeT jdt...@gmail.com javascript::

 Gotcha. No, that makes sense. Than you again for taking the time to 
 respond to me.

 Have a nice week.

 Joe

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Re: [MLO] sorting subtasks

[Elizabeth Lindsay]

I do not specifically know, but my guess would be that it is a professional 
product level feature and you may be running the free or standard version. 
 Do you know which version of the product you are using?  We can then check 
with the developers.

On Sunday, May 11, 2014 1:51:49 PM UTC-5, Yury wrote:

 Thanks, Elizabeth! Now I see where it is. But Sort subtasks... is 
 disabled - I have checked for several tasks with subtasks, folders with 
 subfolders \ subtasks. Any ideas?


 2014-05-11 17:38 GMT+04:00 Elizabeth Lindsay techno...@gmail.comjavascript:
 :

 The steps to sort are:

1. Right-click on the top level of your sort
2. Select Advanced  Sort Sub-Tasks 
3. Enter your sort criteria
4. If you want it to apply as Lisa mentioned, click the box for 
Recursively to all subtasks at the bottom of the screen 
5. Click OK


 On Wednesday, May 7, 2014 12:12:51 AM UTC-5, Yury wrote:

 H...sorry, can you explain in details? I am trying to find it in 
 Outline - Group  Sort area - Sort... - in the Sorting dialog - no 
 checkbox. In Advanced area - also. Checked the help, and even upgraded from 
 4.2.1 to 4.2.2 =)
 thanks for the answer in advance!


 2014-05-05 2:25 GMT+04:00 Lisa Stroyan lstr...@gmail.com:

 There is an optional recursively to all subtasks option at the bottom 
 of the dialog box. This is under Advanced – –Sort subtasks.


 On Sun, May 4, 2014 at 4:56 AM, Yury S. Chistyakov 
 flash...@gmail.comwrote:

  But this sorting (through Sorting dialog) seems to work only for 
 the first level of the outline, does it?


 2014-04-21 4:20 GMT+04:00 JoeT jdt...@gmail.com:

 Gotcha. No, that makes sense. Than you again for taking the time to 
 respond to me.

 Have a nice week.

 Joe


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Re: [MLO] sorting subtasks

[Elizabeth Lindsay]

Excellent point, Lisa.  These sorts are a one-time decision.  One that you 
can make more than once, if needed.

On Sunday, April 20, 2014 9:26:44 AM UTC-5, Lisa S wrote:

  Do realize that it won't be auto-sort to go into advanced options. 
 There is a good reason for this -- the outline is the permanent home of 
 your tasks and the views show you all kinds of different ways to see the 
 same data. Certainly, sometimes you want your tasks ordered a certain way 
 permanently, but having it auto sort would be like asking Windows to 
 re-order the files on your disk each time rather than showing you different 
 views of them. 
  
 I'm not explaining this well at all, brain isn't functioning 100% 
 today...but my point is, there is a good reason for not having 
 constant/auto sorting in the outline, and it proves very powerful in the 
 larger model.
   
 Lisa /


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 On 4/15/2014 6:22:25 AM, JoeT jdt...@gmail.com javascript: wrote:
  
  
 Apologize if this has been covered before, but is there a way to auto-sort 
 sub tasks in outline view (i.e. by due date)??  I don't think you can, but 
 just want to make sure i'm not missing this... 

 Many thanks,

 Joe




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[MLO] Re: sorting subtasks

[Elizabeth Lindsay]

Hey!  You can do by date!


   1. Right-click on any level of the hierarchy (whichever one you want the 
   sub-tasks to sort)
   2. Select Advanced
   3. Select Sort Subtasks
   4. You get a three-level sorting (much like in Excel)



On Wednesday, April 16, 2014 8:08:20 AM UTC-5, JoeT wrote:

 Thank you so much, Elizabeth!.how do you access this? 

 On Tuesday, April 15, 2014 8:18:31 PM UTC-4, Elizabeth Lindsay wrote:

 Hm There is an autosort by title.  I don't recall if by date was an 
 option.

 On Tuesday, April 15, 2014 7:22:25 AM UTC-5, JoeT wrote:

 Apologize if this has been covered before, but is there a way to 
 auto-sort sub tasks in outline view (i.e. by due date)??  I don't think you 
 can, but just want to make sure i'm not missing this...

 Many thanks,

 Joe






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[MLO] Re: sorting subtasks

[Elizabeth Lindsay]

Hm There is an autosort by title.  I don't recall if by date was an 
option.

On Tuesday, April 15, 2014 7:22:25 AM UTC-5, JoeT wrote:

 Apologize if this has been covered before, but is there a way to auto-sort 
 sub tasks in outline view (i.e. by due date)??  I don't think you can, but 
 just want to make sure i'm not missing this...

 Many thanks,

 Joe






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[MLO] Re: getting started

[Elizabeth Lindsay]

Honestly - the best way is to ask what you'd like it to do and we can guide 
you.  Do you have a base plan?  Are you following a certain model?  The 
documentation is improving, but I learned more by just asking and then 
experimenting.

On Friday, March 14, 2014 8:17:08 AM UTC-5, don wrote:

 As a brand new user, I think that MLO is someday going to be a very useful 
 tool for me.  However, it seems very difficult to figure it out.  It is a 
 little like being put in a cockpit of a jumbo jet, and told to fly it.  Is 
 there any place in the help process to show the simplest tasks?  a 
 tutorial, or examples?  


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[MLO] Re: MLO Tutorials. What I really hate about MLO.

[Elizabeth Lindsay]

This is why I encourage all new users to be slow in what features they use. 
 I actually turned off some features (and hid them from view) since I 
wasn't using them.  They key is probably that all of us need to submit a 
tutorial for one feature we like and use.  That way, they can be available, 
since I'm happy with him focusing on coding versus help guides (but I'm a 
self-serve type of person).

On Wednesday, February 12, 2014 5:42:23 PM UTC-6, Florian wrote:

 I subscribe to what Saumil's and James' opinions. Yes, you have to think 
 it all by yourself and to make MLO work for you. The problem is that 
 setting MLO up looks like programming sometimes (combining different 
 recurrent tasks with each other and with non recurrent tasks). Tutorials 
 and examples would be very, very useful, Andrey.



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[MLO] Android - Home Screen - Can you customize which views show?

[Elizabeth Lindsay]

I would prefer to have the Active Starred show instead of Starred on my 
Android phone's MLO home screen.  Is there a way to change which views show 
there?  Thank you!

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[MLO] Re: In MLO - Implementing Agile Results: 3 Outcomes for Day, Week, Month, Year

[Elizabeth Lindsay]

Hi James,

This sounds interesting.  I do think the method of implementation might be 
a bit hard with all the maintaining of folders.  Have you considered using 
the contexts to indicate which group of 3 it is a part of versus folders? 
 I personally use GTD with MLO.  The keys for me are to have a context on 
everything, have projects flagged as projects, and to have everything 
captured in a way that is easy for me to find it again (without relying on 
searching).  I've found that I prefer my list to be alphabetical (I 
typically use the naming structure of GOAL: ACTION for sorting).  I will 
then use the star or goal to indicate items of current focus.

Please do let us know how it is going.

Elizabeth

On Thursday, November 14, 2013 7:18:38 PM UTC-6, James D wrote:


 Greetings,

 I am looking for guidance in implementing the Agile Results 
 methods/approach within MLO. I am coming back to MLO after a couple years 
 away, and in truth I didn't really master much the first time because I 
 wound up going back to Ecco Pro, an excellent 1997 outline-based PIM.  I'm 
 back for good.  I will just call the system I'm implementing ARR3, as in 
 Agile Results/Rule of 3  (J.D. Meier should come up with a catchy acronym, 
 for marketing purposes certainly!) ARR3 is a hybrid of Covey, GTD, ZTD, and 
 Agile.  I am liking very much so far, and can see it as my long-term 
 approach, and that it will scale. It also seems like MLO has an excellently 
 match of features to the approach of ARR3. Below is some summary 
 information about ARR3.  I am currently working on setting up, in MLO, the 
 3 results for the day, 3 results for the week, 3 results for the year 
 areas.  I currently have a set of 3 for Work  Personal.I will focus on the 
 Work and Personal here.

 Right now I'm just trying to get the right feel for working productively 
 in MLO with this setup. So far, in MLO, I have separate outline folder 
 branches set up for Work, Personal and RoadMap (my analog to ARR3 
 Hotspots and Areas of Focus/Roles and Goals). I primarily work in the 
 Personal and Work areas.
 Under each Work/Personal branch, I have the following 3 folders set up: 
  Daily Outcomes, Rule of 3; Weekly Outcomes, Rule of 3; and Yearly 
 Outcomes, Rule of 3.  (With a W or P prefix in front of the folder name)

 Then, under each Week/Month/Year Outcomes, Rule of 3 folder, I created 3 
 folders, for each of the three Projects/Outcomes I want to create within 
 the time period.  On the outcomes folders for week, month, and year, I 
 marked each subfolder/project as Goal for Week/Month/Year, as 
 appropriate.   Then, under each folder, I place the 
 projects/subprojects/tasks that support accomplishment of each goal.

 I would like to just work with Goals, Projects, and Tasks in outline view, 
 and perhaps have a Goals view I can look at that would show me only my Rule 
 of 3 outcomes for week/month/year, and not have to have these items under a 
 Weekly Outcomes, Rule of 3 or Monthly Outcomes, Rule of 3

 That is where I am right now. I am curious if anyone else has tried 
 implementing this ARR3 system, or something very similar, in MLO, and what 
 advice they have to share. The trick is to capture things to be done in a 
 trusted system, that then helps you remember and execute them in a 
 productive way.  The challenge for me is spending too much time creating 
 and managing lists of what could be done and not enough time doing it. 
  That is where a tool like MLO comes in as effective, to help help keep 
 focus on the doing

 James D.

 AGILE RESULTS SUMMARY
 ===
 Agile Results:  
 http://www.30daysofgettingresults.com/2011/10/day-1-take-tour-of-getting-results.html
 Essential Principles:
 *The Three Key Parts of Agile Results*
 Here are the three key parts to Agile Results:

1. *The Rule of 3*
2. *Monday Vision, Daily Outcomes, and Friday Reflection*
3. *Hot Spots*

 In Agile Results, we use The Rule of Three to map out what we want to 
 accomplish in sets of three’s:

- *3 results for the day*
- *3 results for the week*
- *3 results for the month*
- *3 results for the year*


 ===

 BACKGROUND
 Recently I tried a bunch of GTD-focused tools and chose Nozbe, which works 
 quite well for people with shorter lists of projects, but bogged down badly 
 as my list of projects grew, and does not support breaking projects and 
 tasks down (outlining), and does not have any linkage between projects and 
 the goals they support. It does many, many things well though; possibly a 
 different post to contrast/compare what MLO could learn from the 
 GTD-Cloud-Crowd apps like Nozbe, NirvanaHQ, etc.  In Nozbe (a cloud GTD 
 app) it was simple enough to set each up as Projects and each result as a 
 Task under that project, but of course with no outline capabilities and 
 no linkage of goals  priorities to projects that support those goals, 

[MLO] Re: Process: Managing varying energy levels

[Elizabeth Lindsay]

Hi Lisa,

I have debated about using the Effort field.  The reason I say debated, is 
that I've not fully incorporated it into my process.  Like you, I view it 
as willpower or mental / physical capacity.  I include physical, because 
some tasks on my list will mean burning a lot of energy and probably 
getting sweaty.  At one time, I had a view that showed items only of a 
certain effort level.  The reason I am not doing that now is that I found I 
accidentally overwhelmed myself with to many views into my tasks.  My 
current method is following GTD and using context first.  I do have 
estimated min and max times, which is my next way to cull out tasks.  My 
next step is to decide if I have the energy for any of the tasks that match 
my context and time.  Lastly, I have given myself permission to not work on 
something so long as I'm aware I'm not working on it.  I hope this helps.

Elizabeth

On Saturday, August 10, 2013 11:28:36 AM UTC-5, Lisa S wrote:

 A long time ago, I read the book, Time Management from the Inside Out by 
 Julia Morgenstern. She talks about matching your [mental] energy levels to 
 your tasks. For example, if you have your highest energy first thing in the 
 morning, and you automatically check email (which is not usually a very 
 high energy requiring task), then in a sense you waste some of that 
 time. For this discussion I almost think of energy as willpower or mental 
 capacity.

 So, the first question is, does anyone have an MLO structure that 
 accounts for how much willpower the task requires? Do you use the effort 
 field, and if so what do you do with it? What happens when you forget to 
 set it?

 The problem I've been encountering is that my mental energy levels have 
 become unpredictable. It puts me in a loop, where I get overwhelmed by my 
 task list, and because of that I don't even accomplish basic tasks that 
 *are* achievable during that time. So, my second question is how do you 
 keep yourself focused on using MLO when you get overwhelmed? As I've 
 mentioned before, my most effective technique is to tweak 
 my processes, which is why am writing this :-)

 -- 
 Lisa

 --
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[MLO] Re: Process: Managing varying energy levels

[Elizabeth Lindsay]

Forgot one thing I wanted to add.  I've recently changed my contexts such 
that items that I know I will not be able to devote any energy to it in the 
next couple of months to @Someday.  This context is hidden in most views. 
 This has personally helped me stop feeling overwhelmed.

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[MLO] Re: Is it possible to have a reoccurring task without a date attached?

[Elizabeth Lindsay]

natG's answer is better, but I wanted to share what I do.  I actually use 
start and end dates on just about everything in order to allow myself to 
setup recurring tasks that appear, for example, 4 days later.  But, since 
not every due date actually means it is DUE, I have a context @DueDate to 
know that those items actually have a set time they MUST be done.  Not sure 
if that helps.

On Wednesday, March 13, 2013 6:10:50 PM UTC-5, Grant wrote:

 I want to frequently work 2 hours on a building project when I have time 
 and the urge, but I dont know what day that will be in future.  Thus I 
 would like to have a reoccuring task, that I will see during my daily or 
 weekly review, and can choose to do that day, and when its done, it comes 
 back into my todo list, without a fixed next date... is this somehow 
 possible?

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Re: [MLO] Re: Drag/drop Outlook email to MLO

[Elizabeth Lindsay]

I wish I knew.  I've been able to have drag-and-drop work on Exchange 
server e-mails, but I only use one instance of MLO with those links.  I've 
never tried to have two connect.

On Thursday, March 7, 2013 9:38:00 AM UTC-6, Lisa S wrote:

 Perhaps there is some sort of machine or IP encoding somewhere that is 
 getting in the way. You may be the most expert of us on this now, I'm 
 afraid :)

 I suspect you won't get drag-n-drop to work on exchange server emails, but 
 if you convert them to a task in Outlook you might be able to sync them 
 that way. But...you won't have a link there either. Another option might be 
 to forward them to Evernote, and use the web address (platform independent) 
 to link to.

 Lisa

 On Wed, Mar 6, 2013 at 5:21 PM, Gordon  wrote:



 On Sunday, March 3, 2013 4:58:06 PM UTC-5, Gordon wrote:

 This is very odd. The paths to the Outlook ost files are the same on the 
 two machines, but I'm still having this problem crop up.

 Both machines connect to an Exchange server at my university, using 
 cached exchange mode. There are no pst files on either machine. I would 
 have thought that this would mean that the paths to the mail messages would 
 be the same on both machines . . . But evidently they're not. Lisa Stroyan, 

  

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[MLO] Re: Review fatigue strategy

[Elizabeth Lindsay]

Dave - I really like this review strategy and I want to enable it for 
myself.  While I consider myself to be a smart person, I'm having a bit of 
an issue with how to set this up as an advanced filter.  Would you mind 
terribly showing a screenshot or a description of how you set it up?
 
Thank you,
Elizabeth

On Thursday, February 21, 2013 10:01:51 AM UTC-6, Dave Disser wrote:

 I have really started to embrace using tabs in v4.  One of the things I 
 really like is being able to have a dedicated review tab to make daily use 
 of the review feature, so that I don't get a big backlog of items to review.

 I changed the default review to include the following

 1. Needs review (default filter)
 2. NextReview does not exist AND IsProject AND ProjectStatus=Suspended
 3. NextReview does not exist AND TopFolder = Someday
 4. NextReview does not exist AND Context = @Waiting

 My main actions view omits any suspended project, or any context @Waiting, 
 so if I omit an action in that way, it will automatically end up in my 
 Review tab until I add a review schedule to it, so I can get those items 
 out of my main view without having them fall through the cracks.


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Re: [MLO] Locking a workspace to a particular project in? (v4)

[Elizabeth Lindsay]

Oops!  I'd updated my home computer with the most recent version, but 
failed to update my work computer.  Thanks Lisa!

On Thursday, February 14, 2013 6:54:42 PM UTC-6, Lisa S wrote:

 It's in later betas /final release.

  



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[MLO] Re: Drag/drop Outlook email to MLO

[Elizabeth Lindsay]

Hi Gordon,
 
When you drag and drop an e-mail into MLO, it does two things: (1) put a 
link to the exact current location of the e-mail and (2) put a copy of the 
text.  Becuase I like to have my inbox empty, I first move the e-mail to 
the folder where it will be archived (for example, into the correct project 
folder) before I create a link.  This way, the link won't break when I move 
it.  What you might be able to do is synchronize your PST files.  The key 
will be to ensure both computers have the PST in the same location.
 
Becuase I use MLO at work and at home, I actually have two different MLO 
files.  One focused on work activities and only on my work computer.  One 
focused on everything BUT work and lives on my home computer and android 
phone.  That might also work for you.
 
If you'd like to talk more about it, let me know.
 
Elizabeth
 

On Saturday, February 16, 2013 12:37:03 PM UTC-6, Gordon wrote:

 I've noticed some behavior that I'm not sure how to handle:

1. I drag/drop an Outlook email to MLO
2. Some time later I click on the link in MLO and get an error message
3. Yes, I've fixed an earlier problem (registry was pointing to the 
wrong Outlook executable)
4. If I find the email again and then drag/drop to MLO, the link works 
- confirming that MLO is still able to follow an Outlook link.

 Here's my guess: I'm working on a home machine and a work machine. I'll 
 bet that the Outlook links are going to be different on the two machines - 
 making such links fail if I try to access them on a machine other than the 
 one they were made on. Is that likely to be right? 

 If so, there aren't any workarounds that are obvious to me - that is, 
 obviously I could just not use this MLO feature any longer, or I could 
 copy/paste the relevant text to MLO, or do something more complicated like 
 send the email to Onenote or a file (which can have the same paths on the 
 two machines, due to Dropbox) and paste a link to that into MLO. Or am I 
 missing something here?

 Gordon


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Re: [MLO] Locking a workspace to a particular project in? (v4)

[Elizabeth Lindsay]

Hi Dwight,
 
Thank you for detailed instructions.  I had an issue when I went to do it, 
however; I don’t have a “set as default” option when I right-click on a tab.
 
I’m running version 4.0.0.2000 RC-1.  Any ideas?
 
Elizabeth
 


On Monday, February 11, 2013 11:13:37 AM UTC-6, Dwight Arthur wrote:

 Douglas:

 Lisa’s right, but let’s make sure that you are aware of, and using, the 
 “default view” enhancement first.

  

 1.   Create a new tab

 2.   Name the tab after one of your major projects.

 3.   Make sure that “sync selection” and “sync zoom” are **not** 
 checked

 4.   Load the “All Tasks” view if it’s not already loaded.

 5.   Zoom in on your selected project. (for those who don’t know, do 
 this by right-clicking on the project and selecting zoom-in)

 6.   Right-click on the tab and select “set as default for this tab”

 7.   Go ahead and slice, dice and otherwise mess up your view in any 
 way you like as long as you don’t close the tab or change the tab default

 8.   Notice the asterisk before the tab name. This tells you that the 
 current view is _*not*_ the default.

 9.   Double-click the tab name (or right-click the tab and select 
 “restore default for this tab”) and the view instantly returns to exactly 
 what you had in step five

  

 The view-lock proposal Lisa is referring to, is for people (like her and 
 me) who think that the default is not enough, and want a way tell MLO that 
 a particular tab should not allow changes to the view, and that if we 
 mistakenly ask for a change MLO should prevent it. If you would like that, 
 make sure you have votes left on UserVoice, the proposal’s coming soon.

 -Dwight


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[MLO] Re: Transfer to New Comuter

[Elizabeth Lindsay]

On Friday, February 8, 2013 9:43:25 PM UTC-6, Woody Levitan wrote:
 I am upgrading to a new computer. Can I transfer MLO to my new computer from 
 my old computer

I would expect so, since the license is not tied to a computer.  Plus the 
license allows more than one computer.  I am not sure if there is such a thing 
as unregistering a computer. 

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[MLO] Re: I've requested upgrade activation code multiple times with no response

[Elizabeth Lindsay]

FYI - my spam folder actually did eat the e-mail.  Oddly, just the one for 
the Windows version, the Android e-mail came through!  How odd!

On Sunday, February 3, 2013 7:44:44 PM UTC-6, John Bentley wrote:

 Eugene,

 I've had the same experience. I've tried to request a coupon:
 * Via the webform;
 * Via supp...@mylifeorganized.net
 * and Via this very forum, see my post No response for redemption coupon 
 code See 
 https://groups.google.com/forum/#!topic/mylifeorganized/QE8tSwtQVak , 
 further down.

 With no response so far. I've checked my junk mail folder and, of course, 
 that is not an issue on these forums.

 In my case it is only a discounted coupon, not the free one. 

 If there is some kind of processing breakdown then I can't give them the 
 money that is owed to them (I wouldn't trust that if I made a purchase 
 online I'd get a registration key returned).

 If you, or anyone, manages to communicate with the developers it would be 
 great if you could let us know in this thread.


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Re: [MLO] Android - Phone thinks app is out of date

[Elizabeth Lindsay]

No, I am running the standard app.

On Wednesday, January 16, 2013 11:59:03 PM UTC-6, Lisa S wrote:

 Are you in the beta? I thought they fixed that for the latest beta, so 
 that the beta version had a higher number than the store even though they 
 are the same right now (except beta has something to send feedback). 
 On Jan 16, 2013 5:45 PM, Elizabeth Lindsay 
 techno...@gmail.comjavascript: 
 wrote:

 I have noticed that sometims when I launch MLO on my Android phone, that 
 it asks me if I want to download / install the newest version.  The issue 
 is that it is offering the same version I'm running (based upon the launch 
 screen).  Any ideas? 



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[MLO] Android - Phone thinks app is out of date

[Elizabeth Lindsay]

I have noticed that sometims when I launch MLO on my Android phone, that it 
asks me if I want to download / install the newest version.  The issue is 
that it is offering the same version I'm running (based upon the launch 
screen).  Any ideas?

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[MLO] Re: A simple idea about goals! You tell me!

[Elizabeth Lindsay]

I actually use the goals with the assumption ot this.


On Tuesday, December 11, 2012 3:00:12 PM UTC-6, luc wrote:
 For me, weekly, monthly and yearly (goals) does not resonate. 
 
 Would it be more appropriate to categorize goals within these?
 
 This week, This month, or This year!
 
 And I know we had discussions about goals before in this forum, but here I go 
 anyways!
 
 
 
 Example:
 
 Plan the Christmas Holiday.
 
 I decided that Plan the Christmas Holiday is no more a project of mine, but 
 is instead a goal. 
 
 The reason I changed it to a goal is because there is a lot of projects 
 underneath it:
 
 -Put lights in trees ouside;
 
 - buy and decorate christmas tree;
 
 - Decorate the center of dining table;
 
 Buy gifts;
 
 - prepare christmas food, etc.
 
 
 
 So! Every single project here is grouped under Plan the Christmas Holiday
 
 
 
 NOW, on this december 11th, if I had to choose between This week;  This 
 month; This year, this goal would go, at this date, in This month.
 
 
 
 ...and when we get to, let's say, the 19th of december, I will switch it to 
 This week...And on december the 26th, it will go in This year goal...
 
 
 
 So, in other words here, Plan the Christmas Holiday is more of a This 
 month goal, than a monthly goal, wouldn't you say?
 
 
 
 You tell me if I'm in the You say tomato, I say tomato stuff here...I've 
 had more than my share of Getting too much into details before!
 
 
 
 Thanks!
 
 Luc
 
 And by the way, Happy Holidays!
 
 
 
 
 
 
 
 Envoyé de mon iPhone

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[MLO] Re: Currently I see no future in MLO

[Elizabeth Lindsay]

I'll admit that having an iPad, Android tablet, Android phone, and a 
Windows desktop can be frustrating if you want tools across all of them.  
But I have to say that MLO has enabled me to eliminate the brain drain of 
trying to recall each task and which ones I should be doing next.  It's 
gotten me kudos at work. :)  I originally tried to have the two Android 
items and the computer all synced, but now I just use the phone and desktop 
- more efficient.
 
Elizabeth
 

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[MLO] Re: Does anyone else make heavy use of recurrence?

[Elizabeth Lindsay]

Hi Michael,
 
I also use a lot of recurrence (often with the setting to not save a 
completed version of the task).  Like you, I use the desktop to setup these 
items and my Android to complete them.  It would be nice to be able to use 
the phone to set them up too.  Since it doesn't work well, I create the 
item in my inbox and when I sync to the desktop, create it properly.
 
Elizabeth
 

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Re: [MLO] Can an MLO desktop File be paired for Wi-Fi sync with more than one mobile device?

[Elizabeth Lindsay]

Correct - the desktop can only be paired with one device.  I found that 
frustrating since I have both a phone and a tablet.  Takes a few steps to 
unpair / repair, decided to skip it and rarely use tablet.
 

On Sunday, October 7, 2012 12:54:20 PM UTC-5, Dwight Arthur wrote:



 Hi, Greg. 
 Sorry that I don't know enough about wifi sync to answer the question. And 
 I clearly recognize the advantage of wifi sync over cloud sync, namely the 
 cost. But I wanted to mention that cloud sync would allow your mobile 
 devices to sync with each other through the cloud and the desktop could 
 catch up later, the mobile devices would not have to wait for the desktop. 
 -Dwight 

 Greg May greg...@gmail.com javascript: wrote: 

 »From the Wi-Fi sync dialog, it appears that am MLO file can only be 
 »paired 
 »with one device at a time. I'd like to be able to Wi-Fi sync to both my 
 » 
 »iPad and my iPhone, but it looks like there's no way to keep both 
 »pairings. 
 »It looks like I would have to sync on one device, unpaid, pair and sync 
 »the 
 »other device. 
 » 
 »Am I right? 
 » 
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[MLO] Re: New tasks have 0 importance, urgency and computed score.

[Elizabeth Lindsay]

I've seen this happen if the task is not active.  When it becomes active, 
the score changes to a value other than zero.

On Thursday, September 27, 2012 4:55:36 PM UTC-5, Dave Nicoll wrote:

 I was having a problem with this earlier and posted in the group, and the 
 concensus seemed to be to try starting a new file and see what happened. So 
 this week I started off with a new, blank file (rather than using a 
 template) and recreated my old file piece by piece. Everything seemed to be 
 great until about a half hour ago. I tried to add a new subtask to a 
 repearing monthly task, and the task created with 0 importance and 0 
 urgency. Does anybody know why this would happen? If I try to create a task 
 whose parent isn't a recurring task, urgency and importance generate 
 properly. Very very confusing.
  
 I'm using MLO Professional 3.6.1 on a Win7 machine. I also cloudsync to 
 MLO for android, if that gives anyone an idea.
  
 Dave


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[MLO] Re: Status on MLO v.4?

[Elizabeth Lindsay]

I understanding asking - as an analyst I like knowing expectations.  I do 
have a question - is there functionality you don't have that you are 
chomping at the bit for?  Personally, I know I'm not utilizing MLO to its 
full extent now, so I'm not thinking about an upgrade.

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[MLO] Re: Detailed overview of MLO

[Elizabeth Lindsay]

I recall the android version had a default MLO file that showed a bunch of 
features, like hidden branches and projects.  I don't recall if there was 
one like that for the desktop version.  Do you have some basic questions we 
could answer?

On Friday, August 17, 2012 3:15:20 PM UTC-5, mudman wrote:

  All:

  

 I’m a relative newcomer to MLO and longtime GTD follower.   Conceptually I 
 “get” MLO very well, but practically I’m struggling to use it much beyond 
 the basics.   The “help” information is descriptive but without much 
 context.  For example, it took me a while to figure out the “inbox” 
 function because the word isn’t even listed in the help index.  

  

 I’ve joined the google group as a way of picking up more background but 
 quite honestly, most of the topics are about highly specific and fairly 
 complex issues.   

  

 My question is, is there a tutorial or a “MLO for dummies” type resource 
 that anyone can recommend.   I’ll keep slogging away to increase 
 efficiencies and effectiveness of MLO but it would sure be helpful to find 
 shortcuts.

  

 Thanks much.

  

 Gary 
  

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[MLO] Re: How do I use two android devices

[Elizabeth Lindsay]

Hi Marke,
 
The issue for me is that there is an extra fee to use the cloud with MLO.  
I had no issue paying the fee for the PC version.  I had some issue paying 
$10 for the android version, especially when it doesn't have all the 
features.  Paying yet another cost is becoming frustrating.
 
Elizabeth
 

On Saturday, May 12, 2012 5:54:53 PM UTC-5, Marke wrote:

 I think I see now, you are trying to connect two androids to a pc at 
 once with WiFi, is that right? If so I am of no help except to say I 
 would and have gone to cloud syncing (and I have) that way I can make 
 sure I have the latest updates all the time from anywhere I can get 
 phone service. 

 On May 12, 10:44 am, Elizabeth Lindsay technotig...@gmail.com wrote: 
  Been offline for the week.  Here is my clarification: 
  
  I have MLO installed on my PC.  I have the android version installed on 
 my 
  smartphone (Samsung T-Mobile).  I then installed the android version on 
 my 
  Sony Tablet S.  It runs fine on all three devices, however, I can only 
  synch the smartphone and PC or the tablet and PC.  When I connect either 
  the phone or the tablet, it disconnects the other device.  I cannot have 
  both the phone and the tablet connected to my PC. 
  
  I would like to use the tablet as I do tasks around the house - larger 
  viewing area, etc. 
  
  I would like to use the phone to quickly add/update tasks as I'm away 
 from 
  the house - more accessible and always with me. 
  
  How do I ensure I can have both? 
  
  Elizabeth 
  
  
  
  
  
  
  
  On Saturday, May 5, 2012 9:21:12 AM UTC-5, Elizabeth Lindsay wrote: 
   Good morning, 
  
   I own a full license for Windows and Android.  I currently have MLO on 
 my 
   smartphone.  I recently purchased an Android tablet expecting that I 
 would 
   be able to have both the phone and tablet running MLO and syncing with 
 the 
   PC.  However, I seem to be unable to do that.  Am I missing step? 
  
   Thank you, 
   Elizabeth

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[MLO] Re: MyLifeOrganized for Android will be releaed in a few days!

[Elizabeth Lindsay]

I was asking mostly becuase when I registered my MLO Windows, it said I 
could get discounts on other products.
 

On Friday, April 6, 2012 12:21:07 AM UTC-5, Holmes245 wrote:

 Doesn't make sense to get a discount for Pro. They're separate products.

 Joel


 On Wednesday, April 4, 2012 8:17:25 AM UTC-4, Elizabeth Lindsay wrote:

 If we are a registered user of the Windows product, do we get a discount 
 on Android Pro version?

 On Tuesday, March 27, 2012 7:20:07 AM UTC-5, Andrey Tkachuk (MLO) wrote:

 We are pleased to announce that we plan to release MLO-Android version 
 1.5.0 in a few days!

 You will find more details on our Android forum:
 https://groups.google.com/d/topic/mlo-android/Mv6nW2s9cos/discussion

 Andrey.



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