RE: [MLO] HELP: Context Filter Bug - Selects multiple values on one click

[Richard Collings]

FWIW I can’t reproduce.  This is in the Windows app.   I have well over 100 
contexts and when I click on a context in the filter panel on the left,   it 
just selects that context and there is no scrolling.Holding down shift, 
allows me to select a block from the currently selected context to the one that 
I click on;  and holding down Ctrl allows me to select random multiple contexts.

Can’t think what might be causing the behaviour that you are seeing.

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of Patricio Carranza
Sent: Sunday, May 26, 2024 3:02 PM
To: MyLifeOrganized 
Subject: [MLO] HELP: Context Filter Bug - Selects multiple values on one click

hi All,

Bringing this point back to the top of the inbox...is there anyone from the 
team who can help getting this logged as a BUG?

Just in case, this is not a big ask for enhancement, it's really a specific 
issue that happens (it seems) when you have more than X (?) number of Contexts 
created and you use them to filter your list...using the filter on the 
left...whenever you select one context there the filter reacts as if you had 
selected many items and the filter panel scrolls down automatically.

The behavior really bothers since restrict you from quickly filtering your list 
of tasks by any given Context...so diminishes the value of categorizing your 
tasks by Context such that you can then easily identify them by context.

HELP! Please fix it or let me know if there is any workaround. Note: creating 
an advance filter is not a workaround since it implies so many steps to just 
have your view filter by context.

Thank you!

Patricio.
On Saturday, March 23, 2024 at 7:51:02 PM UTC-3 Patricio Carranza wrote:
hi All,

Has anyone else have experienced a really odd behavior whenever you click on 
the Context filter in the filter pane?

The behavior I'm experiencing is that whenever I select a context value in the 
filter pane, multiple values get selected (it seems it's mostly 4 or value 
selected, instead just the one I click on) and the panel scrolls down 
automatically...so I need to click again to pick the one context I'm trying to 
filter by...while it might not be seem as a critical bug...it's really annoying 
since it practically defeats the benefit of a quick filter by context...which 
is a really useful feature

I'd welcome any idea on how this could be solved

Thanks a lot to everyone in advance.

Patricio.
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RE: [MLO] Setting Flag via Hot-Key

[Richard Collings]

If you go to Tools > Manage Flags and select the Flag for which you want to set 
the Hotkey,  the Properties panel on the right has a field where you can set 
the HotKey

Hope this helps

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of Norman Kirchner
Sent: Friday, November 24, 2023 5:02 PM
To: MyLifeOrganized 
Subject: [MLO] Setting Flag via Hot-Key

I know I can modify key mappings. I know I can assign new key mappings to 
certain functions. However, I'm not seeing the ability to leverage flags via 
hot-keys / shortcuts.

Is there anyway of enabling this functionality that I'm not seeing?

I'm a long time user but I'm trying to modify my workflow to leverage flags for 
quick categorization to get things cleaned up.
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RE: [MLO] Computed-Score Issue

[Richard Collings]

Hi Ted

Welcome to the world of MLO.

Just want to check that you are aware of a) the To Do Ordering tab in the 
Options dialog and b) the documentation on how the Computed Score is calculated 
– which you can access from the ‘Explain computed score priority’ link on that 
Tab

And also the fact that the computed score for a task Is not only a function of 
the properties of a task but also the properties of its parents.

Hope this helps a bit.

Good luck

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of tihong10
Sent: Thursday, September 7, 2023 2:40 AM
To: MyLifeOrganized 
Subject: [MLO] Computed-Score Issue

Hello everyone,

I am using the full trial version with cloud sync on Windows desktop and 
Android and am really liking the experience.

The one biggest gripe I have is with the handling of tasks with start and due 
dates in the Computed-Score sorting. If I have a task that is high in 
importance, then I would expect it to show up high in my Active Actions list 
even before the Start/Due date nears (because then I can get started on it in 
advance), but the task appears near the bottom of the Computed-Score list or 
doesn't even appear at all!

I wanted to see if anyone else had experienced this issue - if this is normal 
functionality - and any possible workarounds to use the computed-score but to 
see high importance tasks with dates in their proper place (i.e. high) in the 
sorted list.

Thanks,
Ted
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RE: [MLO] Re: Consolidated List of Dashboard Enhancements

[Richard Collings]

I have just started using Dashboard and I am finding very useful.I would 
agree that having a mechanism for updating a task when you move it from one 
dashboard panel to another would be very useful.However, I think this may 
be possible now but have yet to try it.

In your scenario,  group each of your dashboard panel views by projectstatus.   
In each case, there will just one group heading in the view (for the 
projectstatus being filtered on).I believe that when you drag a task from 
one group to another in a grouped view,   MLO will update the data item that 
you are grouping on to the value of the heading that you have moved the task to.

Would be interested to know whether this works or not. Although I think it 
would be good if there was a better way of achieving this (eg in Dashboard edit 
mode having the ability to specify a formula for each panel that a) acts as a 
filter and b) specifies the values that will be assigned to any task that is 
dragged to that panel.

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of beefh...@gmail.com
Sent: Monday, September 4, 2023 11:55 AM
To: MyLifeOrganized 
Subject: [MLO] Re: Consolidated List of Dashboard Enhancements

Big one for me - better handling of moving tasks between panes in a dashboard.

I have a dashboard for handling projects with a pane and view for each project 
status:
- isproject AND projectstatus == in progress
- isproject AND projectstatus == suspended
- isproject AND projectstatus == completed

I would expect moving a project from one to the other would modify the 
projectstatus field. The two views could be diff'd and the resulting diff 
applied to the moving task. However this doesn't work which makes the view much 
less powerful.

(Also, when will the community and dev feedback move off google groups. Almost 
not worth posting, no idea who or if anyone looks at this stuff. So odd there's 
no git like project.)

On Saturday, 19 August 2023 at 23:50:36 UTC+1 Patricio Carranza wrote:
hi All,

IMHO Dashboard is a functionality with huge potential, but while it makes sense 
to keep it simple I think it still lacks some capabilities that could make it 
hyper helpful.

how about consolidating our enhancement requests here so the team can review 
and potentially prioritize for implementation?

let's start:


  *   Ability to apply and edit filters as you can do in the main window: 
include both basic and advance filters.
  *   Enable contextual menu on right click on a task, it seems practically all 
the options available in that contextual menu could remain valid in the 
dashboard view
  *   Ability to configure what view is opened in the main window on 
double-clicking a task in a dashboard (right now it seems it goes to the defaul 
view, and you can't change that behavior)
what else?
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RE: [MLO] Re: Annoying 'feature' - mouse click selects area rather than item

[Richard Collings]

Ah – thanks, Andrey.   Not noticed that.

Have switched off One Click Mode and it looks like you now get the same 
behaviour as in Explorer

  *   One click to select and drag
  *   One click,  wait and click again to edit title
  *   Double click to jump to same task in other main view (if not a parent);  
and collapse/expand children (if parent)

Initial reaction is that this is better for me but will report back after using 
for a while

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of Andrey Tkachuk (MLO)
Sent: Tuesday, August 29, 2023 3:40 PM
To: MyLifeOrganized 
Subject: [MLO] Re: Annoying 'feature' - mouse click selects area rather than 
item

Hi Iain,

It is a side effect of "One click edit mode" switched ON by default in MLO. In 
this mode when you click the task title in the outline it switched to the edit 
mode without delay. It is helpful if you edit the title of the tasks frequently.
If you switch this mode OFF you will get the behaviour you want with drag: 
 Tools->Options->Behaviour

Please let me know if it works as expected now.

I am not sure if I can keep both modes active though.

Thanks,
Andrey.
On Monday, August 14, 2023 at 5:39:01 PM UTC+3 
cut...@gmail.com wrote:
Hi,

In the desktop app, I frequently want to drag and drop a task from one context 
or folder to another.

If you click on a task then drag the mouse, it selects the task and whatever 
other tasks you happend to drag the mouse over.

Normally, I would expect that to work more like windows file explorer, where it 
would begin dragging the selected task.

To achieve that, it's necessary to click (i.e. select) the task, un-click the 
mouse, then click again and do the drag to move.

It's inconsistent with the way most other UI's operate.

Hoping it can be addressed in a future update.

Cheers,

Iain Carlin
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RE: [MLO] Annoying 'feature' - mouse click selects area rather than item

[Richard Collings]

I would agree.   I have now got used to doing the click, release, click again 
to select but as you say,  Iain this is not consistent with how other UI’s work 
and is particularly annoying until you work out the work around.

The occasions on which I want to select multiple items in MLO are rare and when 
I do need to do it, I use Ctrl+Click or Shift+Click (which also work) to select 
the items.

So I would also vote to change this behaviour to make it consistent with 
Windows and other apps

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of Iain Carlin
Sent: Sunday, August 13, 2023 11:48 PM
To: MyLifeOrganized 
Subject: [MLO] Annoying 'feature' - mouse click selects area rather than item

Hi,

In the desktop app, I frequently want to drag and drop a task from one context 
or folder to another.

If you click on a task then drag the mouse, it selects the task and whatever 
other tasks you happend to drag the mouse over.

Normally, I would expect that to work more like windows file explorer, where it 
would begin dragging the selected task.

To achieve that, it's necessary to click (i.e. select) the task, un-click the 
mouse, then click again and do the drag to move.

It's inconsistent with the way most other UI's operate.

Hoping it can be addressed in a future update.

Cheers,

Iain Carlin
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RE: [MLO] Re: Dashboard vs Split Views

[Richard Collings]

Agree with virtually all of the first two paragraphs.

I have yet to start using ‘Dashboards’ (I also don’t like the term but can’t 
think of a better one - perhaps ‘Task Organiser’ or ‘Task Board’ or ‘Task 
Organiser’?) but feel quite excited about the possibilities as I think they 
have the potential to address a criticism that others have made of MLO which is 
that it is difficult to get an overview of everything you have to do when you 
are working on lots of different things (which is why I end up using Trello as 
well as MLO).

I have from time to time asked for a ‘Lists’ capability such as one gets in 
Trello (and which is fundamental to a Kanban board).  It looks as if one might 
be able to do this with a ‘Dashboard’ but I need to experiment.

I am also interested in the ‘aging feature request’ idea – I am not quite sure 
what this means but I think I have a similar need.Can you explain a bit 
more Alexander?

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of deug...@gmail.com
Sent: 12 January 2023 09:49
To: MyLifeOrganized 
Subject: [MLO] Re: Dashboard vs Split Views

actually i like the idea behind the dashboard thing - the name is misleading 
however.

If you combine relevant (different) views in one mega-view for handling the 
same thing from different viewpoints at the same time - makes a lot of sense.
But the name Dashboard suggests some kind of metrics for measuring of progress 
- to me at least.
So if the name was something like "perspective"s or something alike would be 
easier to get the idea by name :).
ideas for improvements:
- ability to automatically sync between the different areas - but configurable, 
not just synched. By this you could have two areas linked and some others just 
available for "thinking"

now extending on the idea of a real dashboard..
- if there was an option available to have the same areas for task navigation - 
cool
- but added other real-dashboardy areas where some aggregate-functions of 
attributes of the tasks would be computed into an aggregate red/yellow/green 
indicator to start with
- - the you could view different progress areas by navigating the "normal" area 
while the "dashboardy" area in the overall Dashboard was "working"

lastly my aging feature request ;) - better more differenciated groupings for 
time oriented views - best configurable.

just some thoughts. Glad to add more details if appreciated.

-Alexander

br...@hostland.com schrieb am Sonntag, 8. Januar 
2023 um 20:05:32 UTC+1:
I upgraded to v6, but the dashboard seems pointless. Who needs another window 
to deal with and as other users have mentioned, the functionality is extremely 
limited.

Something much more useful would be split views. You could create a split view 
using an editor similar to the dashboard editor. Instead of opening in a 
separate window, the split view would open in a tab. It would provide the full 
functionality of adding/editing tasks within each pane. So it would be two (or 
more) views combined into a single tab.
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RE: [MLO] Winter, Holidays and War in Ukraine

[Richard Collings]

Thank you for this,  Andrey.   Sobering reading – really brings home the 
realities of the situation for those that remain in Ukraine.

It is amazing  that you are able to keep going under such challenging 
circumstances.

By coincidence, an article appeared on the BBC News website describing the 
challenges that other small businesses/start-ups in Ukraine that you (and 
others) might find interesting
https://www.bbc.co.uk/news/technology-64195492

Do hope you,  your son and friends all stay safe.   And look forward to the day 
when Ukraine liberated

Richard


From: mylifeorganized@googlegroups.com  On 
Behalf Of Andrey Tkachuk (MLO)
Sent: 06 January 2023 18:51
To: MyLifeOrganized 
Subject: [MLO] Winter, Holidays and War in Ukraine

Another short post from me on Medium about my life and work during the war: 
https://medium.com/@andriy_mlo/winter-holidays-and-war-in-ukraine-9b11df4877de

Your support gives strength and energy.

Thank you
Andrey
MLO Developer
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RE: [MLO] Re: Reference / Notes entries?

[Richard Collings]

FWIW,  Microsoft’s OneNote which I mainly use for note taking supports a 
universal link if you have an Office365 licence.   If you right click on a page 
title in OneNote and select Copy Link to Page,  it copies two links to the clip 
board which you can paste into a Task Note.

The first one is an https:  URL which takes you to the page in a browser from 
which you can select a menu option to take you to the same page in the Desktop 
app

The second link  is one that begins with onenote:  which if you add  On 
Behalf Of Ryan McEniff
Sent: 29 December 2022 21:37
To: MyLifeOrganized 
Subject: [MLO] Re: Reference / Notes entries?

In a perfect word, Evernote would allow app links to work outside of Evernote.
On Thursday, December 22, 2022 at 1:00:40 PM UTC-5 imajeff wrote:
Just a quick think, since the note in each task is so simple and only text, I 
like to paste a URL and that could point to data anywhere in any format, for 
example local file path, online, even other applications (I would like to use 
The Brain 8 more since I own it).
On Wednesday, December 21, 2022 at 12:37:07 PM UTC-7 LazPL wrote:
Hi, I'm a GTD person who just jumped back into MLO after... 8 years away!
I think MLO will work very well for my GTD but one thing I can't figure out is 
what to do with reference materials, such as notes, links, and the like - How 
do you set those up in MLO? Or do you keep them in separate systems?
Looking forward to learning how you do it!
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RE: [MLO] Bug Text Filter 5.2 - accidentally jump to first task

[Richard Collings]

I have reported a similar bug in my To Do view (which is heavily filtered) (in 
5.2)

The ToDo view is grouped into Starred and Unstarred

When I skip a recurring task in my Unstarred list,  rather than hiding the task 
and selecting the next task (as MLO did in previous versions),  it jumps to the 
Starred Group header.  I have sent them a video.

Alyona has acknowledged receipt but says they can’t yet reproduce.

I have reverted to the previous version for the moment.

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of MLO Fan
Sent: 02 September 2022 14:30
To: MyLifeOrganized 
Subject: [MLO] Bug Text Filter 5.2 - accidentally jump to first task

Dear all!

I experience a annoying bug:

If using the text filter in the view pane for e.g. with "monday" and all tasks 
listed with monday are shown the following happens:

If I remove the word monday in a task it always jumps to first level or parent 
task.

In Version 5.1.4. the cursor remains in the area and therefore it`s easy to 
edit other tasks and one has not always scroll back to the area where one was 
editing tasks.

Is this a bug or a new feature? In any case it`s terrible annoying.

Can somebody help?

Best a huge mlo fan
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RE: [MLO] Re: Status post: Situation in Ukraine

[Richard Collings]

Glad you are in a safer place,  Alyona.   Hope you are able to make it home 
soon.

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of Alyona (MLO Support)
Sent: 09 March 2022 15:49
To: MyLifeOrganized 
Subject: Re: [MLO] Re: Status post: Situation in Ukraine

Thank you all for your support, we feel it! I've finally pull myself together 
and moved to the western part of Ukraine. Now I am in a more or less safe 
place, but it is still difficult mentally. I miss my home, family, friends and 
simply my day-to-day stuff very much and I look forward to when I can return 
home.
On Tuesday, March 8, 2022 at 10:31:49 PM UTC+2 Dwight wrote:

I heard that Andrey and his family are somewhere that's safe, for now, near the 
center of the country. I don't know any more about his accommodations, 
including whether or not he would consider this to be a new home base. I know 
that Alyona seemed resistant to the idea of leaving Kharkiv, but as the 
invasion progresses it seems unlikely that there will be many safe places in 
Kharkiv and this past Saturday she apparently left the city. I have absolutely 
no information about where or how she is now. Andrey mentioned that there were 
a couple of guys from the team still in Kharkiv. I know nothing about them, 
including their names I'm sorry to say.

-Dwight




On 3/8/2022 14:33, Jonathan Davis wrote:
Any news from Andrey, Alonya and the team?

From: mylifeo...@googlegroups.com  on behalf of 
Richard Collings 
Sent: Wednesday, March 2, 2022 18:06
To: mylifeo...@googlegroups.com 
Subject: RE: [MLO] Re: Status post: Situation in Ukraine


Hope you all remain safe, Andrey



This (from Kharkiv) just popped up on my Instagram feed:



https://www.instagram.com/reel/CamjKyypZft/?utm_source=ig_web_copy_link



Richard



From: mylifeo...@googlegroups.com  On Behalf Of 
Andrey Tkachuk (MLO)
Sent: 02 March 2022 16:42
To: MyLifeOrganized 
Subject: Re: [MLO] Re: Status post: Situation in Ukraine



a short update on our status. I managed to move my family out of Kharkiv and we 
are more or less safe now.

Alyona is still in Kharkiv :( and I had a short conversation with her - she is 
fine if I may say so

The rest of the team either in Kharkov or moved to other Ukrainian places



I still cannot believe this is happening to all us...



Andrey







On Wednesday, March 2, 2022 at 5:35:31 PM UTC+2 Mark Levison wrote:

A small thing we're doing for the foreseeable future. (Details are still being 
worked out).



Anyone who can show us (screenshot), $100CDN or more donated to any charity 
helping Ukraine gets a $100 discount on our training.



We're still fine tuning the details.



I'm sharing this in hopes that it will inspire other people to help Ukraine in 
any way you can. Yes we've already donated as well.



Cheers

Mark



On Wed, Mar 2, 2022 at 4:00 AM Stéph  wrote:

If it’s Kharkiv where the MLO team is based, then I’m praying all the more for 
you right now - that you and your families can stay strong and stay safe.



A friend on Facebook passed on this idea of something practical we can do: The 
Russian population need to know what’s going on, so that they resist the 
warmongering of their leader. We can go on the web, find a restaurant or 
theatre in Russia and write a review (preferably translated into Russian), 
giving the news which Russia’s State-controlled media won’t publish. If we all 
do this, they’ll have a hard time suppressing it.



Other than that, donations to the Red Cross, or what other charities are on the 
ground with supplies and medecines?



Stéphane

On Thursday, 24 February 2022 at 12:39:24 UTC Alyona (MLO Support) wrote:

As you may already know, we are a team from Ukraine. Now we have a difficult 
time, the situation is tense. But your data is completely safe.



We are using Amazon Web Services for our Cloud infrastructure. AWS data centers 
are located in USA and EU, so the the data is safe!



The application will also not be affected in any way because there is no 
infrastructure and servers in Ukraine.



We're praying for peace in our country!

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RE: [MLO] Re: Status post: Situation in Ukraine

[Richard Collings]

Hope you all remain safe, Andrey

This (from Kharkiv) just popped up on my Instagram feed:

https://www.instagram.com/reel/CamjKyypZft/?utm_source=ig_web_copy_link

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of Andrey Tkachuk (MLO)
Sent: 02 March 2022 16:42
To: MyLifeOrganized 
Subject: Re: [MLO] Re: Status post: Situation in Ukraine

a short update on our status. I managed to move my family out of Kharkiv and we 
are more or less safe now.
Alyona is still in Kharkiv :( and I had a short conversation with her - she is 
fine if I may say so
The rest of the team either in Kharkov or moved to other Ukrainian places

I still cannot believe this is happening to all us...

Andrey



On Wednesday, March 2, 2022 at 5:35:31 PM UTC+2 Mark Levison wrote:
A small thing we're doing for the foreseeable future. (Details are still being 
worked out).

Anyone who can show us (screenshot), $100CDN or more donated to any charity 
helping Ukraine gets a $100 discount on our training.

We're still fine tuning the details.

I'm sharing this in hopes that it will inspire other people to help Ukraine in 
any way you can. Yes we've already donated as well.

Cheers
Mark

On Wed, Mar 2, 2022 at 4:00 AM Stéph  wrote:
If it’s Kharkiv where the MLO team is based, then I’m praying all the more for 
you right now - that you and your families can stay strong and stay safe.

A friend on Facebook passed on this idea of something practical we can do: The 
Russian population need to know what’s going on, so that they resist the 
warmongering of their leader. We can go on the web, find a restaurant or 
theatre in Russia and write a review (preferably translated into Russian), 
giving the news which Russia’s State-controlled media won’t publish. If we all 
do this, they’ll have a hard time suppressing it.

Other than that, donations to the Red Cross, or what other charities are on the 
ground with supplies and medecines?

Stéphane
On Thursday, 24 February 2022 at 12:39:24 UTC Alyona (MLO Support) wrote:
As you may already know, we are a team from Ukraine. Now we have a difficult 
time, the situation is tense. But your data is completely safe.

We are using Amazon Web Services for our Cloud infrastructure. AWS data centers 
are located in USA and EU, so the the data is safe!

The application will also not be affected in any way because there is no 
infrastructure and servers in Ukraine.

We're praying for peace in our country!
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RE: [MLO] Re: Context inheritance

[Richard Collings]

I haven’t read the whole thread so I am not sure whether this solves your  
problem but if you right click on the folder and select Advanced,  you get two 
options

Add contexts to all subtasks
Replace contexts for all subtasks.

Does this solve your problem?

Richard


From: mylifeorganized@googlegroups.com  On 
Behalf Of Alyona (MLO Support)
Sent: 20 January 2022 17:33
To: MyLifeOrganized 
Subject: [MLO] Re: Context inheritance

> Changing contexts attached to a folder does not update child tasks to that 
> folder unless they are moved out of the folder and back in.
Yes, only new subtasks can inherit contexts of a parent task.

If you want to change contexts for all or some tasks in the branch, try 
Multiselect. But in that case all old context(s) will be overwritten by the new 
one.

> Adding tasks to a folder through a widget does not cause a task to inherit 
> contexts attached to the destination folder.
I couldn't reproduce it. If you click "+" and select a destination folder in 
"New Task In", the task will inherit the folder's context.

On Thursday, January 20, 2022 at 5:12:57 PM UTC+2 
packe...@gmail.com wrote:
I believe context inheritance is intended to work one way but there are a few 
vectors that were missed:

Adding tasks to a folder through a widget does not cause a task to inherit 
contexts attached to the destination folder.

Changing contexts attached to a folder does not update child tasks to that 
folder unless they are moved out of the folder and back in.


On Thursday, January 20, 2022 at 7:30:51 AM UTC-5 Alyona (MLO Support) wrote:
Check if the option "Append missing contexts" is enabled at Settings> General 
Settings > If task moved to a new parent.
On Thursday, January 20, 2022 at 6:32:58 AM UTC+2 
packe...@gmail.com wrote:
I see references to changing contexts when dragging tasks between parents but I 
don't see any tasks actually inheriting context from their parents.  Do you 
need to enable it somewhere?

Android Galaxy Z Fold 3, Pro license
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RE: [MLO] Re: Ranking goals and projects like tasks

[Richard Collings]

I think I have done this in the past.   If you use the General filters at the 
top of the panel and set Show Actions to All and Show Hierarchy to No and then 
use the Advance Filter to select either Goals or Projects,  then I think you 
will see these in a list which will can be sorted by Computed-Score.

Note:  the Importance and Urgency scores of parents influence the scores of 
their children even in the standard To Do list using Computed Scores

Richard


From: mylifeorganized@googlegroups.com  On 
Behalf Of Stéph
Sent: 22 October 2021 10:06
To: MyLifeOrganized 
Subject: [MLO] Re: Ranking goals and projects like tasks

I don't think there is. All parameters are specific to an individual task. It 
doesn't look like there are any View sort parameters which will help you with 
this one, either - That's very unusual.
On Thursday, 21 October 2021 at 21:09:02 UTC+1 
zel...@gmail.com wrote:
>From what I understand, when making a to do list, MLO only uses the importance 
>and urgency scores for tasks that have parents.

Is there a way to apply the importance and urgency scores so that the 
importance or urgency of a goal and/or project is reflected in the to do list?
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[MLO] Switching off Reminders temporarily

[Richard Collings]

Is there a way of switching off reminders so they don't interrupt 
meetings,  online presentations,  etc.  I can remember asking for this 
years ago and I thought I had seen it listed in one of the release notes 
but having only just upgraded to the latest version,   I can't find now.  

I don't want to close MLO because I want to use Rapid Task Entry to create 
new Tasks whilst the meeting is taking place.

If it doesn't exist,  it would be a right click on the MLO System Tray icon 
which offers different time periods to switch off Reminders:30 mins,  1 
hour,  3 hours,   4 hours,  0.5 day,   1 day,  Permenantly.

Also useful if you don't want to be interrupted.

And ideally also being able to flag a Reminder as High Importance (or 
something like that) which overrides the suppression

Thanks

Richard

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[MLO] RE: Win key shortcut to switch to MLO not working (and now working)

[Richard Collings]

Ha!Just found this website

https://defkey.com/

which seems to have documented a lot of hotkey shortcuts.

Turns out Win+B switches focus to the System Tray but Win+Z doesn’t appear to 
be assigned to anything but I can’t get it to work with MLO either.

Any thoughts would be welcome

Richard

From: mylifeorganized@googlegroups.com  On 
Behalf Of Richard Collings
Sent: 19 March 2021 17:18
To: mylifeorganized@googlegroups.com
Subject: [MLO] Win key shortcut to switch to MLO not working (and now working)

Hi all

Have just finally upgraded myself to Windows 10 and installed the latest 
version of MLO onto the system.

As with all these things, I have immediately hit what appears to be a problem – 
the Win+Q hotkey to switch to MLO no longer appears to work.   I use this all 
the time!

This is annoying.I hit this problem with another program that also uses a 
Win +  combination and found that Win+Y worked  (and also works for MLO if 
I use that)

But I can’t find another key that works  - most are assigned to some Windows 
function (going through them all proved quite illumating!)

Ha!

As I was writing this,  I realized I hadn’t tried the punctuation keys and have 
just found that Win + ‘  does work.

Yay!

So I thought I would share this anyway as somebody might find it useful

But also ask about some keys that don’t appear to do anything in Windows but 
which don’t work with MLO either.  Does anybody know what they do:

  *   Win+B
  *   Win+J
  *   Win+O
  *   Win+Z

Richard (now on the latest version of MLO for the first time in many years!)
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[MLO] Win key shortcut to switch to MLO not working (and now working)

[Richard Collings]

Hi all

Have just finally upgraded myself to Windows 10 and installed the latest 
version of MLO onto the system.

As with all these things, I have immediately hit what appears to be a problem - 
the Win+Q hotkey to switch to MLO no longer appears to work.   I use this all 
the time!

This is annoying.I hit this problem with another program that also uses a 
Win +  combination and found that Win+Y worked  (and also works for MLO if 
I use that)

But I can't find another key that works  - most are assigned to some Windows 
function (going through them all proved quite illumating!)

Ha!

As I was writing this,  I realized I hadn't tried the punctuation keys and have 
just found that Win + '  does work.

Yay!

So I thought I would share this anyway as somebody might find it useful

But also ask about some keys that don't appear to do anything in Windows but 
which don't work with MLO either.  Does anybody know what they do:

  *   Win+B
  *   Win+J
  *   Win+O
  *   Win+Z

Richard (now on the latest version of MLO for the first time in many years!)

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[MLO] Feature request (Windows app): clearer indication that a view has been filtered

[Richard Collings]

One thing that regularly confuses me is when I have applied additional
filter criteria to  a standard view on one of my tabs (usually a text
filter) and then forget that I have done this.

 

I then return to the view at some later point in time and become bemused
because I can't find a particular row.  It takes me a while to work out that
this is because I have applied the additional filter criteria.

 

If the filter reduces the number of rows to a small number,  then it is
obvious on returning to the view that the view has changed.But if the
filter was broader, it is not immediately obvious.

 

I know that there is a little asterisk against the View name to indicate
that it has been changed but could this be changed to a yellow banner like
the banner which is displayed when a View is zoomed.  And ideally could
clicking it on it, reset the View to its standard settings.

 

Does anybody else have this problem?

 

Richard

 

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[MLO] Suggestion: Most recently visited items drop down (with pin option)

[Richard Collings]

Here's something I would find incredibly useful,

 

A button that drops down listing the last x items I have visited with an
option to pin an item to the top of the list.

 

Clicking on an item, jumps you to that task in your current view if it is on
view,  otherwise jumps you to the same item in your first tab;  otherwise
opens the All Tasks tab and jumps to the item there (ie the normal 'find an
item' algorithm).

 

Rationale:  I typically have hotpots in my outline depending on what I am
working on which I need to get back to quickly if there is a new
development. I now use tags  in the tittle (eg #dm) to identify these
hots spots and use the Outline text filter (Ctrl + L_ to jump to them but
this is still typically a significant number of key strokes to get to the
item

 

The above would make this process much quicker.I am using MS CRM and it
has this feature (with a clock icon) which I use all the time (90% of the
time,  the record I want to get to is listed in the Recent Items drop down).

 

Richard

 

 

 

 

 

 

 

 

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[MLO] Filter by flag and text filter don't play well together

[Richard Collings]

I applied a filter to an outline view to restrict it to tasks with a
particular flag and I then typed something into the text filter box that
matched text in the parent of one of the tasks that had the flag that I was
filtering on.

 

Result: blank list of tasks.

 

This wasn't what I was expecting or hoping for - I wanted MLO to apply the
text filter to all items in the outline view (including the parents), not
just the items that matched the filter I had set. 

 

Reason:the parent was a project and this had the word that I was
searching for.  I keep my task names short and generic (in this case:
'Monitor/Post' and the parent name was 'Linked In'.   I was searching for
Linked In')

 

If I type a text filter that matches the text of the task that has the flag,
that works as expected.

 

Not sure whether this is working as expected.   The Help for the Text Filter
Control implies that it works on all items in the view, not just those that
match the other filter criteria.

 

I find the Text filtering very useful (despite being an early skeptic) for
quickly finding a particular row (using the Ctrl+ L and Ctrl+Shift+L
combinations for applying/removing the filter) in a particular view so this
is not desirable behaviour from my point view as often it is the parent that
contains the differentiating information that I am searching for.

 

PS: I realise that I could probably achieve the same result by applying a
custom filter to parents only in the Show Hierarchy filter control but this
is cumbersome for a one off quick search

 

Richard

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[MLO] Feaure Request: Group expansion options: can we have a Don't Change option?

[Richard Collings]

At the moment, if you set up a Grouped view, you have for each a Group a
'The group is expanded' tickbox.

 

If this is selected, then when you switch to this view by double clicking on
a task,  all the groups are expanded.

 

If this is not selected,  when you switch to the view by double clicking on
a task, all the groups except the one that the task in are collapsed.

 

What I need is an option which doesn't change the current expands when you
switch to the view, other than expanding the group that the task is in.

 

Here's why:

 

I am increasingly using a Day by Day view as a quasi calendar view.   This
groups tasks by Start Date and it works quite well (but I would love a view
which shows weeks, months, current day, etc and allows you to navigate by
these).

 

Quite often as I am planning my work,  I will working on a particular day.
This day will be the only day expanded in the outline.

 

I will choose a task in that day and double click on it to see it in context
in the outline.  I wlll then decide to move it to a different day and change
the date.  

 

When I switch back to my Day by Day view (by double clicking on the task or
by clicking on the workspace tab),   the day I was working on has collapsed
and the day that I moved the task to has expanded.  I don't have a
problem with MLO expanding the day where the task has moved to but I do have
a problem with it collapsing the Day that I was working on because a) I have
to remember which day it was and b) find it and expand it.

 

For me,  I would like MLO to remember the expansion pattern in the view so
that when I return things are as I left them.   If I tick the 'This group
expanded' tickbox, then all the groups are displayed expanded and I have no
idea where I am in the grouping list.

 

Unless there is some hidden mechanism for achieving this,  could we change
the tick box to a drop down with options:

. Display expanded

. Display collapsed

. Don't change

 

Hmmm - in writing that it strikes me that the problem may be that MLO
probably doesn't store the expand/contraction pattern when you switch away
from the view.Hopefully now that we have workspaces, this is something
that could be stored for each workspace (rather than each view).

 

What do people think.

 

Richard

 

 

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[MLO] Feature request: Group by option on 'This group expanded' of 'Neither'

[Richard Collings]

Unless I am missing something,  if you use the Group By option in the
Filter, you can choose to have the groups always expand when you return to
the view;  or always collapse.

 

What I want is for the expansion to remain as it is if I switch away from
that view/tab and then switch back (the same as you have in a non-grouped
view).

 

I am using the Group by Start Date to build a quasi calendar view which I am
finding very helpful for my day to day planning and what I want is to have
the current day and the next day (and possibly the previous day) open and
all other days closed and I would like them to remain as I left them if I
switch away.

 

Please!!

 

Richard

 

 

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[MLO] Dragging and dropping task from outline view to a todo view should not move task in Outline?

[Richard Collings]

In the desktop version, if one has a 'new window' showing a 'ToDo' view and
in the main window, one has an Outline view open,   if one drags a task from
the Outline view to the ToDo view,   the task is moved in the Outline view
to appear beneath the task that you try to insert it below in the ToDo view.


 

This was not what I wanted - I wanted the task to remain where it was in the
Outline view and to simply move in the ToDo view (where it already appeared)
to the new location that I dragged it to.

 

This works as I would like if the view in the main window is a ToDo view of
some sort (it doesn't need to be the same ToDo view as in the 'new window').

 

I can't see a reason why (from a user point of view) why dragging a task
from a Outline view to a ToDo view should move the task in the Outline view.
What do people reckon?

 

Richard

 

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[MLO] Feature request: ability to add a description to a View

[Richard Collings]

I have accumulated a large number of views over the years of which I only
use a small proportion.   I have started an exercise to try and tidy them up
but it is slow because one has to spend some time trying to puzzle out what
the original intention was.

 

It would be good if one had the option to add a text description to a View
in which one could provide a summary of how that view was set up and  what
its purpose was.

 

And even better if this displayed as a hover tip as one navigates around the
Views panel.

 

What do other think?   I haven't seen this previously requested (but I am
not actively monitoring this group at the moment).

 

If it gets enough votes here I will post to User Voice

 

Richard

 

 

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[MLO] RE: [ecco_pro] Re: Outliners for Android + Cloud; help with my process

[Richard Collings]

Have you looked at My Life Organised.I moved over to using this (from
Ecco) years ago and find it very useful.  It doesn't have everything that I
would like (eg no calendar) but it is very good for task management with a
powerful outliner (which supports filtering) with the ability other tabs
showing different views - a key element of which is a 'To Do' view - which
picks out leaf tasks and allows you to order them into priority order based
either on an automated priority scoring mechanism or by manual drag and drop
into priority order.

 

It started as a Windows Desktop application but there are now Andriod and
iPhone apps and a cloud synch mechanism between as many different platforms
as you choose.   It was originally based on the Getting Things Done
methodology but it is very flexible and can be used to support a variety of
different methodologies - including home grown.

 

It has a limited interface to Outlook for diary (I think) but there is
strong pressure within the user group for a diary view - where you can see
tasks in a calendar style view.

 

Its not perfect but the main thing is that it is being actively developed by
a small development team who do listen to the active and supportive user
group (I have included their email address in this posting)

 

More details here:  http://www.mylifeorganized.net/

 

Richard (no commercial links to MLO - just an enthusiastic user and ex-Ecco
user )

 

From: ecco_...@yahoogroups.com [mailto:ecco_...@yahoogroups.com] On Behalf
Of phkiefer
Sent: 15 January 2013 19:50
To: ecco_...@yahoogroups.com
Subject: [ecco_pro] Re: Outliners for Android + Cloud; help with my process

 

  

Memability looks promising:

https://play.google.com/store/apps/details?id=au.com.ds.ma

It is the first outlining app I've found that allows reordering and
pro-/demoting of an item under any other one via drag and drop in the main
outline list.

--- In ecco_...@yahoogroups.com mailto:ecco_pro%40yahoogroups.com ,
laurenceberger wrote:

 Hi,
 
 As a daily (constant!) ECCO user from the very beginning, I appreciate the
great info here.
 
 I just got an Android 2.3.4 Gingerbread smartphone (Samsung Nexus S 4G
Sprint / Pure Google Experience) and I'm looking for a pretty simple,
well-supported way to have outlines (not ECCO outlines, it seems, due to no
simple sync solution for me) accessible from both Android and from a Windows
(7) PC.
 
 I've read some earlier threads here but I'm wondering if anyone has any
current input or experiences.
 
 My primary interest is in an Android app (or even HTML5 web app) that is a
lightweight outliner that syncs both ways between android and Win7 or Web.
It needn't have all ECCO's other great features. And it would be nice if it
integrated with Gmail and Google Calendar. Google Tasks seems great for this
use, but I can't believe it supports indented subtasks to arbitrary levels,
but does not support expanding collapsing!!! If it did, that would be a
perfect solution for me, I think, though I haven't used it regularly yet.
Some other Android outline-related apps I've seen make a bigger deal of the
creation of each item/subitem than ECCO's seemless typing/tabbing; I'd like
that to be as easy as possible. A week ago Google published a Tasks API so
perhaps there will be more apps soon? Does anyone know of anything in the
works?
 
 I think I'm going to end up with more than one solution and will have to
fracture what I now do all in Ecco in order to allow easy syncing and
integration with other tools. I need to experiment, but perhaps:
 
 - Google Tasks for day-to-day, transient tasks that benefit from syncing,
Google Tasks integration with both Gmail and Google Calendar.
 
 - Evernote or some other outline/note app that syncs but supports larger
outlines/more outline levels more easily than Google Tasks, for those
outlines I want to sync but that are too much for Google Tasks. These are
note-taking outlines, small project notes, etc.; not as day to day as a
simple to-do list above.
 
 - ECCO on Win7 for reference outlines that don't change as much. These are
outlines that are longer-term reference info that I love keeping in ECCO
mainly to use expand/collapse. Maybe I can set up mirror text or PDF files
in Dropbox and periodically manually refresh there from the ECCO outlines so
that the information is available in the cloud too read-only; I'd only
modify them in ECCO.
 
 I welcome any input/ideas and would be happy to share what I come up with
eventually.
 
 Thanks for any help, and for all the great posts over the years,
 
 Larry


__._,_.___


 
http://groups.yahoo.com/group/ecco_pro/post;_ylc=X3oDMTJycHUyNXBrBF9TAzk3Mz
U5NzE0BGdycElkAzE5NDk1MDU0BGdycHNwSWQDMTcwNTAwNzM4OQRtc2dJZAMxMjk2MQRzZWMDZn
RyBHNsawNycGx5BHN0aW1lAzEzNTgyNzkzNzc-?act=replymessageNum=12961 Reply via
web post 

 
mailto:?subject=Re%3A%20Outliners%20for%20Android%20%2B%20Cloud%3B%20help%2
0with%20my%20process Reply to sender 

 

[MLO] Use Tab/Shift Tab to promote/demote tasks

[Richard Collings]

I have just started using OneNote which is an interesting product.

 

One of the reasons I am using it is that it has a very nice outlining
facility for writing notes/documents, etc  (I am an Outline Addict) and one
of the nice features that it has is the use of the Tab and Shift Tab keys to
promote/demote tasks in the Outline hierarchy.

 

As this is an easier key sequence than Alt+Shift+arrow key, it would be
good if MLO also supported use of the Tab key in this way (but keep the
Alt+Shift+arrow key option as well).

 

Richard

 

 

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RE: [MLO] Functionally, how much has really changed in version 4?

[Richard Collings]

Yes - I think Andrey and the team need to give some serious thought to how
they communicate the new features to both existing and new users.There
are some seriously useful capabilities here but a) they are not obvious; and
b) it is not clear how they can be used.

 

This problem has always existed with MLO - I can remember being seriously
confused when I started to use it and It was only with some perseverance
that I worked out a way of using it that worked for me.Its strength (it
can be used in lots of different ways) is also its weakness (there are lots
of different ways of doing things).

 

I thought the tutorial file that came with the mobile app was good but not
sure whethere that would work here.   Another option would be some sort
video showing particular features and how they can be used.  If they are
kept short then people can dip into them.

 

Another simpler idea which has always worked for me are tips of the day-
particularly covering simpler features (eg how to move tasks using hotkeys -
which keeps coming up (Alt+Shift+cursor key;   and hide/show view panel
(Alt+F1)).

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 30 December 2012 21:40
To: Groups, Email
Subject: Re: [MLO] Functionally, how much has really changed in version 4?

 

Great idea!

 

On Sun, Dec 30, 2012 at 9:44 AM, chuckdevee don_sm...@me.com wrote:

Dwight.. I take it all back.. this is, overall, a major functional
improvement on the last version.. It might be an idea for the developers to
include a introduction page that opens up on first viewing of MLO which
briefly explains/illustrates all the features in the latest version.





 

-- 
Lisa

  _  

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RE: [MLO] Functionally, how much has really changed in version 4?

[Richard Collings]

I would add the ability to maintain multiple tabs as being a major step
forward for me.  To illustrate my current set up:

. Tab 1:   Outline showing all tasks except those completed more
than 3 days ago (like MLO V3)

. Tab2:Main To Do view - like V3 - this is where I mainly work;
I also have a helper window open on this window from which I drag tasks that
appear at the end of my ToDo list (which is manually sorted) to their
'correct position' in the To Do list.  Synched to Tab 1  (remaining tabs are
not synched)

. Tab 3:  Inbox - so that I can monitor tasks that I have added to
my Inbox

. Tab 4:  Outline (Adhoc):   so that I can navigate to different
parts of my Outline without losing my place in the main To Do view;   I
sometime switch the view in this tab to show my ToDo view so that I can see
where a particular task appears

. Tab 5 onward:focus areas:I use a combination of Zoom and
Context filtering within each tab to select a particular set of tasks
relating to a project or other area of work that I am currently working on;
so I have tabs such as Xmas,  Planning/Sales;Tidy office/Catch up;
Accounts.   So when something happens in relation to one of the areas that
are current for me (eg I get an email,  or something comes into my mind) I
can switch to the relevant tab to  a) see what I have planned;  and b)
add/update tasks as appropriate

 

I find this set up makes MLO much easier to use (where I am often working on
several different areas at the same time).

 

Richard

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of m...@grantsmiths.org
Sent: 29 December 2012 04:05
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] Functionally, how much has really changed in version 4?

 

Big plusses for me are:

-drag and drop from one view to another

-ability to switch between views without losing my place

-filtered outline views

 

-Dwight

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of chuckdevee
Sent: Friday, December 28, 2012 8:58 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Functionally, how much has really changed in version 4?

 

Seems to me that the big changes are as follows:-

- auto-sync to cloud

- new format (shifting Zoom feature to tabs, and shifting saved to-do views
into the side menu)

 

but are there any major functional improements in this version?

 

I remember the bigs functional leaps of the past, eg, the introduction of
the to-do filter rules, the automatic formating feature, the introduction of
colour coding, the task depency feature,  introduction of folders.. there
doesn't seem to be any major functional improvements to this version.. still
think its probably worth upgrading for these improvements.. but am I missing
something here?

 

The reviewing feature looks to be new but I'm not sure what it does..

 

I was actually hoping for some other features to be included in this
version, in particular, the ability to have start/due dates dependent on
completion dates for other tasks (which has been mentioned a number of times
in this forum), which would help the creation of project templates... the
calendar, of course, which I understad is still being worked on.. but new
versions in the past, if my memory serves me correctly, have tended to offer
some major functional new ideas/improvements... 

  

 

 

 

 

 

 

 

 

 

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RE: [MLO] Re: MyLifeOrganized v.4 PUBLIC Release Candidate

[Richard Collings]

Your existing views should have been moved a My Views folder at the bottom
of the Views window (I think).

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Matt Fahrner
Sent: 28 December 2012 15:43
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: MyLifeOrganized v.4 PUBLIC Release Candidate

 

Have bought the new release and am like it so far. The tabs will be handy.

It seems to have lost my custom To-Do filters (or I can't find them), but
it's hardly the end of the world.

The thing I would really like to see back is the Indent and Outdent
moved out of More (or an option to move them out of More). It's
something I use all the time.

Thanks for the excellent efforts here Andrey. I live by MLO!

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RE: [MLO] 4.x doesn't support DPI scaling

[Richard Collings]

We picked up quite a lot of these DPI issues during the private beta testing
and they were fixed.  From memory,  I think there are some challenges
involved in fixing the first problem;   but I think the second problem
should be fixable.   I spotted it just before my laptop died on me and I am
using the standard DPI on my new laptop.

 

Richard (private beta tester)

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Joshua Cearley
Sent: 24 December 2012 14:18
To: mylifeorganized@googlegroups.com
Subject: [MLO] 4.x doesn't support DPI scaling

 

Recently upgraded, noticed that DPI scaling isn't accounted for in some of
the new GUI elements.

 

Here's the first instance of it I noted: http://imgur.com/57T0m

In another thread, the configure panel for the task properties sidebar was
mentioned and I noticed an issue there too: http://imgur.com/fcLfj

 

DPI scaling is a Windows option for making fonts appear larger, and is
enabled by default by some OEMs (such as Dell) on computers with
high-resolution monitors.  Usually, elements which are using Windows API to
gather text extents and flowing around that are fine (which is why things
like the task outline and list controls work fine) but fixed-size components
(like the properties pop-up above) don't.  Coupled with the CHM being
un-updated, this means a couple of things are non-obvious unless you look
very carefully or guess well.

 

Probably ought to be handled before finalizing the candidate; this problem
never crops up in 3.x interestingly enough.

 

-JC

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RE: [MLO] Re: time we spent on tasks + daily/weekly/monthly/annual reports.

[Richard Collings]

J  

 

I know but my current state is one of continual self flagellation (in the
mental sense only!) for not having got as much done in a day as I
anticipated. (Aside:  although I would recommend Mindfulness here as
being something that makes the pain less - definitely worth Googling)

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 17 December 2012 17:32
To: Groups, Email
Subject: Re: [MLO] Re: time we spent on tasks + daily/weekly/monthly/annual
reports.

 

That's a scary thing to do, in my world...to come to grips with how much I'm
not actually going to accomplish. I think that's why I always resist it!

 

 

On Sun, Dec 16, 2012 at 1:28 PM, Richard Collings r...@rcollings.co.uk
wrote:

That's my I like the ideas in the Pomodoro technique (which I don't properly
apply) where you establish (on average) the number of Pomodoros (half hour
focussed sessions) that you can get done in a day (by monitoring what you do
get done) and estimate the number of Pomodoro's in each of your tasks;  and
then use these two bits of information to establish what you are likely to
get done in a day.





 

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RE: [MLO] Re: time we spent on tasks + daily/weekly/monthly/annual reports.

[Richard Collings]

Hi BOC. There should be a name for this condition:  thinking that you
can get 3-4 times the amount of work done in a day than you can actually do.
I am nearing 60 (arrgh - I think that is the first time I have written that)
and suffer still suffer from this chronic overoptimism.   It is what we call
(in the UK only) a 'double whammy' because not only do you not get the work
done but you also end up beating yourself up over not having got it done.

 

That's my I like the ideas in the Pomodoro technique (which I don't properly
apply) where you establish (on average) the number of Pomodoros (half hour
focussed sessions) that you can get done in a day (by monitoring what you do
get done) and estimate the number of Pomodoro's in each of your tasks;  and
then use these two bits of information to establish what you are likely to
get done in a day.   And which is why I would like to see something that
allows us to a) record an estimated time against a task; and b) see the
total time allocated to all tasks that you have allocated to a particular
day in some sort of 'calendar' view.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of BOC
Sent: 15 December 2012 23:39
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: time we spent on tasks + daily/weekly/monthly/annual
reports.

 

Great suggestion, I guess the only question is how is it implemented ; )

 

Sticky at the top of the group outlines the developers plans for the Windows
version though we won't really know how he'll choose to implement some of
the features.

 

P.S. I'd love to see a nice column totaling the amount of time I've assigned
for each task.  Then I can look at my daily tasks and see I've scheduled 27
hours of work in my 8 hour day.

 

 

https://groups.google.com/forum/?fromgroups=#!topic/mylifeorganized/HtsjfdVa
tbs

 

MLO-Desktop 
--- 
We have just released version 3.6.x with full UNICODE support and 
important improvements inside the core. Now we are ready to move to 
the new version 4.0 with improved UI and new features. 

Here is the part of what we plan to add: 
-   Time tracking in some way 

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RE: [MLO] Re: Task Notes Formatting (bold, ital, color, etc.)

[Richard Collings]

Just had a very quick look at all of these products and they all look as if
they are targeted at the project management use case rather than the
individual personal task management use case  which I think is MLO's target
market.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Holmes245
Sent: 10 December 2012 23:09
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: Task Notes Formatting (bold, ital, color, etc.)

 

The notes are great, yes, but those first two fail in other areas.
TaskMerlin lacks subtasks which take it out of the game IMO and EssentialPIM
lacks anything like MLO. The tasks area is wanting. Since we're referencing
software, my open source reference earlier was to ToDoList put out by
AbstractSpoon. MLO is a lot more fluid IMO in function but ToDoList had both
rich text notes AND ability to password protect your file yet MLO which is
paid doesnt'. If what Mark is saying is the reason that MLO doesn't have RTN
then we won't have it for  a long time simply for the reason that you can't
port it across all platforms (which limits the PC software for those who
don't sync). Granted, ToDoList doesn't have any apps to sync to (to my
knowledge) so at the current time nothing is stopping him from adding
features and streamlining the software.

 

Joel


On Monday, December 10, 2012 2:39:46 PM UTC-5, Eric Young wrote:

I would say it is very much worth the time and effort to implement such key
features.  MLO could further boast itself in business sense / environments,
ecspecially those project orientated.  Simple formatting of tasks alone make
them easier to read.  I have use several other platforms and my purchase of
MLO is not my loyalty or commitment it's my trialing it to see how it
compares to others.  To be frank, MLO comes with one of the best top downs
for organization; however, when dealing with the actual content of the task
most other platforms have MLO beat hands down - simply because there is
none.  Formatting the high level is not true formatting.

 

Products that are much more comprehensive include TaskMerlin, EssentialPIM
(great formatting but clunky interface), Liquid Planner, and more.  

 

To go a step further I would push to have MLO replace TaskMerlin in my
workplace IF MLO could support textual formatting / Rich Text.  

 

Back to the question - yes, it is worth the time; not only from my
perspective.

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RE: [MLO] MLO on Mac (Linux, et al)

[Richard Collings]

Thanks for this explanation, Mark.   As a matter of interest, how do you
think Andrey created the mobile versions?   I can't imagine that he rewrote
the whole application from scratch.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Mark Levison
Sent: 04 December 2012 21:24
To: mylifeorganized@googlegroups.com
Subject: [MLO] MLO on Mac (Linux, et al)

 

There are frequently requests to create MLO for Mac. Let me help you
understand how complex this would be and why I hope Andrey never does it.

MLO Windows is written in Delphi (aka Object Pascal -
http://en.wikipedia.org/wiki/Object_Pascal) - the Borland Version
(presumably Embarcadero now). While it turns out that you can compile Delphi
for the Mac that doesn't mean it would easy (or sensible to port).

Fundamentally a program like MLO is made from 4-5 parts
- GUI - which involves working with the windowing system
- Rules Engine - handles the tasks themselves and all of the rules MLO this
the real power of the application
- Synchronization Engine - the bit that speaks to the internet, wifi etc
- File System - the bit that saves MLO files, archives etc.
- Extraneous bits - talk to Outlook etc

When trying to port to a Mac (or Linux) we have to ask what would come over
for free (or with little pain): Rules Engine and Synchronization Engine are
the only parts that are likely compatible out of the box.

The Mac file system is a bit different than Windows (.DStore, storage of
preferences, etc.) that would take a fair amount of work to port. However
that's not the hard part. The kicker is the GUI - the Mac windowing system
is very very different - it would be a complete rewrite from scratch.
Finally I just can't imagine the pain in trying to figure out how to port
Outlook sync etc.

So its simple MLO **might** recompile on a Mac but we're talking several
years for team to build a GUI that is anywhere near close to Windows - is
that where we want Andrey and his merry band to spend their time? If it is
are you personally prepared to fund 2-3 person years of work - I'm not.

Or would you rather that Andrey created a better Windows product, IPad
(Objective C)/IPhone (Objective C)/Android(Java)

Yes there are other strategies but they all have the same basic problems.

FYI This assumes a simple MLO architecture clear separation of concerns etc.
In addition Andrey has never told me anything about the architecture or
anything else - I'm just working off of comments made on list over the
years.

If you really think that a Mac product matters then help create a
Kickstarter project to fund its development.

Off to help some people understand Scrum
(http://agilepainrelief.com/notesfromatooluser/2012/11/learning-scrum-throug
h-games-golidocks-iteration-ii.html)

Cheers
Mark Levison
Agile Pain Relief Consulting http://agilepainrelief.com/notesfromatooluser
| Writing http://agilepainrelief.com/notesfromatooluser/ 
Proud Sponsor of Agile Tour Gatineau Ottawa http://goagiletour.ca/  Nov
28, Toronto http://www.torontoagilecommunity.org/display/PUBLIC/Home  26
and Montreal http://agilemontreal.ca/agile-tour-2012/  24

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RE: [MLO] time we spent on tasks + daily/weekly/monthly/annual reports.

[Richard Collings]

I am short of time at the moment so don't have time to post a detailed
response but I would definitely vote for something like this.  I use an
approach based on the Pomodoro technique which plans and records time spent
in half hour units and think it should be possible to come up with something
relatively simple that would not intrude for those that are not interested,
which is flexible so that it supports a range of different time recording
requirements and which could be used for both recording time spent but also,
more importantly,  helps with forward planning too (ie it would be
incorporated into the diary/planning tool).

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of m...@grantsmiths.org
Sent: 02 December 2012 14:39
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] time we spent on tasks + daily/weekly/monthly/annual
reports.

 

Hi: Andrei. 

 

I am afraid of this request because it sounds like a small and simple thing
but when you break it down into what would have to be developed there is
potentially a huge amount of work involved.

 

How would MLO know how long you spent on each task? At the end of a task
that took a minute and a half, would you spend an additional half minute
clicking entering 00:01:30 into a time spent field? Or would you look for
start task and end task buttons and ask MLO to calculate the interval
between them? What if you take a minute out for an unrelated phone call -
would there have to be pause and resume buttons? What if you forget to
click start and notice afterwards - will you need to go in and enter a
start time and end time? Will MLO need to remember what time you started and
ended the task, so you can calculate if you spent enough parenting time in
the evenings and weekends? You will need a report that shows total time
spent by group, right? For you, it looks like the totals would be based on
top level parent but I'll bet other people would want it by category, or
goal, or flag, or starred. Are totals enough or do you need subtotals? Do
you want to enter your planed target for each group and get a report showing
variance? Will you need pie charts? I'll bet you would like a radar chart
(http://en.wikipedia.org/wiki/Radar_chart) so you could see the variance.

 

An additional risk is that this will open the door to a raft of other,
related requests. If you know the anticipated effort per task and you have a
budget of how much effort you plan of each type (or group) then people will
want to know whether they have enough time to finish the planned tasks of
each type by their due dates, in other words are you overcommitted. If they
are overcommitted they will want to know when they will really be able to
finish each task so they can make promises with confidence. They will want
to put a cost per hour for different types of effort and use it to make
estimates (passed on planned effort) and invoices (based on actual effort).

 

Microsoft project and other industrial strength project management tools do
a superb job of all of this. Each one of them requires a huge purchase
price, a powerful computer to run on, and a skilled administrator. I don't
want to see MLO end up like that. In order to avoid going there by creeping
bloat, you need to draw a firm and solid line and then not cross it.
Tracking actual effort is on the wrong side of that line for me. 

 

Maybe I have the line in the wrong place. Maybe your request is really
simple and easy. I would love to see you thing it through further, and
describe it, not in terms of what it would let you do, but specifically what
would have to change in MLO to make it happen. I would also like to hear
whether you agree that there should be a boundary that MLO refuses to cross
to prevent it from going industrial-strength and leaving the current users
behind, and if so, where would you put that line?

-Dwight

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Andrei
Sent: Sunday, December 02, 2012 6:43 AM
To: mylifeorganized@googlegroups.com
Subject: [MLO] time we spent on tasks + daily/weekly/monthly/annual reports.

 

Dear friends,

Feature request: ability to track the time we spent on tasks + create
weekly/monthly/annual reports.
My use case, is to track only the time for the Parent groups (main life
directions/needs):

Example of an MLO tree:

*   Kids
- tasks
*   Communication
- tasks
*   Work
- tasks
*   Parents
- tasks
*   Help others
- tasks

For example, i would like to spent 1 hour for playing with my Kids, 20
minutes of Communication with people, 4-6 hours for high productive Work, 20
minutes speaking/doing something for my Parents and so on. I don't plan to
track the time i spent on subtasks (child of Work/Parents and so on).

Then, to the end of the day, i would like to check how many hours i spent on
this PARENT tasks (time i spent on main Life directions).

RE: [MLO] Re: Currently I see no future in MLO

[Richard Collings]

I haven’t been following this conversation fully (due to broken laptop) but
a) what product are you using – does it exist (don’t be shy here) and b)
what would you like to see in MLO that it is not doing at the moment

 

MLO V4 (currently in private beta) has many new features – specifically
ability to filter outlines,  support multiple tabs and the ability to open
multiple windows on the same file plus one other feature that I don’t think
has been mentioned by Andrey publically yet (and so I won’t mention it).
I am using it on a day to day basis and as with all things MLO it does
complex stuff reliably.  I think it is close to being read for public beta
release (although I am hoping that Andrey will address one quite complex
usability problem has been introduced by now having multiple tabs)

 

Yes – there has been a hiatus in development of the Windows app whilst the
team have worked on the smartphone apps and the cloud sync stuff but things
are moving ahead quickly now.   And as before,  Andrey is listening to what
people are saying and is delivering those things for which there is the
greatest support.   A wise business strategy in my view.

 

Richard (beta tester)

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Transisto
Sent: 27 November 2012 09:21
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: Currently I see no future in MLO

 

Appart from etc, everything you said can be done with Toodledo move a
bulk of tasks, use keyboard shortcuts, rapid task entry, change the due date
or context of 15 tasks together, powerfully filter you viex upon your own
criterias,  

It's the no hierarchy that kill it for me. 
At this time I'm not using either because I see no future in MLO, The world
is evolving fast, MLO is not evolving / at all.

On Monday, 26 November 2012 02:08:58 UTC-5, Wolfgang Nitzsche wrote:

Yes Toodledo is far not that powerful than MLO. Never the less, possibly it
would be great to have an sync interface with it, even not all features are
usable.

 


Am Mittwoch, 7. November 2012 09:31:43 UTC+1 schrieb robisme:

Toodledo is far far far away from the ergonomic of MLO.

Try to move a bulk of tasks, use keyboard shortcuts, rapid task entry,
change the due date or context of 15 tasks together, powerfully filter you
viex upon your own criterias, etc.

 

 

 


Le mercredi 7 novembre 2012 08:43:12 UTC+1, lrando a écrit :

BRAVO. Instead of six or more development branches, MLO could have just two,
both web based, one for pc and one for mobile.

I'm glad to see someone else point this out. I brought this up within the
past year in this forum, and subsequently rely more on toodledo for all my
personal stuff, and MLO to just simply augment Microsoft OneNote for
tracking my workflow in the office. 

If MLO didn't do heirarchical organization the way it does, I wouldn't use
it at all. 

Something else you may not have run across is that MLO uses godaddy for some
of their services which is blocked by our corporate policies and may be
blocked by yours too. 

There is an android app in google play that works great but has no pc
equivalent, but then thats where you use toodledo's web interface. Its
called ULTIMATE TO-DO LIST. It looks ugly but thats because it uses a black
background to conserve the battery.

Michael Linenberger has an article on his blog about mobile task management
and compensating for device OS platform differences.

http://masteryourworkday.com/what-tasks-server-are-you-using



On Tuesday, November 6, 2012 10:44:29 AM UTC+1, Darius wrote:

I've checked a MLO roadmap and I must say I don't see a good future for MLO
. MLO is doing a big mistake: no web app or API for MLO cloud, there is even
no basic support for web planned . Now MLO is just not a true multi OS
device.

 

I've have 3 new machines and on every of them I cannot use MLO. One is
Raspberry PI, one is laptop with Ubuntu, one is VMware with Lubuntu for my
TV ( I have Windows PC and Galaxy  note which I am using fine with MLO) . I
know, this is Linux and Linux is not supported, but the problem is bigger:

 

Now we have Windows RT released. How to use MLO?

As in my example I have some machines with Linux, how to use MLO?

If windows 8 fails, and some people will turn to Mac/Linux, what to do?

If I bought chrome book, how to use MLO?

 

In short I don't think the developement for all the OS will be fast enough
without any web app...

 

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RE: [MLO] Copying hotkey, date and other settings from one machine to another

[Richard Collings]

Thanks, Alexandra.  That worked fine.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Alexandra
Borovytskaya
Sent: 22 November 2012 16:15
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Copying hotkey, date and other settings from one machine
to another

 

On your Desktop, select: 

1. Start

2. Run 

3. Type 'regedit'

4. Find folder 'HKEY_Current_User' find 'MylifeOrganized.net' folder

a. Expand it to see 'Settings' folder.

5. Export 'Settings' folder

6. Import it to desired location to bring your saved changes back.  

 

On Wed, Nov 21, 2012 at 8:15 PM, Richard C r...@rcollings.co.uk wrote:

This is probably a FAQ but my laptop has just died (almost) so I busy
migrating everything to another another machine.  I have set up MLO on the
new machine but things like hotkey settings and date formats (which I have
carefully crafted) are not stored in the MLO file.  Is there a way of
exporting these on the old machine (which is still funcitonal just) and then
importing them on the new machine? 

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RE: [MLO] Re: Currently I see no future in MLO

[Richard Collings]

Personally,  I think Andrey covers an enormous amount of ground with his
small team which does include him as a full time member ( if I remember
correctly,  he posted a small numbers  of years ago to say that he was
jacking the day job and going full time on MLO).  In the last two (?) years
he has:

.Built capable mobile versions of MLO for the main mainstream
platforms

.Set up a cloud environment allowing multiple instances of MLO to
synch

.Implemented an synch facility across these different platforms

 

Yes - further enhancements to the desktop version have stalled in that time
- but I am pleased to say that (as a member of the private beta group) that
there are some major enhancements in V4 - some of which Andrey has already
posted to the MLO blog about and others of which he has yet to mention.
Not everything that I would like to see but enough to keep me very happy and
to demonstrate that is committed to (and can deliver) a programme of major
(and robust) enhancements to MLO in a relatively short space of time.   I am
using the MLO V4 beta for my day to day work and it is very stable and there
are several features which have significantly improved my productivity.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Holmes245
Sent: 15 November 2012 5:11 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: Currently I see no future in MLO

 

I think that what we're all forgetting is that the manpower just isn't
there. I've pretty much gathered from what hasn't and has been said that
Andrey just doesn't have the manpower to do all of this. It's apparent to me
that he's not even trying to be competitive at this point probably because
he can't. I'm willing to guess that MLO hasn't been Andrey's bread and
butter so development is probably being done on the side. As much as I love
MLO, let's face it, development is slow. I'm seeing features in open source
software out there that is free, for example, that MLO has yet to include
(i.e., rich text notes, calendar support) so as a user, I'm fortunate enough
to be using a platform on which MLO works.

All of these ideas sound great but when would any of it really be
implemented? At this rate, not soon enough to be practical, it seems. I'm
not trying to be negative but that's the state of things as they are now. If
I'm wrong on that then by all means, let me know because I want to be.

Joel




On Tuesday, November 13, 2012 3:09:33 PM UTC-5, Jake01 wrote:

*   If we are talking about ultimate commercial success, it would be
sufficient to follow the road map of a top developer, like for example,
Evernote

*   Evernote has fully functional native applications on the two major
desktop OSs
*   Has somewhat less functional (but more UI optimized) native support
on the various mobile OSs
*   Has a sufficiently functional web interface

*   Based on the above, MLO is not far behind, relatively speaking!

*   MLO's strength is in the nuanced interface for a major desktop OS
*   Even if/when a web version is available, we should not look to it
for a full set of features, because the web technologies of today are too
clumsy to replicate the winning UI features which we all love in MLO

*   Further OS expansion, that is, to ensure a future, would be based
on total market share/utilization vs development effort

*   I doubt that the various Linux implementations are on this map, nor
should they be
*   MLO is not open source, just because you choose an open source OS
does not mean that all your favorite apps will suddenly be supported
*   When you can run Microsoft Project on Raspberry Pi, then this line
of concerns will be more relevant. Perhaps this should have been my first
point instead of last


On Tuesday, November 6, 2012 3:44:29 AM UTC-6, Darius wrote:

I've checked a MLO roadmap and I must say I don't see a good future for MLO
. MLO is doing a big mistake: no web app or API for MLO cloud, there is even
no basic support for web planned . Now MLO is just not a true multi OS
device.

 

I've have 3 new machines and on every of them I cannot use MLO. One is
Raspberry PI, one is laptop with Ubuntu, one is VMware with Lubuntu for my
TV ( I have Windows PC and Galaxy  note which I am using fine with MLO) . I
know, this is Linux and Linux is not supported, but the problem is bigger:

 

Now we have Windows RT released. How to use MLO?

As in my example I have some machines with Linux, how to use MLO?

If windows 8 fails, and some people will turn to Mac/Linux, what to do?

If I bought chrome book, how to use MLO?

 

In short I don't think the developement for all the OS will be fast enough
without any web app...

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RE: [MLO] Currently I see no future in MLO

[Richard Collings]

J Do I want Andrey spending time on an OS that has about 2% of the
market?Answer: no.

 

No more needs to be said.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of daniel sekera
Sent: 15 November 2012 1:28 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Currently I see no future in MLO

 

I guess linux would be in the other data line on the graph on this
website?

 

http://gs.statcounter.com/#os-ww-monthly-201110-201210

 

 

 

On Wed, Nov 14, 2012 at 8:55 PM, bs27975 bs27...@gmail.com wrote:

POPPYCOCK!!!

Linux has been around a LONG time to not find an MLO version for it, which
has also been around for enough years.

What the heck do you think Android is!

Points are well taken that a web interface at least bridges in the mean
time. Even better, java (yes, ick, but better than nothing), and be done
with it all.

It is chicken and egg to say Linux is a 'lesser' market when there is no
version to even find out if a market exists. +1 for linux, already, for
Pete's sake. (Whomever Pete is.)

On Wednesday, 7 November 2012 17:51:21 UTC-5, Richard C wrote:

Yup - agree. Absolutely no point in supporting platforms that have a tiny
fraction of the market.   And in terms of my situation, I can't see where I
would use a web based interface as I am either working at my computer or I
have my Smartphone with me.

I think Andrey obviously needs to keep an eye on the market and where a
platform is taking off in volume, then it probably makes sense to support
that but no point in spending valuable developer effort on platforms where
either the market is small; or there is no business case.

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On
Behalf Of Trish Putnam
Sent: 06 November 2012 10:06 PM
To: mylifeo...@googlegroups.com
Subject: Re: [MLO] Currently I see no future in MLO

 Valid point, Michael, and I agree that the development effort doesn't need
to support all of the possible systems out there directly.  However, go back
to Darius's point that there's no web interface.  It's not ideal, but it
would alleviate the pain if there were SOME way to make use of MLO from
devices that aren't currently supported, such as a way to access your
cloud-living data via a web-based UI.  At this point, if your device isn't
supported you don't have an option to work around it. 

A web-based UI for MLO cloud would certainly provide at least basic
crossplatform support for any internet-connected device, which would be a
decent ROI for a single development effort vs. trying to guess which
platforms should be supported quickly.

On Tue, Nov 6, 2012 at 6:26 AM, Michael Emerald, CFA westpo...@yahoo.com
wrote:

The other side (me) says that of all the PIM managers I've used, this one
is foolproof, useful, rock solid, and increases productivity enormously.  I
sense that the product will evolve with your own needs below over time.
Then again, as a business consultant I'd ask whether catering to the
lesser-used systems is a worthwhile investment of programming resources.

The history of the product amply demonstrates that the product isn't going
to evolve - there is no demonstrable development interest shown in not being
Windows centric.

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On
Behalf Of Darius
Sent: Tuesday, November 06, 2012 04:44
To: mylifeo...@googlegroups.com
Subject: [MLO] Currently I see no future in MLO

I've checked a MLO roadmap and I must say I don't see a good future for MLO
. MLO is doing a big mistake: no web app or API for MLO cloud, there is even
no basic support for web planned . Now MLO is just not a true multi OS
device.

I've have 3 new machines and on every of them I cannot use MLO. One is
Raspberry PI, one is laptop with Ubuntu, one is VMware with Lubuntu for my
TV ( I have Windows PC and Galaxy  note which I am using fine with MLO) . I
know, this is Linux and Linux is not supported, but the problem is bigger:

Now we have Windows RT released. How to use MLO?

.
.
.


(Reminder: Please remember to trim your posts.)

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RE: [MLO] Re: Coming from Desktop to Android...

[Richard Collings]

I have yet to start using MLO on my Andriod but my recent experience with
entering text via the microphone (for sending texts, etc) is such that I
would definitely be using this facility with MLO too.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Kent
Sent: 15 November 2012 12:30 AM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: Coming from Desktop to Android...

 

I appreciate anyone who takes the time to offer suggestions, but I have to
voice a strong opinion in the opposite direction regarding the value of the
microphone button on the Android widget.  I use it every day, and find it
invaluable.  In fact, I find it to be one of the best features in Android
MLO.

On Wednesday, November 14, 2012 7:31:11 AM UTC-6, Pgr wrote:

- I would like to remove that microphone button on the widget. It is
totally useless except for English speaking users (not the language I use
everyday) and takes up a lot of space. I use the widget with 2 squares width
I would prefer seeing the name of the view (Active Starred) instead of
just (Acti...). The buttons are too big for a widget anyway.

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RE: [MLO] Just when I thought I was a power user, I found dependencies

[Richard Collings]

I used dependencies for a while when they were first introduced but haven't
used them for a while - partly for the reasons you identified - so I am not
an expert.

 

But from recollection,  the effect of making task B dependent on task A is
that Task B can only become active once Task A is completed.

 

And I can answer A: essentially the dependencies feature is a more
sophisticated version of Tasks must be completed in order.   The additional
capabilities it brings are (for example), the ability for the completion of
one task to 'make active' more than one task,  or to make active a task in a
different branch.

 

As you point out it doesn't affect due dates (or start dates) of the
dependent tasks (I think this is true) and for this reason, there is limited
value in having a lag option.   

 

If we ever get a calendar/planning facility where you can clearly see dates
when you plan to start work on a particular task, then I could see the
dependency feature becoming much more valuable provided that a) the start
and/or due dates (not sure which) of the dependent tasks are made dependent
on the preceding task; and b) a lag option was introduced. I suspect
that both of these are quite challenging to implement.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Michael Emerald, CFA
Sent: 14 November 2012 6:35 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Just when I thought I was a power user, I found dependencies

 

Hi.

 

Imagine my amazement when I found yet another feature, dependencies!

 

Having used it about 30 seconds, I have these questions:

 

1.  What's the difference between setting dependencies and selecting
Tasks must be completed in order?

2.  Once I told task B that it was a dependency of the task A above it,
in the project, I expected its due date would instantly change to the same
as the task A it depends on.  It didn't.  More generally, I should never be
seeing a lower level task starting BEFORE the project task above it.  

 

Any advice?  Do you use dependencies?  After all, I've gone 6 months without
knowing they even exist.

 

 

Michael Emerald, CFA

 

Facebook:

http://www.facebook.com/michael.emerald

 

Boston Plein Air Artists Group: 

 http://painter.meetup.com/84/

 

Art Blog:

http://emeraldartandphotography.blogspot.com/

 

 

 

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RE: [MLO] Please help: Need way to separate things I have to do from things I don't

[Richard Collings]

Thanks for the suggestion but it would screw up the use of Importance for
computed scoring.And to return to my underlying requirement,  what i
find works for me (based on the Trello experience) is the ability to drag
items between different lists as an initial step in prioritising/organising
- which is something that MLO does not fully support.

 

R

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of JimboDimbo
Sent: 11 November 2012 1:30 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Please help: Need way to separate things I have to do
from things I don't

 

I know you said you are already using Importance, but it sounds like you
need to use this to indicate the importance you need? You could use the MLO
set levels of Importance: Min/Less/Normal/More/Max to refer to your required
levels; maybe Max is absolutely have to, More is have to, Normal is should
do, Less is could do and Min is prefer not to do.

Then set up a ToDo view using the Group By 'Importance' (Descending) to
split them out, which you can also drag between to change the importance.

I'm not sure if this buggers up how MLO handles Importance, but it could
work easier than Contexts and is already built into MLO and follows a notion
of what importance means.

On Monday, October 22, 2012 6:26:28 PM UTC+1, Lisa S wrote:

I know you don't like Goals, but Goals does support what you are looking for
(drag  drop between headings, without showing contexts).

 

Lisa

On Thu, Oct 18, 2012 at 5:21 PM, Richard Collings r...@rcollings.co.uk
javascript:  wrote:

Not the same - I would really like a single view which has a small number of
headings/groups where I can drag items from one groups to another.  Eg at
the start of the day, I have four groups (eg): 

.@Absolutely Must do

.@Must Do

.@Should do

.@To prioritise

 

At the start of the day,  I drag all the tasks to the @To prioritise group.
And then I work my way down the list, dragging each item to one of the
groups in the list above.

 

And I don't want to see the other contexts that the tasks might be assigned
to as groups (eg @Home, @Work, @ClientX), etc

 

From: mylifeo...@googlegroups.com javascript:
[mailto:mylifeo...@googlegroups.com javascript: ] On Behalf Of
m...@grantsmiths.org javascript: 
Sent: 18 October 2012 4:32 PM
To: mylifeo...@googlegroups.com javascript: 
Subject: RE: [MLO] Please help: Need way to separate things I have to do
from things I don't

 

In MLO 3, this would have required a single view with the relevant contexts.
MLO4, now in beta, should enable you to address this with a view for each
context, each view open in its own tab, using drag  drop to move tasks from
one view to the next.

-Dwight

 

On: Thursday, October 18, 2012 6:35 AM, Richard Collings wrote:
Yes once I have decided on what I want to do - but what I would also like is
a view which I use when reviewing priorities/planning which shows my chosen
'priority' contexts where I can drag and drop items between the different
contexts as I think about what is most important for me to working  on.

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RE: [MLO] MLO and project management

[Richard Collings]

I would agree that this is an appropriate use of MLO and also that there are
some gaps in capability in the area you describe - ie a programme of things
that you need to do over a period of time.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Michael Emerald, CFA
Sent: 09 November 2012 4:56 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] MLO and project management

 

I appreciated the comments from whomever talked about projects a day or two
ago.

 

I agree that MLO will probably not become a major force in the Project
Management sphere, but for SMALL projects, I've been begging to see MLO
upgraded to do so.  Specifically, I enjoy the simple checklist format of
MLO, far easier than marking bars 100% complete, or reading down a gantt
chart to find what needs to be done or is slipping.

 

On the other hand what I sorely miss in MLO, and I know it's been discussed
before, is:

a.  Dependency relationships, and more importantly

b.  Lag times between steps. 

 

While the above are probably obvious, an example is setting up client
meetings.  There are about 20 steps I take, and MLO is perfect for it.  3
days before the meeting I prepare all client docs, and a day or so I send
out a reminder, and the day of the meeting I prepare my web-conference
environment.  For this, I need a template that allows for lags.  Manually
changing the start date, or worse the due date, is cumbersome.  

 

But for repeating small projects, like client meetings, MLO fits the bill
well.  What do you think?

 

Regards,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Planner

 

Performance Business Design:

 http://www.performancebusinessdesign.com/
http://www.PerformanceBusinessDesign.com

 

My Blog:

 http://www.performancebusinessdesign.com/page14.php
http://www.performancebusinessdesign.com/page14.php

 

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RE: [MLO] Re: Currently I see no future in MLO

[Richard Collings]

You raise some interesting points about collaboration/team use using MLO
which by co-incidence I was also thinking about today.   The conclusion that
I came to was that MLO is very much a personal organisational tool that
individuals use to manage (and ideally plan) their day to day/hour by hour
work.   

 

I think it would be very difficult to turn it into a tool in which teams
shared a single task hierarchy.

 

I think other tools (web based) are better suited to manage teams and that's
the way it should remain.

 

As far as I am aware there are no plans to turn it into a team/corporate
tool (but I have no insight here - beyond what Andrey posts).

 

Would be interested in other people's views.

 

Richard

 

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of motorwayne
Sent: 07 November 2012 8:01 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: Currently I see no future in MLO

 

IMHO as a project manager with 20+ years of experience using both manual and
electronic planning tools, there are definitely some considerations going
forward for any business wanting to manage themselves.

 

*   Can the tool provide Hierarchical organization of projects? (if
needed, they are not always needed)
*   Can the projects be shared? (if necessary)
*   Is it eco-system specific? ( i.e.. do I have to tie my entire
business and my people to a specific platform ( i.e. windows, Mac, Android
etc to use the product)
*   Will the platform (OS), and the product (software), keep up
together? (It is incredibly costly to change systems. The cost is usually in
man hours to re-train and then have people screw around trying to figure it
out or make it work. Man hours are usually the most expensive item)
*   What platform helps my people be productive? (Often people struggle
with systems)
*   What platforms will likely be productive in the future? (Obvious one
here is Web interfaces, though both Mac desktop and Windows desktops will
remain strong into the future also)
*   Will a web interface give all the complexity we require? Does it
need to?

At present as hardware and software change and merge, we're seeing a shift
to multiple platforms (OS) being required inside a single business. This can
be driven simply by the users desire and or the companies quest to satisfy
good employees. Companies want to offer a diverse choice to help their
people be productive and happy an retained. The amount of people working
away from the office is increasing rapidly and this requires either
sophisticated VPN or similar tech that someone has to manage (cost to
business), or a WEB interface which is far easier for the employee to get
on, stay in touch and be productive.

 

I would say that MLO has to offer some sort of supplemental WEB interface in
the future, it just has to, there is no getting around it.

 

Cheers

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RE: [MLO] Re: MLO 4 public beta?

[Richard Collings]

I am one the private beta testers and my personal assessment is that the
product must be close to being ready for a public beta (but I have no inside
information).  The produce is robust and is pretty usable - I am using it
for my day to day work and finding the new features - particularly tabs and
the ability to open multiple windows on the same file a major step forward.


 

I don't think I am revealing anything I shouldn't in saying that Andrey
appears to focussing on just sorting out the remaining issues with the new
functions that he has added and does not appear to be planning to add any
further new capabilities.

 

V4 is a significant step forward for MLO and will definitely have been worth
waiting for!

 

Hope this helps

 

Richard

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Holmes245
Sent: 07 November 2012 7:08 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: MLO 4 public beta?

 

Yes, I've been wanting to know this for some time as well. I know the
response is, Well, we hope to get it out soon but that's a vague response.
Is there any sense of when a public beta (or actual release) will happen? 

 

Joel

On Wednesday, November 7, 2012 12:22:48 PM UTC-5, CTenorman wrote:

As a huge mlo fan, I was wondering if there's any chance of a public beta
for the new mlo 4. I don't mind dealing with a few bugs, and would love to
start putting the new mlo into practice  and see how it works in my work
flow. I'm sure lots of others would love to give it a try as well, so if
it's at a reasonably stable state, a public beta for registered users would
be kind of exciting!

A happy and hopeful mlo user. :-) 

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RE: [MLO] Currently I see no future in MLO

[Richard Collings]

Yup - agree. Absolutely no point in supporting platforms that have a tiny
fraction of the market.   And in terms of my situation, I can't see where I
would use a web based interface as I am either working at my computer or I
have my Smartphone with me.

 

I think Andrey obviously needs to keep an eye on the market and where a
platform is taking off in volume, then it probably makes sense to support
that but no point in spending valuable developer effort on platforms where
either the market is small; or there is no business case.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Trish Putnam
Sent: 06 November 2012 10:06 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Currently I see no future in MLO

 

Valid point, Michael, and I agree that the development effort doesn't need
to support all of the possible systems out there directly.  However, go back
to Darius's point that there's no web interface.  It's not ideal, but it
would alleviate the pain if there were SOME way to make use of MLO from
devices that aren't currently supported, such as a way to access your
cloud-living data via a web-based UI.  At this point, if your device isn't
supported you don't have an option to work around it.  

 

A web-based UI for MLO cloud would certainly provide at least basic
crossplatform support for any internet-connected device, which would be a
decent ROI for a single development effort vs. trying to guess which
platforms should be supported quickly.

On Tue, Nov 6, 2012 at 6:26 AM, Michael Emerald, CFA
westpointu...@yahoo.com wrote:

The other side (me) says that of all the PIM managers I've used, this one
is foolproof, useful, rock solid, and increases productivity enormously.  I
sense that the product will evolve with your own needs below over time.
Then again, as a business consultant I'd ask whether catering to the
lesser-used systems is a worthwhile investment of programming resources.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Darius
Sent: Tuesday, November 06, 2012 04:44
To: mylifeorganized@googlegroups.com
Subject: [MLO] Currently I see no future in MLO

 

I've checked a MLO roadmap and I must say I don't see a good future for MLO
. MLO is doing a big mistake: no web app or API for MLO cloud, there is even
no basic support for web planned . Now MLO is just not a true multi OS
device.

 

I've have 3 new machines and on every of them I cannot use MLO. One is
Raspberry PI, one is laptop with Ubuntu, one is VMware with Lubuntu for my
TV ( I have Windows PC and Galaxy  note which I am using fine with MLO) . I
know, this is Linux and Linux is not supported, but the problem is bigger:

 

Now we have Windows RT released. How to use MLO?

As in my example I have some machines with Linux, how to use MLO?

If windows 8 fails, and some people will turn to Mac/Linux, what to do?

If I bought chrome book, how to use MLO?

 

In short I don't think the developement for all the OS will be fast enough
without any web app...

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RE: [MLO] Feature: Slect multiple Tasks from some filtered view and MOVE them to a folder

[Richard Collings]

The New Window feature in V4 makes this whole process dramatically easier -
particularly if you have two screens.   Just open a new window on your
Inbox, tile it alongside an outline view and you can then drag and drop
items from the new Window on the Inbox to your project folders.  

 

And - I have just discovered - you can select non contiguous tasks in the
Inbox New Window view and drag them all to one particular folder.

 

The new window feature is brilliant for this sort of task.

 

Andrey has mentioned this feature in the tail end of his last blog post so I
think its OK to talk abou tthis

 

Richard (beta tester)

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Mr. Analogy
Sent: 31 October 2012 9:50 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Feature: Slect multiple Tasks from some filtered view and
MOVE them to a folder

 


I frequently run into the following Use Case Scenario:

Feature Request: one of these two:

Ability to :

*   select multiple tasks from the Search Results
*   Select move as an action for selected tasks in the To-Do window.


Rationale

I LOVE the ability to quickly add a task (Control-Alt-T). This keeps me from
getting sidetracked when I remember oh, yeah, Im supposed to
Get/Buy/Find/Do XYZ. I just quickly add the task and keep humming along
without breaking my Flow
http://en.wikipedia.org/wiki/Flow_%28psychology%29 
I don't usually usually use the Contexts with the Quick Entry b/c then it's
ummm.. no longer quick entry.

But then I end up with (this week) 50 or 60 tasks in my inbox. 

Often half of them will be for some current or near future project so if I
can just grab those and MOVE them to that Project folder, that'd save me a
lot of time.

There are two ways I could almost do this:

*   Search the Tasks for they keyword. But then you can only select one
task at a time from the result.
*   Filter them in the To-Do tab, but while you can select multiple
tasks you can't MOVE them.

-Clay

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RE: [MLO] Lisa Stroyan's Use Model

[Richard Collings]

Hi Lisa 

 

Haven't read it in full (by Pocket'ed it to read on the bus/tube) but a lot
of what you have said chimes with my approach /situation - particularly (and
sadly):

 

(4) I have not solved the perpetual there are too many tasks in my system
and I'll never be able to do them all problem. My system seems to evolve to
pushing more and tasks below the current priority line. The answer to the
universe is 42. Other than that, I've got nothin'.

 

J

 

Richard

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 31 October 2012 6:05 PM
To: Groups, Email
Subject: [MLO] Lisa Stroyan's Use Model

 

I've put together a blog post on how I currently have MLO set up to work for
me, in case anyone would like to see it all in one place.

 

http://stroyan.net/lisasblog/2012/mylifeorganized/


 

-- 
Lisa

  _  

Lisa Stroyan, mailto: lstro...@gmail.com mailto:lstro...@gmail.com  

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RE: [MLO] Calendar view in MLO for windows ?

[Richard Collings]

Hi Clexidra

 

Welcome to the world of MLO.   What Dwight says is partially correct - there
is no firm commitment from the developers with regard to a calendar but they
have indicated that they will consider ways of providing a calendar
facility:

https://groups.google.com/forum/?hl=en
https://groups.google.com/forum/?hl=enfromgroups#!topic/mylifeorganized/Ht
sjfdVatbs fromgroups#!topic/mylifeorganized/HtsjfdVatbs

 

At the moment,  the team are working on a major change to the user interface
and some fantastic new features - see here:

http://blog.mylifeorganized.net/

 

My guess would be (I am just a beta tester and have no inside knowledge)
that they will look again at a calendar feature once this VersIon is
released.

 

There has been much debate about this feature - with some strong opinions
for and against - the concern being not to make the product too complicated.

 

I am one of the people who would very much like to have it as a planning
tool - in the first instance - just being able to choose to view a ToDo list
in calendar form and to be able to drag tasks to different days to set their
Start Dates would be a big step forward for me.

 

But if you have specific things that you would like to do in calendar view,
then it is worth describing them here because I would hope that it would
influence future development.

 

In the meantime, you can achieve a very basic calendar like view using the
Group by button in the Filter and then choosing Start Date.

 

Hope this helps

 

Richard

 

 

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of m...@grantsmiths.org
Sent: 29 October 2012 5:49 PM
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] Calendar view in MLO for windows ?

 

Hi, clexidra.

There has been a lot of discussion about the need for a calendar view for
MLO. The developers have not made any commitment as yet but calendar view is
always high on any short list of user-requested enhancements. But no, it's
not available in current versions.

-Dwight

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of clexidra
Sent: Monday, October 29, 2012 1:15 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Calendar view in MLO for windows ?

 

Hello,
I just bought MLO Professional, I use it in windows, ipad and android. 

I need a calendar view, is it available ? 

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RE: [MLO] Please help: Need way to separate things I have to do from things I don't

[Richard Collings]

Yes once I have decided on what I want to do - but what I would also like is
a view which I use when reviewing priorities/planning which shows my chosen
'priority' contexts where I can drag and drop items between the different
contexts as I think about what is most important for me to working  on.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of daniel sekera
Sent: 15 October 2012 1:27 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Please help: Need way to separate things I have to do
from things I don't

 

correct but in theory that is the way it should be because I would select my
@must have to do...do them because i have already decided they are most
important then select my @should have to do etc.  the whole idea is to focus
on the absolute next thing to do isn't it?

On Sun, Oct 14, 2012 at 7:00 PM, Richard Collings r...@rcollings.co.uk
wrote:

What about using contexts? This has been my main way of trying to split
my tasks in the way you describe.   

 

The problem with contexts is that you can't create a view which (say) picks
out your three specific contexts:  '@Must have to do',  '@Should have to do'
and '@Nice to do' (say) as the grouping because if you group on context,
all the contexts of all the items meeting your filter criteria will be used
as group headings (and you have no control of the order in which they
appear)

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Ram Rachum
Sent: 13 October 2012 10:59 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Please help: Need way to separate things I have to do
from things I don't

 

Thank you Lisa.

 

Folders aren't satisfactory because the have-to-do-ness of a task is
independent of its folder. If I already have, say, a folder Personal Health
and a folder Work, then in both these folders there are tasks that I have to
do and tasks that I don't, and if I created folders for both kinds I would
have to duplicate my entire folder structure. (And that would only allow me
2 values of have-to-do-ness which isn't sufficient.)

 

I don't think that goals would work for this.

 

Maybe flags will work. It's a workaround but it might be okay. I'll think
about it.

On Saturday, October 13, 2012 6:05:38 AM UTC+2, Lisa S wrote:

There are lots of ways to do this. As Dwight mentioned, Starred is easy -- I
use it for what you are talking about, and like that I can quickly
Star/Unstar a task, as oddly enough that must do status is often relative
:)

 

I used to use Flags, but they aren't available yet on mobile platforms.

 

for tasks that I don't want to see in my task list but want to capture, I
have a Someday/Maybe folder that has Hide-in-todo set on it. For me
those are different than the tasks I actively intend to get to, which is the
list I use to choose what to star.

 

I also use Goal to narrow my field of view. Every day I look through the
Weekly goal list to decide if there is something I should Star for the
day, and theoretically I review my Monthly goals each week and move some to
Weekly, or even Star them directly from Monthly.

 

Lisa

On Fri, Oct 12, 2012 at 6:07 PM, Ram Rachum ram.r...@gmail.com wrote:

Hello everybody!

 

In the last couple of days I've been rethinking my self-organization method
and trying to fix various aspects of it which are broken.

 

One of these is something that I want to consult with you about.

 

When putting tasks into MLO, I make use of the Importance, Urgency and
Effort attributes. I set these attributes to different levels for different
tasks. The thing is, I'm starting to feel that I have a need for one more
attribute, which is similar to Importance but not quite the same, and which
I am not sure if I can even name yet.

 

Let me explain the need:

 

I've noticed that often I would go to my computer and look at the ~20-30
tasks I have on my MLO to-do list, thinking there's a lot of stuff I need
to do, and feeling the sort of bad feeling that you feel when there's a
task that you have to do but haven't done yet. And some of my tasks are like
that; for example if I have tasks like Call accountant to ask about salary
mistake or Do the laundry, than those are things that I have to do, where
have means that I should feel that something is wrong if I didn't do.
Otherwise I might end up with no money in my pockets and no pants whose
pockets I could pull inside-out to illustrate my lack of money.

 

But on the other hand, there are tasks which it'll be a great idea to do,
but which I don't have to do. Two examples of that from my to-do list are
Learn how to use RegexBuddy better and Reorganize all the electronic
adapters in the drawer. The former would make me into a better programmer,
and the latter would make it easier for me to find adapters when I need
them. Those are great things that are really important to me in my life;
programming puts bread on my table

RE: [MLO] Please help: Need way to separate things I have to do from things I don't

[Richard Collings]

Not the same - I would really like a single view which has a small number of
headings/groups where I can drag items from one groups to another.  Eg at
the start of the day, I have four groups (eg): 

.@Absolutely Must do

.@Must Do

.@Should do

.@To prioritise

 

At the start of the day,  I drag all the tasks to the @To prioritise group.
And then I work my way down the list, dragging each item to one of the
groups in the list above.

 

And I don't want to see the other contexts that the tasks might be assigned
to as groups (eg @Home, @Work, @ClientX), etc

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of m...@grantsmiths.org
Sent: 18 October 2012 4:32 PM
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] Please help: Need way to separate things I have to do
from things I don't

 

In MLO 3, this would have required a single view with the relevant contexts.
MLO4, now in beta, should enable you to address this with a view for each
context, each view open in its own tab, using drag  drop to move tasks from
one view to the next.

-Dwight

 

On: Thursday, October 18, 2012 6:35 AM, Richard Collings wrote:
Yes once I have decided on what I want to do - but what I would also like is
a view which I use when reviewing priorities/planning which shows my chosen
'priority' contexts where I can drag and drop items between the different
contexts as I think about what is most important for me to working  on.

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RE: [MLO] Please help: Need way to separate things I have to do from things I don't

[Richard Collings]

What about using contexts? This has been my main way of trying to split
my tasks in the way you describe.   

 

The problem with contexts is that you can't create a view which (say) picks
out your three specific contexts:  '@Must have to do',  '@Should have to do'
and '@Nice to do' (say) as the grouping because if you group on context,
all the contexts of all the items meeting your filter criteria will be used
as group headings (and you have no control of the order in which they
appear)

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Ram Rachum
Sent: 13 October 2012 10:59 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Please help: Need way to separate things I have to do
from things I don't

 

Thank you Lisa.

 

Folders aren't satisfactory because the have-to-do-ness of a task is
independent of its folder. If I already have, say, a folder Personal Health
and a folder Work, then in both these folders there are tasks that I have to
do and tasks that I don't, and if I created folders for both kinds I would
have to duplicate my entire folder structure. (And that would only allow me
2 values of have-to-do-ness which isn't sufficient.)

 

I don't think that goals would work for this.

 

Maybe flags will work. It's a workaround but it might be okay. I'll think
about it.

On Saturday, October 13, 2012 6:05:38 AM UTC+2, Lisa S wrote:

There are lots of ways to do this. As Dwight mentioned, Starred is easy -- I
use it for what you are talking about, and like that I can quickly
Star/Unstar a task, as oddly enough that must do status is often relative
:)

 

I used to use Flags, but they aren't available yet on mobile platforms.

 

for tasks that I don't want to see in my task list but want to capture, I
have a Someday/Maybe folder that has Hide-in-todo set on it. For me
those are different than the tasks I actively intend to get to, which is the
list I use to choose what to star.

 

I also use Goal to narrow my field of view. Every day I look through the
Weekly goal list to decide if there is something I should Star for the
day, and theoretically I review my Monthly goals each week and move some to
Weekly, or even Star them directly from Monthly.

 

Lisa

On Fri, Oct 12, 2012 at 6:07 PM, Ram Rachum ram.r...@gmail.com
javascript:  wrote:

Hello everybody!

 

In the last couple of days I've been rethinking my self-organization method
and trying to fix various aspects of it which are broken.

 

One of these is something that I want to consult with you about.

 

When putting tasks into MLO, I make use of the Importance, Urgency and
Effort attributes. I set these attributes to different levels for different
tasks. The thing is, I'm starting to feel that I have a need for one more
attribute, which is similar to Importance but not quite the same, and which
I am not sure if I can even name yet.

 

Let me explain the need:

 

I've noticed that often I would go to my computer and look at the ~20-30
tasks I have on my MLO to-do list, thinking there's a lot of stuff I need
to do, and feeling the sort of bad feeling that you feel when there's a
task that you have to do but haven't done yet. And some of my tasks are like
that; for example if I have tasks like Call accountant to ask about salary
mistake or Do the laundry, than those are things that I have to do, where
have means that I should feel that something is wrong if I didn't do.
Otherwise I might end up with no money in my pockets and no pants whose
pockets I could pull inside-out to illustrate my lack of money.

 

But on the other hand, there are tasks which it'll be a great idea to do,
but which I don't have to do. Two examples of that from my to-do list are
Learn how to use RegexBuddy better and Reorganize all the electronic
adapters in the drawer. The former would make me into a better programmer,
and the latter would make it easier for me to find adapters when I need
them. Those are great things that are really important to me in my life;
programming puts bread on my table, and becoming a better programmer is
crucial to advancing my career, making more money and living a happy and
fulfilling life. I went on a spiel here because I want to emphasize that
tasks like the 2 examples above are definitely important, yet they are still
different from the examples of tasks from the previous paragraph.

 

Let's compare the 2 kinds of tasks. For simplicity I'll rephrase the example
for the first kind of task as Resolve financial problem, and the second
kind as Learn how to become a better programmer. They are both undoubtedly
important. The first one may be more urgent, but not necessarily. The
difference between them is: The first task belongs to a bucket of tasks
which I have to do, otherwise basic assumptions about my life (like having
money in the bank) would stop being true, while the second task belongs to a
different bucket of tasks which I don't have to do. Doing them may be a

RE: [MLO] Getting rid of project progress indicators

[Richard Collings]

I'd vote for this too. 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Ram Rachum
Sent: 14 October 2012 12:43 AM
To: mylifeorganized@googlegroups.com
Cc: Ram Rachum
Subject: [MLO] Getting rid of project progress indicators

 

Hi everybody,

 

Question: I'm looking at the Projects view, and each project has a progress
bar which is fed by the ratio of completed tasks. The way I organize my
tasks, the data shown by this progress bar is completely wrong and
irrelevant. It's just a distraction. Is there a way to remove it from the
Projects view?

 

 

Thanks for your help,

Ram Rachum.

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[MLO] Feature suggestion: fade in/fade out confirmation messages

[Richard Collings]

I quite often find myself having accidentally done things like set the 'Hide
the branch in To-Do' flag (I think because I use hotkeys a lot and
accidentally hit the wrong key - in this case Alt+E) which then have
negative effects (tasks disappearing from To Do lists).   Another example is
accidentally clicking the star.

 

An increasing number of programs display a message at the top of the screen
in a bubble that fades in and fades out telling you what you have just done.
So you don't have to dismiss it but I think it would help avoid the negative
effects that can occur with these sort  of change.

 

And I think it would help beginners too.A more advanced option would
allow the users to click on the message which would give them an explanation
of what it is that they have just done.

 

Richard

 



Richard Collings

Information Systems Consultant

 

Twitter: https://twitter.com/richard_colling  

Stuff that has caught my eye recently:
http://www.delicious.com/richardcollings

 

Skype: ra_collings

 

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RE: [MLO] How do I create a reminder which doesn't move?

[Richard Collings]

I also find the logic behind reminders really puzzling with reminder times
being set that seem to bear no relationship to the time of the task itself.

 

I would favour a facility where you can enter a reminder period (5 mins
before, 1 hour before, 1 day before) rather than an absolute time.   Or the
option to specify either a period or an absolute time with  the other one
automatically adjusting.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 05 September 2012 7:17 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] How do I create a reminder which doesn't move?

 

Yeah, repeating alerts is just for whether you want it to keep bugging you
until you pay attention or not.

 

I think reminders always change with the task. I've had some where I change
the dates and the reminder somehow gets changed *past* the due-date, which I
think is clearly a bug, though I'm not sure what the best process to figure
out a new time is.

 

But usually, I want the reminder to recur with the task. Can you give us an
example of a task that recurs where the reminder shouldn't also recur?

 

Recurring tasks are designed to do the same task multiple times. For
example, take medicine every day. I have a take medicine task today, and
(though they aren't created yet), a new one for tomorrow, the next day, etc.
I'm curious why you would you want a reminder on one day's, but not the
others, on a frequent basis.

 

Lisa

On Wed, Sep 5, 2012 at 8:47 AM, Michael Emerald westpointu...@yahoo.com
wrote:

Hi All.

I was hoping that disabling the repeat alerts checkbox would keep the
reminder from re-occuring.  Yet, I found that my reminders were moving
around, for lack of a better word.  I'd set a date, and sometime later it
would be another date.  Either because it changed if and when I changed the
due date, or else it changed when I recurred the task (all of my tasks are
recurring).

How do I set a single reminder date which doesn't move?

thanks in advance.
Michael

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  _  

Lisa Stroyan, mailto: lstro...@gmail.com mailto:lstro...@gmail.com  

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RE: [MLO] Grouping tasks with multiple contexts //reply to Lisa Dwight

[Richard Collings]

But how would this work?   If you had a Task with multiple contexts, what
rule would MLO use to determine which Context the task appeared under?

Does my suggestion of providing a mechanism where the user chooses which
contexts appear in the group headings (and ideally is also able to control
the order of the headings) work for you?

Or do you have some other mechanism in mind?

Richard

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of kitus
 Sent: 29 August 2012 6:35 PM
 To: mylifeorganized@googlegroups.com
 Subject: Re: [MLO] Grouping tasks with multiple contexts //reply to
 Lisa  Dwight
 
 I would so much love Andrey jumping in and giving his thoughts on this.
 At least, if a solution for this is planned with MLO 4.0 that would be
 already good news. A simple switch would do the trick... Something
 along the line of do not show tasks with multiple contexts more than
 once
 
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RE: [MLO] Android User Guide?

[Richard Collings]

By 'MLO Android Tutorial' you mean the MLO file (ie: a series of tasks) that
demonstrates how to use MLO on the Android? 

 

And just to confirm that there are no separate pages with conventional help
text?

 

And how does one get the home page to display?

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Alexandra
Borovytskaya
Sent: 29 August 2012 7:28 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Android User Guide?

 

MLO Android tutorial is created and became available after first start of
MLO application on your device. Or you can create it yourself from template
during new sync profile creation.

On Wed, Aug 29, 2012 at 1:12 AM, Richard Collings r...@rcollings.co.uk
wrote:

I am not sure that a user guide exists (happy to be told otherwise).  The
only help appears to be the example file that opens when you install the
program.  Which I think does work reasonably well - I have been playing with
this to understand a bit more about how the app works.  However, it doesn't
appear to cover everything - for example,  I can't work out how to get back
to the Home page!

Richard


 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Kathryn
 Sent: 28 August 2012 6:04 PM
 To: mylifeorganized@googlegroups.com
 Subject: [MLO] Android User Guide?

 Anyone know where the user guide is for the Android version of MLO? I
 can find the UG for the desktop, but not for the tablet. I think I'm
 not taking full advantage of the app without understanding all its
 functionality.

 Thanks!

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RE: [MLO] Android User Guide?

[Richard Collings]

I am not sure that a user guide exists (happy to be told otherwise).  The
only help appears to be the example file that opens when you install the
program.  Which I think does work reasonably well - I have been playing with
this to understand a bit more about how the app works.  However, it doesn't
appear to cover everything - for example,  I can't work out how to get back
to the Home page!

Richard

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Kathryn
 Sent: 28 August 2012 6:04 PM
 To: mylifeorganized@googlegroups.com
 Subject: [MLO] Android User Guide?
 
 Anyone know where the user guide is for the Android version of MLO? I
 can find the UG for the desktop, but not for the tablet. I think I'm
 not taking full advantage of the app without understanding all its
 functionality.
 
 Thanks!
 
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RE: [MLO] Grouping tasks with multiple contexts

[Richard Collings]

This is an opportune post - I was going to post something on this very
subject.

 

I have been playing with Trello and it has crystalised a lot of my
frustrations with MLO as a planning tool.   

 

MLO is very good for helping me keep focussed and telling me what I should
do next but I have always struggled to use it as something to plan my work
over the next few days, weeks, months, or years

 

I have found Trello the complete opposite in this respect - very good for
planning; less good for day to day management.

 

At the moment, I intend to use both but the problem is that there is a large
amount of double keying - same things appearing in both products and then
there is the problem of keeping the two in synch.

 

The reason for this post is that I can see way in which MLO could be made
more like Trello - using Contexts.

 

The key feature of Trello is the concept of ListsYou can create these
with whatever names you wish and they display side by side and you can drag
tasks between lists to organise and manage your work.   This side by side
view is very helpful for seeing where you are overloaded, etc.   And is
clearly a very popular feature

 

Contexts are similar but a) there is no side by side view and b) if you have
a task that is assigned to more than one Context it appears multiple times
in the To Do view - once under each of the Contexts (as described by Dwight)

 

My  proposal is something along the following lines (to solve the second
problem and as a starting point).   When you create a group on a Context,
there is an additional option to a) choose the Contexts which that you want
to appear as Groups Headings and b) to manually order these Groups.

 

ie: you can select the Contexts that appear as Group headings and the order
in which they appear.

 

This would allow us to simulate Lists in MLO using Contexts and the group
view:

.You would create a set of contexts which represent your lists
('List Contexts')

.You could create a ToDo filter which groups by Context and displays
and orders these 'List Contexts'

 

For me this would be a big step forward.   The next step would be to have a
side by side view of the Groups.

 

I have more to say on this subject (Trello has also crystalised what I want
from the Calendar feature too) but this is a starting point.

 

Richard

 

 

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of m...@grantsmiths.org
Sent: 19 August 2012 12:37 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Grouping tasks with multiple contexts

 

Hi again Kitus,

Try this:

In the context filter select (all)

Click the checkbox for Add Advanced and click the setup button

Click add rule if necessary

In the first dropdown select ContextsText

In the second dropdown select contains

In the third box type @wait (without the quotes. MLO will add its own
quotes)

Click OK

Use the GroupBy button to group by context.

 

You will see listings for @wait, #john and #james. Each task will appear
twice, once in @wait and once in #somebody. Note that if you have other
contexts like @waiting that contain @wait they will be picked up as well.

 

Suggestion, if the every entry in @wait also has a #somebody context, you
could make life simpler by getting rid of the @wait context and assigning a
character like ] to mean wait - then you would have contexts like
]John and ]James and your to-do listing would filter on ContextText that
starts with ]. One advantage would be that each task would appear only once.

-Dwight

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of kitus
Sent: Sunday, August 19, 2012 6:09 AM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Grouping tasks with multiple contexts

 

Hello again,

 

I would be glad if anybody could give me a hand with this.

 

Say I have one wainting for task which I want to track.

 

TASK: Waiting for John to set up a meeting | Contexts: @wait, #John

 

If I only display tasks with contexts @wait (filtering @wait on the left
column), and now I want to group by John, James, etc., how do I do it? 

 

Thanks a lot in advance everyone, 

 

 

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RE: [MLO] Grouping tasks with multiple contexts

[Richard Collings]

The short answer is (I am fairly certain) that you currently can't have a
view which just has groups based on your people contexts.  If you group by
context, then MLO identifies all the contexts of all the tasks that are
selected by the filter and creates a group for each one  of these.

 

My recent post suggested  one approach - where the grouping mechanism allows
the user to choose (and order) the group headings but I have just had a
better idea based on this scenario.

 

That users can build Lists of contexts (ideally specifying an order as part
of this process).   So in this case,  Kitus would be able build a 'People
Context' List  identifying and ordering all the contexts that relate to
people.   And then when specifying the Grouping on a view, he would specify
Context List as the grouping criteria and select the List and this would
present a view where group headings were just the 'People Contexts' in the
list

 

Richard

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of kitus
Sent: 19 August 2012 11:09 AM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Grouping tasks with multiple contexts

 

Hello again,

 

I would be glad if anybody could give me a hand with this.

 

Say I have one wainting for task which I want to track.

 

TASK: Waiting for John to set up a meeting | Contexts: @wait, #John

 

If I only display tasks with contexts @wait (filtering @wait on the left
column), and now I want to group by John, James, etc., how do I do it? 

 

Thanks a lot in advance everyone, 

 

 

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RE: [MLO] Task with subtasks in the To-Do panel?

[Richard Collings]

I don't know whether this helps but if you make 'MLO'  in your example a
Project (tick the Project box in the Task Properties), then its name will
appear at the beginning of each of the sub-tasks names.  

 

From my point of view (and I think virtually all the other users of MLO),
the parent task is not something that we want to see in our To Do list  as a
task to work on - we have broken the parent task down into a series of
sub-tasks and it is these that we are working on.  Once these are complete,
the parent task can then pop up in the To Do list for us to review and
either say - 'Yes the whole thing is done' or 'No - there are still some
bits and pieces to do' but until that time, we are quite happy for it not
appear as a specific task.Why do you want to see it in your ToDo list?

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Mazey
Sent: 08 August 2012 9:22 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Task with subtasks in the To-Do panel?

 

I was just at exactly that point today. Struggling with the to-do view and
the concept of active tasks which was not obvious to me. Frankly, I still do
not understand why parent tasks should not be active too. Working on a
subtask to me means, this parent task is active, I am working on it.
And I still dont see why a parent is not finished when all parts are done.
For example I have one task for MLO (folder) with the subtasks Look into
example files, Read up user manual and ask remaining questions on
mailing list - MLO itself is just the folder, container. I do not see how
else I could organize my tasks into categories. What I'd really like to
change is the main folders (like MLO) showing up in to-do view. But that
is probably because they're seen as tasks, right?
To make things worse they are not topmost of the sub-tasks but at the
bottom, even when I try to sort by/group by parent. 

I must say today I am a bit frustrated and struggle with the whole concept.
I still have not found the right concept for me taking into consideration my
need to break things down into folders and categories.

Have a good evening everyone,

Brienne 

 

On 07.08.2012 20:17, Richard Collings wrote:

FWIW,  I would agree with Lisa and encourage you to adopt this approach.

 

However,  Lisa's example does raise an issue which has irritated me from
time to time. 

 

If when you return to the top level task after you have completed all the
sub-tasks and if all the sub-tasks are now hidden (because you have chosen
the hide completed option) and you add another sub-task, MLO adds it as the
first task in the list rather than the last (ie: if you add the new task and
then change to show all Completed Tasks,  your new task will be the first in
the list).

 

I cannot see a good reason for this - it would be better (IMV) if the new
task was added at the end of the list.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 06 August 2012 5:03 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Task with subtasks in the To-Do panel?

 

Probably not. I should have been more clear...you *can* change your filter,
but you might not want to, in the long run. My suggestion would be to
rethink your task structure. The Active actions model of MLO is really
powerful and well-thought out, in my opinion, and trying to circumvent it is
going to lead to frustration. (And I'm not always a big fan of using
applications as the developer intended :)

 

What I do is use the parent task as the reminder to complete/wrap up any
loose ends after the children are done. So, look at it as the last task,
rather than the first. It will become active as soon as the children are no
longer active. If you want a begin the project, make that the first task
in the tree. 

 

Sometimes you'll only want to see the first task. You can mark complete in
order on the parent if you only want to see the first task, but I find that
frustrating when I want to see all of the children at once after the first
task is complete. So to make all the rest of the children become active at
the same time, use dependencies. You can select all of the children at once
and add a dependency to the first task.  E.g:

 

Finish remodeling project

Plan remodel details

Call contractor

Purchase materials

 

If I only wanted to see Plan remodel details then I could make the other
two tasks dependent on it, and they wouldn't be active until it is complete.

 

Going back to your original question, as soon as all of these children are
done, Finish remodeling project becomes active, and reminds you that you
might not really be done yet...in which case you can add more children
(finish remodel becomes inactive again, because it can't be marked off yet),
or you can complete it.

 

Lisa

 

On Sun, Aug 5, 2012 at 8:18 PM, Patrick Piquette ppique...@gmail.com
wrote:

That's exactly

RE: [MLO] Task with subtasks in the To-Do panel?

[Richard Collings]

FWIW,  I would agree with Lisa and encourage you to adopt this approach.

 

However,  Lisa's example does raise an issue which has irritated me from
time to time. 

 

If when you return to the top level task after you have completed all the
sub-tasks and if all the sub-tasks are now hidden (because you have chosen
the hide completed option) and you add another sub-task, MLO adds it as the
first task in the list rather than the last (ie: if you add the new task and
then change to show all Completed Tasks,  your new task will be the first in
the list).

 

I cannot see a good reason for this - it would be better (IMV) if the new
task was added at the end of the list.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 06 August 2012 5:03 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Task with subtasks in the To-Do panel?

 

Probably not. I should have been more clear...you *can* change your filter,
but you might not want to, in the long run. My suggestion would be to
rethink your task structure. The Active actions model of MLO is really
powerful and well-thought out, in my opinion, and trying to circumvent it is
going to lead to frustration. (And I'm not always a big fan of using
applications as the developer intended :)

 

What I do is use the parent task as the reminder to complete/wrap up any
loose ends after the children are done. So, look at it as the last task,
rather than the first. It will become active as soon as the children are no
longer active. If you want a begin the project, make that the first task
in the tree. 

 

Sometimes you'll only want to see the first task. You can mark complete in
order on the parent if you only want to see the first task, but I find that
frustrating when I want to see all of the children at once after the first
task is complete. So to make all the rest of the children become active at
the same time, use dependencies. You can select all of the children at once
and add a dependency to the first task.  E.g:

 

Finish remodeling project

Plan remodel details

Call contractor

Purchase materials

 

If I only wanted to see Plan remodel details then I could make the other
two tasks dependent on it, and they wouldn't be active until it is complete.

 

Going back to your original question, as soon as all of these children are
done, Finish remodeling project becomes active, and reminds you that you
might not really be done yet...in which case you can add more children
(finish remodel becomes inactive again, because it can't be marked off yet),
or you can complete it.

 

Lisa

 

On Sun, Aug 5, 2012 at 8:18 PM, Patrick Piquette ppique...@gmail.com
wrote:

That's exactly what I need, thank you very much :-)

 

Can I do the same on the iPhone iPad applications?

 

 

Pat

 

 



On Sunday, August 5, 2012 9:15:49 PM UTC-4, Lisa S wrote:

The reason they are not there is that parent tasks are not active until
their children are complete, and you are using a view that shows active
tasks only. Try switching to a different view or creating your own by taking
your favorite view and switching the Action Filter to Available or All. 

The help has a good explanation of Active.


Lisa

 

On Sun, Aug 5, 2012 at 6:26 PM, Patrick Piquette ppique...@gmail.com
wrote:


Is there a way to have tasks (regular, folder or project) with subtasks
appear in the to-do panel (windows application)?

 

Why do task with subtasks cannot be seen in the to-do panel eventhough it
has the context I filter in?

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  _  

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[MLO] Documentation on sync options and Android features

[Richard Collings]

I am finally entering the mobile apps world - having just upgraded from a
six year old Nokia to a Samsung S3 (which I love).

 

And I also have a bit of time to try and sort out how I am using MLO Desktop
which has become a bit of a mess where I have I have replaced one way of
working with another and then another and then another.   I also have (it
seems) 8306 tasks - many of which are dead -  which I have just 'left
behind' as I have devised new filtering techniques which have allowed me to
focus on new tasks without tidying up/clearing down old tasks.

 

So I thought I would do a bit of research on how the mobile app works and
how synching works (I am very old fashioned - I like reading manuals - I get
very frustrated just trying out things out) so that I can work out how
configure MLO so that it works for me on both the Desktop and the Android
app.

 

And have drawn a complete blank. 

 

So three questions:

1.  Is there any information on how synch and the Android app work
beyond the marketing stuff on the MLO main pages

2.  If not,  what's the difference between Wifi Synch and Cloud sync -
why should I buy Cloud sync?And how does the Synching process work?

3.  What MLO features are NOT implemented in the Android app.I have
seen Lisa's useful posting a while back on the topic but is there one of
those simple feature tick lists anywhere showing which features are
implemented in each implemented

 

Thanks

 

Richard

 

 

 

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RE: [MLO] Possibly a new user...feel lost LOL

[Richard Collings]

Just a quick reply,  Brienne (welcome, by the way).

 

I have similar sorts of problems and make extensive use of the Rapid Task
Entry to try and stay on focus.   If a thought comes into my mind,  I hit
Ctrl+Shift+R, up pops a dialog box and I enter it and it gets added to my
inbox.   And yes you can assign contexts and even specify the parent
(although this is not easy).

 

I feel sure others will be along with suggestions for templates, etc.

 

PS: Have you looked at the Pomodoro Technique.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Brienne
Sent: 16 July 2012 6:48 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Possibly a new user...feel lost LOL

 

Hi all,
I just joined this group because I am in the middle of my trial of this
program and have to make a decision soon on whether I should buy it or not
(as with everyone almost, budget is always tight, so we all think twice
don't we? ;-) ) 

I feel a bit lost with all the options, though I am also intrigued by the
complexity of this program. Oh and I hope it is ok that I started a new
thread? I just felt it would be impolite to hi-jack someone's New user
thread.

First of all, before I start with my questions, let me tell you a bit about
myself and why I am so interested in a program like MLO. I have not read any
of the books mentioned in this forum. I am not (yet) familiar with all the
theories and methods of to-do lists, and I must say I guess I missed
something good!

I suffer from ADD (yes, that attention thing ;) ) and my mind is constantly
on the edge of bursting apart from ideas, do-not-forgets and
what-I-always-wanted-to-do's. So I really really need a good way to sort
things out and get them on paper sorted in a way that fits to my needs or,
rather, thinking. I am very intrigued by the idea of having these contexts,
projects and goals. That would cover a lot of the things that are on my
mind; I had a bit of a hard time finding out how far automatic the program
gets though: Is there a way to automatically asign contexts for instance, by
typing an @ in front of a word? Or are all these settings merely done
manually through the properties dialog?

I also read somewhere that projects always have to be marked done manually,
is that right? Sounds a little odd to me, since I do see the percentage
changing with the subtasks getting done.

And lastly, I'd like to ask, in this group, is there anything like a files
section where people share templates or something similar? I have often read
people talking about some other user's template but I have a very hard time
to find my way around these google groups.

I hope this wasnt much too long for a first introduction, and please excuse
my mistakes in grammar and spelling. English is my second language and my
ADD does the rest to my spelling ;)))

*waves hi to everyone*
Brienne 

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RE: [MLO] Re: MLO 4.0 Update

[Richard Collings]

Thanks for an interesting and useful post.   As somebody who is just using
Windows MLO, I also feel frustrated at the lack of news about Version 4  (I
would kill for the ability to open multiple windows on the same outline so I
can drag and drop stuff from my inbox to my outline and whisper then there
is the ‘calendar’ feature /whisper

 

But,  there are several factors which mean that I won’t be looking anywhere
else:

·I can see that having good versions for mobile platforms is
essential to the long term survival of MLO

·I am shortly going to take the plunge and get myself a smartphone
(Samsung S3) so that I can start doing the sort of things that you are
talking about below – which will be just great (and I suspect that once I
get this, then I will want the same features there as I have in the Windows
version).

·I think Andrey covers an enormous amount of ground with the
software he and his small team develop and its all high quality/robust stuff
– and I wouldn’t want it any other way

·I am confident that Andrey is listening even if he isn’t commenting

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of CTenorman
Sent: 07 July 2012 3:45 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: MLO 4.0 Update

 

I think we need to keep things in perspective here. First, there have been
updates and lots of them - for the mobile platforms. And personally, I'm
very glad that's where the latest updates have been landing. MLO is my LIFE
organized, not just my work at my desk organized. Now, I've got 4 monitors
and a monster desktop setup that I use extensively, so it's not as if I'm
not someone who uses MLO for windows a lot - I am. But so much of what I do
involves me doing other stuff in the world away from my desk. From
remembering to ask my fiance about our dance routine for the wedding to
ensuring that the boat gets an extra tie-down when I get to the cottage all
let me relax and live in the moment. As David Allen would say, I can think
about my stuff, not of it.

 

I'm not sure what updates the iOS platform has been getting, but the Android
app has been receiving a series of very nice upgrades over the last year or
so that really significantly change the way I live, not just work. Yes, work
is included there, but now I can bring the power of GTD and MLO into every
corner of my life, wherever I need it most. Tomorrow morning I need to take
the garbage to the dump before leaving so bears don't break into my cottage.
Instead of throwing notes madly around my cabin and hoping I'll remember to
do it, I pull out my phone, from the lock screen tap the MLO microphone
widget, tell it to bring the garbage and then add a context of
@CottageDeparture, all in about 6 or 7 seconds. I always check my context's
Departure context when I leave, so I know I won't forget anything. And I did
that on the dock. I can't put a price on peace of mind like that. And the
entire architecture of a brilliant mobile app, totally reliable sync
functionality, and a great desktop client make it all possible.

 

Another example. I'm at the cottage and I want to do research for my Ph.D
and and take care of a bunch of random tasks around the cottage. I look at
all my active tasks and see the top Ph.D items I want to work on. I star
them. Then in outline mode I go to the Cottage tasks folder. I then tap
zoom in on that folder and flip to active tasks. The top tasks for the
cottage, and nothing else, are sitting right there in computed order. I star
the tasks I want to work on today  (maybe that order isn't perfect, but it's
more than good enough for me to pick extremely quickly from) and then head
over to the star view. I flip on move mode and begin dragging the tasks
around in the order I intend to do them in, throwing the Ph.D. research
right in the middle for a change of pace. I tap done. And because of the
fantastic MLO widgets for android and configurable lock screens, the second
I turn on my phone the list of tasks I have to do that day is sitting there
in the lock screen in perfect order. I can mark a task as done my just
tapping on the check box right from the lock screen. And I can know with
certainty that I'm doing exactly what I ought to do with no stress, no
hassle. I'm doing, I'm not thinking about doing.

 

MLO is really more of a system with various interface mechanisms. The
interface mechanism when you're sitting at your desk is pretty potent. The
potential in allowing access to that power literally anywhere is
mind-blowing. MLO is getting updates. One particular interface mechanism,
one which is pretty robust already, isn't getting updated at the moment. But
if I had to choose where the development power was going, I'd MUCH rather it
stay centred on bringing the power of the desktop platform to the mobile
space until the two get closer to feature and user-performance parity.

 

Would an update on the update be good? 

RE: [MLO] Re: Implementing Horizons of Focus in MLO

[Richard Collings]

Thanks for the  link to Trello, Ken.

 

Very interesting.  Don't think it replaces MLO for me but it could address a
different requirement on a specific project I am working on.

 

Annoyingly it doesn't give any indication of charging structure.   Always
makes me very wary.

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of pottster
Sent: 20 May 2012 8:18 PM
To: mylifeorganized@googlegroups.com
Cc: r...@rcollings.co.uk
Subject: Re: [MLO] Re: Implementing Horizons of Focus in MLO

 

I agree with you, using folders or the Outline structure for task status
would be unwieldy. If a project's tasks are heavily process/status oriented
then something like Trello might be more suitable than MLO.

On Sunday, 20 May 2012 12:50:41 UTC+1, Richard C wrote:

Why and how do you use folders for organising your work?   Surely this what 
context's are for? 

Virtually all my projects last longer than a day/week - for example, at the 
most extreme,  I have been working on an IT  project that has lasted three 
years!   And some of the tasks/sub-projects within that (eg writing a 
specification) can take more than a week.   With this methodology, one is 
going to be constantly moving tasks between folders (something that MLO is 
still very poor at because you can't open windows on the source and 
destination at the same time) and splitting tasks. 

Feels like a bit of nightmare for anybody with anything other than small 
scale projects/tasks. 

Or I am missing something. 

Richard 

 -Original Message- 
 From: mylifeorganized@googlegroups.com 
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Kent 
 Sent: 19 May 2012 3:29 PM 
 To: MyLifeOrganized 
 Subject: [MLO] Re: Implementing Horizons of Focus in MLO 
 
 I assume by Horizons of Focus, you're referring to the Master Your 
 Workday Now methodology of Michael Linenberger? 
 
 If so, here's how I do it... 
 
 My MLO Outline contains these Primary Items, set up as folders (rather 
 than tasks): 
 1.Significant Outcomes (weekly focus) 
 2.NOW (this week) 
 3.Inbox 
 4.Over Horizon 
 
 Horizons of Focus correlate to those primary items as follows: 
 1.Significant Outcomes are not specific tasks, but a focus for 
 the 
 week.  I mark these as weekly goals in MLO. 
 2.NOW has the projects and tasks that I want to work on in the 
 next 
 10 days.  Both Tasks and Projects are listed in the 2nd level of the 
 outline (under the NOW folder).  Under each project is the next 
 action(s) in the 3rd level of the outline.  I STAR those items that I 
 commit to doing today.   If not starred, they are would like to do 
 today or as soon as possible, but certainly plan to take action within 
 10 days.  Limit this section to 25 or fewer items, else becomes 
 overwhelming.  And limit the Today items to 5 or less. 
 3.Inbox has unprocessed items.  Some will be moved up to NOW, 
 others to Over Horizon as I process/define each one 
 4.Over Horizon has projects and tasks that I won't get to in the 
 next 
 10 days.  This includes someday/maybe type items.  Though I haven't 
 done it yet, Michael Linenberger recommends implementing a start date 
 field and use it to show when you next wish to review an item. 
 That way, you're not looking each week at items that don't need to be 
 reviewed for a month or a year. 
 
 Routine for use: 
 1.WEEKLY:  Review Over Horizon items to see if any need to be 
 moved 
 to Now; if Over Horizon list is long, can use the start date 
 method to limit the number to review each week. 
 2.DAILY:  In MLO outline, review all items in NOW, starring those 
 to 
 be done today. 
 3.HOURLY:  In MLO Task List, work from a list that shows only 
 Starred items, as those are the do today items.  Once those are 
 complete, then look at all items in NOW and work on those. 
 
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RE: [MLO] Re: Time calculation total

[Richard Collings]

There has been much debate about this over the last few years.

 

There are those of us who would like MLO to have something ('Gantt chart',
'Calendar' ,  'Thing') which helps us see/calculate/visualise what work we
have got coming up so that we can see whether we are overloaded or not and
whether we are going to meet our deadlnies;   and those who don't (it seems)
have this problem (they don't have deadlines?) who feel that this would be a
'bridge too far' and that MLO should just stick with helping us decide what
task should we should do next.

 

Whilst I agree these are not easy problem to solve (am I overloaded or not;
when can I get this job done by, etc),  the value of being able to see
something that provides some indication of this would be to my mind
extremely useful as we already have most of the information entered,  it is
'just' a question of finding a way of displaying this information

 

Richard

 

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Matthews, Susan
Sent: 09 April 2012 11:03 AM
To: 'mylifeorganized@googlegroups.com'
Subject: RE: [MLO] Re: Time calculation total

 

I think MLO would be greatly improved if it had a gantt option. I think it
is very difficult to see things in context otherwise. The thought of having
to take it all into excel is a bit of a faff. 

 

 

  _  

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Richard Collings
Sent: 08 April 2012 23:44
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] Re: Time calculation total

Sounds good to me.   Although this is the sort of thing which would be even
better if one could sum these figures on a day by day basis (as part of the
calendar view!).

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Jon
Sent: 08 April 2012 4:17 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: Time calculation total

 

Ditto.

This kind of feature would be terrific!

On Sunday, April 8, 2012 11:13:47 AM UTC+1, Christian Sachs wrote:

I would like to add my voice to this feature request. 
It would really make planning much more efficient. 

On 7 Apr., 22:44, Max Stavisuk maxe...@gmail.com wrote: 
 Feature request: 
 When few tasks are selected and have min and Max times entered, would 
 be great if sum if Max time and min time is shown somewhere.this way 
 it would be possible to plan a day. 
 Example could be Excel: when few values are selected, sum is shown in 
 the status bar.

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[MLO] Feature request: option for new items to appear at top of a manually sorted list

[Richard Collings]

I am currently using a manually sorted list to manage my tasks which is
working quite well where I have tasks arriving all the time and I just want
to drag them to somewhere approximately in the order that I want to do them.

 

However, as with all my ToDo lists,  they get longer - which means that the
new tasks appearing at the bottom of the list is becoming problematic
because I then have to drag them to the top of the list.   Can an option be
provided for new tasks to appear at the top of a manually sorted list - this
means that I can immediately review them and drag them off to an appropriate
point in my list.

 

Was never quite sure why new tasks appeared at the bottom of the list in the
first place - because in my case, new tasks tend to be more important than
old tasks (the most important older tasks having already been done).

 

Richard

 

 

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RE: [MLO] Feature request: Perfect refresh

[Richard Collings]

I would certainly vote for a dynamic refresh of the ToDo view.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Ram Rachum
Sent: 22 January 2012 1:23 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Feature request: Perfect refresh

 

Hello,

 

MLO refreshes the todo list (i.e. checks if there's tasks whose start time
just started and then displays them) every time you press F5, or F9, or add
a new task, or possibly other actions.

 

This is a bit annoying, because then I am sometimes looking at MLO and I
can't be 100% sure that I'm seeing an up-to-date view of my tasks.

 

My suggestion: It's quite feasible to achieve a perfect up-to-date view of
tasks, without a periodic refresh. It's simple, just do what the `cron`
command on Linux does. Have MLO look at all upcoming tasks, figure out when
the closest one is, and then schedule a refresh for precisely that time.
This achieves perfect refreshing with a minimum of resource usage.

 

Would you be interested in implementing this feature?

 

 

Thanks,

Ram.

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RE: [MLO] Re: MyLifeOrganized Blog - New UI in MLO ver. 4.0

[Richard Collings]

Re 1.  Agree that you can do it now by changing the view properties but it
is a bit cumbersome (and you  need to remember how the view works).  

What I was looking for was the ability to select a particular parameter (or
parameters) in the view properties and expose this/them in a simple panel so
that you can change these quickly

Re 2:  :-)

Er - and a 'calendar' view?

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Andrey Tkachuk
 (MLO)
 Sent: 06 December 2011 12:22 PM
 To: MyLifeOrganized
 Subject: [MLO] Re: MyLifeOrganized Blog - New UI in MLO ver. 4.0
 
 1. Yes. You can do it even now by changing context in a view without
 creation new view. You can revert or save it with different name if
 needed.
 2. Yes, the ability to open different windows for the same file and
 dragdrop between them is planned.
 
 A.
 
 On Dec 6, 2:49 am, Richard Collings r...@rcollings.co.uk wrote:
  Tried to post to blog but couldn't log in.
 
  Looks interesting.  But I do have a couple of questions:
  1.  When you talk about fine tuning a view, does this mean that you
 can
  select a particular view and then change one particular aspect of it
 (eg
  select a different context) without needing to create a new view.  If
 so,
  then that is definitely good.
 
  2.  No mention yet of either the 'calendar' facility or the ability
 to open
  multiple windows on the same file with the ability to drag and drop
 between
  them (and just to have them side by side - so that you can make
 changes in
  one view and see the effect immediately in the other).  My two
 highest
  priorities.
 
   -Original Message-
   From: mylifeorganized@googlegroups.com
   [mailto:mylifeorganized@googlegroups.com] On Behalf Of Andrey
 Tkachuk
   (MLO)
   Sent: 30 November 2011 4:06 PM
   To: MyLifeOrganized
   Subject: [MLO] MyLifeOrganized Blog - New UI in MLO ver. 4.0
 
   With a great pleasure I'd like to introduce you upcoming changes in
   MyLifeOrganized application version 4.0 for Windows. Read more on
 our
   blog:http://blog.mylifeorganized.net/2011/11/with-great-pleasure-
 id-
   like-to.html
 
   Andrey.
 
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RE: [MLO] MyLifeOrganized Blog - New UI in MLO ver. 4.0

[Richard Collings]

Tried to post to blog but couldn't log in.

Looks interesting.  But I do have a couple of questions:
1.  When you talk about fine tuning a view, does this mean that you can
select a particular view and then change one particular aspect of it (eg
select a different context) without needing to create a new view.  If so,
then that is definitely good.

2.  No mention yet of either the 'calendar' facility or the ability to open
multiple windows on the same file with the ability to drag and drop between
them (and just to have them side by side - so that you can make changes in
one view and see the effect immediately in the other).  My two highest
priorities.


 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Andrey Tkachuk
 (MLO)
 Sent: 30 November 2011 4:06 PM
 To: MyLifeOrganized
 Subject: [MLO] MyLifeOrganized Blog - New UI in MLO ver. 4.0
 
 With a great pleasure I'd like to introduce you upcoming changes in
 MyLifeOrganized application version 4.0 for Windows. Read more on our
 blog: http://blog.mylifeorganized.net/2011/11/with-great-pleasure-id-
 like-to.html
 
 Andrey.
 
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RE: [MLO] Re: Recurring tasks

[Richard Collings]

Whether its start date or due date, doesn't matter - you can't change them
easily for a specific instance in the way that I have described.   

If you can describe how you would simply deal with my hair cut example using
the current MLO capabilities, then I would be very interested.

Richard

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Dwight
 Sent: 16 October 2011 1:31 AM
 To: MyLifeOrganized
 Subject: [MLO] Re: Recurring tasks
 
 @Richard
 You mentioned that due date can often be 'you need to start thinking
 about doing this task again at some appropriate point in the near/not
 so near future'  That's exactly what I think Start Date means. If you
 use Due Date for this, what does Start Date mean to you?
 -Dwight
 
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RE: [MLO] Re: Recurring tasks

[Richard Collings]

Definitely a major missing feature - the 'due date' can often be 'you need
to start thinking about doing this task again at some appropriate point in
the near/not so near future' and the fact that you cannot postpone a
recurring task for an hour, day, week or whatever is an appropriate period
of time is a major weakness in MLO (IMO).   

 

Skipping the task may not be appropriate because it may be something that
has a six monthly recurrence - its just something that that you don't want
to do now.   You just need to be able to adjust the due date the current
instance so that it pops up again in your to do list again at some
appropriate point in the near future.

 

I have posted about this in the past as have others but as far as I can
remember have not seen anything from Andrey that he sees it as something
that needs to be addressed L

 

Indeed, looking at User Voice here's my very suggestion on the subject:

http://mlo.uservoice.com/forums/9235-general/suggestions/1048421-allow-recur
ring-task-dates-to-be-changed-in-the-sa

 

Sadly languishing at no 26 and no indication that it's planned.   So if you
want to be able to adjust the due date for the current instance of a
recurring task, pop along here and vote for it!!

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 14 October 2011 1:38 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: Recurring tasks

 

You can catch up on a daily task by using Ctrl-o on the desktop. That
will skip ahead to the current day rather than having to click the parent
complete several times if you are days behind, but I don't think that helps
you here because it still requires selecting the parent which is inactive
and therefore is not in your todo list.

 

I don't think I would want it on very many tasks -- many of my recurring
tasks have to be done anyway, even if they are overdue. But for some,
particularly the daily ones, I can see it being useful, though it might let
me get myself into trouble, too.

 

I'm trying to figure out if this is a missing feature or if it conflicts
with the use model of MLO, which is based on tasks being due at a certain
day/time.  Also, right now I don't think tasks do anything automatically
based on time so it might be a really tricky one to put in...so this might
be not as simple as a missing option but more of a design thing.

 

What do others think?  The UI would be an option, under advanced recurrence
options for a particular recurring task, something like Automatically skip
overdue occurrence

To the original poster, I hope you keep looking at MLO. It's quite powerful
once you get to know it.

 

-- 
Lisa Stroyan
www.empathic-parenting.com

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RE: [MLO] Re: Recurring tasks

[Richard Collings]

I really don't understand this.   If I decide I don't want to do particular
recurring task for a week, then I want it to disappear for a week and then
reappear.

For example, I have a recurring task to get my hair cut every six weeks.  It
is helpful for this to pop up and remind me that it is due.  I then think -
can't get it done this week because I am away but perhaps I might have time
next week so I want to be able to quickly reset the start date so that it
pops up at the beginning of next week and I can then think - OK not Mon/Tue
because I am flat out busy but perhaps Wed - I can then reset it again for
Wed.

*** And each time I reset the date - I want it to disappear until the new
date arrives - because I have decided that I can't get it done until the
date I have specified.  Why would I want to continue to see it? ***

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of WJT
 Sent: 15 October 2011 1:39 PM
 To: MyLifeOrganized
 Subject: [MLO] Re: Recurring tasks
 
 I agree that for most tasks you would want to continue to see them
 even if they are late/overdue. There are some tasks that have a window
 of opportunity, and once that window has closed you can no longer
 perform the task. Maybe an option for tasks to expire on the due date,
 then treat an expired task as a completed task for the purposes of
 initiating the recurrence.
 
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RE: [MLO] Re: Recurring tasks

[Richard Collings]

How odd - just clicked on the link in my posting that I received back from
the group and it takes me to the right posting.

 

However, for those that it doesn't work for,   go to
http://mlo.uservoice.com/forums/9235-general and search for 'recurrring'

 

Or try this link: http://bit.ly/qAaWXd 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 16 October 2011 12:10 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: Recurring tasks

 

The uservoice link you point to is something different, about keyboard
shortcuts.

 

Lisa

On Sat, Oct 15, 2011 at 3:41 PM, Richard Collings r...@rcollings.co.uk
wrote:

Definitely a major missing feature - the 'due date' can often be 'you need
to start thinking about doing this task again at some appropriate point in
the near/not so near future' and the fact that you cannot postpone a
recurring task for an hour, day, week or whatever is an appropriate period
of time is a major weakness in MLO (IMO).   

 

Skipping the task may not be appropriate because it may be something that
has a six monthly recurrence - its just something that that you don't want
to do now.   You just need to be able to adjust the due date the current
instance so that it pops up again in your to do list again at some
appropriate point in the near future.

-- 
Lisa Stroyan
www.empathic-parenting.com

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RE: RE: [MLO] Re: Managing a task deluge/what happened to the calendar?

[Richard Collings]

Control+m

 

And then navigate to where you want to drop the task

And then close move window

And then navigate back in the outline to where you dropped the task in order to 
update it in the context of the hierarchy

And then navigate back to your inbox in order to move the next task

 

Easy – I think not

 

With multiple windows, the above process would be a lot easier. 

 

And re the winge, I am a big fan of MLO – just feeling frustrated that 
development on a number of things that Andrey has indicated are in the pipeline 
for the Desktop seem to be stalled – and pointing out that whilst MLO works for 
people who have a lot of time to plan and fiddle with schedules,   I find it 
works much less well for me when I am in ‘task deluge’ mode.   And there is 
nothing that I have seen in all the suggestions so far (all of which I knew 
about) that really help me

 

From: pottster [mailto:kenwarren...@gmail.com] 
Sent: 07 September 2011 10:42 AM
To: mylifeorganized@googlegroups.com
Cc: r...@rcollings.co.uk
Subject: Re: RE: [MLO] Re: Managing a task deluge/what happened to the calendar?

 

 

moving stuff from the Inbox to the outline is truly dreadful (what happened
to the multiple windows on the same file feature which would have made this
so much easier?)

Control+m 

AND the parsing method for allocating flags just doesn't work for me - I
need something visual.

 Have the flag column present and right click in space once task created.

This is turning into a bit of a winge (Brit expression for moan/expression
of frustration)

I think you'll find it's whinge - and yes, it is.

 -Original Message-
 From: mylifeo...@googlegroups.com
 [mailto:mylifeo...@googlegroups.com] On Behalf Of SRhyse
 Sent: 06 September 2011 1:02 AM
 To: MyLifeOrganized
 Subject: [MLO] Re: Managing a task deluge/what happened to the
 calendar?
 
 Though I'd kill for a calendar function in this thing as well, it
 sounds like whatever structure you're trying to put your tasks into in
 the outline is detrimentally complex for the volume you're inputting,
 as well as the way you work. The RTE and parsing mentioned can
 certainly speed that up, as can saved views to jump around in the
 outline, but if the only thing that's serving you well enough to
 manage your workload is the divisions of -
 
 .Do now/today
 .Do this evening
 .Do later this week
 .Talk to my boss about
 .Talk to my colleague about
 
 - you could easily just make folders in MLO named -
 
 .Do now/today
 .Do this evening
 .Do later this week
 .Talk to my boss about
 .Talk to my colleague about
 
 - then plop the tasks in there. If there were a vital few that needed
 some kind of heavy emphasis or something, you'd only have to add a
 flag, start, etc to that, which doesn't take more than a click or
 writing -star in the RTE  when entering it. There are shortcut keys
 for going to certain positions and views in the outline as well if you
 needed it to be any quicker, but if your outline's complex enough to
 make that valuable, it's likely just too complex. Your problems seem
 to be more your workload and or what appears to be a recent change in
 it, rather than program features. MLO scales up and down in complexity
 pretty well. Even with most everything turned off, you'd still have
 the advantage of-
 
 a- Capturing everything very quickly via RTE and the global hotkey
 that activates it
 b- Manual sorting, even if you just stuck to the outline
 c- Having everything written down in general for you to review, making
 it harder than not to forget about any of it
 
 Though it would be nice if there were program features to tell you the
 best way to spend any passing moment, at the end of the day, you have
 decide what to do among your alternatives and do it as best you can.
 There are the things you're committed to doing as soon as you can, the
 things you're doing right now, stuff that truthfully has to be done on
 a certain day, and stuff that you can kid yourself you'll be getting
 to before dealing with the list so far, but no amount of prioritizing
 or box checking in a program will allow you to get to a moment sooner.
 You really can't get around the fact that 'the most critical' task for
 you to be doing is never going to be any more accurate than the one
 you think you should be doing, as even with features and help, you're
 just distributing your own analysis and intuition into the program.
 
 On Sep 5, 2:18 pm, Richard Collings ric...@rcollings.co.uk wrote:
  I have almost completely abandoned MLO for the moment because I can't
 make
  it work for me in the context in which I currently find myself -
 namely a
  frantic go live situation - where I am being deluged with critically
 urgent
  tasks almost every minute.
 
  The problems are a) capturing these tasks;  b) identifying the most
 critical
  and putting these in some sort of order to be done today;  and c

RE: [MLO] Re: Managing a task deluge/what happened to the calendar?

[Richard Collings]

The problem with the folder approach (and the flags approach too - thanks,
Lisa) is that a) I have an outline structure that works well for me when
planning stuff (which I still need to do) BUT...

moving stuff from the Inbox to the outline is truly dreadful (what happened
to the multiple windows on the same file feature which would have made this
so much easier?)

AND the parsing method for allocating flags just doesn't work for me - I
need something visual.  Again if we had multiple tabs so you could just go
to a particular tab with a particular view/filter and add a task there and
have MLO assign certain flags/contexts/whatever, this would be so much
better.

This is turning into a bit of a winge (Brit expression for moan/expression
of frustration) at the lack of any new features in the Desktop in the last
year or so.   I know that having mobile versions of MLO is really important
to its long term survival and so have kept quiet but it would be good to see
some movement here in the near future.   

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of SRhyse
 Sent: 06 September 2011 1:02 AM
 To: MyLifeOrganized
 Subject: [MLO] Re: Managing a task deluge/what happened to the
 calendar?
 
 Though I'd kill for a calendar function in this thing as well, it
 sounds like whatever structure you're trying to put your tasks into in
 the outline is detrimentally complex for the volume you're inputting,
 as well as the way you work. The RTE and parsing mentioned can
 certainly speed that up, as can saved views to jump around in the
 outline, but if the only thing that's serving you well enough to
 manage your workload is the divisions of -
 
 .Do now/today
 .Do this evening
 .Do later this week
 .Talk to my boss about
 .Talk to my colleague about
 
 - you could easily just make folders in MLO named -
 
 .Do now/today
 .Do this evening
 .Do later this week
 .Talk to my boss about
 .Talk to my colleague about
 
 - then plop the tasks in there. If there were a vital few that needed
 some kind of heavy emphasis or something, you'd only have to add a
 flag, start, etc to that, which doesn't take more than a click or
 writing -star in the RTE  when entering it. There are shortcut keys
 for going to certain positions and views in the outline as well if you
 needed it to be any quicker, but if your outline's complex enough to
 make that valuable, it's likely just too complex. Your problems seem
 to be more your workload and or what appears to be a recent change in
 it, rather than program features. MLO scales up and down in complexity
 pretty well. Even with most everything turned off, you'd still have
 the advantage of-
 
 a- Capturing everything very quickly via RTE and the global hotkey
 that activates it
 b- Manual sorting, even if you just stuck to the outline
 c- Having everything written down in general for you to review, making
 it harder than not to forget about any of it
 
 Though it would be nice if there were program features to tell you the
 best way to spend any passing moment, at the end of the day, you have
 decide what to do among your alternatives and do it as best you can.
 There are the things you're committed to doing as soon as you can, the
 things you're doing right now, stuff that truthfully has to be done on
 a certain day, and stuff that you can kid yourself you'll be getting
 to before dealing with the list so far, but no amount of prioritizing
 or box checking in a program will allow you to get to a moment sooner.
 You really can't get around the fact that 'the most critical' task for
 you to be doing is never going to be any more accurate than the one
 you think you should be doing, as even with features and help, you're
 just distributing your own analysis and intuition into the program.
 
 On Sep 5, 2:18 pm, Richard Collings rich...@rcollings.co.uk wrote:
  I have almost completely abandoned MLO for the moment because I can't
 make
  it work for me in the context in which I currently find myself -
 namely a
  frantic go live situation - where I am being deluged with critically
 urgent
  tasks almost every minute.
 
  The problems are a) capturing these tasks;  b) identifying the most
 critical
  and putting these in some sort of order to be done today;  and c) not
  forgetting the other tasks.
 
  Maybe I missing something but I just can't find a way of using MLO
 that
  helps me here and I revert to using an old fashioned spiral bound
 notepad on
  which I have pages for
 
  .        Do now/today
 
  .        Do this evening
 
  .        Do later this week
 
  .        Talk to my boss about
 
  .        Talk to my colleague about
 
  When a new task comes along, I just write it on the appropriate page.
 
  The problem with MLO in its current form is that you add stuff in the
  outline and then work out priorities and when you are going to do

[MLO] Managing a task deluge/what happened to the calendar?

[Richard Collings]

I have almost completely abandoned MLO for the moment because I can't make
it work for me in the context in which I currently find myself - namely a
frantic go live situation - where I am being deluged with critically urgent
tasks almost every minute.

 

The problems are a) capturing these tasks;  b) identifying the most critical
and putting these in some sort of order to be done today;  and c) not
forgetting the other tasks.

 

Maybe I missing something but I just can't find a way of using MLO that
helps me here and I revert to using an old fashioned spiral bound notepad on
which I have pages for

.Do now/today

.Do this evening

.Do later this week

.Talk to my boss about

.Talk to my colleague about

 

When a new task comes along, I just write it on the appropriate page.

 

The problem with MLO in its current form is that you add stuff in the
outline and then work out priorities and when you are going to do it.  All
of which takes far too long.   What I need here is the ability to quickly go
to a box/page/place which has a priority/name associated  with it  and put
the task there directly.  And to then have the ability to drag tasks between
those boxesIt would probably go into the Outline in the 'Inbox' or some
other designated place for tasks added directly in this way.

 

Which brings me to the 'calendar'  - this would be one way of doing things -
if I could go to a particular date (eg today) and just add a task there
directly,  this would be so helpful.   I could then drag tasks between days.
And even split days into parts (eg critical,  urgent,  very high priority, 

 

Incidentally, what has happened to the calendar?

 

Richard

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RE: [MLO] Re: Outline filtering - user stories please

[Richard Collings]

I agree about seeing the filtered tasks in the context of the tree - the
items meeting the filter criteria being highlighted in some way (or the
parents greyed).   I would also probably want to see the children of the
filtered tasks (perhaps automatically collapse these or have a tickbox to
show/hide)

Newly added items should stay on view even if they don't meet the criteria
(perhaps greyed or something) and should items whose attributes have changed
such that they don't meet the filter criteria any longer (again greyed).
Hitting F5 refreshes the filter

The filtering criteria that are available in the ToDo view would be a good
starting point for me.   

However, I would make a (repeated) plea for adding a parameter facility to
the filtering in both views such that one can expose filtering parameters at
the top of the view and change these without having to open up the whole
filtering panel.   For example,  one could then build a filter 'Filter by
flag' which prompts for the flag (or flags) to be applied to the filter and
allows this to be quicky changed.  This would reduce the number of view
filters needed significantly.

Richard (in hope)

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Dwight
 Sent: 30 July 2011 12:46 AM
 To: MyLifeOrganized
 Subject: [MLO] Re: Outline filtering - user stories please
 
 I would like to be able to filter the outline to show only active
 tasks, and perhaps only tasks with a certain context (or multiple
 contexts), but show the result in  tree structure. I would not want
 any sorting or grouping, I would want to keep everything in tree
 structure. However, empty folders or folders containing only tasks
 which failed the filter would be hidden. I might filter on goal
 status,
 
 A slightly different use would be to use filtering as a kind of find/
 search. Show me all tasks with the phrase letter of inquiry but not
 the word rejected in notes, and show the result in outline tree
 structure. This is a lower priority.
 
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RE: [MLO] Re: How to get around the Task not found in current outline view. Show all tasks in outline and try to find the task again? message

[Richard Collings]

I have got slightly lost in thread but my reply was to Michael Clayton in
relation to the problem that he is seeing with this message appearing when
he sets a flag.

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of wesley4
 Sent: 08 June 2011 8:31 AM
 To: MyLifeOrganized
 Subject: [MLO] Re: How to get around the Task not found in current
 outline view. Show all tasks in outline and try to find the task
 again? message
 
 
 Assuming you mean me, I'm not actually sure what more information I
 can give you other than what is in the brief screencasts :)
 
 Can you be more specific?
 
 Thanks
 
 
 On Jun 5, 3:55 pm, Richard Collings r...@rcollings.co.uk wrote:
  You are going to have to provide more details then (as requested by
 Andrey)
  because I apply flags all the time in the Outline view and never see
 this
  message.
 
 
 
 
 
 
 
   -Original Message-
   From: mylifeorganized@googlegroups.com
   [mailto:mylifeorganized@googlegroups.com] On Behalf Of Michael
 Clayton
   Sent: 04 June 2011 6:20 PM
   To: MyLifeOrganized
   Subject: [MLO] Re: How to get around the Task not found in current
   outline view. Show all tasks in outline and try to find the task
   again? message
 
   No, I want to be able to apply flags in Outline unencumbered by any
   dialog boxes - this has nothing to do with Search.
 
   On Jun 4, 5:40 pm, Richard Collings r...@rcollings.co.uk wrote:
If I have understood the underlying requirement, you want to
 search
   for
tasks and only find those that are not completed?
 
If so, there is a not very clear drop down above the Search
 results
   on the
left hand side where you can choose 'All except completed' which
 will
   then
only show uncompleted tasks in the search results.
 
Does this work for you?
 
Richard
 
From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Marek
   Jedlinski
Sent: 03 June 2011 11:07 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: How to get around the Task not found in
   current
outline view. Show all tasks in outline and try to find the task
   again?
message
 
Hi Andrey,
 
I want to second Wesley's request. The steps are different in my
   case, but
the dialog box is the same:
 
1. Make sure Hide completed tasks is checked. (Completed tasks
   should be
hidden by now.)
2. Execute a search such that the search string appears in at
 least
   one of
the completed tasks.
3. Click a completed task in the search results. The following
 dialog
   box is
displayed:
 
---
Confirm - MyLife Organized
---
Task not found in current outline view. Show all tasks in outline
 and
   try to
find the task again?
---
Yes   No
---
 
I have a large number of tasks, with a lot of them completed. I
   almost
always view the list as filtered (completed tasks hidden), As a
   result, this
dialog box tends to show up very often during my searches.
 
I believe the assumption behind it is incorrect - namely, that I
 want
   to see
the completed tasks in the search results, and so I should be
 warned
   when
they are hidden.  In reality it's the opposite: if I'm searching
 a
   filtered
list, I am not interested in tasks that do not match the filter.
 But
   the
dialog box pops up every time and is really quite annoying.
 
And the worst thing about it is that if I click No in this
 dialog
   box, it
will pop up again when I select the next task in the search
 results.
   This
makes the list of search results practically unusable until I
 give up
   and
click Yes to un-filter the list. (But I don't want to un-filter
 the
   list!
I want to keep showing only incomplete tasks.)
 
Such notifications are best implemented as non-modal (as a status
 bar
message, for example), so that they do not stop the user's
 workflow.
   Or, the
dialog could have a don't show this again checkbox, which I
 would
   check
and never have to see it again.
 
Side note: as a Windows application, MLO is somewhat odd in that
 it
   does not
make any use of the status bar at all. I'd love to see some brief
   statistics
there, for example (completed/incompleted task counts, etc.). I
   imagine it
could also be used to display notifications in cases like the
 above
   in a
non-intrusive way that does not block what I'm doing.
 
Thanks so much for considering this request.
marek
 
On Fri, May 13, 2011 at 08:18, Andrey Tkachuk (MLO)
 
for...@mylifeorganized.net wrote:
 
This message is shown if you are trying to jump to a task which
 is
hidden due to your current view settings or hide completed tasks
settings.
It is a warning that the task

RE: [MLO] Re: How to get around the Task not found in current outline view. Show all tasks in outline and try to find the task again? message

[Richard Collings]

You are going to have to provide more details then (as requested by Andrey)
because I apply flags all the time in the Outline view and never see this
message.

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of Michael Clayton
 Sent: 04 June 2011 6:20 PM
 To: MyLifeOrganized
 Subject: [MLO] Re: How to get around the Task not found in current
 outline view. Show all tasks in outline and try to find the task
 again? message
 
 
 
 No, I want to be able to apply flags in Outline unencumbered by any
 dialog boxes - this has nothing to do with Search.
 
 
 
 On Jun 4, 5:40 pm, Richard Collings r...@rcollings.co.uk wrote:
  If I have understood the underlying requirement, you want to search
 for
  tasks and only find those that are not completed?
 
  If so, there is a not very clear drop down above the Search results
 on the
  left hand side where you can choose 'All except completed' which will
 then
  only show uncompleted tasks in the search results.
 
  Does this work for you?
 
  Richard
 
  From: mylifeorganized@googlegroups.com
  [mailto:mylifeorganized@googlegroups.com] On Behalf Of Marek
 Jedlinski
  Sent: 03 June 2011 11:07 PM
  To: mylifeorganized@googlegroups.com
  Subject: Re: [MLO] Re: How to get around the Task not found in
 current
  outline view. Show all tasks in outline and try to find the task
 again?
  message
 
  Hi Andrey,
 
  I want to second Wesley's request. The steps are different in my
 case, but
  the dialog box is the same:
 
  1. Make sure Hide completed tasks is checked. (Completed tasks
 should be
  hidden by now.)
  2. Execute a search such that the search string appears in at least
 one of
  the completed tasks.
  3. Click a completed task in the search results. The following dialog
 box is
  displayed:
 
  ---
  Confirm - MyLife Organized
  ---
  Task not found in current outline view. Show all tasks in outline and
 try to
  find the task again?
  ---
  Yes   No
  ---
 
  I have a large number of tasks, with a lot of them completed. I
 almost
  always view the list as filtered (completed tasks hidden), As a
 result, this
  dialog box tends to show up very often during my searches.
 
  I believe the assumption behind it is incorrect - namely, that I want
 to see
  the completed tasks in the search results, and so I should be warned
 when
  they are hidden.  In reality it's the opposite: if I'm searching a
 filtered
  list, I am not interested in tasks that do not match the filter. But
 the
  dialog box pops up every time and is really quite annoying.
 
  And the worst thing about it is that if I click No in this dialog
 box, it
  will pop up again when I select the next task in the search results.
 This
  makes the list of search results practically unusable until I give up
 and
  click Yes to un-filter the list. (But I don't want to un-filter the
 list!
  I want to keep showing only incomplete tasks.)
 
  Such notifications are best implemented as non-modal (as a status bar
  message, for example), so that they do not stop the user's workflow.
 Or, the
  dialog could have a don't show this again checkbox, which I would
 check
  and never have to see it again.
 
  Side note: as a Windows application, MLO is somewhat odd in that it
 does not
  make any use of the status bar at all. I'd love to see some brief
 statistics
  there, for example (completed/incompleted task counts, etc.). I
 imagine it
  could also be used to display notifications in cases like the above
 in a
  non-intrusive way that does not block what I'm doing.
 
  Thanks so much for considering this request.
  marek
 
  On Fri, May 13, 2011 at 08:18, Andrey Tkachuk (MLO)
 
  for...@mylifeorganized.net wrote:
 
  This message is shown if you are trying to jump to a task which is
  hidden due to your current view settings or hide completed tasks
  settings.
  It is a warning that the task is not found in current view and the
  view will be changed (to not surprise user)
 
  Please provide exact steps where you see this message and you think
 it
  should be removed.
 
  Andrey.
 
  On May 11, 4:25 pm, Michael Clayton
 
  pers.rss.email.archi...@gmail.com wrote:
   Hi,
 
   I have been trying to apply flags to various tasks in Outline View.
 I
   get the message in a dialog box every so often and I don't know how
 to
   stop it from going about my business.
 
   I would appreciate any help - I'm new to MLO,
 
   Thank you
 
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RE: [MLO] Re: How to get around the Task not found in current outline view. Show all tasks in outline and try to find the task again? message

[Richard Collings]

If I have understood the underlying requirement, you want to search for
tasks and only find those that are not completed?

 

If so, there is a not very clear drop down above the Search results on the
left hand side where you can choose 'All except completed' which will then
only show uncompleted tasks in the search results.

 

Does this work for you?

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Marek Jedlinski
Sent: 03 June 2011 11:07 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: How to get around the Task not found in current
outline view. Show all tasks in outline and try to find the task again?
message

 

Hi Andrey,

I want to second Wesley's request. The steps are different in my case, but
the dialog box is the same:

1. Make sure Hide completed tasks is checked. (Completed tasks should be
hidden by now.)
2. Execute a search such that the search string appears in at least one of
the completed tasks.
3. Click a completed task in the search results. The following dialog box is
displayed:

---
Confirm - MyLife Organized
---
Task not found in current outline view. Show all tasks in outline and try to
find the task again?
---
Yes   No   
---

I have a large number of tasks, with a lot of them completed. I almost
always view the list as filtered (completed tasks hidden), As a result, this
dialog box tends to show up very often during my searches. 

I believe the assumption behind it is incorrect - namely, that I want to see
the completed tasks in the search results, and so I should be warned when
they are hidden.  In reality it's the opposite: if I'm searching a filtered
list, I am not interested in tasks that do not match the filter. But the
dialog box pops up every time and is really quite annoying. 

And the worst thing about it is that if I click No in this dialog box, it
will pop up again when I select the next task in the search results. This
makes the list of search results practically unusable until I give up and
click Yes to un-filter the list. (But I don't want to un-filter the list!
I want to keep showing only incomplete tasks.)

Such notifications are best implemented as non-modal (as a status bar
message, for example), so that they do not stop the user's workflow. Or, the
dialog could have a don't show this again checkbox, which I would check
and never have to see it again.

Side note: as a Windows application, MLO is somewhat odd in that it does not
make any use of the status bar at all. I'd love to see some brief statistics
there, for example (completed/incompleted task counts, etc.). I imagine it
could also be used to display notifications in cases like the above in a
non-intrusive way that does not block what I'm doing.

Thanks so much for considering this request.
marek



On Fri, May 13, 2011 at 08:18, Andrey Tkachuk (MLO)
for...@mylifeorganized.net wrote:

This message is shown if you are trying to jump to a task which is
hidden due to your current view settings or hide completed tasks
settings.
It is a warning that the task is not found in current view and the
view will be changed (to not surprise user)

Please provide exact steps where you see this message and you think it
should be removed.

Andrey.

On May 11, 4:25 pm, Michael Clayton

pers.rss.email.archi...@gmail.com wrote:
 Hi,

 I have been trying to apply flags to various tasks in Outline View. I
 get the message in a dialog box every so often and I don't know how to
 stop it from going about my business.

 I would appreciate any help - I'm new to MLO,

 Thank you

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RE: [MLO] Re: Format of dates in Windows 7

[Richard Collings]

Ok.  The Timing and Reminders fields in the Properties tab on my system have
the format dd/mm/.  I would guess that this driven by the Windows
setting which is (in my case):  dd/MM/ (this is in the formats tab on
the Region and Languages dialog box in Control Panel)

 -Original Message-
 From: mylifeorganized@googlegroups.com
 [mailto:mylifeorganized@googlegroups.com] On Behalf Of RichardM
 Sent: 28 May 2011 6:41 PM
 To: MyLifeOrganized
 Subject: [MLO] Re: Format of dates in Windows 7
 
 Hmmm.  Thx Richard.  Just to check - I have changed the date format to
 the same as you and the date displays correctly under Due date in
 the main Tasks tree view (left hand side pane) but it makes no
 difference to the way that dates are shown under Timing and Reminder
 in the Properties tab of the right hand pane.  I still get m/d/
 there.
 
 
 On May 28, 3:11 pm, Richard Collings r...@rcollings.co.uk wrote:
  I am not using your date format but the format that I have entered in
 the
  General format: ddd d/M/yy   works fine for me in Windows 7.
 
 
 
 
 
 
 
   -Original Message-
   From: mylifeorganized@googlegroups.com
   [mailto:mylifeorganized@googlegroups.com] On Behalf Of RichardM
   Sent: 28 May 2011 9:04 AM
   To: MyLifeOrganized
   Subject: [MLO] Format of dates in Windows 7
 
   I have a new PC running Windows 7 and have installed MLO (3.5.9) on
   it.  Everything is fine except that the dates in the Timing 
 Reminder
   section of the Task Properties pane are displaying as mm/dd/
 even
   though the PC is set to show everything in UK format, i.e.
 dd/mm/.
   (In Control Panel  Region and language.)
 
   I have tried changing the settings in MLO under Options  Themes
 and
   formatting  Date and Time Format but with no luck:
 
   - Set General Time Format  Date Time Format to 'd' and Start /
   Due dates in MLO still display as mm/dd/
   - Set General Time Format  Date Time Format to 'dd/MM/' and
   Start / Due dates in MLO still display as mm/dd/
 
   However, the 'Hint' format of 'd mmm yy ddd (R)' display correctly
 as
   ' 3 Jun 11 (Fri)' and the calendar that is brought up when setting
 the
   Due date for a task shows Today: 28/05/2011.
 
   Can other UK users running MLO on Windows 7 confirm whether this is
 a
   problem for them or not?
 
   Does anyone know where I may have missed a magic setting in the
   Windows settings that could be causing this?
 
   Many thanks,
   Richard
 
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[MLO] RE: How do I get the parse results window back?

[Richard Collings]

No that’s not the problem.   I know about using quotes.   Its when I forget 
about the parsing and MLO parses a task that I don’t want parsed.  So for 
example,  I have a meeting coming up that is on Friday and I want to create a 
task to remind myself to talk to somebody about the agenda for this meeting and 
I want to have that conversation later today.   

 

So without thinking I type:   “Talk to X about meeting on Friday” (without the 
quotes).   MLO thinks that I don’t want to perform this task until Friday and 
assigns it a due date of Friday which promptly removes it from my To Do list 
(until Friday) which is not what I want because I want to talk to X today.   

 

And so when I look at my Inbox in the To Do view this important task is not 
there.

 

So I want to be warned when an entry I have just made has been parsed so I can 
see whether MLO has made the right assumptions.

 

Alternatively (and perhaps better),  have two buttons on the Rapid Task Entry 
screen – one of which is “Add”  (without parsing) and one of which is “Parse  
Add” which I can use when I know that have entered a task which contains 
content which I want parsing.

 

From: pottster [mailto:kenwarren...@gmail.com] 
Sent: 21 May 2011 6:24 PM
To: mylifeorganized@googlegroups.com
Cc: r...@rcollings.co.uk
Subject: Re: How do I get the parse results window back?

 

Sounds like you just need to get the parsing right. Parsing works on reserved 
words/number/characters. Parsing will give unintended results if you use 
something reserved in your task caption. If you want to use a likely reserved 
word/number/character just enclose it in quotes and parsing will only take 
account of what is outside the quotes e.g. Call Mike about party on June 16 
tomorrow parses correctly. 

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[MLO] How do I get the parse results window back?

[Richard Collings]

I am going mad.  Once upon a time, I feel sure that there was a window which
appeared when you had the Parse Input tick box ticked on the Rapid Task
Entry screen which showed you results of the parsing before you actually
added the item.

 

This seems to have disappeared and I can't find how to get it back.
Assuming that I am not imagining this,  how do I get the parse results
window back?

 

I have just started using the parsing facility again to flag tasks with an
urgent context which I have called ! so that to mark a new task as Urgent,
I just add @ ! at the end of the task - they then automatically appear at
the top of my ToDo List highlighted in yellow.   Very nice.

 

The problem is that quite often MLO parses things that I don't want parsing
(eg 'Ask John about meeting on Friday').   I know that I can stop this by
putting the entry in quotes but I always forget - which is annoying.

 

The parse results window would potentially be useful here.

 

Richard

 

 

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[MLO] RE: Annoying feature/bug: MLO losing focus with repeating/alarm item

[Richard Collings]

Glad it’s not just me that is having this problem.   It is not consistent – I 
can’t work out the exact circumstances in which it occurs but it happens often 
enough to be annoying.

 

From: Dmitry_N [mailto:dmitry.noviko...@gmail.com] 
Sent: 17 May 2011 9:52 AM
To: mylifeorganized@googlegroups.com
Cc: r...@rcollings.co.uk
Subject: Re: Annoying feature/bug: MLO losing focus with repeating/alarm item

 

Agree. I'm sure this is a bug, not a feature. It's been present in MLO since 
ages ago.
I even think I reported regarding this also, but can't seem to find the post.

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[MLO] Annoying feature/bug: MLO losing focus with repeating/alarm item

[Richard Collings]

It you have a recurring item with an alarm,  then the following steps causes
MLO to lose focus in an annoying way:

.Reminder on task goes off:  reminder window appears

.Double click on task in reminder window:   MLO opens showing task
in ToDo list

.Click on the 'Done' box for another recurring Task which appears
above the task with the reminder: task disappears from ToDo list

.Click on the Done box for the task with the alarm:   MLO
disappears!

 

Not sure whether it is intentional but it drives me mad as the task with the
reminder is my 'Quick Break' task (I use the Pomodoro technique) which
reoccurs every half an hour.

 

If it is intentional, then it doesn't work for me (and could it be made a
behaviour option).  If it isn't intentional,  could it be fixed.

 

Richard

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RE: [MLO] Snooze field

[Richard Collings]

You might wish to add your vote here:

http://mlo.uservoice.com/forums/9235-general/suggestions/1048421-allow-recur
ring-task-dates-to-be-changed-in-the-sa?ref=title

 

which is not quite what you are saying but sufficiently close I would have
thought.   Or to put it another way,  I  would be happy with your
proposition as a way of meeting my underlying requirement

 

Andrey has indicated that he does look at the voting that is taking place
here.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Neal
Sent: 28 April 2011 9:40 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Snooze field

 

I know there is a lot going on but I wanted to put out a feature request.

I would really like to have a snooze field added to MLO.  Something that
would NOT show a task in the ToDo view until that snooze time is hit.  I
currently keep modifying the start date to accomplish this and I don't
really want to be doing that.

As an example, I have a recurring task to Pay Taxes.  It is a yearly
recurrence that starts in February and ends at Tax time.
I don't want to modify that recurrence.  Howvever, there are days that I
don't want to think about doing my taxes so I want to be able to hide that
task from my todo list until tomorrow.

Also, There are calling people tasks.  I want to keep the start date of when
I started trying to contact a person.  I just want the task to show up on
the next day I attempt to call that individual.

And a ToDo filter that lets me see what I am snoozing would be really
helpful.

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[MLO] Feature request: Hide columns toggle

[Richard Collings]

I am increasingly using the Win + Left/Right cursor key in Windows 7 to tile
two windows alongside each other so that I can refer to one whilst working
on another.

 

The problem is that when you do this in either view in MLO,  the titles
column which is what you normally want to work on, collapses so as to be
almost unreadable and you have to start fiddling about with column widths
(which are then wrong when you re expand to a full width window)

 

It would be good if there was an option (assuming that one doesn't already
exist that I don't know about) to toggle columns on or off (perhaps just
those to the right of the title column).  Or even better (perhaps) to
automatically detect a narrow window and do it automatically (perhaps a
switchable option).

 

This would be particularly useful if and when we get the option to open
multiple windows on the same file so that one can drag and drop from one
window to the other.   However, other uses include doing what I am doing now
- building up a task list from a document that I am working on in Word

 

I know that the Desktop isn't getting much attention at the moment but
perhaps one for the future.

 

Richard

 



Richard Collings

Information Systems Consultant

 

Stuff that has caught my eye recently:
http://www.delicious.com/richardcollings

 

Office no: (020) 8880 0188

Mobile no: (07973) 217 655

Fax no:  (020) 8880 0189

Skype: ra_collings

 

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[MLO] Time recording suggestions

[Richard Collings]

I see that Time Tracking is flagged for inclusion in Version 4.

 

Andrey:  can I suggest that you take a look at Dave Seah's website:
http://davidseah.com  

 

He is doing some really interesting Pomodoro like things around time
recording and work planning on paper which I think could be adapted for use
within MLO.

 

I have started using a variation tick sheet approach for recording time -
just by adding square brackets to a task label - one set for each 30 min
time block and then putting X's for each 30 min that I spend on the task -
this provides quite a good visual indication of where time is being spent

 

Richard

 



Richard Collings

Information Systems Consultant

 

Stuff that has caught my eye recently:
http://www.delicious.com/richardcollings

 

Office no: (020) 8880 0188

Mobile no: (07973) 217 655

Fax no:  (020) 8880 0189

Skype: ra_collings

 

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[MLO] How does auto archive deal with folders?

[Richard Collings]

If you have the option, 'Clean out completed tasks only with all sub-tasks
completed' ticked and you have a branch which has all the sub-tasks marked
as completed but which also contains a couple of folders,  will that branch
get archived?

 

Or do I have to change the folders back to tasks and mark them as completed
before the whole branch gets archived?

 

Does anybody know?

 

Richard

 



Richard Collings

Information Systems Consultant

 

Stuff that has caught my eye recently:
http://www.delicious.com/richardcollings

 

Office no: (020) 8880 0188

Mobile no: (07973) 217 655

Fax no:  (020) 8880 0189

Skype: ra_collings

 

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RE: [MLO] Re: Tabbed interface and new windows

[Richard Collings]

I usually find that I solve my most difficult problems when not thinking
about them  - in the shower, on the train, wherever.

But do look after your wife too, Andrey.   Life/work balance is very
difficult to get right.

But glad (all the same) to know that you are 'on the case' (as we say in
England).

Best wishes

Richard

-Original Message-
From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Andrey Tkachuk (MLO)
Sent: 12 February 2011 8:24 AM
To: MyLifeOrganized
Subject: [MLO] Re: Tabbed interface and new windows

 next release.  I am assuming here that 'new window' will allow me to open
 more than one window on the same MLO file and to drag and drop files from
 one window to the other.

Exactly! Actually it is already possible in my development version :)

Thanks for addressing this, Andrey!
Can't wait to see the new tabbed interface in action.

Yes me too! Know what? ... I wake up one morning and realized how
exactly it should be implemented. I painted it quickly on a peace of
paper to not forget. There was one design problem with filters I was
not able to resolve for *many* months. And just a few days ago it was
solved in by brain while I was sleeping. Now you can see how dedicated
I am to MLO. I am not sure my wife always happy about this dedication,
though :)

Andrey.



On Feb 5, 10:03 pm, Richard Collings rich...@rcollings.co.uk
wrote:
 Can I say how pleased I am to see this as one of the main features for the
 next release.  I am assuming here that 'new window' will allow me to open
 more than one window on the same MLO file and to drag and drop files from
 one window to the other.

 If it helps, I would happily wait for the calendar/gantt chart/forward
 planning tool feature if this would facilitate the early release of a
 version with the above capability.

 Richard (just about to sit down to go through an inbox with a very large
 number of tasks - it would be great to be able drag these into my work
 planning hierarchy in a different window)

 

 Richard Collings

 Information Systems Consultant

 Stuff that has caught my eye
recently:http://www.delicious.com/richardcollings

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RE: [MLO] Feature request: when marking a recurring task completed, keep completed sub-tasks with completed copy of task

[Richard Collings]

 

And whilst I am on the subject of recurring tasks, another minor annoyance
is that if you have a recurring task with a short recurring interval (eg
every day) and several days (say) have passed,  when you mark that task
completed,  the new occurrence should be set to the next occurrence after
the current date/time.


Are you looking for the already existing feature, recur 1 day (or X days)
after this task is completed?  I think this feature already exists and you
just have to choose it.

I have lots of recurrent tasks and I use both of these, in different ways.


 

No - the recur X days after this task completed doesn't work when you have
a task that you want to do at particular time each day.   For example I have
a @EveningCatchup task which recurs at 8pm each day under which I put bits
and pieces that I want to do in the evening when my energy levels are low.
If I don't get to this task in my ToDo list for a few days (due to other
higher priority stuff),   I want to review what is there and then click Done
and for it then reset itself to the next 8pm in the future.

 

And no, context's and context hours don't work for me because I still want
to review the stuff that is under the list when I get to it, even if it is
at 2pm in the afternoon.

 

And this is a good example of a recurring task under which I put one-off
tasks.



Lisa

  _  

Lisa Stroyan, mailto:lstro...@gmail.com  mailto:lstro...@gmail.com%A0 
http://www.empathic-parenting.com http://www.empathic-parenting.com/  

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RE: [MLO] Feature request: when marking a recurring task completed, keep completed sub-tasks with completed copy of task

[Richard Collings]

Yes, your 'clear dead plant' example is precisely the sort of 'one-off task'
I was talking about - although in this case it is mixed in with tasks that
you do want to reset to not done - which makes the requirement slightly more
difficult to address.

 

Perhaps a 'Recur this sub-task when parent recurs' flag against the
sub-tasks?

 

I have sacrificed one of my votes on UserVoice to add this.

 

As for the missed daily task,  if you have multiple occurrences outstanding,
would you want it to recur immediately, which is what happens when you mark
it done?.   The 'recur 1 day after' doesn't work for reasons that I outlined
in my reply to Lisa.   

 

At the moment, I do use the 'Skip occurrence' option but given that I still
can't see why you would immediately want to see another occurrence of the
task if you have just marked it done,  I would still favour an approach
which, when you mark the first instance done, cycles through the repeat
pattern until it gets to date/time in the future 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of dwight
Sent: 06 February 2011 4:10 AM
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] Feature request: when marking a recurring task completed,
keep completed sub-tasks with completed copy of task

 

Hi Richard.

Regarding your one-off scenario, I do not entirely follow what you are
saying but I do have a similar situation - Is this anything to do with your
request?

 

I have a recurring weekly task having to do with closing my office for the
week. There are a dozen or so subtasks. The recurring task is defined as a
project, with reset all subtasks to uncompleted and Automatically recur
when all subtasks are complete - I love the way that this works. Sometimes
I think of a new thing that needs to be added to the routine, like fill
birdfeeder and I stick in a new subtask, which will recur from now on. And
sometimes there's something I just want to remember to do once, like
discard dead plant. Maybe this is like your one-off. So I will add it to
the project, and when I've finished the project I have to remember to go in
and delete it from next week's project. It would be great to have a way to
add in this subtask in a way that says, when everything else recurs, do not
recur this task. If THAT's what you mean, and you put this up on uservoice,
I'll vote for it.

 

Regarding the missed daily task, if there is something I am supposed to do
daily and I miss a couple of days, there's a good chance that I have to do
it a few times to catch up, and it's helpful to have multiple occurrences.
If it does not really matter if I missed it or not, so long as it's in my
task list every day, I would do as Lisa suggested and have it recur one day
after each time it's completed. Or, if I really want to do it daily but I
miss a few days, I would right-click the task and select skip occurrence
then pick skip all occurrences up to today then perform today's task, mark
it complete, and the task will reoccur for tomorrow. 

-Dwight

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: Saturday, February 05, 2011 10:44 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Feature request: when marking a recurring task completed,
keep completed sub-tasks with completed copy of task

 

At 11:40 AM 2/5/2011, you wrote:

If you have a recurring task and then add (one-off) sub-tasks to it and then
mark these done followed by marking the recurring task done,  the completed
sub-tasks are left attached to the 'new' uncompleted task (assuming you
don't have the automatic resetting of sub-tasks enabled).   Logically, they
should be left attached to the completed copy (assuming you have this
enabled) as they were effectively completed as specific sub-tasks of that
particular instance of the recurring task.


How do you create one-off subtasks under a recurring task?  I thought the
recurrence applied to the tree...I suppose if you don't inherit dates it
could be seen either wayI'm confused but it's been a long day so it's
probably me :)



And whilst I am on the subject of recurring tasks, another minor annoyance
is that if you have a recurring task with a short recurring interval (eg
every day) and several days (say) have passed,  when you mark that task
completed,  the new occurrence should be set to the next occurrence after
the current date/time.


Are you looking for the already existing feature, recur 1 day (or X days)
after this task is completed?  I think this feature already exists and you
just have to choose it.

I have lots of recurrent tasks and I use both of these, in different ways.



Lisa

  _  

Lisa Stroyan, mailto:lstro...@gmail.com  mailto:lstro...@gmail.com%A0 
http://www.empathic-parenting.com http://www.empathic-parenting.com/  

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[MLO] Feature request: when marking a recurring task completed, keep completed sub-tasks with completed copy of task

[Richard Collings]

If you have a recurring task and then add (one-off) sub-tasks to it and then
mark these done followed by marking the recurring task done,  the completed
sub-tasks are left attached to the 'new' uncompleted task (assuming you
don't have the automatic resetting of sub-tasks enabled).   Logically, they
should be left attached to the completed copy (assuming you have this
enabled) as they were effectively completed as specific sub-tasks of that
particular instance of the recurring task.

 

I can't see a reason for leaving them attached to new uncompleted task (but
no doubt somebody will pop up with a reason).   

 

Either way, could this behaviour be changed - either in all cases when the
above situation applies, or by providing an option 'Leave completed
sub-tasks attached to completed task' (in which case it could apply to all
instances so that you can see which specific tasks where completed as part
of that particular instance of the recurring task)

 

And whilst I am on the subject of recurring tasks, another minor annoyance
is that if you have a recurring task with a short recurring interval (eg
every day) and several days (say) have passed,  when you mark that task
completed,  the new occurrence should be set to the next occurrence after
the current date/time.

 

I cannot see why you want those additional intermediate occurrences .   But
if anybody does want to keep this behaviour can it be made an option -
another tick box:   'When marking completed, skip any occurrences in the
past' (or something similar)

 



Richard Collings

Information Systems Consultant

 

Stuff that has caught my eye recently:
http://www.delicious.com/richardcollings

 

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[MLO] Tabbed interface and new windows

[Richard Collings]

Can I say how pleased I am to see this as one of the main features for the
next release.  I am assuming here that 'new window' will allow me to open
more than one window on the same MLO file and to drag and drop files from
one window to the other.

 

If it helps, I would happily wait for the calendar/gantt chart/forward
planning tool feature if this would facilitate the early release of a
version with the above capability.

 

Richard (just about to sit down to go through an inbox with a very large
number of tasks - it would be great to be able drag these into my work
planning hierarchy in a different window)

 



Richard Collings

Information Systems Consultant

 

Stuff that has caught my eye recently:
http://www.delicious.com/richardcollings

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RE: [MLO] Re: Preventing bottlenecks due to conflicting/crashing project deadlines

[Richard Collings]

) and I'm really hoping to
share ideas and tweaks with people about how to do that rather than go back
and fourth on the gtd thing.


Sent from my iPhone


On 2011-01-25, at 1:54 AM, Mike T kenr...@gmail.com wrote:

 Have you actually read the GTD book?  Just asking.

 GTD as I understand it is a system approach to seeing in one place all
 the things you have promised yourself you'd do now or in the future.
 Its up to you, not GTD, to estimate how long its going to take to
 complete them.  Now it might be worthwhile to use a tool like a Gantt
 chart or MLO or Microsoft Project to estimate how long the things you
 have as active projects are going to take to complete and to look for
 places where you've scheduled too much to be finished at one time, but
 GTD has done its part if its let you keep track of all your
 promises.



 On Jan 24, 1:45 pm, Richard Collings r...@rcollings.co.uk wrote:
 But unless I am missing something, GTD has nothing to offer in helping me
 see that I am overcommitted next week (or whenever).


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RE: [MLO] Re: Preventing bottlenecks due to conflicting/crashing project deadlines

[Richard Collings]

But the key point is that GTD is trying to help you answer one question:
'what should I work on next'.

It offers no help with the question:  'Can I get all these different pieces
of work done by their various deadlines (and how hard I am going to have to
work to get them done)'

And that is the very important thing for many of us.  The first is also
important - which is why I stick with MLO.

And yes, the beauty of MLO is that it can support different ways of working.
My dispute is with those who argue, you don't need this
'calendar/planning/gantt' capability because GTD says you don't need it.

So given that MLO can support multiple ways of working, we would like
extended a bit to support our particular way of working.  And whilst I agree
that adding this facility is not going to be easy,  I do think it is
possible.   I have lots of ideas - drawing in particularly on some of the
forms and techniques used with the Pomodoro Technique - only problem is that
I am flat out designing a different system for one of my clients at the
moment.

-Original Message-
From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Dwight
Sent: 24 January 2011 7:09 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: Preventing bottlenecks due to conflicting/crashing
project deadlines

I'm not much of a GTD expert. But I believe that there's a misunderstanding
or misquote. 

I believe that GTD suggests a better way to do forward planning, and that
better way is to collect all your tasks and obligations in one place,
identify those that have actual timing constraints, identify the context
within which each is actionable, assign importance (and urgency?) as well as
level of effort and duration, then use all of those factors to pick the most
productive thing to work on right now. 

That's forward planning, I would think. 

What I think GTD discourages is assigning a date next Monday to a task
just because it's important and I hope it gets done next Monday. Because we
all know that something will come up and it will get pushed to Tuesday, and
we will end up investing time that could have been used to get things done,
on rescheduling the task from Monday to Tuesday then to Wednesday until it
finally gets done. 
GTD may not be the appropriate methodology if you are managing 20 people on
a 10,000 hour project with incentives and penalties. 

But MLO can be used with methodologies other than GTD. 
-Dwight 
Sent via BlackBerry by ATT

-Original Message-
From: Mike T kenr...@gmail.com
Sender: mylifeorganized@googlegroups.com
Date: Sun, 23 Jan 2011 18:22:49 
To: MyLifeOrganizedmylifeorganized@googlegroups.com
Reply-To: mylifeorganized@googlegroups.com
Subject: [MLO] Re: Preventing bottlenecks due to conflicting/crashing
project deadlines



On Jan 23, 3:27 am, Richard Collings r...@rcollings.co.uk wrote:

 I think it is partly the GTD mindset that says (as far as I understand)
 don't bother with forward planning it is a waste of time..   This works
 fine for things like household tasks where there are no particular
deadlines
 but is useless for you and I who have clients/customers who expect things
 done by certain dates and, rightly, are not very happy when you miss those
 dates.  


While I wouldn't claim to be a GTD expert, I do think this is a
caricature of the GTD approach.  In fact Allen says that one reason
people are so enthused when they first start down the GTD path is that
for perhaps the first time they actually see all the things they have
committed to laid out in front of them.  He then goes on to say that
many people never do anything in the  GTD system past the capture
phase since this alone can make such a difference in their life.  This
seems difficult to reconcile with a claim that GTD rejects forward
planning, but maybe its just me...

And in fact GTD does recommend regular reviews of your immediate
tasks, your projects, your longer goals, as often as you need to do so
to keep on top of them.  While MLO may not provide a mechanism for
easily seeing conflicts or overscheduling in the way that Gantt
charts, Microsoft Project, etc. do that is hardly something to lay at
the  feet of GTD.  MLO is a tool for implementing a GTD approach, it
is not GTD.  As has been said, the map is not the territory.  For many
people MLO provides sufficient tools to implement a GTD approach, but
for others it may not be enough (or even useful).

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RE: [MLO] Preventing bottlenecks due to conflicting/crashing project deadlines

[Richard Collings]

I am afraid that my brain is just not up to this sort of planning which is
why I need something to help me see the work I have got coming up in the
future.   And it is clear that I am not alone in this respect.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of
david.man...@gmail.com
Sent: 23 January 2011 10:02 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Preventing bottlenecks due to conflicting/crashing
project deadlines

 

My forward planning is accomplished using ancient technology: paper, pen,
and thought time. 

To be candid, I suspect that time to think is the most important of these; a
piece of software will probably never (at least in my lifetime) replace the
elegance of the human brain in juggling competing demands. 

Sent from my BlackBerry.

  _  

From: Richard Collings r...@rcollings.co.uk 

Sender: mylifeorganized@googlegroups.com 

Date: Sun, 23 Jan 2011 21:30:55 -

To: mylifeorganized@googlegroups.com

ReplyTo: mylifeorganized@googlegroups.com 

Subject: RE: [MLO] Preventing bottlenecks due to conflicting/crashing
project deadlines

 

A question and observation...

 

Question: so how do you do your forward planning?

 

Observation:   I agree all the issues you identify are issues which would
need to be addressed in some way but those ways include not using the
facility.  For example, I have significantly reduced my use of recurring
tasks because a) you can't easily reschedule them and b) as you say,  2nd
and subsequent occurrences don't appear in the current ToDo view.

 

Alternatively light bulb moment,  the new 'Calendar' view could treat
these artefacts differently.  So the existing behaviours would be retained
in the To Do view (keeps existing, Calendar hostile user happy) but in the
new Calendar view (which can be ignored by those that don't want to use it),
things like recurring items would be displayed differently (makes Calendar
fans very happy).

 

Looks like I have addressed all the objections of those who don't want the
calendar (just ignore the calendar tab).   J

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Neal
Sent: 23 January 2011 4:41 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Preventing bottlenecks due to conflicting/crashing
project deadlines

 

On Sun, Jan 23, 2011 at 5:27 AM, Richard Collings r...@rcollings.co.uk
wrote:

I think it is partly the GTD mindset that says (as far as I understand)
don't bother with forward planning it is a waste of time..   


I don't think anybody has told you to NOT to bother with forward planning.
I think people have told you that MLO is NOT geared toward what you want to
do.  Future task planning is about three things:

What you need to do at certain times.
What you would like to do at certain times.
and
What you actually did at certain times.

I would love a tool that would allow me to overlay my plan on my scheduled
items.  I'd love to have a dual view of my planned activities next to my
actually work.  It's just that I don't see how MLO in its current
implementation can do any of that.

As I said before, MLO is really only setup to deal with a next action item.
In particular recurrences are NOT setup to do forward planning.  There is
only one instance of a recurrence/rotation and they are based on due dates
(which they shouldn't be btw, they should be based on start times).  For
future planning you would need a task for each future days recurrences.  So
you would have to rewrite how MLO handles recurrences BEFORE you could even
begin to deal with future planning features.

This is also true for sub tasks done in order and with tasks that have
dependencies.  None of those tasks will show up for a future plan.

So until Andrey rewrites MLO, I don't see how he implements what you are
asking for.  And that is NOT me trying to be an Andrey apologists.  I just
don't see how you get there from here with the current implementation of MLO

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RE: [MLO] Re: Preventing bottlenecks due to conflicting/crashing project deadlines

[Richard Collings]

But unless I am missing something, GTD has nothing to offer in helping me
see that I am overcommitted next week (or whenever).

Don't get me wrong - I find some of the GTD approach useful in helping me
focus on what I need to do next.  But  it is a one trick pony.   I want
something that does more than this.  And as far am concerned,  the fact that
GTD doesn't do what I want, doesn't stop me from wanting MLO to help me in
with this problem ('Am I over committed next week') because I think it
something that can be achieved without compromising the existing
capabilities.

-Original Message-
From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Mike T
Sent: 24 January 2011 2:31 AM
To: MyLifeOrganized
Subject: [MLO] Re: Preventing bottlenecks due to conflicting/crashing
project deadlines



On Jan 23, 6:22 pm, Mike T kenr...@gmail.com wrote:
 In fact Allen says that one reason
 people are so enthused when they first start down the GTD path is that
 for perhaps the first time they actually see all the things they have
 committed to laid out in front of them.

To make this clearer, I should add he goes on to say that for many
this is an aha! moment when they realize they are stressed and feel
like they're never getting enough done because they have committed to
so much more than can be accomplished.  And while it might be laudable
to plan on doing so many things (or handling so many clients), a
realistic appraisal shows they have simply taken on too much and they
need to trim back to what can actually be accomplished.

All of which sounds an awful lot like forward planning, at least to
me.

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